36C25226Q0400_1.docx

36C25226Q0400

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

None 578-26-4-6121-0268 36C25226Q0400 05-11-2026 Rogers, Aaron 414-844-4800 X43252 06- -2026 :00am

CDT

Department of Veterans Affairs 36C252 115 South 84th Street, Suite 101 Milwaukee WI 53214-1476 X X 238220 $19 Million X N/A X Department of Veterans Affairs 36C252 115 South 84th Street, Suite 101 Milwaukee WI 53214-1476 Department of Veterans Affairs 36C252 Great Lakes Acquisition Center - HC 115 South 84th Street, Suite 101 Milwaukee WI 53214-1476

Department of Veterans Affairs Financial Services Center PO Box 149971 Austin TX 78714-9971 See CONTINUATION Page

BOILER MAINTENANCE AND INSPECTION SERVICES PER THE STATEMENT

OF WORK AT THE EDWARD HINES VA MEDICAL CENTER IN CHICAGO IL.

RFQ#36C25226Q0400 MUST BE INDICATED ON ALL QUOTES

SERVICE CONTRACT LABOR STANDARDS APPLY

Cook County WD 2015-5017 Rev-31 12.03.2025 See CONTINUATION Page X X X

AARON ROGERS

B.1 CONTRACT ADMINISTRATION DATA (continuation from Standard Form 1449) OFFERORS MUST COMPLETE AND RETURN ALL INFORMATION DESIGNATED HEREIN PRIOR TO THE TIME SPECIFIED IN BLOCK 8 OF SF 1449 IN ORDER TO BE CONSIDERED FOR AWARD.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

1. CONTRACT ADMINISTRATION: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

CONTRACTOR NAME _____________________________________

ADDRESS ________________________________________________

CITY-STATE-ZIP __________________________________________

POINT OF CONTACT/TITLE ________________________________

SAM UEI NO. ____________________________________________

CAGE CODE _____________________________________________

CONTRACTOR’S PAST PERFORMANCE POINT OF CONTACT

(IF DIFFERENT THAN ABOVE):

NAME: __________________________________________

EMAIL ADDRESS:_________________________________

b. GOVERNMENT:

CONTRACTING OFFICE CODE: 36C252

MILWAUKEE WI 53214

2. ACQUISITION OF COMMERCIAL ITEMS:

This Request for Quote (RFQ) solicitation is issued under the authority of FAR Part 13.5 Simplified Procedures for Certain Commercial Items in which simplified acquisition procedures in FAR Part 13 will be used. FAR Part 14 and 15 will not be used. From this RFQ, the Government intends to award a firm fixed price contract where the contractor provides a price that is not subject to any adjustment on the basis of the contractor’s cost experience in performing the contract. (Note: The terms “offeror” and “quoter” are both used in this Solicitation. For the purposes of this Solicitation, these terms are interchangeable; there is no difference in meaning between the two.)

3. SET-ASIDE (If any): See box 10 of STANDARD FORM 1449

4. SOLICITATION TIMELINE SUMMARY:

A. SITE VISIT:

It is strongly suggested and expected that the offeror inspect the campus to be serviced to fully understand the nature of the work and the conditions under which the work is to be performed. In no case shall failure to inspect the campus constitute grounds for a claim after contract award.

SITE VISIT IS SCHEDULED FOR 05/20/206 AT 10:00 AM LOCAL TIME. ALL INTERESTED PARTIES TO MEET COR JASON ESPINOSA AT BUILDING 205 BOILER PLANT.

B. RFQ QUESTIONS:

In order to maintain integrity of this solicitation and subsequent award date, all offerors are advised that any question and answer requests must be submitted in a written form via e-mail to aaron.rogers1@va.gov no later than 05/21/2026 at 12:00 PM LOCAL TIME. Contracting will issue a consolidated response via solicitation amendment to https://sam.gov Contract Opportunities within 2 business days to all parties

C. SOLICITATION CLOSES/QUOTES DUE:

See box 8 of STANDARD FORM 1449 or most recent Amendment.

D. SUBMISSION OF QUOTE:

See 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services and addendum for specific instructions to offerors.

5. CONTRACTING OFFICER AUTHORITY:

The Contracting Officer is the only person authorized to approve changes or modify any of the requirements under this contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitment or issue changes that will affect price, quantity or quality of performance of this contract. In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in cost incurred thereof.

6. INVOICES:

a. All payments by the Government to the contractor will be made in accordance with: FAR 52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER – SYSTEM FOR AWARD MANAGEMENT (OCT 2018)

b. Invoices shall be submitted monthly in arrears in accordance with: 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

c. Payments shall be made in arrears upon receipt of a properly prepared invoice

d. Facsimile, e-mail, and scanned documents are not acceptable forms of submission for payment requests.

e. The VA has mandated electronic invoice submission to the Veterans Affairs Financial Services Center (VAFSC). VAFSC has partnered with Tungsten Network e-Invoicing network, for submissions of all electronic invoices to VA. Tungsten Network electronic invoicing is free to all VA vendors. In order to submit electronic invoices, all VA vendors must register with Tungsten Network by submitting an email to VA.Registration@Tungsten-Network.com or calling 1-877-489-6135 for Enrollment.

f. Contractor shall submit an electronic invoice by the tenth (10th) of the following month services were performed to the Veterans Affairs Financial Services Center (VAFSC) e-Invoice through the website at https://portal.Tungsten-Network.com/Login.aspx. For questions regarding the submission of VA electronic invoices, Tungsten Network customer service may be contacted at 1-877-489-6135.

g. All invoices shall reference the vendor name and address, customer name, contract number, appropriate obligation/funding order number, description of services provided, quantity, unit price, and total invoice amount (any additional info). Invoices shall also include any payment discount terms.

h. VA’s Electronic Invoice Presentment and Payment System – The Veterans Affairs Financial Services Center (VAFSC) uses a third-party contractor, Tungsten Network e-Invoice, to transition vendors from paper to electronic invoice submission. Please go to this website: http://www.tungsten-network.com/customer-campaigns/veteransaffairs/ to begin submitting electronic invoices, free of charge.

i. As of July 1, 2020, the VA10091 form has been eliminated and the VAFSC is requiring our vendors to update and add their information in the Customer Engagement Portal (CEP) at https://www.cep.fsc.va.gov/. This is for new vendors being added to FMS only.

j. For assistance setting up e-Invoice, the below information is provided:

* Tungsten Network e-Invoice Setup Information: 1-877-489-6135

* Tungsten Network e-Invoice email: VA.Registration@Tungsten-Network.com

* FSC e-Invoice Contact Information: 1-877-353-9791

* FSC e-invoice email: vafsccshd@va.gov

7. FACILITY REQUIREMENTS: In addition to any other requirements set forth in this Contract, the Contractor, including its employees, agents, and subcontractors (collectively “the Contractor”), shall comply with the following facility requirements. Failure to comply with these requirements shall be considered a material breach of this Contract and may be a violation of Federal law resulting in charges answerable in the United States District Court.

a. Contractor is responsible to follow all on site facility policies

b. All VA property is considered Federal property and all Federal laws are applicable.

c. It is the responsibility of the Contractor to park in the appropriate designated parking areas. Information on parking is available from the VA Police Section. The VA will not invalidate or make reimbursement for parking violations of the Contractor under any conditions.

d. All VA facilities are drug free. Possession of drugs, to include Marijuana and all Marijuana bi-products are prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

e. All contractor personnel are required to adhere to all VA rules and regulations.

f. Smoking is prohibited on the entire campus, both inside and outside the VA Facility

g. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

h. VHA DIRECTIVE 1192: This Veterans Health Administration (VHA) directive establishes policy and provides guidance for the prevention of seasonal influenza in VHA facilities through the vaccination or masking of health care personnel (HCP). AUTHORITY: Title 38 United States Code (U.S.C.) 7301(b), 7318(b). Contractor is responsible in ensuring that all aspects of this directive are implemented, including providing face masks and influenza vaccines for all employees working at a VA facility.

8. SECURITY & PRIVACY CONTROL:

Contractors shall coordinate all badging, background checks, and fingerprinting with the COR or otherwise designated facility point of contact. Reference VA Handbook 0710, VA Handbook 0735, VA Directive 0735

The Authorization & Accreditation (A&A) requirements of VHA Handbook 6500.6 do not apply to this requirement, therefore, a Security Accreditation Package is not required. No A&A or MOU/ISA is required. Sensitive information exposure as part of this contract involves applicable security controls within the facility as part of the VA Information Security If there are any questions related to privacy, please have a member of your staff contact the VA Privacy Service at (202) 461-6309. If there are any questions related to the information security, please have a member of your staff contact the Office of Cyber Security at (304) 262-7733.

B.2 STATEMENT OF WORK

BOILER MAINTENANCE AND SERVICE

STATEMENT OF WORK

The contractor shall provide all labor, material, travel, management, tools and equipment necessary to perform maintenance and testing on the boiler plant equipment located at the Edward Hines Jr. VAMC, HINES, IL 60141 & Joliet VA Clinic (CBOC), Joliet, IL 60432 as defined in the Statement of Work.

Contract Scope:

1.0. General Overview: This contract is to perform industrial level mechanical services on critical healthcare utility and support equipment. Contractor shall furnish all labor, materials, equipment, and tools necessary to complete Calibrations, Safety Device Testing, inspections (internal & External), preventative maintenance, and repair. Services shall be performed on-site at Edward Hines Jr. VA Hospital, Hines, IL. and the Joliet CBOC located in Joliet IL Equipment is located within the boiler plants at these locations.

The plants shall remain operational at all times. They are hot, noisy, and crowded with equipment. Access to pieces of equipment can be difficult, contractor shall provide at no additional cost, scaffold, hoists, or other equipment to reach as needed for all planned services. Services shall be performed in accordance with the SOW, the original equipment manufacturers' (OEM) recommendations; any local, state, and federal standards; and VHA DIRECTIVE 1810, 578-12-138A-078 Boiler Plant Operations (Hines Directive) VA Policies & Procedures; Boiler Device Safety testing manual latest revision (currently v8).

1.1. Performance Location: All services shall be performed on site:

Edward Hines VA Hospital Joliet CBOC 5000 South 5th Avenue 1201 Eagle Street Hines, IL 60141 Joliet, IL 60432 Building 205 Boiler Plant

2.0. General Requirements:

a. Contractor shall have an established business with five (5) years of experience in performing these types of services or they will provide the name and qualifications of their subcontractor who meets this requirement. The person performing the work must also be trained and/or certified to perform services for that specific equipment listed in this SOW and elsewhere in the contract. All inspections, testing, maintenance, repairs, calibrations and emergency services shall be performed in accordance with the OEM recommendations.

b. Contractor shall provide fully qualified personnel, as defined in this SOW: A boiler inspector who has a valid and current certificate from the National Board of Boiler and Pressure Vessel Inspectors, or a boiler inspector who has qualified for licensure by passing a written examination under the laws, rules, and regulations of a jurisdiction of the State and holds a current State license; to perform services at the Edward Hines Jr. VA Hospital and Joliet CBOC.

c. All work shall be in conformance with VA Policy and Procedures, safety standards, manufacturer's/industry standards, the latest published edition of UL, EPA, NFPA-99, FDA, OSHA, TJC, applicable local and national standards, and VA Policies/regulations and VHA Directive 1810. Contractor shall provide UL classification used for all products/materials supplied by the Contractor.

d. The Contractor shall purchase and issue all chemicals in their original containers. Materials that require precautionary warnings shall have affixed to all containers such labels or markings as are prescribed by law, regulatory agencies, or this contract. Any violation of OSHA may be subject to default action.

e. Contractor shall furnish to the COR a copy of Safety Data Sheets (SDS), for all products proposed for use, a minimum of seven (7) days prior to beginning service, for approval. Contractor shall update copies of the SDS on an annual basis. In addition, each time a new chemical product is proposed to be introduced into the facility, the contractor shall provide a copy of that product's SDS to the COR for approval, prior to the product being used at the facility.

f. IF there are any changes or updates that are made to the system, Contractor shall document them in a detailed report and submit them via email to the COR. This shall include but not limited to:

· Manuals

· As-Built Drawings – That indicate any changes made to the existing system from the time of contract award through final-completion of the last option renewal period.

· Software Licenses – This applies to system control packages as listed in this contract.

· Passwords – This applies to system controls and to ensure continuity of environmental operation for patient care areas.

· Backup copies of programming – This applies to control packages in this contract and to ensure continuity of environmental operation for patient care areas

· Locations of spare parts

· Preventative Maintenance Schedule

2.1. Reports/Documentation:

a. Payment for work under this contract is subject to the completion and approval of all the written documents. All work performed shall be documented and submitted to the COR.

b. Prior to Safety Device Testing (refer to section 3.3) the calibration of gauges and sensors shall be completed. The results shall be included in a report and emailed to the COR prior to the Safety device testing. Contractor shall highlight any deficiencies.

c. Per the VHA Safety Test Manual and VHA Directive, the Contractor shall create a site-specific version of the VHA Safety Test Manual (for both the HINES and JOLIET locations) that includes the details to perform the testing to include specific model numbers, valve numbers, sizes etc. The most recent version of the site-specific Safety Device Test Manual is attached and is also available from the COR. The site-specific Safety Test manual shall comply with all of the requirements found in VHA Safety Device Testing manual and VA Directive 1810.

The Contractor shall ensure the accuracy of this document and shall make updates to the site-specific document as changes are made. For each 6-month test cycle the contractor shall provide a copy of the most up to date “blank” version of the Manual to the COR before testing begins.

d. After Safety Device Testing is completed, the contractor shall provide the COR with the filled in “Test Results” copy of the Site-specific Safety Manual with the results from the latest round of testing. Contractor shall provide the report within 2 weeks of the completion of the on-site work. This document will include the signed and dated cover pages and all of the testing data.

e. Internal and External inspections shall be documented with a detailed evaluation report as described in SECTION 3.4 (a) &(b). Detailed evaluation report shall be sent to the COR via email, within (2) two weeks of the completion of the inspections.

f. For Preventative Maintenance (PM) CLINs X004, X0005 the contractor shall submit for approval, a Maintenance schedule and detailed plan to the COR prior to starting work. This document shall be delivered via email to the COR. The document shall include details of the work planned, such as any checklists or procedures, and expected duration of the work. Once the work is performed contractor shall submit a filled in version of the document to the COR.

g. Daily Check in / check out is mandatory for services performed on site. This includes all labor, inspections, testing and/or maintenance services. When the service is completed, the Contractor’s representative shall document services rendered in a detailed report. Detailed report can be the Contractor’s own form but must include the information below. This detailed written report shall be signed by the Contractor's lead service technician completely describing

· the specific tasks(s) performed,

· preventive maintenance performed,

· including the exact location of the system or device serviced,

· including equipment identification (i.e., serial number), a

· description of all items requiring further attention,

· name(s) of the technician(s) performing the work.

2.2. Parts: Upon inspection, when the contractor discovers equipment not performing properly, the contractor shall attempt to perform a repair with tools. If the part is found to be defective, the contractor shall notify the COR(s) and provide a quote for the necessary parts/repairs. Parts/repairs shall be paid separate from this contract on a separate PO unless they fall into the exception category determined by the COR that will allow it to be invoiced under CLIN x005. Contractor shall not commence with purchase until confirmed by the COR.

2.3. Defective Parts: It is understood that at any time that the Contractor is requested to replace a defective part during any service or maintenance required, that the old part shall remain the property of the VA and disposal of same will be determined by the COR. All defective parts and system components removed shall be turned in to the COR.

2.4 Qualifications of Contractors.

To be eligible for this contract the contractor affirms they meet the following:

a. Qualified Third-Party Safety Device Tester. The utilization of a vendor that has documented knowledge and experience in the design and construction of boiler plants and VA’s standards for construction and testing of safety devices. In addition, the individual shall have demonstrated experience in conducting equipment assessments and performing testing in compliance with the VA safety device testing manual.

b. All work under this contract must be performed by fully trained and qualified Journeyman Level technicians/mechanics with five (5) years of experience, directly employed by the Contractor, experienced in the installation, repair, servicing, troubleshooting, and maintenance of the types of boilers and control systems and safety devices specified. The assignment of trainees, helpers, or persons of similar skill levels to perform work under the provisions of this contract is strictly prohibited.

c. Contractor shall provide trained and certified technicians for all services, and shall possess certifications that meet qualifications and standards, equivalent to those prescribed by the industry and local practices as further defined in Conformance Standards.

3.0 Specific Tasks / Description of Contract Line Item Number (CLIN):

3.1 Contractor shall service each boiler plant related equipment in this SOW. Contractor shall perform services in accordance with original equipment manufacturer’s specifications/recommendations. Contractor shall provide all fluids, chemicals, materials, and/or standard procedure parts required to perform maintenance items.

3.2 CLIN X001 and X006. Calibration of Test Instruments and Sensors (Hines and Joliet)

a. All devices used for measurements during safety device testing shall be calibrated. For all Contractor owned and/or provided test instruments the Contractor shall provide the COR with certificate of calibration upon request.

b. Contractor shall calibrate all gauges and sensors listed in the attachment Hines Plant Gauges. If the device needs to be removed for calibration off site, the contractor shall install a temporary gauge or sensor. Contractor shall calibrate the gauge onsite if possible. If the gauge or sensor needs to be replaced with a factory new item with factory calibration instead of calibrating the old existing items, contractor shall refer to section 2.2 Parts of this contract.

c. DA Tank and Main steam header can only be shut down during the spring and fall seasonal full plant shutdown. These events typically happen in April and October and last for 2-3 days. Contractor shall coordinate with the COR prior to April and October to schedule service.

d. Contractor shall coordinate with the COR to ensure all calibrations are complete prior to ALL safety device tests.

3.3 CLIN X002 and X007. Safety device testing: (Hines and Joliet)

a. The Contractor shall perform Safety device testing services as described in the Site-specific VHA Safety Device Testing manual latest Edition and VHA Directive 1810. Per the testing frequency detailed in the directive, each boiler shall be fully tested twice per year. Testing shall not compromise plant redundancy when under winter load conditions. The contractor shall schedule accordingly. Testing shall take place in October and April of each contract period.

b. The contractor shall provide the COR with Copies of the Site-specific VHA Safety Manual, as described in SECTION 2.1 (c) for each 6-month test cycle.

3.4 CLIN X003 and X008. Internal and External Inspections. (Hines and Joliet). Contractor shall provide once per contract period. DA tank and Condensate Receiver can only be shut down during the full plant shutdowns typically scheduled in May and October.

a. Contractor shall provide a detailed written evaluation of the overall internal condition of the boilers, the DA tank, and the Condensate Receiver. The detailed report shall include the condition of the steam drum, mud drums, tube condition and leak check, low water cut-out (float type) and piping, firebox and other internal components. Contractor shall remove and reinstall all/any necessary parts to conduct the inspection. The Detailed report shall be emailed to the COR within 2 weeks of the completion of the inspections.

b. Contractor shall provide a detailed written evaluation of the overall external condition of the boilers, DA Tank, Condensate Receiver. The detailed report shall include the condition of the casing, supports, closures, accessories, valves, and controls including high pressure recyclable and non-recyclable pressure trips, Low water cut out and auxiliary low water cut out, flame scanner, boiler safety valves accumulation test at high fire. The Detailed report shall be emailed to the COR within 2 weeks of the completion of the inspections.

3.5 CLIN X004. Preventative Maintenance of Boiler, Fuel system, and Burner Management, Controls, and supporting equipment. This CLIN billing unit is defined as an entire day, minimum 8 hours of worktime, to include all travel and other expenses. The scheduling of these days will be at the discretion of the Contracting Officer’s Representative (COR)/CO. There could be multiple days back to back, or single days spread throughout the year as the needs for maintenance arise. Contractor shall be required to perform up to 30 days of work. Utilization in part or in full of this CLIN is at the sole discretion of the COR/CO and must meet the following:

a. Contractor shall provide documents to the COR before and after completing these tasks as described in SECTION 2.1 (f) Reports/Documentation

b. Contractor shall provide trained technician who is an expert with professional experience in solving the maintenance/repair need such as controls, troubleshooting, boilers, steam systems, and supporting equipment/component functions. Qualification of the technician subject to the sole judgement of the COR/CO. A single person may have all the necessary qualifications and skills, or a combination of people with specialized skillsets may be used. The bill rate will remain the same per the schedule established by the awarded contract, regardless of the category and skillset requested for specific events/days.

c. Contractor shall schedule at the direction of the COR within no more than 10 calendar days from request for services.

3.6 CLIN X005. Equipment replacement, expendable/ware items. It is typical in any given contract year that larger dollar or specialized equipment will fail and require replacement. This CLIN shall be used at the direction of the COR/CO to cover the cost of that equipment. The amount on this CLIN shall be preloaded as shown on the cost schedule.

a. Contractor shall remove existing and install new, VA Provided, Boiler Safety Valves, up to four (4) each per contract period (Hines Only). The VA will provide the rebuilt/new valve to the contractor for installation. All other tools and equipment to complete the install shall be the contractor’s responsibility.

b. Contractor shall remove existing and install new, Contractor Provided, Variable Frequence Drives (VFDs) of sizes, makes, and models as directed by the COR.

4.0 Hours of Coverage:

Normal hours of coverage are Monday through Friday from 07:00 AM to 04:00 PM, excluding Federal holidays. All service, labor including preventive maintenance, inspections, and testing will be performed during normal hours of coverage unless requested by the COR and approved by the CO. The Contractor's service technician(s) must report to the Boiler Plant Supervisor (or operator in charge), Boiler Plant Bldg. 205

5.0 Use of Government Equipment:

No Government Equipment is provided for use under this contract.

6.0 Performance Standards:

a. The COR is responsible for monitoring the contractor’s performance. Performance deficiencies identified during the term of the contract will be documented by the COR and reported to the contractor and CO. Upon notification of deficiencies or deficient performance, the contractor shall be given a reasonable time to take corrective action. If determined appropriate, the CO, COR and/or other VA staff members will meet with the contractor to review performance and resolve issues. All deficiencies and deficient performance will be documented and shall be corrected by the contractor within the timeframe specified within the Contract Deficiency Report or Cure Notice. The contractor shall notify the CO and COR when corrections have been made. Failure to meet the required service or performance level may result in low performance ratings, possible recommendation to not exercise an option, and/or possible termination of the contract.

Major Equipment List. This is not all inclusive. Additional details available upon request.

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

Calibration of Test Instruments and Sensors at Hines VA Contract Period: Base POP Begin: 09-01-2026 POP End: 08-31-2027 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

All Safety Device Testing and Documentation at Hines VA

POP Begin: 09-01-2026 POP End: 08-31-2027

PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

Internal and External Inspections of 4 Boilers, 1 Condensate and 1 DA Tank at Hines VA

POP Begin: 09-01-2026 POP End: 08-31-2027

PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

Preventative Maintenance of Boiler, Fuel system, and Burner Management, Controls, and supporting equipment Up to 30 days per section 3.5 of SOW Contract Period: Base POP Begin: 09-01-2026 POP End: 08-31-2027

PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

Equipment replacement, expendable/ware items

OPTIONAL CLIN

Contract Period: Base POP Begin: 09-01-2026 POP End: 08-31-2027

PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

Calibration of Test Instruments and Sensors at Joliet CBOC, 1201 Eagle Street, Joliet IL

POP Begin: 09-01-2026 POP End: 08-31-2027

PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

All Safety Device Testing and Documentation at Joliet CBOC, 1201 Eagle street Joliet

POP Begin: 09-01-2026 POP End: 08-31-2027

PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

Internal and External Inspections of 3 Boilers 3 at Joliet CBOC, 1201 Eagle Street Joliet, IL.e street Joliet

POP Begin: 09-01-2026 POP End: 08-31-2027 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

BASE YEAR TOTAL:

Calibration of Test Instruments and Sensors at Hines VA Contract Period: Option 1 POP Begin: 09-01-2027 POP End: 08-31-2028

PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

All Safety Device Testing and Documentation at Hines VA

POP Begin: 09-01-2027 POP End: 08-31-2028

PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

Internal and External Inspections of 4 Boilers, 1 Condensate and 1 DA Tank at Hines VA

POP Begin: 09-01-2027 POP End: 08-31-2028

PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

Preventative Maintenance of Boiler, Fuel system, and Burner Management, Controls, and supporting equipment

Contract Period: Option 1 POP Begin: 09-01-2027 POP End: 08-31-2028

PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

Equipment replacement, expendable/ware items

Contract Period: Option 1 POP Begin: 09-01-2027 POP End: 08-31-2028

PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

Calibration of Test Instruments and Sensors at Joliet CBOC, 1201 Eagle Street, Joliet IL

POP Begin: 09-01-2027 POP End: 08-31-2028

PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

All Safety Device Testing and Documentation at Joliet CBOC, 1201 Eagle street Joliet

POP Begin: 09-01-2027 POP End: 08-31-2028

PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

Internal and External Inspections of 3 Boilers 3 at Joliet CBOC, 1201 Eagle Street Joliet, IL.e street Joliet

POP Begin: 09-01-2027 POP End: 08-31-2028 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

OPTION YEAR ONE TOTAL:

Calibration of Test Instruments and Sensors at Hines VA Contract Period: Option 2 POP Begin: 09-01-2028 POP End: 08-31-2029

PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

All Safety Device Testing and Documentation at Hines VA

POP Begin: 09-01-2028 POP End: 08-31-2029

PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

Internal and External Inspections of 4 Boilers, 1 Condensate and 1 DA Tank at Hines VA

POP Begin: 09-01-2028 POP End: 08-31-2029

PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

Preventative Maintenance of Boiler, Fuel system, and Burner Management, Controls, and supporting equipment

Contract Period: Option 2 POP Begin: 09-01-2028 POP End: 08-31-2029

PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

Equipment replacement, expendable/ware items

Contract Period: Option 2 POP Begin: 09-01-2028 POP End: 08-31-2029

PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

Calibration of Test Instruments and Sensors at Joliet CBOC, 1201 Eagle Street, Joliet IL

POP Begin: 09-01-2028 POP End: 08-31-2029

PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

All Safety Device Testing and Documentation at Joliet CBOC, 1201 Eagle street Joliet

POP Begin: 09-01-2028 POP End: 08-31-2029

PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

Internal and External Inspections of 3 Boilers 3 at Joliet CBOC, 1201 Eagle Street Joliet, IL.e street Joliet

POP Begin: 09-01-2028 POP End: 08-31-2029 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

OPTION YEAR TWO TOTAL:

Calibration of Test Instruments and Sensors at Hines VA Contract Period: Option 3 POP Begin: 09-01-2029 POP End: 08-31-2030

PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

All Safety Device Testing and Documentation at Hines VA

POP Begin: 09-01-2029 POP End: 08-31-2030

PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

Internal and External Inspections of 4 Boilers, 1 Condensate and 1 DA Tank at Hines VA

POP Begin: 09-01-2029 POP End: 08-31-2030

PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

Preventative Maintenance of Boiler, Fuel system, and Burner Management, Controls, and supporting equipment

Contract Period: Option 3 POP Begin: 09-01-2029 POP End: 08-31-2030

PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

Equipment replacement, expendable/ware items

Contract Period: Option 3 POP Begin: 09-01-2029 POP End: 08-31-2030

PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

Calibration of Test Instruments and Sensors at Joliet CBOC, 1201 Eagle Street, Joliet IL

POP Begin: 09-01-2029 POP End: 08-31-2030

PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

All Safety Device Testing and Documentation at Joliet CBOC, 1201 Eagle street Joliet

POP Begin: 09-01-2029 POP End: 08-31-2030

PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

Internal and External Inspections of 3 Boilers 3 at Joliet CBOC, 1201 Eagle Street Joliet, IL.e street Joliet

POP Begin: 09-01-2029 POP End: 08-31-2030 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

OPTION YEAR THREE TOTAL:

Calibration of Test Instruments and Sensors at Hines VA Contract Period: Option 4 POP Begin: 09-01-2030 POP End: 08-31-2031

PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

All Safety Device Testing and Documentation at Hines VA

POP Begin: 09-01-2030 POP End: 08-31-2031

PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

Internal and External Inspections of 4 Boilers, 1 Condensate and 1 DA Tank at Hines VA

POP Begin: 09-01-2030 POP End: 08-31-2031

PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

Preventative Maintenance of Boiler, Fuel system, and Burner Management, Controls, and supporting equipment

Contract Period: Option 4 POP Begin: 09-01-2030 POP End: 08-31-2031

PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

Equipment replacement, expendable/ware items

Contract Period: Option 4 POP Begin: 09-01-2030 POP End: 08-31-2031

PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

Calibration of Test Instruments and Sensors at Joliet CBOC, 1201 Eagle Street, Joliet IL

POP Begin: 09-01-2030 POP End: 08-31-2031

PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

All Safety Device Testing and Documentation at Joliet CBOC, 1201 Eagle street Joliet

POP Begin: 09-01-2030 POP End: 08-31-2031

PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

Internal and External Inspections of 3 Boilers 3 at Joliet CBOC, 1201 Eagle Street Joliet, IL.e street Joliet

POP Begin: 09-01-2030 POP End: 08-31-2031 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

OPTION YEAR FOUR TOTAL:

SECTION C - CONTRACT CLAUSES

C.1 FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (NOV 2023) is incorporated by reference.

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS--COMMERCIAL ITEMS:

C.2 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/browse/index/far https://www.va.gov/oal/library/vaar/

(End of Clause)

52.204-13

52.204-18

SYSTEM FOR AWARD MANAGEMENT—MAINTENANCE (DEVIATION)

COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE

NOV 2025

AUG 2020

52.223-5 52.223-10

POLLUTION PREVENTION AND RIGHT-TO-KNOW INFORMATION

WASTE REDUCTION PROGRAM

MAY 2024

MAY 2024

C.3 852.204-72 PERSONNEL VETTING AND CREDENTIALING. (MARCH 2026)

(a) Definitions. As used in this clause – VA Information system is the same as information system and means, pursuant to 38 U.S.C. 5727, a discrete set of information resources organized for the collection, processing, maintenance, use, sharing, dissemination, or disposition of information whether automated or manual. VA sensitive information means all VA data, on any storage media or in any form or format, which requires protection due to the risk of harm that could result from inadvertent or deliberate disclosure, alteration, or destruction of the information and includes sensitive personal information. The term includes information where improper use or disclosure could adversely affect the ability of VA to accomplish its mission, proprietary information, records about individuals requiring protection under various confidentiality provisions such as the Privacy Act and the HIPAA Privacy Rule, and information that can be withheld under the Freedom of Information Act. Examples of VA sensitive information include the following: individually-identifiable medical, benefits, and personnel information; financial, budgetary, research, quality assurance, confidential commercial, critical infrastructure, investigatory, and law enforcement information; information that is confidential and privileged in litigation such as information protected by the deliberative process privilege, attorney work-product privilege, and the attorney-client privilege; and other information which, if released, could result in violation of law or harm or unfairness to any individual or group, or could adversely affect the national interest or the conduct of Federal programs.

(b) General. Contractor personnel assigned to work for or on behalf of VA must undergo a background investigation commensurate with the risk and sensitivity level designation associated with the work to be performed at the level indicated in the contract. The Contractor and subcontractors shall comply with VA Directive/Handbook 0710, Personnel Security and Suitability Program, which can be accessed at: https://vaww.va.gov/vapubs/index.cfm

(c) Risk and Sensitivity Levels. The following table identifies the risk and sensitivity levels that apply to any personnel providing services under this contract. *VA Administrations, organizations and staff offices will use the OPM Position Designation Tool. Positions/Tasks Designated as Non-Sensitive Positions - Tier 1/Low Risk All tasks for elevator technicians are considered Tier 1 /Low risk.

Security clearances are granted to individuals with a specific requirement for access to classified material (for example, Confidential, Secret and Top Secret). Contractor personnel that are required to obtain a security clearance will be subject to a Tier 3 or Tier 5 investigation. The following sensitivity designations have been assigned for the identified Tier 3 and Tier 5 required by this contract: Tier 3: [Contracting Officer to enter “Non-Critical” or “Not Applicable” if no positions are identified as Tier 3] Tier 5: [Contracting Officer to enter either Critical Sensitive and/or Special Sensitive, or “Not Applicable” if no positions are identified as Tier 5]

(d) Fitness. The results from a background investigation are used to determine if an individual’s fitness is sufficient for that individual to perform work for or on behalf of VA in the position identified in this contract. Contractor fitness determinations are made in accordance with 5 CFR Part 731.202. Fitness requirements for employment are separate and distinct from job qualifications. If a Contractor or subcontractor employee is found to be unsuitable or unfit to provide services under this contract, the Contractor shall immediately remove the employee from working on this contract and take those necessary steps that restrict the employee’s logical access to VA data, information, VA sensitive information, or information technology or VA information systems containing such data or information systems containing such data or information.

The Contractor shall…