Amendment 0002 36C25526Q0124.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 12

0002 01-07-2026

None

36C255

Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway

Leavenworth KS 66048

36C255

Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway

Leavenworth KS 66048

To all Offerors/Bidders

36C25526Q0124

X

X X

X 1(One)

The purpose of this amendment is to provide the final Questions and Answers and to provide an updated Performance Work Statement (PWS).

1. Provide final copy of Questions and Answers.

2. Provide updated Performance Work Statement (PWS).

Leslie Ross Contracting Officer

Questions and Answers for Solicitation 36C25526Q0124

1. Is the intent that the awardee will bill this as a monthly flat fee or would it be billed for the actual waste removed each month?

The contractor shall bill for the actual waste removed each month according to the listed pricing provided in Table 1 of the Performance Work Statement (PWS).

2. Could you please advise who the incumbent is for the above solicitation and their awarded contract number/amount?

This is not applicable to this requirement.

3. Who is the incumbent and what is the obligation currently?

This is not applicable to this requirement.

4. CLIN 0001 The number placed in the Section B.2 for the 12 month unit price. Is this the tallied pricing from all the items listed on Table 1?

Yes

5. Are all waste shipped monthly from the facility, since the facility appears to be an SQG the facility could hold waste for 90 days, would it not be more beneficial to consolidate waste in the smaller number items (i.e.

oxidizer, Chemo, Formalin etc.) and wait till it fills a larger container to ship prior to the 90 day mark?

No, we do not have the space to store a quarter’s worth of waste in our central accumulation area.

6. Items that say infrequently (fuel, mercury) what is the VA’s definition of infrequently? Since the pricing will impact the total.

Once every six months or less

7. Batteries listed on Table 1- are the batteries circuit protected by the VA or by the contractor.

By the contractor

8. Batteries, Does the VA separate them by type or are they all put into the same container for accumulation.

Same container

9. Lamps, are these plastic coated, HID, Sodium arc, or fluorescent. Pricing is impacted by these factors.

Fluorescent

10. PWS Item 8 Training, How many employees are required to be trained. Exactly what training is required here. USDOT PHMSA training is valid for 36 months yet the SOW calls for annual training. RCRA generator training is every 12 months, yet the SOW references both RCRA and DOT.

Annual DOT training is required due to staff turnover and staggering of expiration days.

11. PWS B. 19 Consulting services- how many consulting hours are to be utilized for this per year?

8 hours

12. PWS B. 23 “……7:00 a.m. to 3:00 p.m. (except for spill response, see item 9, paragraph k),……” Where is Item 9 Paragraph K it is not listed from what we see.

Updated to C10

13. PWS C. 10 “Spill Response: The Contractor will provide spill response/clean-up for the KC-VAMC as required by the Government.” Is this CLIN 0002? If so is this for ANY spill in the entire facility? i.e. the lab spills a container of solvent <4L in size?

No, only for 1 gallon or greater.

14. PWS C. 10 What constitutes a spill that would trigger this event?

A spill that exceeds the facility’s capabilities.

15. CLIN 0002- What waste materials are being picked up on this clin?

CLIN 0002 is an unscheduled/emergency line item that would be utilized any time there is a need outside of the normal schedule and/or requirements not identified in the PWS.

16. CLIN 0002- What exactly does this CLIN cover?

CLIN 0002 is an unscheduled/emergency line item that would be utilized any time there is a need outside of the normal schedule and/or requirements not identified in the PWS.

17. Since the PWS requires under B. 21 a centralized database to include Monthly, Quarterly, and Annual Waste generation. Please provide the last 24 months waste manifested shipped quantities by item on Table 1.

We are unable to provide the last 24 months of waste manifested shipped quantities by item as requested because the manifests include items from locations that are no longer part of the current requirement.

Providing this data would result in inaccurate information that does not align with the scope of the current Performance Work Statement.

18. Would it not be easier to have CLINs for each line item in Table 1 and then associated the pricing with the estimated annual quantities shipped? IF the contractor has to bill only for the items shipped by the pound, then that should be the CLIN.

The task orders will be issued as bulk-funded orders. For billing purposes, the pricing outlined in Table 1 will serve as the basis for all calculations and invoicing.

19. Who decides what gets shipped each time, if the waste is there does it go?

The facility decides. This question is unclear. Where does it go within the facility?

20. What is the current pick up schedule?

Monthly

21. Section B.2 calls for pricing which is based on UOM of MO and a Quantity of 12. Does the facility require Monthly pick up? That is not clarified in the PWS.

On page one (1) of the PWS under #6 it states Estimated Pick-ups as Monthly.

22. PWS Table 1. The contractor will be required to charge the government the Per pound price listed in the column for the specific item. Will the contractor be required initially to provide containers for all items prior to shipping or does the VA have an accumulation container.

The facilities has frequently used accumulation containers. For example, 15-gallon plastic drums, 5-gallon plastic buckets, boxes that hold lamps. However, if a unique waste is generated, we have requested the contractor provide a waste container in the past.

23. PWS Table 1, VA personnel move all the waste materials from the facility to the central accumulation area or is that a responsibility of the contractor. The PWS is not very clear on that aspect.

Facility staff move waste materials to the central accumulation area.

24. PWS Table 1 RCRA pharmaceutical waste, is this Subpart P waste?

Yes, the facility needs to implement subpart P, but currently pharmaceutical waste is segregated into hazardous and non-hazardous pharmaceutical waste. The intent is that those waste streams will be combined.

25. PWS Table 1 RCRA pharmaceutical waste, does this include P-Listed waste, and is that separated from non P-Listed.

It is not separated from non P-Listed. It does include nicotine replacement therapies.

26. PWS table 1 DEA controlled substances that are deactivated, is that included in the table, if so what waste stream?

Nonhazardous

27. PWS table 1 Tissues in Formalin, is this bulk tissue in formalin or vial tissue in formalin placed in the drum?

Both

28. PWS table 1 What is the Toxic liquid? D/U or P-listed?

D-listed

29. PWS table 1 are compressed gas cylinders included?

Table 1 identifies current waste stream

30. PWS Table 1 Mercury, what is the form?

Infrequently, the facility will find a mercury manometer, thermometer or switch.

31. PWS C. 11 mentions Field Chemist for Labpack, what items are being lab packed, there is not a line item on Table 1 for labpack, only bulk waste.

Labpack is another infrequent activity.

32. PWS C.11 Mention chemists ONLY when requested by COR. If the rate is for the pounds of waste shipped from Table 1 then what is the difference if a chemist is on site or not since there is not a line for additional cost for Chemists.

Chemist would only be needed if a labpack is required.

33. PWS C. 11 COR request for a Chemist, there is not a charge for Chemist work on the contract, so how does the contractor account for that need?

A per hour quote would be required and a separate task order would be issued.

Performance Work Statement

Hazardous Waste and Non-Hazardous Waste Disposal Services Kansas City Veteran Affairs Medical Center (KCVAMC)

A. Scope of Requirement

1. The KCVAMC requires routine disposal of hazardous waste and non-hazardous waste at the KCVAMC, to include annual training for facility employees on the handling and disposal of generated waste.

2. All services will be performed in accordance with the terms, conditions and specifications as outlined in this PWS, and in accordance with The Joint Commission (TJC), in accordance with all Federal, State, and Local U.S. Environmental Protection Agency (EPA) regulations, the Department of Transportation (DOT), Missouri Department of Natural Resources, policies and guidelines, and with State and VA infectious medical waste requirements.

3. The Contractor shall maintain all necessary hazardous waste permits and licenses for the t ransport , disposal of, and treatment of such waste. The Contractor shall also have an assigned U.S.

Environmental Protection Agency (EPA) authorization and identification number, necessary Department of Transportation permits, and insurance prior to transport and/or disposal of subject waste.

4. The Contractor shall provide all labor, supervision, materials, equipment, sanitized, disinfected, and labeled containers, transportation, facilities, supplies, waste profiles and waste manifests. Contactor shall analyze/profile, collect, prepare, package, label, remove, transport, store, treat and dispose of hazardous wastes, non-hazardous wastes, and dual hazardous waste (hazardous/potentially infectious) included, but not limited to wastes listed in Table 1.

5. KCVAMC Facility Addresses:

Kansas City Veterans Affairs Medical Center

4801 Linwood Blvd

Kansas City, MO 64128

Note: During the 5-year contract, there could be additional locations added.

6. Schedule of Services:

Facility Estimated Pick-ups Kansas City, MO Monthly

7. Applicable Publications: The contractor shall be responsible for complying with all publications, including but not limited to those identified below, in effect at the time of the proposal and all future updates:

(a) 29 CFR 1910 Occupational Safety and Health Standards

(b) 49 CFR Subchapter C, Part 171 through 180 Hazardous Materials Regulations

(c) 40 CFR Parts 260 through 266

Contract Coverage: The following categories of waste are subject to this contract:

1. Hazardous Waste: Any waste material that is a listed Resource Conservation and Recovery Act (RCRA or mixture thereof (U, P, F, K) and/or exhibits one or more of the characteristics of toxic (D-listed), corrosive, ignitable, and reactive. Hazardous waste includes extremely hazardous material.

This also includes all materials identified by the Resource Conservation and Recovery Act of 1976 (RCRA); Subtitle C, 40 CFR, Parts 260-266.

2. Pharmaceutical Waste: Any expired, partially used/unusable pharmaceutical including non-RCRA and RCRA Pharmaceutical waste.

3. DEA Controlled Substance Waste: rendered non-retrievable through DEA approved containers (i.e., Destroyer, NarcX)

4. Non-RCRA-Hazardous Waste: Hazardous materials that are not regulated by RCRA but require proper disposal/transport.

https://www.va.gov/directory/guide/facility.asp?id=138 https://www.va.gov/directory/guide/facility.asp?id=138

5. Dual Hazardous Waste (Potentially Infectious and corrosive) . This hazardous waste i s subject to the regulations applicable to hazardous waste and potentially infectious. (i.e., Used Cepheid cartridges that could potentially contain residual amounts of MRSA, C.difficile, Flu Virus, Covid19 virus and corrosive sodium hydroxide.)

See Table 1 for specific waste streams.

Non-Coverage: The following categories of waste are not subject to this contract:

1. General Waste: Waste (Regular trash, non-infectious) which is considered not to harbor any viable pathogens nor hazardous materials.

2. Medical Waste: Medical waste means waste which meets the following requirements:

(a) Composed of waste which is generated or produced as a result of: (1) diagnosis, treatment, or immunization of human beings or animals; (2) research pertaining to the activities specified in

(1) above; (3) production or testing of biological.

(b) The waste is any of the following: bio-hazardous waste and sharps-waste.

B. Technical Requirement, Deliverables, and Other

1. Contractor shall use their environmentally sound methods of treating and destruction of wastes such as incineration and recycling or any other acceptable methods, in accordance with EPA and industry standards. Disposal shall be performed in such a manner as not to create conditions detrimental to public health or to constitute a public nuisance. The pick-up area where containers are placed shall be maintained in a clean, orderly, sanitary condition. Particular attention shall be paid to the prompt cleanup of oil and/or grease spills, either generated from the vehicles used to haul containers or because of container leakage. Contractor furnished containers shall be kept neat, in clean and sanitary appearances, and repaired or replaced as necessary.

2. All hazardous and non-hazardous pharmaceutical wastes, RCRA wastes, and hazardous dual waste (potentially infectious/hazardous waste) generated by KCVAMC shall be disposed of by the Contractor in accordance with current Federal, State, and local regulations governing RCRA hazardous waste, hazardous and non-hazardous pharmaceutical waste disposal, universal wastes.

3. Packaging of all wastes shall be in the largest container available for that waste stream.

4. Smaller sizes shall be used for partial loads or to meet the disposal priorities or DOT requirements.

5. Contractor shall dispose of hazardous waste in a manner that leaves no future expense potential to the VA or the federal government

6. The long-term internment (burial) in a secure chemical landfill site approved for such by the appropriate state or federal agency will be used only when all other forms of waste disposal (i.e. recycling, reuse recovery, incineration, etc.) are not practical. Acceptance of the hazardous property (RCRA/pharmaceutical wastes) at a properly permitted treatment, storage, or disposal (TSD) site does not constitute disposal and/or completion of the contract. It is the contractor’s responsibility to obtain all necessary documentation to prove that the timely end disposal of all items has been accomplished.

7. Out of country shipments are prohibited under this contract.

8. Training: The contract will include annual training for all employees who handle hazardous and/or universal waste, at least once per year, designated by the COR. The hazardous waste training program will provide training to employees who generate hazardous waste in Satellite Accumulation Areas that have hazardous waste management responsibilities. Training will incorporate Resource Conservation and Recovery Act (RCRA), state specific regulations and include storage, documentation, records management, safety data sheets, emergency responsibilities, and other pertinent topics. The training will include DOT hazardous materials training that meet the requirements of 49 CFR 172.704 to those employees responsible for signing manifests and maintaining Central Accumulations Areas.

i. The Contractor will partner with the COR to develop medical center specific training to nursing staff on the collection and accumulation of hazardous and non hazardous waste.

This training will be conducted in a train-the-trainer style by the contractor (webinar is an acceptable venue).

9. The contractor shall provide their technical expertise on topics related to EPA, DOT, State-specific RCRA and other environmental regulations

10. Contractor shall comply with all applicable federal, state, local regulations on workers’ safety standards and related training. All Contractor personnel involved in the performance of this contract shall have received training regarding Lab Packing Procedures, RCRA Hazardous Waste Training, Hazardous Materials Shipping and Handling (DOT), HAZWOPER, OSHA, and emergency procedures to be followed in case of a spill. Certification of such training must be provided within fifteen days of receiving notice of award of the contract. Certification for any new employees shall be provided to the Contracting Officer within thirty (30) days of receipt of the training

11. The Contractor shall have control of the vehicles that are used for the transportation of the waste either by lease or direct ownership.

12. At time of quote submission, the Contractor shall provide the necessary documentation for EPA, State DNR and DOT compliance upon request. Including but not limited to Designated Facility EPA ID Numbers, Transporter Company US EPA ID Numbers, applicable permits.

13. The Contractor shall be able to provide the necessary placards for transportation.

14. The Contractor shall provide information on how and where the waste will be disposed/treated/recycled.

15. The Contractor shall provide at least 3 Federal organizations in which the Contractor has had similar work within the past 2 years.

16. The Contractor shall provide an appropriate contact name and information in which the KCVAMC can contact when necessary.

17. Safety Office representative can contact for consultation on disposal and compliance related issues. This individual is to be an employee of the Contractor and has the technical education and experience to provide appropriate guidance. Therefore, this individual cannot be someone like a secretary or a similar job classification.

18. The contractor shall provide RCRA hazardous waste, hazardous and non-hazardous pharmaceutical waste disposal services for KCVAMC.

19. Consulting Services – At the medical center’s request, the vendor shall provide technical expert consulting services on topics identified by the KCVAMC Safety Office representative that are related to EPA, state specific RCRA, DOT, and other environmental regulations.

20. Waste Determinations shall be provided by the contractor within 30 days when the KCVAMC Safety office requests.

21. The Contractor shall have a centralized waste tracking system. The centralized tracking system shall include:

a. A centralized database for all waste characterizations and determinations

b. Hazardous waste manifests, universal bill of lading for wastes

c. Methods of final (end) disposal, final (end) disposal sites

d. Monthly, quarterly, and annual waste generation reports

22. SAFETY REQUIREMENTS - The contractor shall exercise safety precautions, as deemed necessary by the Contracting Officer or his/her designee during the performance of the contract, to protect lives and health. The Contracting Officer/designee will notify the Contractor of any noncompliance with the foregoing provisions and advise the contractor of the action to be taken. After receipt of such notice, the Contractor shall immediately initiate corrective action. If the Contractor fails or refuses to comply promptly, the Contracting Officer may issue a stop- work order for all or any part of the work and hold the Contractor in default as provided elsewhere in this contract.

23. NORMAL WORK HOURS AND ALL SITE PICK-UP HOURS - This contract is a full-service contract to include all necessary service calls, five (5) days per week, eight (8) hours per day, between the hours of 7:00 a.m. to 3:00 p.m. (except for spill response, see Item C 10.), Monday through Friday, National Holidays excluded. Any service or repair performed outside of normal working hours shall be approved in advance by the Contracting Officer’s Representative (COR) at a price agreed to by the Contractor and Contracting Officer. If appropriate, the Contracting Officer may authorize additional services under a separate purchase order. These work hours apply to all pick up sites listed in this contract.

24. NATIONAL HOLIDAYS OBSERVED BY THE GOVERNMENT - If a holiday falls on Sunday, the following

Monday will be observed as the National Holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a National Holiday by U.S. Government agencies. Also included would be any day specifically declared by the President of the United States.

New Year’s Day Martin Luther King’s Birthday President’s Day Memorial Day Juneteenth Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day

25. GOVERNMENT FURNISHED PROPERTY AND SERVICES - The Government will provide the following property and services in connection with the Contractor performance.

a. Storage Areas: The Government will provide secure storage areas to store the Contractor’s furnished containers and hazardous waste. The VA facility can package or consolidate their own waste stream and use the Contractor provided packaging or consolidate the waste if it complies with the Department of Transportation (DOT) and other regulations.

b. Pick-Up Schedule: The Contractor shall meet the pick-up schedule specified by each participating VA facility (schedule will be provided upon award of contract). Depending on the type of waste, pick-up schedule might vary.

c. Forms: The Government personnel will sign and fill in appropriate information on Contractor provided Waste Manifests.

26. IDENTIFICATION BADGE/UNIFORM: Contractor personnel are required to wear ID badges during the entire time they are on VA Healthcare System grounds. ID Badges must have an identification picture and state the name of the individual and company represented. Contractor personnel shall contact the COR at each site for procedures specific to that site.

27. PARKING: Park only in areas designated by the COR or otherwise directed by VA Police Service

Personnel. The Contractor shall display on each of its vehicles the company name in a manner and size that is clearly visible. The Contractor shall conform to the posted speed limits and parking restrictions set at each Government facility.

28. WORK INJURIES: The VA Healthcare System Emergency Room is available for emergency treatment of job-site injuries. If any employee is injured, the person may be taken directly to the Emergency Room, but the COR must be notified by the end of the following weekday and an injury report must be filed with the VA Police Service. Care will be rendered at the rates established by local procedures.

29. INDEMNIFICATION: It is expressly agreed and understood by the Contractor and the VA Healthcare System that the Contractor agrees to indemnify the VA against all liabilities, claims, penalties incident to death, bodily injuries, destruction or damage to property, contamination of adverse effects on the environment or any violation of government laws, regulations or orders, caused in whole or part by the Contractor’s breach of any term of this agreement or any negligent or willful act or omission of the Contractor, its employees or subcontractors in the performance of this contract

30. AUTHORIZED SERVICES: Only those services specified herein are authorized under this contract. Prior to performing any service or repair on a non-contract nature, the Contracting Officer and the COR must be advised of the reasons for this additional work. The Contracting Officer or his/her designee in consultation with the COR may authorize the additional services or repairs under a separate purchase authorization.

Reimbursement will not be made unless prior authorization is obtained.

31. SMOKING POLICY: Smoking is not permitted at all on site.

32. SAFETY DATA SHEETS (SDS): The Contractor shall provide their employees with immediate access to SDS for all hazardous substances.

33. CONTRACTORS DISPOSAL LOCATIONS: Contractor shall provide the COR with a list of disposal facilities that will be used in conjunction with this contract. This list must include the name of the company, address, city, and state, zip code, telephone number, EPA ID number, and disposal methods.

34. PENALITIES AND FINES: The Contractor shall satisfy all applicable regulatory agency requirements. In the event a regulatory agency assesses a monetary fine against the Government for violations caused by the Contractor, the contractor shall reimburse the Government.

C. Contractor Performance

1. Work Practices and Standards: The Contractor shall have established standard operating procedures that will be followed while conducting normal hazardous waste management activities. This includes site safety and contingency procedures, strike contingency plan, operational procedures, site management structure, supplies, equipment practices, material sampling procedures, hazard assessment and categorization procedures, packing procedures, quality assurance procedures, procedures for gaining waste acceptance into a facility and project management procedures.

2 . Characterization of waste: The Contractor shall provide documentation that it has characterized the hazardous nature of all wastes produced by all equipment, devices, reagents, and discharges in accordance with the requirements of the Code of Federal Regulations Title 40 “Protection of the Environment” Part 261 et seq. and applicable state and local requirements. Documentation shall include a description of the characteristics of the hazardous waste produced as a byproduct of the instrument operations, Safety Data Sheets (SDS) meeting the requirements of the Occupational Safety and Health Administration (OSHA) and Environmental Protection Agency (EPA), the analytical process used to determine the hazardous nature and characteristics of the waste, and the analytical test results.

3. Hazardous Waste Analysis: Sampling and laboratory analytical services shall be provided by the Contractor as necessary to support operating, profiling, characterizing and disposal requirements. The Government reserves the right to collect waste samples to perform tests and/or have the right to the tests performed by another laboratory to verify the Contractor’s performance. Testing of hazardous waste is to be done in accordance with testing protocol specified for each individual waste as described in the Code of Federal Regulations Title 40 to decide if the waste is a hazardous waste or otherwise regulated. The determination and description shall address the following:

1. Waste toxicity (Reference 40CFR261.11 and 40CFR261.24)

2. Waste ignitability (Reference 40CFR261.21)

3. Waste corrosivity (Reference 40CFR261.22)

4. Waste reactivity (Reference 40CFR261.23)

5. Hazardous waste from non-specific sources (F-listed) (Reference 40CFR261.31)

6. Discarded commercial products (acutely toxic or P-listed and toxic or U-listed)

(Reference 40CFR261.33)

7. Solid Waste (Reference 40 CFR 261.2)

8. Exclusions (Reference 40 CFR 261.4)

4. Quality Assurance: The Contractor shall develop and maintain a quality program to ensure refuse and recycling services are performed in accordance with commonly accepted commercial practices. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. As a minimum, the Contractor shall develop quality control procedures addressing the areas identified in the next paragraph.

i. The government will periodically evaluate the contractor performance by appointing a representative(s) to monitor performance to ensure services are received. The government may inspect each task as completed or increases the number of quality control inspections if deemed appropriate. Likewise, the government may decrease the number of quality control inspections if performance dictates.

5. Handling: Appropriate handling of waste is essential for the safety of Government and Contractor employees and cost containment. The contractor shall provide the employees training to ensure that established policies and procedures for Hazardous Waste are followed. Contractor employees providing site services shall be certified in 40-hour HAZWOPER training and wear appropriate protective equipment when handling hazardous waste.

6. Waste Containers: The contractor shall provide all appropriate collection containers as needed by the government. Waste Containers, Identifying Labels, and Markings shall meet applicable safety codes and regulatory requirements. Cleaning and decontamination of containers shall not be performed on Government property. Contractor shall provide manufacture’s specification and descriptive literature for approval. Waste containers shall be United Nation (UN) and Department of Transportation (DOT) approved.

7. Reports/Tracking Documents:

i. Tracking Documents: The contractor shall maintain service records and submit them to the (COR) after each service. At a minimum the documents shall include the following information:

ii. Types and quantities of treated and disposed waste

iii. Methods of treatment and disposal

iv. Location of licensed treatment and disposal facilities

v. Certification that hazardous waste has been packaged, collected, transported, handled, treated, and disposed of in compliance with regulatory agencies, laws, directives, and ordinances

vi. Original Uniform Hazardous Waste Manifest shall be submitted to the COR at the time of each pick-up

vii. Final “Designated Facility to EPA’s Manifest System” manifest showing destruction/disposal site/method must be provided to the COR within 35 days of waste pick up from facility v i i i . Spill Report: When waste is spilled by the contractor at any pickup or storage location or during transport, the contractor shall submit a Spill Report identifying the spills. Such incidents shall be reported to the COR immediately, by telephone and in writing no later than seven (7) workdays after leaving the site. The Spill Report shall list at a minimum the type of spill, amount of waste, and personnel exposed to the spilled waste.

ix. The Contractor shall provide certification that the spill was removed, including a statement concerning the effect on any employees, and a description of the cause and corrective measure instituted by Contractor to ensure spills do not occur again.

x. The Contractor is responsible for cleaning up spills that are caused by contractor employees.

8. Transportation: Hazardous waste shall be transported on the public highways by Environmental

Protection Agency (EPA) approved (with DOT implications) licensed haulers to an approved disposal site. All Contractor vehicles used to transport hazardous waste must be currently licensed, permitted or otherwise registered in accordance with all applicable Federal, State, and Local laws. License number must be posted on the exterior of the vehicle. Each truck or van transporting hazardous waste must have an emergency spill clean-up plan and basic cleanup equipment on board. Each truck must display placarding as per DOT regulations.

9. Method of disposal: Waste shall not be commingled in the same shipping container with wastes from other

VA Healthcare System or any other generator, unless allowed by law. Disposal method shall be by recycling, incineration, treatment, or land burial, whichever is appropriate and in compliance with Federal, State, and Local disposal regulations. The Contractor shall use a treatment, storage, or disposal facility that has a valid permit to manage hazardous waste. The Government must approve all disposal facilities used by the Contractor.

10. Spill Response: The Contractor will provide spill response/clean-up for the KC-VAMC as required by the

Government. The Government will provide the Contractor with the location, size, name of chemical or material involved, proximity of sewers and urgency and any governmental agencies called. The Contractor has four (4) hours to be on site after the phone call has been placed. The Contractor shall provide appropriate personnel and equipment to mitigate and remove released hazardous materials. Coverage will be on a 24-hour, 7 day a week basis. The contractor will provide their spill procedures for integration into facility level SPCC or contingency plans. The contractor will provide their billing procedure that would be used for spill and emergency response activity.

11. The Contractor will provide Chemists only when requested by the COR. Laboratory technicians may be required to pack waste for pick-up and record waste statistics, only when requested by the COR.

i. A Chemist and/or a Laboratory Technician shall be provided, only when requested by the COR and with the approval of the CO, to perform work, such as, but not limited to, identifying properties of a chemical, procedures in handling chemicals, etc., that are beyond the capability of a trained and certified technician. Rates, terms, and conditions shall be in accordance with the contract.

12. CONTRACT ADMINISTRATION DATA

a. All contract administration functions will be retained by the Department of Veterans Affairs. The Contracting Officer will be the only person authorized to approve changes or modify any of the requirements under this contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer will be authorized to make commitments or issue changes that affect price, quantity, or quality of performance of this contract. In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered unauthorized and no adjustment will be made in the contract price to cover any increase in costs incurred as a result thereof.

ACROYYMS AND DEFINITIONS

CDR: Contract Discrepancy Report. Report issued by the Government to the contractor to document a supply or service found to be unacceptable during contract performance.

CLIN: Contract Line Item Number. Unit of work (or service) to be performed (or delivered) by the contractor as a pay item.

CO: Contracting Officer. A person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings.

POC: An individual, authorized by the contracting officer to perform specific technical or administrative functions related to the contract.

QA: Quality Assurance. Actions taken by the government to assure contracted services meet PWS requirements.

QASP: Quality Assurance Surveillance Plan. A written document specifying the method used for surveillance of contractor performance.

PWS: Performance Work Statement.

PERSONNEL

1. Non-Personal Services

a. This is a non-personal services contract. Personnel rendering services under this contract are not subject either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the government and its employees. The Government shall not exercise any supervision or control over the contract service providers performing services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn, is responsible to the Government.

2. Contractor Compliance with the Immigration and Nationality Act of 1952

b. The Contractor shall comply with any and all legal provisions contained in the Immigration and Nationality Act of 1952, As Amended; its related laws and regulations that are enforced by Homeland Security, Immigration and Customs Enforcement and the U.S Department of Labor as these may relate to non-immigrant foreign nationals working under contract or subcontract for the Contractor while providing services to Department of Veterans Affairs patient referrals.

Table 1. Monthly Estimated Quantities of Waste streams table

NOTE: During the 5-year contract period, there could be additional waste stream added to Table 1.

Waste Stream Quantity (Drum) Per Pound Pricing Pounds Monthly

Total Pricing Based off of Estimated Quantities

Aerosols 1 X 5 gallon 10 Flammable Liquids 8 X 30 gallon 1,500 Oxidizing Liquids 1 X1 gallon 8 Oxidizing Solids (Infrequently) 1 X 5 gallon 2 Flammable Solids 1 X 10 gallon 75 Mercury (Infrequently) 1 X 5 gallon 5 Corrosive Liquids (Acidic Organic) / Infectious 4 X 30 gallon 240 Corrosive Liquids (Acidic Inorganic) 1 X 10 gallon 20 Corrosive Liquids (Basic Organic) 1 X 10 gallon 20 Corrosive Liquids (Basic Inorganic) 1 X 10 gallon 24 Toxic Liquids 1 X 30 gallon 100 RCRA Pharmaceutical Chemotherapy 1 x 5 gallon 4 RCRA Pharmaceutical Waste 1 x 30 gallon 75 Non-Regulated Pharmaceutical Waste 6 X 30 gallon 225 Formalin Waste 1 X 20 gallon 30 Tissues in Formalin 2 x 30 gallon 240 Contaminant Fuel or Diesel (Infrequently) 1 x 55 gallon 150 Lead Aprons 3 each 150 / annually Batteries (Lead, Lithium, etc.) 1 pallet 250 / quarter Lamps 1 box 20