Proposal Submittal Instructions.docx

?.## PROPOSAL SUBMITTAL INSTRUCTIONS FOR GENERAL CONSTRUCTION SOLICITATION

PROPOSAL SUBMITTAL INSTRUCTIONS FOR GENERAL CONSTRUCTION SOLICITATION

SOLICITATION: 36C25521R0023

PROJECT: 657-19-110JC, FCA Replace Windows Building 1 LOCATION:. John Cochran Veterans Affairs Medical Center (VAMC) 915 N. Grand Blvd St. Louis, Mo. 63106.

1. PREPARATION AND SUBMITTAL OF PROPOSALS

a. GENERAL INFORMATION.

Selection of an offeror for contract award will be made based on an assessment of each offeror’s response to the Request for Proposal (RFP). As a Request for Proposals (RFP) based on Lowest Price Technically Acceptable (LPTA) Source Selection Process, in accordance with Federal Acquisition Regulation (FAR) Part 15.101-2, the VA will make the award based on the lowest evaluated price of proposals meeting or exceeding the acceptability standards for non-cost factors. The Four (4) evaluation factors for determination of technical acceptability consist of:

1. Relevant Past Performance of Prime Contractor;

2. Technical Construction Experience of Prime Contractor

3. Technical Qualifications of Proposed Key Staffing

4. Prime Contractor Safety Plan

NOTE: Failure to comply with the RFP requirements will raise serious questions regarding an Offeror’s technical ability to perform the services and may be grounds to eliminate the proposal from further consideration for contract award.

b. THE OFFER.

The submission of the documentation specified below will constitute the Offeror’s acceptance of the terms and conditions of the RFP, including the Plans & Specifications for the construction of this project. These instructions prescribe the format for the proposal, and describe the approach for the development and presentation of proposal data. These instructions are designed to ensure the submission of necessary information to provide for the understanding and comprehensive evaluation of proposals.

c. AWARD BASED ON INITIAL OFFERS.

Pursuant to clause 52.215-1 the Government intends to evaluate proposals and award a contract without discussions with offerors (except clarifications as described in FAR 15.306(a)). Therefore, the offeror’s initial proposal should contain the offeror’s best terms from a cost or price, and technical qualifications standpoint. The VA reserves the right to conduct discussions if the Contracting Officer later determines such discussions to be necessary.

d. NUMBER OF COPIES TO SUBMIT.

Prospective offerors shall submit a SINGLE PACKAGE proposal via email to timothy.fitzgerald@va.gov as well as: * To ensure timely delivery due to electronic system malfunctions the contractor shall also provide the proposal in two separate binders along with a CD of the proposal content by the due date – at the NCO 15 Contracting Office 3450 S 4th Street Leavenworth KS 66048 containing the technical and price information by the request due date.

The package shall include:

(a) One (1) submittal will be marked Technical: ORIGINAL - RESPONSE TO RFP 36C25521R0023 657-19-110JC, FCA Replace Windows Building 1

This submittal is to contain the signed original copy of the documents and the technical response. *Original copies of required Payment and Performance bonds will be sent hard copy to the NCO15 Office address stated above.

(b) One (1) submittal attachment containing the pricing information for each Bid item as indicated on the price schedule.

2. DOCUMENTS TO SUBMIT.

PROPOSAL DUE DATE: January 14, 2021 at 12:00 PM CST

PROPOSAL SUBMITTAL CONTENTS SHALL INCLUDE:

· Signed copy of the 1442 (front and back) with amendments

· 52.209-5 Representation by Corporations Regarding an Unpaid Tax Liability or a Felony Conviction under any Federal Law (DEVIATION) (MARCH 2012).

· Calculation Worksheet for Self-Performed and Subcontracted Work

· * Proposal in two separate binders along with a CD

· Bid Bond

· Any other information called out by this request for proposal

d. PRICE PROPOSAL.

Offerors must provide a price for each bid item. In addition, offerors shall include a breakdown of material and labor costs, by specification division for each bid item. Overhead, profit and bond costs shall be added after a subtotal of materials and labor costs has been calculated. Price is to be submitted in accordance with the instructions in Block 17 of the Standard Form 1442. The Government's payment for the items listed in the Pricing Schedules of individual Task Orders will constitute full compensation to the Contractor for-- (1) Furnishing all plant, labor, equipment, services, appliances, and materials; and (2) Performing all operations required to complete the work in conformity with the drawings and specifications. The contractor shall include in the prices for the items listed in the Pricing Schedule all costs for work in the specifications, whether or not specifically listed in the Pricing Schedule.

3. BASIS OF AWARD.

VA will make the award based on the Lowest Price Technical Acceptable process to select the best evaluated price proposals meeting or exceeding the acceptability standards for the evaluation factor and significant subfactors in the solicitation when and if they are provided. Note that offers that do not meet the evaluation standards of the solicitation cannot be selected, regardless of price.

* Denote additional instructions Factor 1 Relevant Past Performance of Prime Contractor;

To be evaluated to determine if an Offeror’s past, performance is technically acceptable, Offerors should identify no less than THREE (3), and no more than FIVE (5) relevant, previously awarded, and completed construction contracts, which were issued by either: Federal, State, or Local Government Agencies, and/or Private Organizations. To be evaluated as Relevant Past Performance, the construction contracts submitted by offerors must involve:

1. Has performed as a General/Prime contractor at a hospital or medical facility which operates 24 hours per day, a project with similar scope and a value equal to, or greater than $5,000,000.00;

2. Work that was 100% completed within a time period of no more than FIVE (5) years prior to the date of submitting this proposal. If the contract/work is incomplete or was completed more than five years prior to the date of submitting this proposal, it will not be deemed relevant and not considered.

3. Work completed with the same General/Prime contractor management team and Sub-contractors or In-house Staff.

4. Relevant past performance must have been satisfactory or better.

5. For each of the submitted Relevant Past Performance contracts, provide the following information. :

(a) The name of the construction contract, and the contract ID number;

(b) The name of the contracting agency or organization the contract was awarded by;

(c) The date of the construction contract award and the contract award amount in dollars;

(d) The date of the construction contract completion, and the final contract amount, in dollars;

(e) The originally scheduled date of completion, reasons for delay(s) / extension(s).

(f) A brief description of the construction contract scope of work,

(g) Identification of at least one point-of-contact at the organization that awarded the submitted contract, including the name of the point-of-contact, their current: mailing address, phone number, and email address (if applicable).

Factor 1 SPECIAL NOTE 1 for Offerors That May Lack Past Performance Information: In accordance with FAR Part 15.305(a) (2), in the case of an offeror that is without a record of relevant past performance, or for whom information on past performance is not available, the offeror may not be evaluated favorably or unfavorably on past performance. Such offerors may submit relevant past performance information regarding: predecessor companies; key personnel who have relevant experience; or subcontractors that will be performing major or critical aspects of this requirement; provided that such information is relevant to the construction in this solicitation.

Factor 1 SPECIAL: NOTE 2 for Offerors that have Past Performance: Offerors may provide information on problems encountered on the identified contracts and the offeror’s corrective actions. The government also reserves the right to consider past performance information from all available sources, in addition to any information submitted by offerors.

Factor 2 Technical Construction Experience of Prime Contractor To be Technically Acceptable, offerors must provide evidence that they have the technical qualifications and experience needed to meet the technical performance requirements of this project. Offerors must submit no less than TWO (2) examples of their successful technical construction experience with projects that involved technical requirements similar to the requirements of this project. The construction project submitted must involve:

1. Work as a prime or subcontractor under the same NAICS code as this solicitation, which is 236220, Commercial and Institutional Building Construction Contractors, that involved construction for medical facilities, with emphasis on Patient Care Areas or similar clinical construction. 2. Work of a dollar magnitude equal to, or greater than $5,000,000.00. If offering subcontracted work as proof of technical construction experience, offerors must submit evidence that supports the magnitude of the work they performed as a subcontractor.

3. Work where the offeror self-performed at least FIFTEEN percent (15%) of the cost of the project labor performed on site, using the offeror's own employees. If offering subcontracted work as proof of technical construction experience, offerors must submit evidence that at least FIFTEEN percent (15%) of the cost of the subcontracted project labor performed on site was from the offeror's own employees;

4. Work that was of a similar nature to the scope of work for this project. This is defined as work performed at an active and occupied Hospital or round the clock Medical Facility. If an offeror chooses to submit experience that was not conducted at Patient Care Area of a Hospital or Medical Facility, they must explain how the nature and complexity of the work conducted involved technical construction requirements equivalent to that described in the Plans & Specifications of this solicitation.

5. For each of the submitted Technical Construction Experience projects, provide the following information:

(a) The name and location of the pre-cast parking structure project;

(b) The performance period, including the starting and completion dates;

(c) The total cost of the project in dollars.

(d) The percentage of total labor self-performed by the offeror's employees.

(e) A brief description of the construction project scope of work, which explains how the project involved work as a prime contractor under NAICS Code 236220 involving construction work that was technically similar to the project under to this Solicitation.

Factor 3 Technical Qualifications of Proposed Key Staffing Offerors must submit a detailed resume of each key individual. To be technically acceptable this information will be evaluated to determine if they have the appropriate technical training and or previous construction experience to meet the technical requirements of a project of this type to include the qualifications noted below. No one individual can perform more than two of the staffing positions below:

1. Project Manager – Must have a minimum of 5 years of experience as a project manager, must be trained, and must provide a minimum of 3 projects with similar scope of this project. Provide the name of the construction contract, and the contract ID number; The name of the contracting agency or organization the contract was awarded by; The date of the construction contract award and the contract award amount in dollars; The date of the construction contract completion, the date the contract was originally scheduled to be completed, and the final contract amount, in dollars; A brief description of the construction contract scope of work; Identification of at least one point-of-contact at the organization that awarded the submitted contract, including: the name of the point-of- contact; their current mailing address; phone number; and email address.

2. Quality Control Manager –Provide a minimum of 3 projects with similar scope of this project that they have acted as the QC manager. Provide the name of the construction contract, and the contract ID number; The name of the contracting agency or organization the contract was awarded by; and The date of the construction contract award. A brief description of the construction contract scope of work and the QC program that was implemented.; Identify at least one point-of-contact at the organization that awarded the submitted contract, including: the name of the point-of-contact; their current mailing address; phone number; and email address.

3. Safety Officer – Must provide a list of safety training completed to include at a minimum; life safety, excavation safety, Boiler safety, scaffold safety, OSHA 30, fall protection training, rigging safety with a minimum of 5 years of experience as a safety officer. Provide a minimum of 3 projects with similar scope of this project where they have worked as a safety officer. Provide the name of the construction contract, and the contract ID number; The name of the contracting agency or organization the contract was awarded by; Provide a brief description of the construction contract scope of work and how the safety program was implemented; Identify at least one point-of-contact at the organization that awarded the submitted contract, including: the name of the point- of-contact; their current mailing address; phone number; and email.

4. Site Superintendent/Foreman/Lead Mechanic – Must have minimum of 5 years-experience, as a site Superintendent/Foreman/Lead Mechanic, must be trained and certified at the Mechanic level for the work to be performed, and must have OSHA 30 training. Provide at least 3 projects as a site superintendent with similar scope of this project. Provide the name of the construction contract, and the contract ID number; The name of the contracting agency or organization the contract was awarded by; The date of the construction contract award and the contract award amount in dollars; The date of the construction contract completion, and the final contract amount, in dollars; A brief description of the construction contract scope of work; and Identification of at least one point-of-contact at the organization that awarded the submitted contract, including: the name of the point-of- contact; their current mailing address; phone number; and email address (if applicable).

Special Note: During the period of performance of the Contract, the Contractor shall make NO substitutions of the Staffing unless the substitution is necessitated by illness, death, or termination of employment. The contractor shall notify the contracting officer, in writing within five (5) calendar days after the occurrence of any of these events. Any replacement of Staffing shall have equal or better qualifications subject to the approval by the contracting officer.

Factor 4 Prime Contractor Safety Plan

Offerors must provide a Safety Plan.

1. The contractor's Safety Plan shall be evaluated for their compliance with local/State/Federal rules and regulations, and the company's consideration of safety of its employees and the public. The contractor's Safety Plan at the minimum shall address their safety policy, commitment to safety, detailed disciplinary action to be taken with respect to employees violating safety requirements, personnel safety responsibilities, personnel safety training, personal protective equipment, accident / incident reporting procedure and investigations, emergency procedures guidelines.

2. The contractor’s Safety Plan shall address their plan for completing all contract work on and around an active hospital without impacting patient care and completing all work in accordance with all construction documents and all local/State/Federal rules and regulations. Provide documentation from at least two past projects in patient care areas that shows the contractor has been required to follow infection prevention and life safety measures required by a medical center/hospital.

FACTOR 5: PRIME CONTRACTOR QUALITY CONTROL PLAN

Offerors must provide a Quality Control Program document.

Special Contract Requirements

SUBSTITUTIONS OF SUBCONTRACTORS AND / OR KEY PERSONNEL

1. When an offeror submits its proposal in response to this Request for Proposals, and key personnel who are proposed to work on the project are required to be submitted, those personnel who are offered will be the same personnel who will actually perform on the project. If, during performance of the contract, it becomes necessary for the contractor to substitute personnel for one of those whose qualifications were the basis for evaluation of the offer and award of the contract, the contractor shall submit to the Contracting Officer the same information that was required in the initial proposal regarding the proposed substitute employee. The Contracting Officer shall have the right to review the qualifications of the proposed substitute employee and to approve or disapprove his or her qualifications. If the proposed substitute employee's qualifications are disapproved by the Contracting Officer, the contractor will propose another employee who does possess equivalent qualifications.

2. When an offeror submits its proposal in response to this Request for Proposals, and the name and experience of a specific subcontractor is a required evaluation factor, then that subcontractor who is offered will be the same subcontractor who will actually perform the specified work on the project. If, during performance of the contract, it becomes necessary for the contractor to substitute a subcontractor for one of those whose qualifications were the basis for evaluation of the offer and award of the contract, the contractor shall submit to the Contracting Officer the same information that was required in the initial proposal regarding the proposed substitute subcontractor. The Contracting Officer shall have the right to review the qualifications of the proposed substitute subcontractor and to approve or disapprove its qualifications. If the proposed substitute subcontractor's qualifications are disapproved by the Contracting Officer, the contractor will propose another subcontractor who does possess equivalent qualifications.

(END OF PROPOSAL SUBMITTAL INSTRUCTIONS)