36C25525R0013_1.docx

36C25525R0013 Attachments

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C25525R0013 X 11-08-2024 657A4-24-105 36C255 Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway Leavenworth

KS

66048 Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway Leavenworth

KS

66048 Monroe, Abby 913-758-9916 THIS PROCUREMENT IS A SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS SET-ASIDE ACQUISITION The Department of Veterans Affairs, NCO 15, intends to award a Construction Contract for Project 657A4-24-105 Site Prep for Flouro and Xray located at the John J. Pershing VAMC,1500 N. Westwood Blvd, Poplar Bluff, MO 63901 and The West Plains Clinic, 1801 E State Road K, West Plains, MO 65775. Proposals received in response to this solicitation will be evaluated in accordance with the Federal Acquisition Regulation (FAR) 15.101-2, Best Value Lowest Price Technically Acceptable (LPTA) source selection process. Those offerors not providing the documentation outlined in the "Proposal Submittal Instructions", will be deemed non-responsive to the terms of the solicitation. The contractor shall furnish all supervision, tools, labor,materials, equipment, transportation, and testing necessary to perform work as required by the statement of work, drawings and specifications.

Special Note regarding FAR 52.229-3: Federal, State and Local Taxes: Offerors are hereby notified that all state and local sales or use taxes for construction materials must be included in their bid or proposal price. It is solely the responsibility of the offeror to include all other applicable taxes in their bid or proposal price as well.

See Bid Schedule for additional comments

Construction. Small Business Size standard is $45.0 Million, NAICS 236220 - Commercial and Institutional Building There will only be one organized pre-proposal site visit on November 19, 2024, 9:00 AM CST, Contact POC listed below.

Contractors are highly encouraged to attend the pre-bid site visit to fully understand their potential responsibility.

All questions shall be submitted in writing to abby.monroe2@va.gov and cedric.graham@va.gov, no later than November 22, 2024, 11:00 AM CST.

Construction magnitude for this project is between $500,000-$1,000,000. Period of performance is 120 calendar days.

A single award will be made on Bid Item 1, based on availability of funding.

CLIN 0001 - $

Provide Contractor UEI:__________________________ Proposals must be submitted to the address in block 8 as well as an email copy to abby.monroe2@va.gov and cedric.graham@va.gov ORIGINAL BID BONDS MUST BE RECEIVED AT THE CONTRACTING OFFICE PRIOR TO THE SOLICITATION CLOSING, December 12, 2024, 3:00PM CDT, ATTN: CEDRIC GRAHAM, 3450 S. 4th STREET, LEAVENWORTH, KANSAS 66048. CALL ONE OF THE FOLLOWING NUMBERS FOR

BID BOND DOCUMENTS TO BE RECEIVED UPON ARRIVAL: (913)946-1141.

Acknowledge VAAR clause 852.219-75 by signing certification blocks of the clause (see page 52 of solicitation) and return with proposal to the Contracting Officer.

NOTE: The term offer and bid are interchangeable.

Facility COR: Virgil Durrow 573-778-4705 Contracting Officer: Cedric Graham, 913-946-1141, cedric.graham@va.gov Contract Specialist is Abby Monroe, 913-758-9916, abby.monroe2@va.gov X X 52.211-10 X 3:00pm

CST

12-12-2024 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

Price to be submitted on Page 3 of this solicitation

657-3650162-3978-854200-2580 23NRNR001

36C255 Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway Leavenworth

KS

66048 36C255 Department of Veterans Affairs Financial Services Center http://www.fsc.va.gov/einvoice.asp Austin

TX

877-353-9791 512-460-5429 X Cedric Graham Contracting Officer

Table of Contents

BID ITEMS – Site Prep Flouro and Xray

OFFERORS MUST PROVIDE PRICING FOR BID ITEM 1 BELOW:

CLIN 0001, (Base Bid) GENERAL CONSTRUCTION:

The Scope of Work is to facilitate the replacement of the Philips Fluoro & Xray Easy Diagnostic located in Room 2030 at John J. Pershing VA Medical Center and GE Definium 5000 in Room 137 at West Plains VA Clinic. Any unforeseen work or site conditions not listed in specification package shall follow VHA TIL Specifications and Design Guidance. Contractor shall furnish all the proper skilled labor, equipment, materials, supplies, and supervision for performance of all work as fully described herein these contract documents. Under Bid Item 1, all work shall be completed in a 120 Calendar Day Period of Performance.

BID ITEM 1: $___________________

Special Note regarding FAR 52.229-3: Federal, State and Local Taxes:

Offerors are hereby notified that all state and local sales or use taxes for construction materials must be included in their bid or proposal price. It is solely the responsibility of the offeror to include all other applicable taxes in their bid or proposal price as well. The Government has determined that for this acquisition it cannot take advantage of any sales or use tax exemptions that may be available to it under applicable state law. Under no circumstances will any Contractor be designated as an agent of the Government for purposes of any tax exemption, nor will the Government authorize any Contractor’s use of any tax exemption directly applicable to the Government under this procurement.

A price change request upon award relating to the inclusion of state and local sales or use taxes will not be accepted.

Page 1 of

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS

1.1 52.228-1 BID GUARANTEE (SEP 1996)

(a) Failure to furnish a bid guarantee in the proper form and amount, by the time set for opening of bids, may be cause for rejection of the bid.

(b) The bidder shall furnish a bid guarantee in the form of a firm commitment, e.g., bid bond supported by good and sufficient surety or sureties acceptable to the Government, postal money order, certified check, cashier's check, irrevocable letter of credit, or, under Treasury Department regulations, certain bonds or notes of the United States. The Contracting Officer will return bid guarantees, other than bid bonds—

(1) To unsuccessful bidders as soon as practicable after the opening of bids; and

(2) To the successful bidder upon execution of contractual documents and bonds (including any necessary coinsurance or reinsurance agreements), as required by the bid as accepted.

(c) The amount of the bid guarantee shall be 20 percent of the bid price or $3,000,000.00, whichever is less.

(d) If the successful bidder, upon acceptance of its bid by the Government within the period specified for acceptance, fails to execute all contractual documents or furnish executed bond(s) within 10 days after receipt of the forms by the bidder, the Contracting Officer may terminate the contract for default.

(e) In the event the contract is terminated for default, the bidder is liable for any cost of acquiring the work that exceeds the amount of its bid, and the bid guarantee is available to offset the difference.

(End of Provision)

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

2.1 PROPOSAL SUBMITTAL INSTRUCTIONS FOR GENERAL CONSTRUCTION SOLICITATION

SOLICITATION: 36C25525R0013

PROJECT: 657A4-24-105, Site Prep Flouro and Xray

LOCATION: John J. Pershing VA Medical Center (JJPVAMC), 1500 North Westwood Blvd., Poplar Bluff, Mo 63901.

1. PREPARATION AND SUBMITTAL OF PROPOSALS

a. GENERAL INFORMATION.

Selection of an offeror for contract award will be made based on an assessment of each offeror’s response to the Request for Proposal (RFP). As a Request for Proposals (RFP) based on Lowest Price Technically Acceptable (LPTA) Source Selection Process, in accordance with Federal Acquisition Regulation (FAR) Part 15.101-2, the VA will make the award based on the lowest evaluated price of proposals meeting or exceeding the acceptability standards for non-price factors. The FOUR (4) evaluation factors for determination of technical acceptability consist of:

NOTE: Failure to comply with the RFP requirements may be grounds to eliminate the proposal from further consideration for contract award.

b. THE OFFER.

The submission of the documentation specified below will constitute the Offeror’s acceptance of the terms and conditions of the RFP, including the Plans & Specifications for the construction of this project. These instructions prescribe the format for the proposal and describe the approach for the development and presentation of proposal data. These instructions are designed to ensure the submission of necessary information to provide for the understanding and comprehensive evaluation of proposals.

c. AWARD BASED ON INITIAL OFFERS.

Pursuant to clause 52.215-1 the Government intends to evaluate proposals and award a contract without discussions with offerors (except clarifications as described in FAR 15.306(a)). Therefore, the offeror’s initial proposal should contain the offeror’s best terms from a cost or price, and technical qualifications standpoint. The VA reserves the right to conduct discussions if the Contracting Officer later determines such discussions to be necessary.

d. NUMBER OF COPIES TO SUBMIT. Offerors shall submit proposals electronically by email to: Abby.monroe2@va.gov and Cedric.Graham@va.gov. Email Subject Line should read: Solicitation, 36C25525R0013 Project 657A4-24-105: Site prep Flouro and Xray. The email(s) shall include the following as attachments:

The total size of any single email must be less than 10 megabytes. Use multiple emails if necessary and label each as 1 of 3, 2 of 3…

* To ensure timely delivery due to electronic submission malfunctions, the contractor shall also provide the proposal in two separate binders along with a CD of the proposal content by the due date – at the NCO 15 Contracting Office 3450 S 4th Street Leavenworth KS 66048 containing the technical and price information by the request due date.

The package shall include:

(a) One (1) submittal will be marked Technical: ORIGINAL - RESPONSE TO RFP 36C25525R0013, 657A4-24-105, Site prep Flouro and Xray. This submittal is to contain the signed original copy of the documents and the technical response.

(b) One (1) submittal attachment containing the pricing information for each Bid item as indicated on the price schedule.

Original Bid Bonds must still be received at ATTN: Cedric Graham., Network Contracting Office 15 (NCO15), 3450 S. 4th Street Trafficway Leavenworth, KS 66048 via US Postal Service or other courier prior to the solicitation closing time. A copy of the bid bonds must be submitted with the emailed proposal submission.

2. DOCUMENTS TO SUBMIT.

The original documents to be included in the submission identified above consist of:

a. STANDARD FORM 1442. Submit the SF 1442 issued under this solicitation, with Blocks 10 (SAM Unique Entity ID) and Blocks 14 through 20 properly filled-out by the Offeror. Include acknowledgment of any and all Amendments that may have been issued, either by: (1) listing them in Block 19 of the SF 1442, or (2) including copies of the Amendment document(s) (Standard Form 30) with Blocks 8 and 15 filled in and signed, or (3) including signed acknowledgement in the form of a separate letter that includes a reference to the solicitation and amendment numbers. NOTE: Failure to acknowledge any and all Amendments issued pursuant to this solicitation may be cause for rejection of your offer.

The following significant Evaluation Factors will be used as the basis for determining Technical Acceptability: Relevant Past Performance of Prime Contractor, Technical Construction Experience of Prime Contractor, Technical Qualifications of Proposed Key Staffing, and Prime Contractor Safety Plan.

NOTE: There is a realistic possibility that some offerors may choose to submit the same construction project as a qualifying example for both the past performance and the technical experience evaluation factors. This is not prohibited, but the supporting documentation must demonstrate that the submitted projects absolutely do comply with the specific minimal requirements, identified below, for each separate evaluation factor.

FACTOR 1: RELEVANT PAST PERFORMANCE OF PRIME CONTRACTOR

To be evaluated to determine if an Offeror’s past performance is technically acceptable, Offerors should identify no less than ONE (1), and no more than THREE (3), previously awarded, and completed Site prep Flouro and Xray contracts, which were issued by either: Federal, State, or Local Government Agencies; and/or Private Organizations., the construction contracts submitted by offerors must involve:

A. Has performed as a Prime contractor at a hospital or medical facility which operates 24 hours per day, a project similar in scope to the work required under this contract;

B. A dollar magnitude equal to, or greater than/between $500,000-$1,000,000.

C. Work that was 100% completed within a time period of no more than FIVE (5) years prior to the date of submitting this proposal. If the contract/work is incomplete or was completed more than five years prior to the date of submitting this proposal, it will not be deemed relevant and not considered.

D. Relevant past performance must have been satisfactory or better.

E. For each of the submitted Relevant Past Performance contracts, provide the following information:

(1) The name of the construction contract, and the contract ID number;

(2) The name of the contracting agency or organization the contract was awarded by;

(3) The date of the construction contract award and the contract award amount in dollars;

(4) The date of the construction contract completion, and the final contract amount, in dollars;

(5) A brief description of the construction contract scope of work; and

(6) Identification of at least one point-of-contact at the organization that awarded the submitted contract, including: the name of the point-of-contact; their current mailing address; phone number; and email address.

Factor 1 SPECIAL NOTE 1 for Offerors That May Lack Past Performance Information: In accordance with FAR Part 15.305(a) (2), in the case of an offeror that is without a record of relevant past performance, or for whom information on past performance is not available, the offeror may not be evaluated favorably or unfavorably on past performance. Such offerors may submit relevant past performance information regarding: predecessor companies; key personnel who have relevant experience; or subcontractors that will be performing major or critical aspects of this requirement; provided that such information is relevant to the construction in this solicitation.

Factor 1 SPECIAL: NOTE 2 for Offerors that have Past Performance: Offerors may provide information on problems encountered on the identified contracts and the offeror’s corrective actions. The government also reserves the right to consider past performance information from all available sources, in addition to any information submitted by offerors.

FACTOR 2: TECHNICAL CONSTRUCTION EXPERIENCE OF PRIME CONTRACTOR

CONSTRUCTION EXPERIENCE

A. Work as a prime under the same NAICS code as this solicitation, which is 236220 - Commercial and Institutional Building Construction, that involved construction/repair for medical facilities, with emphasis on repairs to occupied medical facilities.

B. Work of a dollar magnitude equal to, or greater than/between $500,000-$1,000,000. If offering subcontracted work as proof of technical construction experience, offerors must submit evidence that supports the magnitude of the work they performed as a subcontractor.

C. IAW VAAR 852.219-75, the contractor will not pay more than 85% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219-73 or certified VOSBs listed in the SBA certification database as set forth in 852.219-74. Any work that a similarly situated certified SDBOSB/VOSB subcontractor further subcontracts will count towards the 85% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

D. Work that was of a similar nature to the scope of work for this project. This is defined as work performed at a Patient Care Area of an active and occupied Hospital or Medical Facility. If an offeror chooses to submit experience that was not conducted at Patient Care Area of a Hospital or Medical Facility, they must explain how the nature and complexity of the work conducted involved technical construction requirements equivalent to that described in the Plans & Specifications of this solicitation.

E. For each of the submitted Technical Construction Experience projects, provide the following information:

(1) The name and location of the Urgent Care Access Improvement Project;

(2) The performance period, including the starting and completion dates;

(3) The total cost of the project in dollars.

(4) The percentage of total labor self-performed by the offeror's employees.

(5) A brief description of the construction/repair project scope of work, which explains how the project involved work as a prime contractor under NAICS code 236220 which involved construction/repair work that was technically similar to the project under this Solicitation.

FACTOR 3. TECHNICAL QUALIFICATIONS OF PROPOSED KEY STAFFING.

To be Technically Acceptable, qualified offerors must submit a detailed resume of each key individual. This will be evaluated to determine if they have the appropriate technical training and or previous construction experience to meet the technical requirements of a project of this nature. No one individual can perform more than two of the staffing positions below:

A. Project Manager – Must have a minimum of 5 years of experience as a project manager must provide a minimum of 3 projects with similar scope of this project. Provide the name of the construction contract, and the contract ID number; The name of the contracting agency or organization the contract was awarded by; The date of the construction contract award and the contract award amount in dollars; The date of the construction contract completion, and the final contract amount, in dollars; A brief description of the construction contract scope of work; Identification of at least one point-of-contact at the organization that awarded the submitted contract, including: the name of the point-of-contact; their current mailing address; phone number; and email address (if applicable).

B. Quality Control manager –Provide a minimum of 3 projects with similar scope of this project that they have acted as the QC manager. Provide the name of the construction contract, and the contract ID number; The name of the contracting agency or organization the contract was awarded by; and The date of the construction contract award. A brief description of the construction contract scope of work and the QC program that was implemented.; Identify at least one point-of-contact at the organization that awarded the submitted contract, including: the name of the point-of-contact; their current mailing address; phone number; and email address (if applicable).

C. Safety Office – Must provide a list of safety training at a minimum; life safety, excavation safety, scaffold safety, OSHA 30, fall protection training, crane/rigging safety with a minimum of 5 years of experience as a safety officer. Provide a minimum of 3 projects with similar scope of this project. Provide the name of the construction contract, and the contract ID number; The name of the contracting agency or organization the contract was awarded by; Provide a brief description of the construction contract scope of work and how the safety program was implemented; Identify at least one point-of-contact at the organization that awarded the submitted contract, including: the name of the point-of-contact; their current mailing address; phone number; and email address (if applicable).

D. Site Superintendent – Must have minimum of 5 years of experience as a site superintendent and must have OSHA 30 training. Provide at least 3 projects as a site superintendent with similar scope of this project. Provide the name of the construction contract, and the contract ID number; The name of the contracting agency or organization the contract was awarded by; The date of the construction contract award and the contract award amount in dollars; The date of the construction contract completion, and the final contract amount, in dollars; A brief description of the construction contract scope of work; and Identification of at least one point-of-contact at the organization that awarded the submitted contract, including: the name of the point-of-contact; their current mailing address; phone number; and email address (if applicable).

Special Note: During the period of performance of the Contract, the Contractor shall make NO substitutions of the above Staffing unless the substitution is necessitated by illness, death, request by VA or termination of employment. The contractor shall notify the contracting officer, in writing within five (5) calendar days after the occurrence of any of these events. Any replacement of this Key Staffing shall have equal or better qualifications subject to the approval by the contracting officer.

FACTOR 4: PRIME CONTRACTOR SAFETY PLAN

Offerors must provide a construction safety plan that is deemed acceptable and meets the following requirements:

A. The contractor's Safety Plan shall be evaluated for their compliance with local/State/Federal rules and regulations, ASME A17, and the company's consideration of safety of its employees and the public. The contractor's Safety Plan at the minimum shall address their safety policy, commitment to safety, detailed disciplinary action to be taken with respect to employees violating safety requirements, personnel safety responsibilities, personnel safety training, personal protective equipment, accident / incident reporting procedure and investigations, emergency procedures guidelines.

B. The contractor’s Safety Plan shall address their plan for completing all contract work on and around an active hospital without impacting patient care and completing all work in accordance with all construction documents and all local/State/Federal rules and regulations, and ASME A17.

C. Project Construction Plan: Project work is located in building one of the VA Medical Center. The plan should include but not limited to the following:

(1) Impact to surrounding medical center services;

(2) Material delivery;

(3) Debris removal.

(4) Worker entry.

3. PRICE PROPOSAL.

Offerors must provide a price for each bid item. In addition, offerors shall include a breakdown of material and labor costs, by specification division for each bid item. Overhead, profit and bond costs shall be added after a subtotal of materials and labor costs has been calculated. Price is to be submitted in accordance with the instructions in Block 17 of the Standard Form 1442. The Government's payment for the items listed in the Pricing Schedules of individual Task Orders will constitute full compensation to the Contractor for-- (1) Furnishing all plant, labor, equipment, services, appliances, and materials; and (2) Performing all operations required to complete the work in conformity with the drawings and specifications. The contractor shall include in the prices for the items listed in the Pricing Schedule all costs for work in the specifications, whether or not specifically listed in the Pricing Schedule.

4. BASIS OF AWARD.

VA will make the award based on the Lowest Price Technical Acceptable process to select the best evaluated price proposals meeting or exceeding the acceptability standards for the evaluation factor and significant subfactors in the solicitation when and if they are provided. Note that offers that do not meet the evaluation standards of the solicitation cannot be selected, regardless of price.

5. Special Note regarding FAR 52.229-3: Federal, State and Local Taxes:

Offerors are hereby notified that all state and local sales or use taxes for construction materials must be included in their bid or proposal price. It is solely the responsibility of the offeror to include all other applicable taxes in their bid or proposal price as well. The Government has determined that for this acquisition it cannot take advantage of any sales or use tax exemptions that may be available to it under applicable state law. Under no circumstances will any Contractor be designated as an agent of the Government for purposes of any tax exemption, nor will the Government authorize any Contractor’s use of any tax exemption directly applicable to the Government under this procurement.

A price change request upon award relating to the inclusion of state and local sales or use taxes will not be accepted.

* Denote additional instructions

(END OF PROPOSAL SUBMITTAL INSTRUCTIONS)

2.2 PROJECT SPECIFIC INFORMATION

PROJECT TITLE AND NO: Project 657A4-24-105, Site Prep Flouro and Xray PROJECT LOCATION: Department of Veteran Affairs, John J. Pershing VA Medical Center (JJPVAMC), 1500 North Westwood Blvd., Poplar Bluff, MO 63901.

NAICS: 236220 - Commercial and Institutional Building Construction

SMALL BUSINESS SIZE: $45.0 Million PERFORMANCE PERIOD: The Contractor shall be required to (a) commence work under this contract within 10 calendar days after the date the Contractor receives the notice to proceed, (b) prosecute the work diligently, and (c) complete the entire work ready for use no later than the performance schedule listed below:

The Period of Performance is 120 Calendar Days The time stated for completion shall include final cleanup of the premises.

SITE VISIT: A site visit will be conducted on: November 19, 2024, 9:00AM CST.

Location: Participants will meet at Building 5 at the Poplar Bluff VAMC. Then participants will meet at 12:30 pm at the West Plains CBOC. Virgil Durrow can be contacted at 573-776-4705, email Virgil.Durrow@va.gov and Bryar Pim at 573-778-4700, email Bryar.Pim@va.gov, John J. Pershing VA Medical Center, 1500 North Westwood Blvd., Poplar Bluff, MO 63901.

BID GUARANTEE: A bid guarantee is required in an amount not less than 20 percent of the bid price but shall not exceed $3,000,000. Failure to furnish a photocopy of the original required bid guarantee in the proper form and amount, by the time set for opening of bids, will require rejection of the bid in all cases except those listed in FAR 28.101-4, and may be cause for rejection even then. Bidders shall provide an original bid guarantee within two business days after notification by the Contracting Officer.

PERFORMANCE & PAYMENT BONDS: FAR 28.102-1(a) requires performance and payment bonds for any construction contract exceeding $150,000. All bonds are due no later than 10 days after award.

AFFIRMATIVE ACTION GOALS AND GEOGRAPHICAL AREA (reference 52.222-23):

Goals for Female Participation for each trade __6.9__% Goals for Minority Participation for each trade __11.4__% The Geographical covered area for this solicitation (project) is Butler County Missouri.

LIQUIDATED DAMAGES: (X) YES or (__) NO (reference Contract Clause 52.211-12) Amount Per Day: $1,500.

WARRANTY OF CONSTRUCTION FOR GUARANTEE PERIOD SERVICES: ( x ) YES or ( ) NO (reference VAAR 852.246-75).

RESTRICTION ON SUBMISSION AND USE OF EQUAL PRODUCTS: ( ) YES or (X) NO (reference VAAR 852.236-90) Description: ____NA__________________________________________ METRIC PRODUCTS: Products manufactured to metric dimensions will be considered on an equal basis with those manufactured using inch/pound units, providing they fall within tolerances specified using conversion tables contained in the latest revision of Federal Standard NO. 376B, and all other requirements of this document are met. If a product is manufactured to metric dimensions and those dimensions exceed the tolerances specified in the inch/pound units, a request should be made to the contracting officer to determine if the product is acceptable. The contracting officer, in concert with the Contracting Officer’s Technical Representative, will accept or reject the product.

WAGE DETERMINATION APPLICABLE TO THIS PROJECT:

General Decision Number: MO20240004 09/27/2024 Superseded General Decision Number: MO20230004 PROPOSAL DUE DATE: December 12, 2024 - 3:00 PM CST (Submit pricing and all documentation at the address indicated in the solicitation document).

PROPOSAL SUBMITTAL CONTENTS SHALL INCLUDE:

1. Signed copy of the SF1442 (front and back) with amendments

1. Calculation Worksheet for Self-Performed and Subcontracted Work

1. Contractor Certification Regarding Safety and Environmental

1. Bid Bond

1. Any other information called out by this request for proposal documents.

BASIS FOR AWARD: LOWEST PRICE TECHNICALLY ACCEPTABLE.

SAFETY OR ENVIRONMENTAL VIOLATIONS AND EXPERIENCE MODIFICATION RATE:

Environmental record. The information shall contain, at a minimum, a certification that the bidder/offeror has no more than three (3) serious, or one (1) repeat or one (1) willful OSHA or any EPA violation(s) in the past three years.

All Bidders/Offerors shall submit information regarding their current Experience Modification Rate (EMR) equal to or less than 1.0. This information shall be obtained from the bidder’s/offeror’s insurance company and be furnished on the insurance carrier’s letterhead.

Self-insured contractors or other contractors that cannot provide their EMR rating on insurance letterhead must obtain a rating from the National Council on Compensation Insurance, Inc. (NCCI) by completing/submitting form ERM-6 and providing the rating on letterhead from NCCI. Note: Self-insured contractors or other contractors that cannot provide EMR rating on insurance letterhead from the states or territories of CA, DE, MI, NJ, ND, OH, PA, WA, WY, and PR shall obtain their EMR rating from their state-run worker’s compensation insurance rating bureau.

This requirement is applicable to all subcontracting tiers, and prospective prime contractors are responsible for determining the acceptability of their prospective subcontractors consistent with this safety requirement.

2.3 CONTRACTOR CERTIFICATION REGARDING SAFETY AND ENVIRONMENTAL

Contractor Safety and Environmental Record Evaluation Form Information provided below is current and applicable to Solicitation 36C25525R0013:

Company Name: ______________________________________________ Address: _____________________________________________________ Telephone: ______________________ Fax: ________________________ Email: _______________________________________________________ Contact: ______________________________________________________

1. Utilizing your OSHA 300 Forms, please complete the following information:

Number of man hours (jobsite and office).

Number of cases involving days away from work, restricted activity, or both (Column H and I of OSHA 300).

Days away, restricted, or transferred rate (# of days away, restricted, or transferred cases x 200,000/# of man hours) (DART Rate).

Number of serious, willful, or repeat violations from OSHA within the last 3 years. Please attach explanation for any violations.

Please attach copies of the following documents: OSHA 300 and 300a Forms. These forms can be accessed through the OSHA publications search page: http://www.osha.gov/pls/publications/publication.html.

2. Provide six-digit North American Industrial Classification System (NAICS) Code for this acquisition: __________________________________

3. Who administers your company’s Safety and Health Program? ____________________________

4. Company’s Insurance Experience Modification Rate (EMR): ____________________________

2.4 CALCULATION OF SELF-PERFORMED/SUBCONTRACTED WORK, PROJECT # 657A4-24-105

Offerors for General Construction (NAICS code 236220) will not pay more than 85% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219-73 or certified VOSBs listed in the SBA certification database as set forth in 852.219-74. Any work that a similarly situated certified SDBOSB/VOSB subcontractor further subcontracts will count towards the 85% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted. Provide a breakdown of material and personnel costs, by specification division listed for the project. Home Office overhead, profit/fee and bond costs shall be added after a subtotal of personnel and material/Equipment costs has been calculated. Clearly identify the personnel costs you will be performing, and the personnel costs of other eligible service-disabled veteran-owned small business concerns. Below is a suggested format.

Division 01

Division 02

Division 03

Division 04

Division 05

(Add additional lines as necessary for each Division applicable to this project)

Calculation of self-performed personnel costs:

1. Total personnel costs * both prime and all subcontractors: $_____________

2. Subtract all subcontractor personnel costs* that are not SDVOSB companies that will perform work on this contract: $_____________

3. Remainder is ‘Total amount of work to be self-performed under the Contract’: $_____________

4. Self-performed work = Line 3/Line 1 x 100 = _________%

*personnel costs include labors, mechanics, other tradesmen, and office personnel directly charged to the project (includes project manager, job superintendent, administrative, estimators, etc.)

I certify the above representations are true and correct to the best of my knowledge.

Signature Date

Printed Name of Authorized Representative Telephone Number

Title of Authorized Representative E-mail Address

The Scope of Work is to facilitate the replacement of the Philips Fluoro & Xray Easy Diagnostic located in Room 2030 at John J. Pershing VA Medical Center and GE Definium 5000 in Room 137 at West Plains VA Clinic.

36C25525R0013

STATEMENT OF WORK

Statement of Work

657A4-24-105 Site Prep for Fluoro & Xray

**The C&A requirements do not apply, and that a Security Accreditation Package is not required. ** Scope of Work The Scope of Work is to facilitate the replacement of the Philips Fluoro & Xray Easy Diagnostic located in Room 2030 at John J. Pershing VA Medical Center and GE Definium 5000 in Room 137 at West Plains VA Clinic.

A pre-bid walkthrough will be held at both sites. Questions may not be asked on site or directed to individuals. All questions shall be in writing submitted to the Contracting Officer by the specified deadline. Questions that do not make the deadline will not be answered. Lack of attendance or omission of questions at the pre-bid walkthrough shall not be subject to modification due to site conditions or details. A Hazardous Materials inspection report is available in pdf format and can be requested at the site visit. The report is inclusive of all known asbestos and lead as of the 2018 report.

The contractor shall provide all services, materials, labor supervision, safety, certification, and expertise for items described in the documents, drawings, and specifications. Work shall be phased in a manner that is not disruptive to Medical Center Operations. The Published Documents are the Basis of Design, and all work shall conform to all requirements set forth within the drawings package referenced, Attachment A.

All bids shall be detailed. Bids shall be broken out by specification division, per room unit cost, and equipment package pricing for detailed analysis.

Project description overview The contractor shall provide Poplar Bluff VA Medical Center and West Plains VA Clinic with the proper skilled labor, equipment, materials, supplies, and supervision for performance of all work indicated or referenced within this Statement of Work.

Scope items to be included in the work are shown by the Description of Work and Technical Requirements within this Scope of Work.

Description of Work for Room 2030 (Poplar Bluff)

1. Coordinate with and assist with site preparations for the replacement of the Philips Fluoro & Xray Easy Diagnost with the new replacement as shown in the attached: Philips ProxiDiagnost N90

2. Coordinate with vendor for removal of existing radiology equipment within the space.

3. Remove ancillary wall items (i.e., lead apron racks, surface mounted equipment backing) as directed by owner.

a. The mini-split climate control unit in Room 2030 (Poplar Bluff) will be replaced. Contractor will provide a new unit that meets the HVAC Guidelines and remount with industry standard mounting brackets.

4. Electrical raceways will be replaced to meet industry standard for the new medical equipment system.

5. Thermostat controls will be updated (see Heat, Ventilation, and Air Conditioning)

6. Modifications or supplementation to the existing overhead support system are not required.

7. Replace entire acoustical ceiling with a new acoustical ceiling that meets height requirements of the new Philips Fluoro & Xray Diagnost. Ceiling tile must be plastic ASTM E-84 certified.

8. Lighting will be renovated with industry standard lighting that meets specifications and dimmer controls to be installed inside Room 2030 as directed by the VA.

9. Evaluate wall(s)

a. Evaluate MEP systems.

b. Review shielding requirements and provide lead shielding as required for the Philips Fluoro & Xray Easy Diagnost

10. The existing windows in Room 2030 (Poplar Bluff) will be infilled and finished as directed by the VA.

11. The existing sprinkler locations do not meet industry standards. The contractor shall relocate sprinklers to meet NFPA requirements and VA specifications.

12. The existing door entering room 2030 will need to be changed to swing to the right. Currently the door swings to the left which obstructs clearance to get patients in the room. Door system will need to meet VA specifications and provide adequate radiation protection.

13. Radiation Protection is already on site and is in good condition.

14. Acknowledge all disclaimers and complete all site planning checklists; furnish to VA and Phillips.

15. Provide deliverables for structural notes in Site Prep Documents. Structural evaluation of the existing slab is included. The evaluation will be based on a site visit and as-built structural drawings provided by the facility. It is understood that the existing slab can support the weight of the equipment.

16. Provide Mechanical and Electrical systems as required by Philips Site Prep Documents and VA Site Requirements

17. Provide Architectural finishes as required for a clean and ready to use clinical space.

a. Paint shall be coordinated with shielding requirements for any special applications.

b. Provide Commercial/Healthcare Grade Welded Sheet Vinyl flooring or Luxury Vinyl Tile (LVT)

c. Records show the tile mastic contains ACM, Asbestos testing and abatement are required at John J. Pershing VA Medical Center Room 2030

18. Provide three (3) sets of final construction (non-bid) documents.

19. Casework and Countertops shall match deliverables of New Urgent Care Clinic (657-351), solid surface countertops.

20. Provide Engineering Controls for Infection Control and other associated construction risks (Construction Containment)

21. Should there be a miscoordination between VA and Vendor Requirements, the VA will review and address all issues with the Equipment Manufacturer for Site Specific conformance.

22. All Physicist testing and report will be provided by the facility.

Description of Work for Room 137 (West Plains)

1. Coordinate with and assist Siemens Healthcare for required site preparations for the replacement of the GE Definium 5000 as shown in the attached: GE Definium 5000 SRD

2. Coordinate with vendor for removal of existing radiology equipment within the space

3. Patch walls as necessary.

4. Patch floors and remove all existing anchor bolts to provide a finish that meets industry standards.

5. Replace any damaged acoustical ceiling tiles.

6. Provide Mechanical and Electrical systems as required by Siemens Healthineers Documents and VA Site Requirements

7. Provide Architectural finishes as required for a clean and ready to use clinical space.

a. Paint shall be coordinated with shielding requirements for any special applications.

8. Provide three (3) sets of final construction (non-bid) documents.

9. Evaluate wall(s)

a. Evaluate MEP systems.

b. Review shielding requirements and provide lead shielding as required for the GE Definium 5000.

10. Casework and Countertops shall match deliverables of New Urgent Care Clinic (657-351), solid surface countertops.

11. Provide Engineering Controls for Infection Control and other associated construction risks. (Construction Containment)

12. Should there be a miscoordination between VA and Siemens Healthineers Requirements, the VA will review and address all issues with the Equipment Manufacturer for Site Specific conformance.

13. All Physicist testing and report will be provided by the facility.

Requirements for work at Room 137 (West Plains) & Room 2030 (Poplar Bluff)

The SSHO - QA/QC - Superintendent shall be fulfilled by individual(s) with minimum 5 years’ experience in Healthcare Mechanical/Electrical System installations.