P09-UPDATED SOW-PRICE SCHEDULE.docx
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- Solicitation number
- 36C25225Q0188
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This Statement of Work outlines requirements for HVAC/R systems testing, inspection, and cleaning services at Jesse Brown VA Medical Center in Chicago, IL and Adam Benjamin Jr VA Outpatient Clinic in Crown Point, IN. The contract has a base period from April 1, 2025 to March 31, 2026, with four one-year option periods through March 31, 2030.
The required services include quarterly Air Changes per Hour (ACH) testing and certification for specified ventilation systems, quarterly cleaning of cafeteria exhaust systems, semi-annual cleaning of Air Handling Units (AHUs), quinquennial cleaning of exhaust systems, monthly pharmaceutical surface sampling, and annual ACH testing at the Adam Benjamin Jr facility. Work must be performed by NEBB or ABB certified technicians during specified hours, with special scheduling requirements for areas like surgical suites (5:30PM-11:00PM), morgue (6:30PM-3:00AM), and kitchen (6:30PM-midnight). The contractor must provide a job superintendent to supervise all work, comply with VA safety and infection control policies, use UL-approved equipment, and submit daily written reports and cleaning certificates. The pricing schedule requires unit pricing for each service type across the base and option years.
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Other files
| File | Type | Posted |
|---|---|---|
| P09-UPDATED SOW-PRICE SCHEDULE.docx | DOCX document | |
| S06-HVAC FILES.pdf | ||
| S05-VENDOR QUESTIONS WITH RESPONSES.docx | DOCX document | |
| 36C25225Q0188 0001.docx | DOCX document | |
| 36C25225Q0188.docx | DOCX document | |
| P07 - Cook County WD 2015-5017 Rev-28 dated 12.23.2024.pdf |
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Text version
B.3 STATEMENT OF WORK/PWS
STATEMENT OF WORK FOR TEST & AIR INSPECTIONS AND CLEANING OF CENTRAL HVAC/R SYSTEMS
1. Place of Performance:
Jesse Brown VA Medical Center, 820 S. Damen Ave., Chicago, IL, 60612. The HVAC/R systems are located throughout the entire campus: Buildings- 1A, 1B, 40, 30N, 11B, 30S, 11A & Temporary Building.
Adam Benjamin Jr VA Outpatient Clinic 9301 Madison St, Crown Point, IN 46307
2. Scope of Work Statement: Contractor shall conduct test and air inspections (TABS) and clean central HVAC/R systems, associated ductwork and mechanical equipment located at Jesse brown VA Medical Center.
3. Period of Performance:
Base Year: Date of award (April 1, 2025)-March 31, 2026 OY1: April 1, 2026 – March 31, 2027 OY2: April 1, 2027 – March 31, 2028 OY3: April 1, 2028 – March 31, 2029 OY4: April 1, 2029 – March 31, 2030
4. Detailed Scope of Statement:
A. Contractor shall conduct Quarterly Air Changes per Hour (ACH) testing, balancing, adjustment and certification of the following ventilation systems:
Section below has been updated, adding and removing locations
SPS:
| Room |
| Service area |
| Room |
| Service area |
| Room |
| Service area |
| 1625 |
| Women’s Locker |
| 1639 |
| Preparation |
| 1644 |
| Staff Restroom |
| 1625A |
| Women’s Restroom |
| 1639 |
| HD-1 |
| 1645 |
| Staff Lounge |
| 1627 |
| Men’s Locker |
| 1639 |
| HD-2 |
| 1646 |
| Staff Lockers |
| 1627A |
| Men’s Restroom |
| 1639 |
| HD-3 |
| 1646A |
| Men’s Restroom |
| 1629 |
| Staff Lounge |
| 1639 |
| HD-4 |
| 1647 |
| Staff Restroom |
| 16H1 |
| Tote Staging |
| 1639 |
| HD-5 |
| 1650 |
| Clean Receiving |
| 1630 |
| Equip Wash |
| 1639 |
| HD-9 |
| 1635 |
| Soiled Receiving |
| 1639A |
| ETO |
| 1637 |
| Cart Wash |
| 1640 |
| Sterile Supply Rm |
| 1638 |
| ETO Service Rm |
| 1643 |
Surgical Suite:
| Room |
| Service Area |
| Room |
| Service Area |
| Room |
| Service Area |
| 2602 |
| Cystoscopy |
| 2613 |
| OR-4 Support |
| 2616 |
| ER15 |
| 2604 |
| OR-7 |
| 2614 |
| OR-4 |
| 2618 |
| OR-2 |
| 2606 |
| OR-6 |
| 2606 |
| OR-4 Closet |
| 2660 |
| OR-1 |
| 2608 |
| OR-5 |
Isolation Rooms:
| Room |
| Room |
| Room |
| Room |
| Room |
| Room |
| Room |
| Room |
| 1109 |
| 2642 |
| 4657 |
| 5648 |
| 5657 |
| 6648 |
| 6659 |
| ER-15 |
| 1691 |
| 4640 |
| 4698 |
| 5649 |
| 5660 |
| 6650 |
| 6662 |
| 1692 |
| 4642 |
| 5646 |
| 6646 |
| 6658 |
| ER-14 |
| 5656 |
Animal Lab (VMU):
| Room |
| Service Area |
| Room |
| Service Area |
| Room |
| Service Area |
| 7300 |
| Animal Room |
| 7330-B |
| Animal Room |
| 7343 |
| Animal Room |
| 7301 |
| Animal Room |
| 7330-C |
| Animal Room |
| 7344 |
| Animal Room |
| 7302 |
| Animal Room |
| 7331 |
| Animal Room |
| 7359 |
| Procedure Lab |
| 7305 |
| Animal Room |
| 7332 |
| Animal Room |
| 7371 |
| Quarantine |
| 7306 |
| Animal Room |
| 7333 |
| Animal Room |
| 7373 |
| OR |
| 7310 |
| Bedding |
| 7335 |
| Animal Room |
| 7374 |
| Metabolic |
| 7312 |
| Clean Cage |
| 7337 |
| Animal Room |
| 7377 |
| OR |
| 7330-A |
| Animal Room |
| 7339 |
| Animal Room |
| 7380 |
| Necropsy |
Dental Hoods:
| Room |
| Service Area |
| Room |
| Service Area |
| 4503 |
| Dental Preparation |
| 4501 |
| Dental Prosthetics |
Research Fume Hoods:
| Room |
| Fan/Hood |
| Room |
| Fan/Hood |
| Room |
| Fan/Hood |
| 5275 |
| Lab Exhaust |
| 6273 |
| HE-18H-H8 |
| 7235 |
| HE-18B/H-22 |
| 5278 |
| Lab Exhaust |
| 6275 |
| HE-18H/H-18 |
| 7267 |
| HE-18B/H-23 |
| 5281 |
| Lab Exhaust |
| 6278 |
| HE-18H/H4126281 |
| 7239 |
| HE-18B/H-24 |
| 5285 |
| Lab Exhaust |
| 6281 |
| HE-18F/H-9 |
| 7241 |
| HE-18B/H-25 |
| 5293 |
| Lab Exhaust |
| 6283 |
| HE-18F/H-11 |
| 7244 |
| HE-18A/FH27 |
| 6218 |
| HE-18D/H-2 |
| 6285 |
| HE-18F/H-13 |
| 7252 |
| HE-18A/H-26 |
| 6221 |
| HE-18D/H-3 |
| 7211 |
| HE-18C/H-20 |
| 7260 |
| HE-18A/H-28 |
| 6228 |
| HE-18G/ H-G |
| 7214 |
| HE-18K/H-16 |
| 7281 |
| HE-18B/H-37 |
| 6237 |
| HE-18E/H-5 |
| 7215 |
| HE-18C/H-21 |
| 7288 |
| HE-18B/H-35 |
| 6239 |
| HE-18E/H-6 |
| 7218 |
| HE-18K/H-15 |
| 7298 |
| HE-208/H-36 |
| 6256 |
| FH-EX 57A |
| 7221 |
| HE-20C/H-33 |
| 7338 |
| HE-15C/H-41 |
| 6260 |
| FH- EX 56 |
| 7225 |
| HE-20C/H-34 |
| 7378 |
| HE-15A/H-39 |
Research Chemo & Bio-Hoods:
| Room |
| Room |
| Room |
| Room |
| Room |
| Room |
| Room |
| 6227 |
| 6275 |
| 7125 |
| 7230 |
| 7249 |
| 7281 |
| 7305 |
| 6245 |
| 6278 |
| 7209-1 |
| 7235 |
| 7257 |
| 7283 |
| 7306 |
| 6261 |
| 6281 |
| 7209-2 |
| 7239 |
| 7279 |
| 7292 |
Cath Lab & Pharmacy Lab:
| Room |
| Service Area |
| Room |
| Service Area |
| Room |
| Service Area |
| 3468-2 |
| Tech Area |
| 3471 |
| Lab Area |
| 4527 |
| Hood #2 |
| 3469 |
| Lab Area |
| 3472 |
| Procedure Room |
| 4594 |
| Hood #2 |
| 3470 |
| Lab Area |
| 3473B |
| Equip Storage |
Endoscopy:
| Room |
| Service Area |
| Room |
| Service Area |
| Room |
| Service Area |
| 5314 |
| ENT |
| 5488 |
| Bronchoscopy |
| 5493 |
| Supply Storage |
| 5486 |
| Endo Proc. #5 |
| 5490 |
| Clean Room |
| 5494 |
| Proc. Room |
| 5487 |
| Proc. RM1 Fluro |
| 5492 |
| Clean Room |
| 9495 |
| Proc. Room |
Morgue:
| Room |
| Service Area |
| Room |
| Service Area |
| Room |
| Service Area |
| A137 |
| Storage |
| A137B |
| Autopsy |
| A137F |
| Waiting Area |
| A137A |
| Mechanical Rm |
| A137E |
| Restroom |
| A137G |
| Soiled Storage |
B. A-1 Surface Sampling:
Contractor shall perform (12) Pharmaceutical surface sampling for bacterial and fungus required per USP 797.
| Room |
| Service Area |
| Equipment |
| 3535 |
| Chemical Preparation |
| Pharmaceutical Lab |
| 3520 |
| Ante Room |
| Pharmaceutical Lab |
Upon completion of the quarterly test & air balance (TABS) for air handling units, monthly surface sampling, Bio/Chemo hood certification and duct cleaning/sanitization, contractor shall provide a certified report within seven calendar days.
C. Contractor shall perform Quarterly cleaning, sanitation/degreasing of cafeteria exhaust systems. Cleaning shall include scraping prior to thorough wash down of all hoods, branches, trunks-veins, fan grills and diffusers. All work for this cleaning task shall be performed between 4:00pm- midnight.
| Room |
| Service Area |
| Hood |
| Fan/Motor |
| 1288 |
| Cafeteria |
| Hoods: (2ea): Vent Master |
Model #: CW2-1000-DM Serial: #87-6487-02 Serial: #87-6487-03 Exhaust Fan: Barry Blower Model #: 200TUBAF.
Serial #: 852288
| 1295 |
| Cafeteria |
| 3495 |
| Main Kitchen |
| Hood: Aventec |
Model: #P25W Serial: #25032A Exhaust Fan: E-31
D. Contractor shall perform Semi-annual cleaning of Air Handling Units (AHUs). This cleaning shall include the AHU supply, return/exhaust, exhaust fan/s, diffusers, vents, grills, attenuators, fresh air screens/intake and system coil. (i.e. pre-heat & chill water coil/s)
Building 40 (Bed-Tower
| Unit |
| Service Area |
| Unit |
| Service Area |
| AHU-1 |
| 1st Fl West/ Day Surgery |
| AHU-7 |
| 4th Fl West |
| AHU-2 |
| 1st Fl Est SPS & SPD |
| AHU-8 |
| 5th & 6th Fl West |
| AHU-3 |
| Atrium |
| AHU-9 |
| 7th Fl West |
| AHU-4 |
| 2nd Fl West/ OR Recovery |
| AHU-10 |
| 7th Fl East |
| AHU-5 |
| Surgery Suites |
| AHU-12 |
| Atrium |
| AHU-6 |
| 4th, 5th, & 6th Fl East |
Building 1 (Damen)
| Unit |
| Service Area |
| Unit |
| Service Area |
| AC-5 |
| Cardiology |
| Room 3536 |
| Pharmacy Clean Room |
| AC-6 |
| Cardiology |
| AHU-137A |
| Morgue |
| AC-7 |
| Radiology Phase 2 |
| AHU-1.1 |
| Material Management |
| AHU-3N |
| Respiratory |
| AHU-1.2 |
| EDOU |
| AHU-ENDO |
| Endoscopy |
| AHU-3S |
| Dialysis |
| AHU-4S |
| Dental |
| S1 |
| Damen Fan Coils |
| 1585 |
| Radiology Phase 1 |
| 3511 |
| Pharmacy |
| AHU-IRM |
| IRM |
| 3536 |
| Clean Room |
| RTU |
| Elevator Room Unit |
Building 11-A (Taylor)
| Unit |
| Service Area |
| Unit |
| Service Area |
| S-5 |
| Library |
| S-20 |
| 7th Fl. Lab |
| S-8 |
| Cafeteria |
| AC-30 |
| 6th Fl. Lab |
| S-9 |
| Engineering, EMS, Clinic |
| S-11A |
| Elevator Room |
| S-9B |
| Warehouse, DDTC, Mailroom |
| S-16 |
| 4th Fl. CWT |
| S-12 |
| 4th Fl. Day Hospital |
| AHU-1 |
| 5th Fl Lab |
| S-17 |
| 5th & 6th Fl |
| S-21 |
| Dialysis |
| S-18 |
| 6th & 7th Fl |
Building 11-B (Ogden)
| Unit |
| Service Area |
| Unit |
| Service Area |
| S-3 |
| 1st, 2nd, 3rd, 4th, Fl North |
| S-19 |
| 5th & 6th Fl Clinics |
| S-6A |
| 1st, 2nd, 3rd, 4th, Fl South |
| S-11B |
| Elevator Room |
| S-15 |
| 7th Fl VMU |
| S-22 |
| MRI |
| Unit |
| Service Area |
| Unit |
| Service Area |
| S-10B |
| 1st Fl. Clinics A,B,C&D |
| S-24 |
| 820 Damen Entrance |
| S-10C |
| 5th Fl. Cardiology & 3rd Fl |
| S-7 |
| PACU |
Building 30 (S)
| Unit |
| Service Area |
| Unit |
| Service Area |
| S-9 |
| Outpatient Pharmacy |
| S-10A |
| Clinics E,F,G,H,I |
E. Contractor shall perform Quinquennial cleaning and sanitization of exhaust systems and exhaust fan assemblies & motor assemblies. Contractor shall adhere to the schedule listed below:
Base Year
Clean Room 3536
EF 3 & EF 3A
Morgue
ER Exhaust
E-10
Option Year-1
EF-1
EF-2
EF-3
EF-4
EF-5
TE-14
Option Year-2
E-16
HE-18A
HE-18B
HE-18C
HE-18D
HE-18E
Option Year-3
HE-18F
HE-18G
HE-18H
HE-18J
HE-18K
Option Year-4
HE-18L
HE-18M
HE-18N
HE-20A
HE-20B
HE-20C
F. Contractor shall conduct Annual Air Changes per Hour (ACH) testing, balancing, adjustment and certification of the following ventilation systems located at the Adam Benjamin Jr VA Outpatient Clinic:
Adam Benjamin Jr VA Outpatient Clinic (ABJ):
| Room |
| Service Area |
| Room |
| Service area |
| 291A |
| Dental Exam-1 |
| 292A |
| Dental Exam-2 |
| 291B |
| Dental Exam-3 |
| 292B |
| Dental Exam-4 |
| 296 |
| Dental Exam-5 |
| 297 |
| Dental Exam-6 |
| 293 |
| Dental Lab |
| 298 |
| Dental Exam-7 |
| 141 |
| Hazardous Waste |
| 115 |
| Pharmacy |
| 142 |
| Soiled Closet |
5. Performance Standards:
Contractor shall adhere to the following performance standards:
A. Cleaning of Supply, Return and Exhaust Air Fan Systems: Industrial vacuum cleaning, high pressure air agitation cleaning, wiping, and scraping as appropriate of the complete interior/ surfaces for each compartment within the HVAC Unit.
B. Cleaning of Kitchen Exhaust Systems: Industrial vacuum cleaning, high pressure air agitation cleaning, wiping, and scraping as appropriate of the complete interior surfaces of each specified HVAC/R systems. If saponifying powders or compounds are used to facilitate grease removal, such powders and/or compounds shall be completely removed so that the interior surfaces of the exhaust ducts are exposed to the bare metal at the completion of each cleaning. Additionally, cleaning of kitchen exhaust systems shall include scraping and manual cleaning with an approved chemical or detergent and water solution of the exposed metal surfaces of all canopy hoods, range hoods and dish washing machine hoods.
C. Cleaning of Grilles, Vents and Diffusers: Removal, manual cleaning with an approved food grade detergent and water solution, complete coating with an approved anti-static solution and proper reinstallation. Brushing, wiping and compressed air cleaning as appropriate of all ceiling tiles within a three-square foot area of each ceiling mounted grille, vent and diffuser.
D. Cleaning of Fan Assemblies, Blower Units, Air Handling Units and Air Conditioning Units: Vacuum cleaning, brushing and manual washing with an approved chemical solvent as appropriate of all specified assemblies and units including all air inlets, discharge outlets, structural frame assemblies, braces, supports, housings, fan blades, floats, shafts, louvers, baffles, dampers and pulleys. All specified assemblies and units shall be lubricated by the contractor in accordance with the equipment manufacturers' current lubrication instructions. The Government at no cost shall furnish all lubricants required to the contractor. The contractor for tension and wear shall inspect all fan belts. Broken, loose and excessively worn belts shall be noted on the contractor's daily service reports as observed.
E. Cleaning of Coils: Low volume, high pressure power washing with an approved odorless, disinfecting chemical and water solution or high-pressure air agitation cleaning as appropriate of all heat exchange, reheat and condensing unit coils of all specified air handling units and air conditioning units. Coil drip pans and drains shall be manually cleaned with an approved odorless chemical and water solution and be thoroughly flushed with clean water to ensure proper drainage. Install drain pan tabs furnished by the VA.
F. Cleaning of Fan Coil Units: Brushing and vacuum cleaning of the coil; spraying of the coil with a properly diluted solution of 3M product #25 and water; and manual cleaning with a properly diluted 3M product #25 and water solution of the trough, drain, grille and interior surfaces of the housing assembly. Fan coil unit motor and switches shall be inspected by the contractor for proper operation. Inoperable and/or defective switches and motors are required to be annotated on daily service reports as detected. Install drain pan tabs provided by the VA.
G. Air Exchanges Per Hour (ACH) shall Be Conducted By A NEBB Or ABB Certified Technician.
6. Hours Of Operation:
Normal hours of coverage are Monday through Friday from 7:30 am to 4:30 pm CST excluding holidays. All services shall be scheduled with the COR at least 30 days in advance.
Holidays include:
· New Year’s Day
· Labor Day
· Martin Luther King Jr.’s Birthday
· Columbus Day
· President’s Day
· Veteran’s Day
· Memorial Day
· Thanksgiving Day
· Independence Day
· Christmas Day
· Juneteenth And any other day specifically designated as a national holiday by the President of the United States.
All service/repairs shall be performed during normal hours of coverage, except those listed below, unless requested or approved by COR or designee.
A. Building 1, Morgue: services shall be performed between the hours or 6:30PM and 3:00AM.
The contractor's job superintendent shall verify with the COR that no autopsies or tissue preparations are in progress at the Morgue prior to beginning work.
B. Building 40, Surgical Suites: services shall be performed between the hours of 5:30PM and 11:00PM. The contractor's job superintendent shall coordinate this cleaning with the COR to ensure that no surgical procedures are ongoing or about to be started and that the Post Anesthesia Recovery Area is not occupied prior to beginning work.
C. Building 1, Main Kitchen and Patient Dining Room: services shall be performed on weekdays between the hours of 6:30PM and Midnight. The contractor's job superintendent shall report to the COR prior to cleaning services being performed to review and coordinate the work.
7. Pertinent Information & Special Considerations:
A. The contractor shall assign a job superintendent who will supervise and be directly responsible for the accomplishment of the work and will physically remain at the job site at all time while required cleanings are being performed.
B. As regards the monthly, quarterly, semi-annual, annual and quinquennial cleaning tasks, the contractor shall remove all accumulations of dirt, soot, dust, lint, grease, oily residue, food substances, debris and all other foreign matter from all specified systems and equipment.
C. When performing work under the provisions of this contract the contractor's employees shall strictly observe the requirements of all applicable Department of Veterans Affairs, U.S.
Department of Labor Occupational Safety and Health Administration, U.S. and Illinois Environmental Protection Agencies and Jesse Brown Hospital rules, regulations and policies particularly those rules and regulations pertaining to fire safety, infection control, lock and tag out procedures and confined space entry.
D. Vacuum cleaning and air agitation equipment used to accomplish required cleanings shall be Underwriters Laboratories labeled and approved for hospital use. Equipment shall operate at noise levels appropriate for a hospital environment.
E. All existing and newly installed access doors or panels located inside the kitchen exhaust duct work systems shall be identified by means of appropriate signage and provided by the contractor at no additional expense to the Government. The Contractor shall receive written approval from the Contracting Officer’s Representative (COR) or designee and coordinate scheduling prior to performing these services.
F. The contractor shall ensure that required cleanings are accomplished in a manner that prevents the infiltration of dust, dirt and other foreign matter into occupied spaces. All dust, dirt, lint, soot and other substances removed during the action of cleaning operations including that which may have been deposited on floors, walls, desks, chairs, tables, etc., as well as any trash and debris deposited at the job site by the contractor's employees shall be placed in approved, sealed containers and be removed from the job site by the contractor daily for legal disposal off station.
G. When performing cleanings of HVAC systems serving patient care, laboratory, food preparation/serving, computer and similar sensitive areas the contractor shall temporarily install appropriate relief valves/ Visqueen and filters in spur ducts from the main trunks to prevent discharge of dirt, dust, suspended particulate matter, etc., into the areas upon restart of the air handling units.
H. When performing work in known or suspected explosion hazard areas the contractor shall use only Underwriters Laboratories approved explosion proof electrical equipment and appliances conforming to the application provisions of the National Electrical Code. All tools, cutting devices, brushes, scrapers and similar devices and equipment used in known or suspected explosion hazard areas shall be constructed exclusively of non-ferrous materials.
I. Within ten (10) working days of receipt of Notice of Award, the contractor shall provide the COR with the Safety Data Sheet (SDS) for each cleaning agent and substance proposed to be used in the performance of required cleanings. The contractor shall not under any circumstances bring or use on station any detergent, solvent, de-carbonizer or any other substance or agent that possesses flammable, combustible, toxic and/or explosive properties.
J. Within ten (10) working days of receipt of Notice of Award the contractor shall submit to the COR a list of the proposed dates on which each specified cleaning will be accomplished. The proposed cleaning schedule will be reviewed and approved by the COR after any required revisions have been made. Once the contractor submits a schedule acceptable to the Government that schedule shall become a part of the contract specifications and all cleanings shall be accomplished on the days listed in that schedule. The contractor shall not deviate from the schedule without the prior written approval of the COR.
K. The Government shall provide reasonable access to the systems and equipment to be cleaned on the dates scheduled for cleaning and shall provide personnel to shut down and restart fan systems and other equipment as necessary. However, in the case of exhaust air fan systems serving patient care areas it may not be possible, because of clinical reasons, to shut down a given system on a particular day, regardless of the agreed upon cleaning schedule. Should this occur, the cleaning shall be rescheduled by the contractor and Contracting Officer’s Representative and shall be performed by the contractor later and at no additional cost to the Government. In consideration for such occurrences, the contractor shall be given a fourteen (14) calendar daytime extension for the task(s) affected per event. For instance, if a component was scheduled to be cleaned on December 01, 2024, and the Government requires this service to be rescheduled due to clinical reasons, the contractor shall be allowed to perform the cleaning by December 15, 2024, without any adverse consequences. Excessive rescheduling on the part of the Government shall be communicated by the contractor to the Contracting Officer in writing. The Contracting Officer, upon receipt of such notice, shall schedule a meeting with the COR(s), their immediate supervisor(s), and the contractor to develop a plan to mitigate future occurrences.
L. Contractor employees shall not under any circumstances shut down all or any part of any supply or exhaust air fan system serving Buildings 40, 1A, 1B, 11A, 11B, 30N, 30S. Shut down and startup of those systems may be accomplished only by designated Jesse Brown HVAC/R Technician and/or engineering HVAC/R supervisory and only after appropriate coordination with clinical staff in the areas affected.
M. For services during normal hours of operation, prior to starting any work, the contractor's job superintendent and all the members of the work crew shall report to the COR at Temporary Building, Office 2T12. The contractor's job superintendent shall identify himself and each member.
8. Deliverables and Reports A. Each day that work is performed under the provisions of this contract, the contractor shall submit to the COR or his designee, a written report of the work performed that day. The written service report must include a description of the cleaning performed, the location of the cleaning by building and room number, the names of the contractor's employees on the job, the hours worked and a brief description of any findings requiring action by Engineering personnel.
B. In addition to the reporting requirement in section A-1 above, within seven (7) days of cleaning cafeteria exhaust systems listed under section D-II, the contractor shall submit a written, dated and signed certificate attesting to the satisfactory completion of each required cleaning of a kitchen exhaust system.
9. Applicable Performance Standards:
1. All work shall comply with all VA Policies including and not limited to: VA Construction Safety and VA Infection Control Policies.
2. The Prime Contractor shall always have a Competent Supervisory Person on site when any worker(s) or sub-contractors are present.
3. All persons working on any electrical systems rated 50 volts or more shall have the minimum qualification as a State Licensed Master Electrician or Registered Journeyman Electrician, all activities shall follow the safe work practices in compliance with NFPA 70E Electrical Safety in the Workplace.
4. The Contractor shall provide mitigating activities as outlined in the CONSTRUCTION SAFETY PRECAUTIONS and CONSTRUCTION INFECTION CONTROL RISK ASSESSMENT / DUST CONTROL PRECAUTIONS including but not less than the following:
a. Fire extinguishers, pedestal mounted inside working areas.
b. Walk off dust mats, inside and outside all entry / exit points to the workspace, changed not less than daily or more as required by the construction or COR.
c. Block off all HVAC return ductwork and lovers so not to introduce dust into the HVAC system.
d. Provide a plastic dust tight temporary construction barrier to isolate the area of work. Provide dust containment tent or portable containment cube, with HEPA filter negative air system when working above ceilings.
e. High-Efficiency Particulate Arresting / High-Efficiency Particulate Air Filtration (HEPA) recirculating air equipment inside the workspace
f. The test and air balancing shall achieve ACH’s as stated in VA HVAC design Manual. http://www.cfm.va.gov/til/dManual/dmHVAC.pdf
g. Seal the area of work and provide HEPA exhaust equipment to make the area of work negative air pressure with respect to the surrounding area.
h. HEPA recirculating air equipment outside the workspace at every entry / exit point
i. Trash used packaging or construction spoils accumulated during or after work. Require daily removal using covered gondolas.
j. Broom sweeps the work area at the end of each day. Provide HEPA vacuum and wet mop daily where broom sweeping creates undesired dust/debris.
k. All work will be provided with one-year parts and labor guarantee from date of acceptance by the VA.
10. Jesse Brown VAMC Additional Requirements:
1. Comply with all Jesse Brown VAMC site specific requirements and SOPs including and not limited to: Key Policy, Badging Policy, Rules of Behavior, and Smoking Policy.
2. Normal construction work hours are 7:00 am to 3:30 pm Monday through Friday.
a. Normal work hours can be modified only by written approval of the COR.
b. No work by the Contractor on Federal Holidays and no work on the weekend when the Federal Holiday is on the respective Monday or Friday.
c. Work in stairs, interior / exterior public areas shall be between 6:00 pm through midnight concluding by 6:00 am on the following day.
d. Any work including and not limited to noise, vibration, dust, odors, core drilling, hammer drilling, saw cutting, equipment moving in public corridors, soil compaction is only allowed between 6:00 pm through midnight concluding by 6 am on the following day.
e. Crane lifts and other work that closes drive isles, blocks/closes building entries or closes public corridors can only persist during low patient traffic and/or Sundays.
f. The Contractor shall check in (in person) with the Administrative Officer of the Day (AOD). AOD is located inside the Damen building first floor Patient Admitting for any work between 6:00 pm through midnight to 6:00 am or any time on weekends. Provide the name and cell number of the on-site supervisor to the AOD. At the completion of the work, check out with the AOD.
3. Building systems will be always maintained in full operation:
a. Request system shutdowns in writing not less than 21 calendar days in advance.
b. Shutdown work shall be during low patient time and performed between Saturday 6 pm through midnight concluding by 6 pm on the following Sunday.
B.2 PRICE/COST SCHEDULE
ITEM INFORMATION
| ITEM NUMBER |
| DESCRIPTION OF SUPPLIES/SERVICES |
| QUANTITY |
| UNIT |
| UNIT PRICE |
| AMOUNT |
| 4.00 |
| EA |
| __________________ |
| __________________ |
Quarterly ACH testing, balance, adjustment and certification (SOW section 4a) Contract Period: Base POP Begin: 04-01-2025 POP End: 03-31-2026 PRINCIPAL NAICS CODE: 561790 - Other Services to Buildings and Dwellings PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment
| 4.00 |
| EA |
| __________________ |
| __________________ |
Quarterly cleaning, sanitation/degreasing of cafeteria exhaust systems.( per SOW section 4C)
POP Begin: 04-01-2025 POP End: 03-31-2026
PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment
| 2.00 |
| EA |
| __________________ |
| __________________ |
Semi-annual cleaning of Air Handling Units (AHUs).( per SOW section 4D)
POP Begin: 04-01-2025 POP End: 03-31-2026
PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment
| 1.00 |
| EA |
| __________________ |
| __________________ |
Cleaning and sanitization of exhaust systems and exhaust fan assemblies & motor assemblies.
( per SOW section 4E) Contract Period: Base POP Begin: 04-01-2025 POP End: 03-31-2026
PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment
| 12.00 |
| EA |
| __________________ |
| __________________ |
A-1 Surface Sampling:
Contractor shall perform (12) Pharmaceutical surface sampling for bacterial and fungus required per USP 797 ( per SOW section 4B) Contract Period: Base POP Begin: 04-01-2025 POP End: 03-31-2026
PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment
| 1.00 |
| EA |
| __________________ |
| __________________ |
Contractor shall conduct Annual Air Changes per Hour (ACH) testing, balancing, adjustment and certification of the following ventilation systems located at the Adam Benjamin Jr VA Outpatient Clinic:( per SOW section 4F)
POP Begin: 04-01-2025 POP End: 03-31-2026
PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment
| 4.00 |
| EA |
| __________________ |
| __________________ |
Quarterly ACH testing, balance, adjustment and certification (SOW section 4a) Contract Period: Option 1 POP Begin: 04-01-2026 POP End: 03-31-2027
PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment
| 4.00 |
| EA |
| __________________ |
| __________________ |
Quarterly cleaning, sanitation/degreasing of cafeteria exhaust systems.( per SOW section 4C)
POP Begin: 04-01-2026 POP End: 03-31-2027
PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment
| 2.00 |
| EA |
| __________________ |
| __________________ |
Semi-annual cleaning of Air Handling Units (AHUs).( per SOW section 4D)
POP Begin: 04-01-2026 POP End: 03-31-2027
PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment
| 1.00 |
| EA |
| __________________ |
| __________________ |
Cleaning and sanitization of exhaust systems and exhaust fan assemblies & motor assemblies.
Contract Period: Option 1 POP Begin: 04-01-2026 POP End: 03-31-2027
PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment
| 12.00 |
| EA |
| __________________ |
| __________________ |
A-1 Surface Sampling:
Contractor shall perform (12) Pharmaceutical surface sampling for bacterial and fungus required per USP 797 ( per SOW section 4B) Contract Period: Option 1 POP Begin: 04-01-2026 POP End: 03-31-2027
PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment
| 1.00 |
| EA |
| __________________ |
| __________________ |
Contractor shall conduct Annual Air Changes per Hour (ACH) testing, balancing, adjustment and certification of the following ventilation systems located at the Adam Benjamin Jr VA Outpatient Clinic:( per SOW section 4F)
POP Begin: 04-01-2026 POP End: 03-31-2027
PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment
| 4.00 |
| EA |
| __________________ |
| __________________ |
Quarterly ACH testing, balance, adjustment and certification (SOW section 4a) Contract Period: Option 2 POP Begin: 04-01-2027 POP End: 03-31-2028
PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment
| 4.00 |
| EA |
| __________________ |
| __________________ |
Quarterly cleaning, sanitation/degreasing of cafeteria exhaust systems.( per SOW section 4C)
POP Begin: 04-01-2027 POP End: 03-31-2028
PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment
| 2.00 |
| EA |
| __________________ |
| __________________ |
Semi-annual cleaning of Air Handling Units (AHUs).( per SOW section 4D)
POP Begin: 04-01-2027 POP End: 03-31-2028
PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment
| 1.00 |
| EA |
| __________________ |
| __________________ |
Cleaning and sanitization of exhaust systems and exhaust fan assemblies & motor assemblies.
Contract Period: Option 2 POP Begin: 04-01-2027 POP End: 03-31-2028
PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment
| 12.00 |
| EA |
| __________________ |
| __________________ |
A-1 Surface Sampling:
Contractor shall perform (12) Pharmaceutical surface sampling for bacterial and fungus required per USP 797 ( per SOW section 4B) Contract Period: Option 2 POP Begin: 04-01-2027 POP End: 03-31-2028
PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment
| 1.00 |
| EA |
| __________________ |
| __________________ |
Contractor shall conduct Annual Air Changes per Hour (ACH) testing, balancing, adjustment and certification of the following ventilation systems located at the Adam Benjamin Jr VA Outpatient Clinic:( per SOW section 4F)
POP Begin: 04-01-2027 POP End: 03-31-2028
PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment
| 4.00 |
| EA |
| __________________ |
| __________________ |
Quarterly ACH testing, balance, adjustment and certification (SOW section 4a) Contract Period: Option 3 POP Begin: 04-01-2028 POP End: 03-31-2029
PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment
| 4.00 |
| EA |
| __________________ |
| __________________ |
Quarterly cleaning, sanitation/degreasing of cafeteria exhaust systems.( per SOW section 4C)
POP Begin: 04-01-2028 POP End: 03-31-2029
PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment
| 2.00 |
| EA |
| __________________ |
| __________________ |
Semi-annual cleaning of Air Handling Units (AHUs).( per SOW section 4D)
POP Begin: 04-01-2028 POP End: 03-31-2029
PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment
| 1.00 |
| EA |
| __________________ |
| __________________ |
Cleaning and sanitization of exhaust systems and exhaust fan assemblies & motor assemblies.
Contract Period: Option 3 POP Begin: 04-01-2028 POP End: 03-31-2029
PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment
| 12.00 |
| EA |
| __________________ |
| __________________ |
A-1 Surface Sampling:
Contractor shall perform (12) Pharmaceutical surface sampling for bacterial and fungus required per USP 797 ( per SOW section 4B) Contract Period: Option 3 POP Begin: 04-01-2028 POP End: 03-31-2029
PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment
| 1.00 |
| EA |
| __________________ |
| __________________ |
Contractor shall conduct Annual Air Changes per Hour (ACH) testing, balancing, adjustment and certification of the following ventilation systems located at the Adam Benjamin Jr VA Outpatient Clinic:( per SOW section 4F)
POP Begin: 04-01-2028 POP End: 03-31-2029
PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment
| 4.00 |
| EA |
| __________________ |
| __________________ |
Quarterly ACH testing, balance, adjustment and certification (SOW section 4a) Contract Period: Option 4 POP Begin: 04-01-2029 POP End: 03-31-2030
PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment
| 4.00 |
| EA |
| __________________ |
| __________________ |
Quarterly cleaning, sanitation/degreasing of cafeteria exhaust systems.( per SOW section 4C)
POP Begin: 04-01-2029 POP End: 03-31-2030
PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment
| 2.00 |
| EA |
| __________________ |
| __________________ |
Semi-annual cleaning of Air Handling Units (AHUs).( per SOW section 4D)
POP Begin: 04-01-2029 POP End: 03-31-2030
PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment
| 1.00 |
| EA |
| __________________ |
| __________________ |
Cleaning and sanitization of exhaust systems and exhaust fan assemblies & motor assemblies.
Contract Period: Option 4 POP Begin: 04-01-2029 POP End: 03-31-2030
PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment
| 12.00 |
| EA |
| __________________ |
| __________________ |
A-1 Surface Sampling:
Contractor shall perform (12) Pharmaceutical surface sampling for bacterial and fungus required per USP 797 ( per SOW section 4B) Contract Period: Option 4 POP Begin: 04-01-2029 POP End: 03-31-2030
PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment
| 1.00 |
| EA |
| __________________ |
| __________________ |
Contractor shall conduct Annual Air Changes per Hour (ACH) testing, balancing, adjustment and certification of the following ventilation systems located at the Adam Benjamin Jr VA Outpatient Clinic:( per SOW section 4F)
POP Begin: 04-01-2029 POP End: 03-31-2030
PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment
| GRAND TOTAL |
| __________________ |
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