36C25225Q0188.docx

36C25225Q0188

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

None 537-25-2-6112-0014 36C25225Q0188 02-1 -2025 Rogers, Aaron 414-844-4800 X43252 03-03-2025

10:00 AM

CST

Department of Veterans Affairs

GLAC (69D)

115 South 84th Street, Suite 101 Milwaukee WI 53214-1476 X X 561790 $9 Million X N/A X Jesse Brown VA Medical Center Department of Veterans Affairs 820 South Damen Avenue Chicago IL 60612 Department of Veterans Affairs

GLAC-MILWAUKEE (69D)

Great Lakes Acquisition Center - HC 115 South 84th Street, Suite 101 Milwaukee WI 53214-1476

Department of Veterans Affairs Financial Services Center PO Box 149971 Austin TX 78714-9971 See CONTINUATION Page Air inspections (TABS) and Central HVAC/R systems cleaning services located at Jesse brown VA Medical Center.

SERVICE CONTRACT LABOR STANDARDS APPLY

Cook County WD 2015-5017 Rev-28 dated 12.23.2024

CONTRACT OFFICER: AARON ROGERS AT AARON.ROGERS1@VA.GOV

RFW#36C25225Q0188 must be indicated on all responses.

See CONTINUATION Page X X X

AARON ROGERS

B.1 CONTRACT ADMINISTRATION DATA (continuation from Standard Form 1449) OFFERORS MUST COMPLETE AND RETURN ALL INFORMATION DESIGNATED HEREIN PRIOR TO THE TIME SPECIFIED IN BLOCK 8 OF SF 1449 IN ORDER TO BE CONSIDERED FOR AWARD.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

1. CONTRACT ADMINISTRATION: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

CONTRACTOR NAME _____________________________________

ADDRESS ________________________________________________

CITY-STATE-ZIP __________________________________________

POINT OF CONTACT/TITLE ________________________________

SAM UEI NO. ____________________________________________

CAGE CODE _____________________________________________

CONTRACTOR’S PAST PERFORMANCE POINT OF CONTACT

(IF DIFFERENT THAN ABOVE):

NAME: __________________________________________

EMAIL ADDRESS:_________________________________

CONTRACTING OFFICE CODE: 36C252

MILWAUKEE WI 53214

2. ACQUISITION OF COMMERCIAL ITEMS:

This Request for Quote (RFQ) solicitation is issued under the authority of FAR Part 13.5 Simplified Procedures for Certain Commercial Items in which simplified acquisition procedures in FAR Part 13 will be used. FAR Part 14 and 15 will not be used. From this RFQ, the Government intends to award a firm fixed price contract where the contractor provides a price that is not subject to any adjustment on the basis of the contractor’s cost experience in performing the contract. (Note: The terms “offeror” and “quoter” are both used in this Solicitation. For the purposes of this Solicitation, these terms are interchangeable; there is no difference in meaning between the two.)

3. SOLICITATION TIMELINE SUMMARY:

A. SITE VISIT:

It is strongly suggested and expected that the offeror inspect the campus to be serviced to fully understand the nature of the work and the conditions under which the work is to be performed. In no case shall failure to inspect the campus constitute grounds for a claim after contract award.

SITE VISIT IS SCHEDULED FOR MONDAY FEBRUARY 24, 2025 AT 10:00 AM LOCAL TIME. ALL INTERESTED PARTIES TO MEET DAVID GRAY AT 2100 W OGDEN AVE, CHICAGO, IL 60612. VENDORS SHALL MEET NEAR THE ENTRANCE TO THE PARKING GARAGE. CALL POC DAVID GRAY (Mobile: 224-241-5183) WITH ANY ISSUES FINDING MEETING LOCATION.

B. RFQ QUESTIONS:

In order to maintain integrity of this solicitation and subsequent award date, all offerors are advised that any question and answer requests must be submitted in a written form via e-mail to the aaron.rogers1@va.gov no later than WEDNESDAY FEBRUARY 26, AT NOON LOCAL TIME. Contracting will issue a consolidated response via solicitation amendment to https://sam.gov Contract Opportunities within 2 business days to all parties.

C. SUBMISSION OF QUOTE:

See 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services and addendum for specific instructions to offerors.

4. CONTRACTING OFFICER AUTHORITY:

The Contracting Officer is the only person authorized to approve changes or modify any of the requirements under this contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitment or issue changes that will affect price, quantity or quality of performance of this contract. In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in cost incurred thereof.

5. INVOICES:

a. All payments by the Government to the contractor will be made in accordance with: FAR 52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER – SYSTEM FOR AWARD MANAGEMENT (OCT 2018)

b. Invoices shall be submitted monthly in arrears in accordance with: 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

c. Payments shall be made in arrears upon receipt of a properly prepared invoice

d. Facsimile, e-mail, and scanned documents are not acceptable forms of submission for payment requests.

e. The VA has mandated electronic invoice submission to the Veterans Affairs Financial Services Center (VAFSC). VAFSC has partnered with Tungsten Network e-Invoicing network, for submissions of all electronic invoices to VA. Tungsten Network electronic invoicing is free to all VA vendors. In order to submit electronic invoices, all VA vendors must register with Tungsten Network by submitting an email to VA.Registration@Tungsten-Network.com or calling 1-877-489-6135 for Enrollment.

f. Contractor shall submit an electronic invoice by the tenth (10th) of the following month services were performed to the Veterans Affairs Financial Services Center (VAFSC) e-Invoice through the website at https://portal.Tungsten-Network.com/Login.aspx. For questions regarding the submission of VA electronic invoices, Tungsten Network customer service may be contacted at 1-877-489-6135.

g. All invoices shall reference the vendor name and address, customer name, contract number, appropriate obligation/funding order number, description of services provided, quantity, unit price, and total invoice amount (any additional info). Invoices shall also include any payment discount terms.

h. VA’s Electronic Invoice Presentment and Payment System – The Veterans Affairs Financial Services Center (VAFSC) uses a third-party contractor, Tungsten Network e-Invoice, to transition vendors from paper to electronic invoice submission. Please go to this website: http://www.tungsten-network.com/customer-campaigns/veteransaffairs/ to begin submitting electronic invoices, free of charge.

i. As of July 1, 2020, the VA10091 form has been eliminated and the VAFSC is requiring our vendors to update and add their information in the Customer Engagement Portal (CEP) at https://www.cep.fsc.va.gov/. This is for new vendors being added to FMS only.

j. For assistance setting up e-Invoice, the below information is provided:

* Tungsten Network e-Invoice Setup Information: 1-877-489-6135

* Tungsten Network e-Invoice email: VA.Registration@Tungsten-Network.com

* FSC e-Invoice Contact Information: 1-877-353-9791

* FSC e-invoice email: vafsccshd@va.gov

6. FACILITY REQUIREMENTS: In addition to any other requirements set forth in this Contract, the Contractor, including its employees, agents, and subcontractors (collectively “the Contractor”), shall comply with the following facility requirements. Failure to comply with these requirements shall be considered a material breach of this Contract and may be a violation of Federal law resulting in charges answerable in the United States District Court.

a. Contractor is responsible to follow all on site facility policies

b. All VA property is considered Federal property and all Federal laws are applicable.

c. It is the responsibility of the Contractor to park in the appropriate designated parking areas. Information on parking is available from the VA Police Section. The VA will not invalidate or make reimbursement for parking violations of the Contractor under any conditions.

d. All VA facilities are drug free. Possession of drugs, to include Marijuana and all Marijuana bi-products are prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

e. All contractor personnel are required to adhere to all VA rules and regulations.

f. Smoking is prohibited on the entire campus, both inside and outside the VA Facility

g. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

h. VHA DIRECTIVE 1192: This Veterans Health Administration (VHA) directive establishes policy and provides guidance for the prevention of seasonal influenza in VHA facilities through the vaccination or masking of health care personnel (HCP). AUTHORITY: Title 38 United States Code (U.S.C.) 7301(b), 7318(b). Contractor is responsible in ensuring that all aspects of this directive are implemented, including providing face masks and influenza vaccines for all employees working at a VA facility.

7. SECURITY & PRIVACY CONTROL:

The Authorization & Accreditation (A&A) requirements of VHA Handbook 6500.6 do not apply to this requirement, therefore, a Security Accreditation Package is not required. No A&A or MOU/ISA is required. Sensitive information exposure as part of this contract involves applicable security controls within the facility as part of the VA Information Security If there are any questions related to privacy, please have a member of your staff contact the VA Privacy Service at (202) 461-6309. If there are any questions related to the information security, please have a member of your staff contact the Office of Cyber Security at (304) 262-7733.

B.3 STATEMENT OF WORK/PWS

STATEMENT OF WORK FOR TEST & AIR INSPECTIONS AND CLEANING OF CENTRAL HVAC/R SYSTEMS

1. Place of Performance: Jesse Brown VA Medical Center, 820 S. Damen Ave., Chicago, IL, 60612. The HVAC/R systems are located throughout the entire campus: Buildings- 1A, 1B, 40, 30N, 11B, 30S, 11A & Temporary Building.

2. Scope of Work Statement: Contractor shall conduct test and air inspections (TABS) and clean central HVAC/R systems, associated ductwork and mechanical equipment located at Jesse brown VA Medical Center.

3. Period of Performance:

Base Year: Date of award (April 1, 2025)-March 31, 2026 OY1: April 1, 2026 – March 31, 2027 OY2: April 1, 2027 – March 31, 2028 OY3: April 1, 2028 – March 31, 2029 OY4: April 1, 2029 – March 31, 2030

4. Detailed Scope of Statement:

A. Contractor shall conduct Quarterly Air Changes per Hour (ACH) testing, balancing, adjustment and certification of the following ventilation systems:

Room Name

SOILED UTILITY

SOILED UTILITY

SOILED UTILITY

Dental Hoods:

Research Fume Hoods:

Research Chemo & Bio-Hoods:

B. A-1 Surface Sampling:

Contractor shall perform (12) Pharmaceutical surface sampling for bacterial and fungus required per USP 797.

Upon completion of the quarterly test & air balance (TABS) for air handling units, monthly surface sampling, Bio/Chemo hood certification and duct cleaning/sanitization, contractor shall provide a certified report within seven calendar days.

C. Contractor shall perform Quarterly cleaning, sanitation/degreasing of cafeteria exhaust systems. Cleaning shall include scraping prior to thorough wash down of all hoods, branches, trunks-veins, fan grills and diffusers. All work for this cleaning task shall be performed between 4:00pm- midnight.

Model #: CW2-1000-DM Serial: #87-6487-02 Serial: #87-6487-03 Exhaust Fan: Barry Blower Model #: 200TUBAF.

Serial #: 852288

Model: #P25W Serial: #25032A Exhaust Fan: E-31

D. Contractor shall perform Semi-annual cleaning of Air Handling Units (AHUs). This cleaning shall include the AHU supply, return/exhaust, exhaust fan/s, diffusers, vents, grills, attenuators, fresh air screens/intake and system coil. (i.e. pre-heat & chill water coil/s)

Building 40 (Bed-Tower

Building 1 (Damen)

Building 11-A (Taylor)

Building 11-B (Ogden)

Building 30 (S)

E. Contractor shall perform Quinquennial cleaning and sanitization of exhaust systems and exhaust fan assemblies & motor assemblies. Contractor shall adhere to the schedule listed below:

Base Year

Clean Room 3536

EF 3 & EF 3A

Morgue

ER Exhaust

E-10

Option Year-1

EF-1

EF-2

EF-3

EF-4

EF-5

TE-14

Option Year-2

E-16

HE-18A

HE-18B

HE-18C

HE-18D

HE-18E

Option Year-3

HE-18F

HE-18G

HE-18H

HE-18J

HE-18K

Option Year-4

HE-18L

HE-18M

HE-18N

HE-20A

HE-20B

HE-20C

5. Performance Standards:

Contractor shall adhere to the following performance standards:

A. Cleaning of Supply, Return and Exhaust Air Fan Systems: Industrial vacuum cleaning, high pressure air agitation cleaning, wiping, and scraping as appropriate of the complete interior/ surfaces for each compartment within the HVAC Unit.

B. Cleaning of Kitchen Exhaust Systems: Industrial vacuum cleaning, high pressure air agitation cleaning, wiping, and scraping as appropriate of the complete interior surfaces of each specified HVAC/R systems. If saponifying powders or compounds are used to facilitate grease removal, such powders and/or compounds shall be completely removed so that the interior surfaces of the exhaust ducts are exposed to the bare metal at the completion of each cleaning. Additionally, cleaning of kitchen exhaust systems shall include scraping and manual cleaning with an approved chemical or detergent and water solution of the exposed metal surfaces of all canopy hoods, range hoods and dish washing machine hoods.

C. Cleaning of Grilles, Vents and Diffusers: Removal, manual cleaning with an approved food grade detergent and water solution, complete coating with an approved anti-static solution and proper reinstallation. Brushing, wiping and compressed air cleaning as appropriate of all ceiling tiles within a three-square foot area of each ceiling mounted grille, vent and diffuser.

D. Cleaning of Fan Assemblies, Blower Units, Air Handling Units and Air Conditioning Units: Vacuum cleaning, brushing and manual washing with an approved chemical solvent as appropriate of all specified assemblies and units including all air inlets, discharge outlets, structural frame assemblies, braces, supports, housings, fan blades, floats, shafts, louvers, baffles, dampers and pulleys. All specified assemblies and units shall be lubricated by the contractor in accordance with the equipment manufacturers' current lubrication instructions. The Government at no cost shall furnish all lubricants required to the contractor. The contractor for tension and wear shall inspect all fan belts. Broken, loose and excessively worn belts shall be noted on the contractor's daily service reports as observed.

E. Cleaning of Coils: Low volume, high pressure power washing with an approved odorless, disinfecting chemical and water solution or high-pressure air agitation cleaning as appropriate of all heat exchange, reheat and condensing unit coils of all specified air handling units and air conditioning units. Coil drip pans and drains shall be manually cleaned with an approved odorless chemical and water solution and be thoroughly flushed with clean water to ensure proper drainage. Install drain pan tabs furnished by the VA.

F. Cleaning of Fan Coil Units: Brushing and vacuum cleaning of the coil; spraying of the coil with a properly diluted solution of 3M product #25 and water; and manual cleaning with a properly diluted 3M product #25 and water solution of the trough, drain, grille and interior surfaces of the housing assembly. Fan coil unit motor and switches shall be inspected by the contractor for proper operation. Inoperable and/or defective switches and motors are required to be annotated on daily service reports as detected. Install drain pan tabs provided by the VA.

G. Air Exchanges Per Hour (ACH) shall Be Conducted By A NEBB Or ABB Certified Technician.

6. Hours Of Operation:

Normal hours of coverage are Monday through Friday from 7:30 am to 4:30 pm CST excluding holidays. All services shall be scheduled with the COR at least 30 days in advance.

Holidays include:

· New Year’s Day

· Labor Day

· Martin Luther King Jr.’s Birthday

· Columbus Day

· President’s Day

· Veteran’s Day

· Memorial Day

· Thanksgiving Day

· Independence Day

· Christmas Day

· Juneteenth And any other day specifically designated as a national holiday by the President of the United States.

All service/repairs shall be performed during normal hours of coverage, except those listed below, unless requested or approved by COR or designee.

A. Building 1, Morgue: services shall be performed between the hours or 6:30PM and 3:00AM.

The contractor's job superintendent shall verify with the COR that no autopsies or tissue preparations are in progress at the Morgue prior to beginning work.

B. Building 40, Surgical Suites: services shall be performed between the hours of 5:30PM and 11:00PM. The contractor's job superintendent shall coordinate this cleaning with the COR to ensure that no surgical procedures are ongoing or about to be started and that the Post Anesthesia Recovery Area is not occupied prior to beginning work.

C. Building 1, Main Kitchen and Patient Dining Room: services shall be performed on weekdays between the hours of 6:30PM and Midnight. The contractor's job superintendent shall report to the COR prior to cleaning services being performed to review and coordinate the work.

7. Pertinent Information & Special Considerations:

A. The contractor shall assign a job superintendent who will supervise and be directly responsible for the accomplishment of the work and will physically remain at the job site at all time while required cleanings are being performed.

B. As regards the monthly, quarterly, semi-annual, annual and quinquennial cleaning tasks, the contractor shall remove all accumulations of dirt, soot, dust, lint, grease, oily residue, food substances, debris and all other foreign matter from all specified systems and equipment.

C. When performing work under the provisions of this contract the contractor's employees shall strictly observe the requirements of all applicable Department of Veterans Affairs, U.S.

Department of Labor Occupational Safety and Health Administration, U.S. and Illinois Environmental Protection Agencies and Jesse Brown Hospital rules, regulations and policies particularly those rules and regulations pertaining to fire safety, infection control, lock and tag out procedures and confined space entry.

D. Vacuum cleaning and air agitation equipment used to accomplish required cleanings shall be Underwriters Laboratories labeled and approved for hospital use. Equipment shall operate at noise levels appropriate for a hospital environment.

E. All existing and newly installed access doors or panels located inside the kitchen exhaust duct work systems shall be identified by means of appropriate signage and provided by the contractor at no additional expense to the Government. The Contractor shall receive written approval from the Contracting Officer’s Representative (COR) or designee and coordinate scheduling prior to performing these services.

F. The contractor shall ensure that required cleanings are accomplished in a manner that prevents the infiltration of dust, dirt and other foreign matter into occupied spaces. All dust, dirt, lint, soot and other substances removed during the action of cleaning operations including that which may have been deposited on floors, walls, desks, chairs, tables, etc., as well as any trash and debris deposited at the job site by the contractor's employees shall be placed in approved, sealed containers and be removed from the job site by the contractor daily for legal disposal off station.

G. When performing cleanings of HVAC systems serving patient care, laboratory, food preparation/serving, computer and similar sensitive areas the contractor shall temporarily install appropriate relief valves/ Visqueen and filters in spur ducts from the main trunks to prevent discharge of dirt, dust, suspended particulate matter, etc., into the areas upon restart of the air handling units.

H. When performing work in known or suspected explosion hazard areas the contractor shall use only Underwriters Laboratories approved explosion proof electrical equipment and appliances conforming to the application provisions of the National Electrical Code. All tools, cutting devices, brushes, scrapers and similar devices and equipment used in known or suspected explosion hazard areas shall be constructed exclusively of non-ferrous materials.

I. Within ten (10) working days of receipt of Notice of Award, the contractor shall provide the COR with the Safety Data Sheet (SDS) for each cleaning agent and substance proposed to be used in the performance of required cleanings. The contractor shall not under any circumstances bring or use on station any detergent, solvent, de-carbonizer or any other substance or agent that possesses flammable, combustible, toxic and/or explosive properties.

J. Within ten (10) working days of receipt of Notice of Award the contractor shall submit to the COR a list of the proposed dates on which each specified cleaning will be accomplished. The proposed cleaning schedule will be reviewed and approved by the COR after any required revisions have been made. Once the contractor submits a schedule acceptable to the Government that schedule shall become a part of the contract specifications and all cleanings shall be accomplished on the days listed in that schedule. The contractor shall not deviate from the schedule without the prior written approval of the COR.

K. The Government shall provide reasonable access to the systems and equipment to be cleaned on the dates scheduled for cleaning and shall provide personnel to shut down and restart fan systems and other equipment as necessary. However, in the case of exhaust air fan systems serving patient care areas it may not be possible, because of clinical reasons, to shut down a given system on a particular day, regardless of the agreed upon cleaning schedule. Should this occur, the cleaning shall be rescheduled by the contractor and Contracting Officer’s Representative and shall be performed by the contractor later and at no additional cost to the Government. In consideration for such occurrences, the contractor shall be given a fourteen (14) calendar daytime extension for the task(s) affected per event. For instance, if a component was scheduled to be cleaned on December 01, 2024, and the Government requires this service to be rescheduled due to clinical reasons, the contractor shall be allowed to perform the cleaning by December 15, 2024, without any adverse consequences. Excessive rescheduling on the part of the Government shall be communicated by the contractor to the Contracting Officer in writing. The Contracting Officer, upon receipt of such notice, shall schedule a meeting with the COR(s), their immediate supervisor(s), and the contractor to develop a plan to mitigate future occurrences.

L. Contractor employees shall not under any circumstances shut down all or any part of any supply or exhaust air fan system serving Buildings 40, 1A, 1B, 11A, 11B, 30N, 30S. Shut down and startup of those systems may be accomplished only by designated Jesse Brown HVAC/R Technician and/or engineering HVAC/R supervisory and only after appropriate coordination with clinical staff in the areas affected.

M. For services during normal hours of operation, prior to starting any work, the contractor's job superintendent and all the members of the work crew shall report to the COR at Temporary Building, Office 2T12. The contractor's job superintendent shall identify himself and each member.

8. Deliverables and Reports A. Each day that work is performed under the provisions of this contract, the contractor shall submit to the COR or his designee, a written report of the work performed that day. The written service report must include a description of the cleaning performed, the location of the cleaning by building and room number, the names of the contractor's employees on the job, the hours worked and a brief description of any findings requiring action by Engineering personnel.

B. In addition to the reporting requirement in section A-1 above, within seven (7) days of cleaning cafeteria exhaust systems listed under section D-II, the contractor shall submit a written, dated and signed certificate attesting to the satisfactory completion of each required cleaning of a kitchen exhaust system.

9. Applicable Performance Standards:

1. All work shall comply with all VA Policies including and not limited to: VA Construction Safety and VA Infection Control Policies.

2. The Prime Contractor shall always have a Competent Supervisory Person on site when any worker(s) or sub-contractors are present.

3. All persons working on any electrical systems rated 50 volts or more shall have the minimum qualification as a State Licensed Master Electrician or Registered Journeyman Electrician, all activities shall follow the safe work practices in compliance with NFPA 70E Electrical Safety in the Workplace.

4. The Contractor shall provide mitigating activities as outlined in the CONSTRUCTION SAFETY PRECAUTIONS and CONSTRUCTION INFECTION CONTROL RISK ASSESSMENT / DUST CONTROL PRECAUTIONS including but not less than the following:

a. Fire extinguishers, pedestal mounted inside working areas.

b. Walk off dust mats, inside and outside all entry / exit points to the workspace, changed not less than daily or more as required by the construction or COR.

c. Block off all HVAC return ductwork and lovers so not to introduce dust into the HVAC system.

d. Provide a plastic dust tight temporary construction barrier to isolate the area of work. Provide dust containment tent or portable containment cube, with HEPA filter negative air system when working above ceilings.

e. High-Efficiency Particulate Arresting / High-Efficiency Particulate Air Filtration (HEPA) recirculating air equipment inside the workspace

f. The test and air balancing shall achieve ACH’s as stated in VA HVAC design Manual. http://www.cfm.va.gov/til/dManual/dmHVAC.pdf

g. Seal the area of work and provide HEPA exhaust equipment to make the area of work negative air pressure with respect to the surrounding area.

h. HEPA recirculating air equipment outside the workspace at every entry / exit point

i. Trash used packaging or construction spoils accumulated during or after work. Require daily removal using covered gondolas.

j. Broom sweeps the work area at the end of each day. Provide HEPA vacuum and wet mop daily where broom sweeping creates undesired dust/debris.

k. All work will be provided with one-year parts and labor guarantee from date of acceptance by the VA.

10. Jesse Brown VAMC Additional Requirements:

1. Comply with all Jesse Brown VAMC site specific requirements and SOPs including and not limited to: Key Policy, Badging Policy, Rules of Behavior, and Smoking Policy.

2. Normal construction work hours are 7:00 am to 3:30 pm Monday through Friday.

a. Normal work hours can be modified only by written approval of the COR.

b. No work by the Contractor on Federal Holidays and no work on the weekend when the Federal Holiday is on the respective Monday or Friday.

c. Work in stairs, interior / exterior public areas shall be between 6:00 pm through midnight concluding by 6:00 am on the following day.

d. Any work including and not limited to noise, vibration, dust, odors, core drilling, hammer drilling, saw cutting, equipment moving in public corridors, soil compaction is only allowed between 6:00 pm through midnight concluding by 6 am on the following day.

e. Crane lifts and other work that closes drive isles, blocks/closes building entries or closes public corridors can only persist during low patient traffic and/or Sundays.

f. The Contractor shall check in (in person) with the Administrative Officer of the Day (AOD). AOD is located inside the Damen building first floor Patient Admitting for any work between 6:00 pm through midnight to 6:00 am or any time on weekends. Provide the name and cell number of the on-site supervisor to the AOD. At the completion of the work, check out with the AOD.

3. Building systems will be always maintained in full operation:

a. Request system shutdowns in writing not less than 21 calendar days in advance.

b. Shutdown work shall be during low patient time and performed between Saturday 6 pm through midnight concluding by 6 pm on the following Sunday.

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

Quarterly ACH testing, balance, adjustment and certification (SOW section 4a) Contract Period: Base POP Begin: 04-01-2025 POP End: 03-31-2026 PRINCIPAL NAICS CODE: 561790 - Other Services to Buildings and Dwellings PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

Quarterly cleaning, sanitation/degreasing of cafeteria exhaust systems.( per SOW section 4C)

POP Begin: 04-01-2025 POP End: 03-31-2026

PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

Semi-annual cleaning of Air Handling Units (AHUs) ( per SOW section 4D)

POP Begin: 04-01-2025 POP End: 03-31-2026

PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

Cleaning and sanitization of exhaust systems and exhaust fan assemblies & motor assemblies.

( per SOW section 4E) Contract Period: Base POP Begin: 04-01-2025 POP End: 03-31-2026

PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

A-1 Surface Sampling:

Contractor shall perform (12) Pharmaceutical surface sampling for bacterial and fungus required per USP 797 (per SOW section 4B) Contract Period: Base POP Begin: 04-01-2025 POP End: 03-31-2026

PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

Quarterly ACH testing, balance, adjustment and certification (SOW section 4a) Contract Period: Option 1 POP Begin: 04-01-2026 POP End: 03-31-2027

PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

Quarterly cleaning, sanitation/degreasing of cafeteria exhaust systems. ( per SOW section 4C)

POP Begin: 04-01-2026 POP End: 03-31-2027

PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

Semi-annual cleaning of Air Handling Units (AHUs).( per SOW section 4D)

POP Begin: 04-01-2026 POP End: 03-31-2027

PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

Cleaning and sanitization of exhaust systems and exhaust fan assemblies & motor assemblies.

Contract Period: Option 1 POP Begin: 04-01-2026 POP End: 03-31-2027

PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

A-1 Surface Sampling:

Contractor shall perform (12) Pharmaceutical surface sampling for bacterial and fungus required per USP 797 (per SOW section 4B) Contract Period: Option 1 POP Begin: 04-01-2026 POP End: 03-31-2027

PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

Quarterly ACH testing, balance, adjustment and certification (SOW section 4a) Contract Period: Option 2 POP Begin: 04-01-2027 POP End: 03-31-2028

PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

Quarterly cleaning, sanitation/degreasing of cafeteria exhaust systems.( per SOW section 4C)

POP Begin: 04-01-2027 POP End: 03-31-2028

PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

Semi-annual cleaning of Air Handling Units (AHUs).( per SOW section 4D)

POP Begin: 04-01-2027 POP End: 03-31-2028

PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

Cleaning and sanitization of exhaust systems and exhaust fan assemblies & motor assemblies.

Contract Period: Option 2 POP Begin: 04-01-2027 POP End: 03-31-2028

PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

A-1 Surface Sampling:

Contractor shall perform (12) Pharmaceutical surface sampling for bacterial and fungus required per USP 797 (per SOW section 4B) Contract Period: Option 2 POP Begin: 04-01-2027 POP End: 03-31-2028

PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

Quarterly ACH testing, balance, adjustment and certification (SOW section 4a) Contract Period: Option 3 POP Begin: 04-01-2028 POP End: 03-31-2029

PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

Quarterly cleaning, sanitation/degreasing of cafeteria exhaust systems.( per SOW section 4C)

POP Begin: 04-01-2028 POP End: 03-31-2029

PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

Semi-annual cleaning of Air Handling Units (AHUs).( per SOW section 4D)

POP Begin: 04-01-2028 POP End: 03-31-2029

PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

Cleaning and sanitization of exhaust systems and exhaust fan assemblies & motor assemblies.

Contract Period: Option 3 POP Begin: 04-01-2028 POP End: 03-31-2029

PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

A-1 Surface Sampling:

Contractor shall perform (12) Pharmaceutical surface sampling for bacterial and fungus required per USP 797 ( per SOW section 4B) Contract Period: Option 3 POP Begin: 04-01-2028 POP End: 03-31-2029

PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

Quarterly ACH testing, balance, adjustment and certification (SOW section 4a) Contract Period: Option 4 POP Begin: 04-01-2029 POP End: 03-31-2030

PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

Quarterly cleaning, sanitation/degreasing of cafeteria exhaust systems.( per SOW section 4C)

POP Begin: 04-01-2029 POP End: 03-31-2030

PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

Semi-annual cleaning of Air Handling Units (AHUs).( per SOW section 4D)

POP Begin: 04-01-2029 POP End: 03-31-2030

PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

Cleaning and sanitization of exhaust systems and exhaust fan assemblies & motor assemblies.

Contract Period: Option 4 POP Begin: 04-01-2029 POP End: 03-31-2030

PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

A-1 Surface Sampling:

Contractor shall perform (12) Pharmaceutical surface sampling for bacterial and fungus required per USP 797 ( per SOW section 4B) Contract Period: Option 4 POP Begin: 04-01-2029 POP End: 03-31-2030

PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

SECTION C - CONTRACT CLAUSES

C.1 FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (JAN 2025) is incorporated by reference.

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS

C.2 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/browse/index/far https://www.va.gov/oal/library/vaar/

(End of Clause)

C.3 SUPPLEMENTAL INSURANCE REQUIREMENTS

In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall apply to this contract:

(a) Workers' compensation and employers liability: Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes.