36C25223B0023_1.docx

36C25223B0023

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE

DOCUMENTS (

Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C25223B0023 X 06-27-2023 537-23-3-6976-0341 537-21-101 36C252 Department of Veterans Affairs

GLAC (69D)

115 South 84th Street, Suite 101 Milwaukee WI 53214-1476 Department of Veterans Affairs

GLAC (69D)

115 South 84th Street, Suite 101 Milwaukee WI 53214-1476 Rosalyn Howard

(414) 844-4800 ext. 43208 Project: 537-21-101 Rehabilitate Ogden Elevators Project Location: Jesse Brown VA Medical Center at, 820 S. Damen Ave, Chicago, IL 60612

The project magnitude range is between $5,000,000 and $10,000,000.

NAICS 238290: Other Building Equipment Contractors/ Size Standard $22.0 million applies

This procurement is a 100% set aside for CVE-Verified Service-Disabled Veteran Owned Small Business (SDVOSB) firms per the authority of 38 U.S.C. 8127(d) Public Law 109-461. In accordance with VAAR 819.7003(b), at the time of submission of offers and prior to award of any contracts, the offeror must represent to the CO that it is a (1) SDVOSB eligible under VAAR Subpart 819-70; (2) Small business concern underthe North American Industry Classification System (NAICS) code assigned to this acquisition;

and,

(3) SDVOSB listed as verified in VIP database at: https://vetbiz.va.gov.

PRE-BID SITE VISIT: Monday, July 10, at 11A.M. Local Time. Check-in required at Ogden Visitors Desk Bidders are encouraged to attend.

REQUEST FOR INFORMATION (RFI): Due NLT July 18, at 1:00P.M. Local Time. All RFI's shall be submitted in writing via email to the Contract Specialist at rosalyn.howard@va.gov. Please reference Solicitation # 36C25223B0023.

NO TELEPHONE INQUIRIES WILL BE ACCEPTED. ONLY WRITTEN INQUIRIES WILL BE ACCEPTED.

BID OPENING: DATE: August 8, at 11:00 A.M. Local Time.

BID OPENING LOCATION: 115 South 84th Street, Milwaukee, WI.53214.

Contractors please report to Conference Room # 205, south entrance.

X 52.211-10 X 11:00

CDT

08-08-2023 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

Department of Veterans Affairs

GLAC-MILWAUKEE (69D)

Great Lakes Acquisition Center - HC 115 South 84th Street, Suite 101 Milwaukee WI 53214-1476 Department of Veterans Affairs Financial Services Center PO Box 149971 Austin TX 78714-9971

CONTRACTOR INFORMATION:

Name of Company:

Name:

Title:

Address:

E-Mail Address:

Phone Number:

Fax Number

Tax ID Number

Duns Number

SAM’s UEI Number

Past Performance Point of Contact (within your company), include name and email address:

CONTRACT ADMINISTRATION DATA

1. CONTRACTOR REMITTANCE ADDRESS: Effective January 1, 1999 all payments by the Government to the contractor will be made in accordance with Federal Acquisition Regulation (FAR) Clause 52.232-34, Payment by Electronic Funds Transfer. Contractor must be registered in the System for Award Management (SAM) database in accordance with FAR Clause 52.212-1(k).

2. SUBMITTAL OF BIDS: All bids must be submitted to the attention of the Contract Specialist identified. Please submit the information in accordance with the "Bid Due Date" in Block 13 of the SF 1442. No Later Than the date/time specified.

3. REQUESTS FOR INFORMATION: Requests for Information (RFI) or clarifications to solicitation documents are to be submitted in writing to the Contract Specialist at: rosalyn.howard@va.gov. Requests received after the deadline may not be addressed. NOTE: All questions must reference in the Header or Opening Statement the Project #, the IFB #, and the Description of the project. No telephone inquiries will be accepted.

ONLY WRITTEN INQUIRIES WILL BE ACCEPTED.

4. CONTRACT AUTHORITY: The Contracting Officer is the only person authorized to approve changes or modify any of the requirements of this request. The Contractor shall communicate with the Contracting Officer on all matters pertaining to Contract Administration. Only the Contracting Officer is authorized to make commitments or issue changes that affect pricing, quantities or quality of performance of this contract.

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS

1. BID SCHEDULE

This requirement will be for Project: 537-21-101 Rehabilitate Ogden Elevators. Work will be performed at the Jesse Brown VA Medical Center, located in Chicago, IL.

Provided below is the Bid Schedule Summary. Lowest Price Bidder will be based on the Lowest Priced Bid submitted.

BID SCHEDULE SUMMARY

NOTICE TO BIDDERS: Award will be made to the responsible bidder who submitted the lowest responsive bid.

NOTICE TO BIDDERS: At times, the contractor will be working in occupied buildings and the hospital. Work plans for VA review/approval are required before any work can begin associated with any of the tasks. Outages and shut-downs will need to take this information into account. Off-shift scheduling (nights/weekends) is required for outages, shutdowns, and work directly impacting patient care.

The contractor will be required to keep all other non-impacted roads, walks and entrances to grounds, parking, and to occupied areas of buildings clear of construction materials, debris and standing construction equipment and vehicles. Submittals regarding staging of equipment, crane placement, storage of supplies, etc. are required. Off-hours and/or week-end deliveries of construction equipment or materials may be required.

NOTICE TO BIDDERS: An approved cost-loaded, Critical Path Method (CPM) construction schedule is required prior to commencement of construction. See specifications for details. CPM schedule shall be approved by the Contracting Officer or the Contracting Officer’s Representative. See specifications for details.

NOTICE TO BIDDERS: Additional information regarding the general and specific scope of work is defined in the specifications and drawings. This BID SCHEDULE is in addition to and augments the specifications and drawings. ONLY ONE AWARD WILL BE MADE AS A RESULT OF THIS SOLICITATION.

(End of Bid Schedule)

2. BID GUARANTEE & BOND INFORMATION

(a) This solicitation & all associated bid documents are available to interested parties in electronic file format from www.beta.sam.gov. No hard copy documents will be provided by the government.

(b) A bid guarantee is required in an amount not less than 20 percent of the bid price but shall not exceed $5,000,000. Failure to furnish the required bid guarantee on form SF 24, in the proper amount, by the time set for opening of bids, will result in rejection of the bid in all cases except those listed in FAR 28.101-4, and may be cause for rejection even then.

(c) The bidder to whom a contract is awarded will be required to furnish a Payment Bond, on form SF 25A, and a Performance Bond, on form SF 25. Each bond shall be issued for a penal sum equal to the value of the awarded contract. Copies of forms SF 25 and 25A may be obtained from the Contracting Officer upon request.

(d) Bidders are to ensure the most current version of SF24, SF25, and SF25A bond forms are used. Current versions of these forms can be found and downloaded from the GSA Forms Library (https://www.gsa.gov/portal/forms/type/TOP)

(End of Clause)

CONTRACTOR'S SIGNATURE:

In accordance with Federal Acquisition Regulations Part 4, contractual documents (e.g. bids, proposals, awards, modifications, etc.) shall be completed and signed by the Contractor as follows:

(a) Individuals: Signed by the individual.

(b) Individual doing business as a firm. Signed by that individual, and the signature shall be followed by the individual's typed, stamped, or printed name and the words, "an individual doing business as _________________________________________________ (insert name of firm)".

(c) Partnership: Signed in the partnership name. Prior to award, provide list of all partners and designate which partners have authority to bind the partnership.

(d) Corporations: Signed in the corporate name followed by the word "by" and the signature, and title of the person authorized to sign. Prior to award, provide list of individuals who have authority to bind the corporation.

(e) Joint Ventures: Signed by each participant in the joint venture in the manner prescribed in (a) through (d) above.

(f) Agents: When an agent is to sign the contract, other than as stated in paragraph (a) through

(e) above, the agent's authorization to bind the principal must be established by evidence satisfactory to the contracting officer.

INFORMATION REGARDING SITE VISIT, RFI, BIDDING MATERIAL, BID GUARANTEE AND BONDS

SPECIAL INSTRUCTIONS TO BIDDERS AS FOLLOWS

PROJECT 537-21-101 Rehabilitate Ogden Elevators

SITE VISITS:

Jesse Brown VA Medical Center has established special procedures to ensure patient safety. The following instructions will be strictly enforced.

1. A site visit is scheduled for Monday July 10, 2023, at 11:00am Local Time.

2. Each site visit will be limited to a total of no more than ten (10) persons.

3. Each bidder will be limited to no more than two (2) personnel and entrance will be on a first come, first served basis.

4. No questions will be accepted during the site visit. All questions will be submitted via the formal Request for Information (RFI) process, as instructed in this solicitation.

5. Photographs will not be allowed in occupied patient care areas.

6. High-risk areas might require wearing of N95 or surgical face mask to access those areas.

7. Check in at the Ogden Visitors Desk which is located on the Ogden Entrance main lobby. Contractor shall present their ID to get a Vendor’s Day Pass.

8. No on-site parking or parking in the VA garage. Utilize street parking or other parking structures such as the Cook County Juvenile Parking Garage at their daily rate. The existing JBVAMC parking garage is at capacity and reserved for patients and staff.

ADDITIONAL PRIME CONTRACTOR INFORMATION - Safety or Environmental Violations and Experience Modification Rating Information 1.) All Bidders/Offerors shall submit information pertaining to their past Safety and Environmental record. The information must contain a certification that the bidder/offeror has no more than three (3) serious, or one (1) repeat or one (1) willful OSHA or any EPA violation(s) in the past three years. If such certification cannot be made, a Bidder/Offeror shall explain why and submit as much information as possible regarding the circumstances of its past safety and environmental record, including the number of EPA violations and/or the number of serious, repeat, and/or willful OSHA violations, along with a detailed description of those violations.

2.) All Bidders/Offerors shall submit information regarding their current Experience Modification Rate (EMR). This information shall be obtained from the Bidder’s/Offeror’s insurance carrier and be furnished on the insurance carrier’s letterhead. If a Bidder/Offeror’s EMR is above 1.0, Bidder/Offeror must submit a written explanation of the EMR from its insurance carrier furnished on the insurance carrier’s letterhead, describing the reasons for the elevated EMR and the anticipated date the EMR may be reduced to 1.0 or below.

3.) Self-insured contractors or other contractors that cannot provide their EMR rating on insurance letterhead must obtain a rating from the National Council on Compensation Insurance, Inc. (NCCI) by completing/submitting form ERM-6 and providing the rating on letterhead from NCCI. Note: Self-insured contractors or other contractors that cannot provide EMR rating on insurance letterhead from the states or territories of CA, DE, MI, NJ, ND, OH, PA, WA, WY, and PR shall obtain their EMR rating from their state-run worker’s compensation insurance rating bureau.

4.) If the NCCI cannot issue an EMR because the Bidder/Offeror lacks insurance history, Bidder/Offeror shall submit a letter indicating so from its insurance carrier furnished on the insurance carrier’s letterhead and include a letter from the NCCI indicating that is has assigned Bidder/Offeror a Unity Rating of 1.0.

5.) The above information, along with other information obtained from Government systems, such as the OSHA and EPA online inspection history databases, will be used to make an initial Determination of Responsibility.

6.) This requirement is applicable to all subcontracting tiers, and prospective prime contractors are responsible for determining the responsibility of their prospective subcontractors.

PRE-AWARD CONTRACTOR SAFETY AND ENVIRONMENTAL RECORD EVALUATION FORM

Company Name: ______________________________________________ Address: _____________________________________________________ Telephone: ______________________ Fax: ________________________ Email: _______________________________________________________ DUNS Number: ________________________________________________ SAM’s UEI Number: ____________________________________________ Contact: ______________________________________________________

1. Utilizing your OSHA 300 Forms, please complete the following information:

Number of man hours (jobsite and office).

Number of cases involving days away from work, restricted activity, or both (Column H and I of OSHA 300).

Days away, restricted, or transferred rate (# of days away, restricted, or transferred cases x 200,000/# of man hours) (DART Rate).

Number of serious, willful, or repeat violations from OSHA within the last 3 years. Please attach explanation for any violations.

Please attach copies of the following documents: OSHA 300 and 300a Forms. These forms can be accessed through the OSHA publications search page: http://www.osha.gov/pls/publications/publication.html.

Illinois State Sales Tax Exemption:

The Illinois Administrative Code, 130.2075 allows construction contractors to be exempt from Retailers Occupation Tax and Use Tax within the State of Illinois when the materials are for Incorporation into real estate owned by Governmental bodies. For purposes of this authority, a Construction Contractor is defined as a General Contractor or a Subcontractor 86 Ill.Adm.Code 130.1940(a)(1). Materials, are defined as all of the tangible personal property, including fixtures, which enter into a structure or otherwise become incorporated into real estate 86 Ill.Adm.Code 130.1940(a)(5), but do not include tools, fuel, lumber for forms and other end use or consumption items which are not incorporated into the real property 86 Ill.Adm.Code 130.2075(d)(3).

Prospective offerors are notified that under 86 Ill.Adm.Code 130.2075, purchase of applicable materials within the State of Illinois to be incorporated into the real property of Jesse Brown VA Medical Center may be exempt from Illinois Retailers’ Occupation Tax and Use Tax. VA will furnish a Certificate to the successful awardee under this solicitation that contains appropriate information that will allow the awardee to take advantage of this tax exemption within the State of Illinois for the project identified in this solicitation. Prime contractors may furnish the certificate to its subcontractors for use on this project. All offers received in response to this solicitation are presumed to reflect any tax benefit that may be realized upon receipt of this certificate.

Date: 06/22/2023

CONSTRUCTION STATEMENT OF WORK FOR

Chicago IL 60612 Part 1: Project Scope of Work Overview Contractor must provide all tools, materials, components, labor, and supervision to rehabilitate obsolete passenger and freight elevator at Ogden Pavilion, Jesse Brown VA Medical Center. See Part 3 for a full description of the scope.

Part 2: Period of Performance (POP) and Project Construction Cost Magnitude Complete all work including submittals and quality control reviews within the calendar days from Notice to Proceed (NTP) as shown below.

CONSTRUCTION PERIOD OF PERFORMANCE (CALENDAR DAYS AFTER NTP)

Days for the work

After NTP

Accommodate the Period of Performance by including accelerated equipment delivery costs as well as adjusting crew sizes.

Part 3: Detailed Project Scope of Work The contractor must meet all the requirements of the following Construction Documents:

1. Exhibit 01a 537-21-101 Construction Drawings IFBC 06-07-2023

2. Exhibit 01b1 537-21-101 Specifications Vol 1of2 IFBC 06-07-2023

3. Exhibit 01b2 537-21-101 Specifications Vol 2of2 IFBC 06-07-2023 And the following references:

a- Exhibit 02b1_537-21-101 - SOW Ex - SOC Floor Plan 1 of 2 b- Exhibit 02b1_537-21-101 - SOW Ex - SOC Floor Plan 2 of 2 c- Exhibit 02b2 - 537-21-101 SOW Ex - Asbestos Survey Report d- Exhibit 02c1 - 537-21-101 SOW Att - Contract Progress Report e- Exhibit 02c2 - 537-21-101 SOW Att - Contractor Production Report f- Ex 02c3 - 537-21-101 SOW Att - Subcontractor Payment Summary

GENERAL PROJECT GOALS

The goals of this project are to rehabilitate Ogden Elevators and to include asbestos abatement. However, the air quality monitoring during the asbestos work will be provided by the VA.

Designer of Record: The Contractor must not contact the Designer of Record directly. Requests for information must be submitted to the COR. When conflicts between codes and construction documents, the most stringent must apply.

Record Documents: Recording as-built drawings is a responsibility of the general contractor during the construction process.

Construction Progress Meetings: The Contractor’s Superintendent and Project Manager must provide weekly teleconference construction progress meetings with the COR for the entire period of performance. Subcontractors are not required to attend.

1. Submit construction progress meeting minutes issued not later than one day after the meeting using Jesse Brown Construction Project Tracker. Meetings minutes must contain:

a. List of attendees

b. Contract Status: percentage of completion, days remaining per the contract, original contract amount, modifications to date, payment amount to date

c. List any issues or concerns

d. Safety incidents

e. RFI Log

f. Submittal Log

g. Detailed 2-week look ahead and shutdown schedule

2. Field crews must collect data and information as job progresses capturing all changes and modifications during construction on red-line drawing plan set. Red-line drawings will be reviewed by the COR during each progress meeting.

Part 4: Submittals and Milestone Deliverables:

Task 1 – Project Kick-off: Contractor’s Quality Control Manager and Superintendent must attend an on- site kick-off meeting, to discuss the project details.

a. Submit construction baseline schedule fulfilling the requirements of the contract.

b. Submit a schedule of values matching the format of VA Form 10-6001a. The schedule of value must match construction activities shown on the baseline schedule.

c. Submit VA Great Lakes Acquisition Center Subcontractor Payment Summary Form.

d. Submit a list of all contractors and subcontractors: company names, office address and main point of contact name with telephone number.

e. Submit all required key field staff Resumes for VA approval.

f. Submit scanned copy of all workers OSHA construction safety training certificates.

g. Submit copies of all required state license and registrations. See Requirements on Project Specifications and Part 6.

All submittals listed above must be entered in SUBMITTAL EXCHANGE (Software License provided by the VA), reviewed, and approved by the VA prior to scheduling a kick-off meeting.

Task 2 – Coordination: Contractor must make all necessary field measurements and investigations to create work zones to minimize shutdowns. Contractor must identify location where shutoff valves need to be installed to isolate each work zone.

1. Submit comprehensive site visit schedule. The VA will provide escorts and provide access to the areas as shown on the approved site visit schedule.

2. Submit shop drawing identifying work zones. Provide a table with rooms numbers per zone.

3. Submit a project specific Infection Control Plan: each work zone must have a detailed infection control plan narrative with sketches showing proposed location and expected duration of all infection control measures per zone. See Part 6 and the project specification manual for Infection Control requirements.

4. Submit a detailed proposed finishes list to restore all existing finishes impacted by this project. The list must identify finishes, type, brand and color per room, per work zone.

5. Submit a detailed construction schedule showing specific work zones and the proposed work zone sequence.

a. Show all anticipated system shutdowns. See Part 6 for system shutdown requirements.

b. Show VA inspection schedule per work zone.

All submittals listed above, and Division 1 submittals must be entered in SUBMITTAL EXCHANGE (Software License provided by the VA), reviewed, and approved by the VA prior to issuance of the Infection Control Permit.

Task 3 – Pre-Construction: Contractor must not mobilize on site until all Pre-Construction requirements are met.

1. Submit product data, shop drawings, finishes samples and all other required documentation. See project constructing drawings and specification manual for all requirements. See Part 4 for submittal procedures.

All construction submittals must be entered in SUBMITTAL EXCHANGE (Software License provided by the VA), reviewed, and approved by the VA prior to issuance of the Mobilization Authorization Letter. Contractor must not begin Task 4 until all the requirements of task 1,2,3 have been fulfilled.

Task 4 – Mobilization and Performance of the Work: Contractor must meet all the requirements of the construction documents. See Part 3 for construction documents list.

1. Contractor must not start the work in any area of the campus without VA COR approval.

2. At entry points to the work zone post and maintain emergency contact information, VA Infection Control Permit, VA Project Risk Assessment, and any other information required by the COR.

3. The Contractor must furnish to the COR, for each workday, a consolidated report for the preceding workday. Reporting must begin from date of contractor mobilization until the date of final acceptance. VA Form 10101, Contractor Production Report must be signed, dated and submitted by the Contractor’s Superintendent. Each report must include and specifically identify at least one safety topic germane to the jobsite that day.

4. VA will perform site inspections. Contractor must address deficiencies or policies violations identified the same day the deficiency notice is issued. The Contracting Officer may issue and order stopping all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to such stop order is acceptable as the subject for claim for extension of time, for excess cost or damages by the Contractor.

5. Prior to each inspection and at date of demobilization, the Contractor must deep clean all disturbed areas to a condition equal to or better than original condition.

Task 5 – Closeout: Provide three printed sets and two compact discs of each closeout submittal. See project specification manual for all other Close Out requirements.

1. As-built Drawings must be in PDF and .DWG file formats. .DWG files must be compatible with AutoCAD 2017 or earlier version. As-built drawings must show the tag number for all shutoff valves installed and identify the isolation zone for each shut-off valve.

2. The Contractor must provide an itemized table with all installed equipment and parts. The table must include but not to be limited to manufacturer, model number, serial, number, location (building and room number), tag number, capacity, setting, pressure, flow, voltage, amperage, etc. PDF and excel spreadsheet are required.

3. Operations and Maintenance Manuals (all cut sheets must have the installed product highlighted)

All construction submittals must be entered in SUBMITTAL EXCHANGE (Software License provide by the VA), reviewed, and approved by the VA prior to issuance of the Acceptance Letter.

Part 5: Procedures Submittals: The Contractor must provide all shop drawings and product submittals via email. All submittals’ deadlines per Part 2 Period of Performance. Allow 14 calendar days for VA review of each submittal.

Work Zone Acceptance: The Contractor must schedule walk through inspection with the VA COR for each work zone. The VA COR will coordinate with the VA Maintenance and Operations team and all VA staff required to attend to the inspection.

1. Submit work zone substantial completion letter certifying the Contractor has completed their quality control measures.

2. Room final cleanup as described in the Specifications Section 01 57 19 - 6 must be completed by the Contractor prior to pre-final inspection.

3. Schedule work zone pre-final inspection at 8:00am on a Weekday.

a. Newly installed piping system components must be flushed prior to being placed in service. Contractor must submit a letter certifying this task has been performed.

b. Contractor must demonstrate the operation of the existing system(s). One demonstration of the correct operation of the system is required. If the demonstration does not show expected operation, the Contractor must make required system adjustments and schedule a retest.

c. Submit construction inspection findings and identified deficiencies (“Punchlist”) for COR review.

4. Punchlist items must be addressed before the final inspection can be scheduled.

5. Work Zone must be accepted prior to beginning work on next work zone as identified in the approved construction scheduled, work zone sequence.

6. All work will be provided with 1-year parts and labor warrantee from date of acceptance by the VA.

Part 6: Applicable Performance Standards Contractor must comply with all applicable federal, state, and local codes and regulations, and VA Codes, Standards and Executive Orders including but not limited to:

1. PG-18-3 Design and Construction Procedures

a. Local Code: VA must function as the Authority Having Jurisdiction (AHJ) and thus has the responsibility to guard public health and safety through enforcing its adopted codes. VA will adopt the following: Department of Labor Occupational Safety and Health Administration, City of Chicago Building Code, Illinois Plumbing Code, and Illinois Professions, Occupations, and Business Operations.

2. Jesse Brown VAMC Construction Safety Policy including but not limited to:

a. Contractor and Subcontractor Staff must have completed the 30 Hour OSHA Construction Safety Training program.

b. The Prime Contractor must always have a Competent Site Safety and Health Officer on site when any worker(s) or sub-contractors are present.

c. Individuals working on any electrical systems rated 50 volts or more must have the minimum qualification as a State Licensed Master Electrician or Registered Journeyman Electrician, all activities must follow the safe work practices in compliance with NFPA 70E Electrical Safety in the Workplace.

3. VA Infection Control Policy

4. Jesse Brown VAMC site-specific requirements and Standard Operation Procedures, including but not limited to: Key Policy, Badging Policy, Rules of Behavior, and Smoking Policy. Use clip on badge holders so the adhesive sign-in badges do not fall off and are in view.

5. All work will be provided with one-year parts and labor warranty from date of acceptance by VA.

Part 7: Jesse Brown VAMC Requirements

1. General Requirements

a. Approval to mobilize must be in writing by the VA.

b. Project number and the contract number must be in the subject line of all emails.

c. Recycling and receipts from the salvage / deposal service in compliance with VA’s GEMS must be provided with every payment request.

d. No speakers or radios for the playing of music must be allowed on the job site. Two-way communications radios are allowed where broadcast frequency is approved by COR.

e. Plumbing, Heating, and Air-Conditioning installation must be labeled and compliant with the latest edition of ANSI/ASME A13.1-2015. This requirement applies to new pipes and existing pipes requiring reinsulating as part of this project.

2. Work Hours Restrictions

a. Normal construction hours (workday) 6:00AM to 4:00PM Monday through Friday except the following:

· This is an active Hospital and contractors must respect the fact that our mission is to care for patients. Contractor must work around to prioritize patient care.

· Work affecting Dialysis, SPS, and Kitchen operations must be performed Saturday 10:00PM to 3:00AM.

· Work affecting in-patient rooms must be performed Saturdays 10:00AM to 4:00PM Sunday.

· Work affecting the Operating Rooms must be performed Saturdays 10:00AM to noon Sunday.

b. Normal construction work hours can only be modified by the VA Contracting Officer in a formal contract modification.

c. No work by the Contractor on Federal Holidays, and no work on the associated weekend when the Federal Holiday is on the respective Monday or Friday.

d. Any work including, but not limited to: Noise, vibration, dust, odors, core drilling, hammer-drilling, saw-cutting, equipment moving in public corridors, or similar noise-producing activities adjacent to a patient room (floor above and below included) must be performed when such room is unoccupied.

e. Crane lifts must be performed on Sundays 6:00AM to 10:00PM.

f. Any work that closes drive isles, closes building entries, or closes public corridors must be performed Saturday through Sunday.

3. Site Access

a. Before starting work at each work zone, the Contractor must post signs on all doors within the zone no later than 7 calendar days in advance to notify users. See project specification manual for sign template. This notice is separate from any notices required for utility shutdown described later in this section.

b. VA will not issue keys. The Contractor must check-out utility closets keys daily. VA keys must be returned at the end of the shift. All field staff is subject to removal by the Contracting Officer for non-compliance with this requirement. Furthermore, the Contracting Officer may issue an order stopping all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to such stop orders is acceptable as the subject of claim for extension of time for excess costs or damages by the Contractor.

c. Coordinate with the COR an alternate work site for each day. This will allow the vendor another place to work if the scheduled work cannot be completed on the scheduled date because it impacts patient care.

d. The Contractor must check in (in person) with the Ogden Security Desk which is located on the Ogden Entrance main lobby for any work and site visit. Contractor must present their ID to get a Vendor’s Day Pass. Vendors that have a VA issued ID are still required to get a Day Pass.

e. The Contractor must check-in (in person) with the Administrative Officer of the Day (AOD) which is in Patient Admitting for any work between 5:00 PM to 6:00 AM, Monday through Friday and any time on weekends. Provide the name and cell number of the on-site supervisor to the AOD. At the completion of the workday, check out with the AOD.

4. Shutdowns

a. All building systems will always be maintained in full operation.

b. Request system shutdowns in writing not less than 14 calendar days in advance.

c. System shutdown work must be during low patient demand times performed starting Saturday 10PM to Sunday 3AM.

5. Safety and Security

a. The Contractor must submit a project specific Safety Plan per Project Specification Manual. Contractor must provide mitigating activities as outlined in the Project Risk Assessment for Safety and Interim Life Safety Measures including but not less than the following:

· Fire extinguishers, pedestal mounted in the area of work.

· Provide uniform heat detection in the area of work, connected to the existing supervised building master fire alarm system, for the duration of the work whenever the: Ceiling tiles are removed, or sprinkler system is disabled.

· Fire-seal all penetrations through any wall or floor with UL Listed fire-rated materials or assemblies manufactured for the purpose.

b. No on-site office is allowed. No on-site storage of tool or material is allowed. Provide ‘just-in-time delivery and pickup’. Coordinate with COR for staging within the work zone 4 days prior to the beginning of the work.

c. All work in the JB VAMC crawl spaces must be planned and carried out as OSHA Permit Required Confined Space.

d. The floor slabs are not water-tight and will leak to the floor below. Provide precautions to prevent spills.

e. No photography of VA premises is allowed without written permission of the COR.

f. VA reserves the right to close or shut down the project site and ask Contractor’s employees to leave the premises in the event of an emergency, or operational requirement. The Contractor may return to the site only with the written approval of the CO.

g. Immediately stop work and notify the CO/COR if asbestos is noticed or suspected in the area of work.

6. Deliveries, Parking, Elevators

a. Deliveries are to be after 6:00pm or weekends. Use only the Polk Street dock. Coordinate with the COR minimum 4 days prior to the delivery date.

b. At time of delivery: provide vehicle information to the COR and remove the vehicle as soon as delivery is complete.

c. Delivered materials cannot be staged longer than 7 calendar days. Do not move materials in public corridors between 7:00AM and 6:00PM.

d. Vendors are not allowed to park anywhere on-site or in the VA garage. Utilize street parking or other parking structures such as the Cook County Juvenile Parking Garage at their daily rate. It is the General Contractor’s responsibility to ensure that all project workers are aware and follow this requirement.

e. Contractor must only use Freight Elevators. Do not move materials and employees in passenger elevators unless written approval by COR.

7. Infection Control

a. Risk classifications of this project is Class III/ IV.

b. Provide mitigation activities as outlined in the Project Specifications.

c. Walk-off dust mats, inside and outside all entry / exit points to the workspace, changed not less than daily or more as required by the construction or COR.

d. Contractor must clean and disinfect all rooms and corridors before removing infection control barriers. Cleaning, sanitizing, and disinfecting procedure written narrative and product data sheets must be included in the infection control plan for VA review and acceptance. The VA must provide terminal cleaning for ORs.

· Cleaning: Remove debris, organic substances and other visible soil directly from surfaces and objects. A mixture of soap or detergent with water must be used to scrub and wipe down surfaces.

· Disinfecting: A hospital-grade disinfectant must be used. Disinfectant product must not leave a residue behind and must not require any further rinsing or wiping after it has been applied. Remove and disinfect every detachable item in the room and then properly disinfect air ducts, light fixtures, and all surfaces from the ceiling down to the floor. Thoroughly wipe down doorknobs and railings using a disposable wipe soaked in disinfectant cleaner. High-touch areas must also be wiped down.

e. The entire work zone must be vacuum with HEPA filtered vacuums and wet mop with disinfectant every workday before the end of the workday. See Part 6 Item 2 for workday hours.

f. Infection control barriers in areas impeding VA staff from performing their duties must be removed every day before the end of the workday and reinstall at the beginning of the following workday if work within that area has not been completed.

g. No trash, used packaging, or construction debris must be stored on site. Remove trash and construction debris each day using covered gondolas. No dumpster will be allowed onsite.

h. See project specification manual for all other infection control requirements.

8. Compatible System procurements must be as follows:

a. Locks and Keys: Door hardware must be compatible with Best® 7-pin, F keyway, interchangeable core, including infection control barrier doors. Final pinout and keying are provided by the VA. Provide and turn over new blank cores to VA not less than 21 days in advance. The final pinout and key blanks must be provided by VA.

b. Exit Signs: All exit signs must be City of Chicago approved red letters on white edge light LED

c. Building Automation: Components, programming and start up: native BACnet communications protocol for Building Automation and Control (BAC) connected to the existing open-source head end equipment.

d. Security Card Access Control: provide a complete and fully functional extension of the existing card access control system including card access readers and electric door strikes. Include programming, licenses and startup. The existing system is compatible with the VA identification cards and is open architecture based manufactured by Lenell OnGuard by United Technologies

e. Video Surveillance / Closed Circuit Camera System: Components, Programming, Configuration, and Start up must be compatible with Avigilon Video Security Software manufactured by Motorola Solutions

9. Sole Source Procurement, the Contractor must provide fully functional complete systems, however, include the following sole source procurements for the following special systems:

a. Fire Alarm: Components, programming and start up: Bed Tower JCI /Simplex, all other buildings Siemens

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

2.1 52.216-1 TYPE OF CONTRACT (APR 1984)

The Government contemplates award of a Firm-Fixed-Price contract resulting from this solicitation.

(End of Provision)

2.2 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY SITE OF THE WORK (MAY 2014) (a)(1) The offeror shall notify the Government if the offeror intends to perform work at any secondary site of the work, as defined in paragraph (a)(1)(ii) of the FAR clause at 52.222-6, Construction Wage Rate Requirements, of this solicitation.

(2) If the offeror is unsure if a planned work site satisfies the criteria for a secondary site of the work, the offeror shall request a determination from the Contracting Officer.

(b)(1) If the wage determination provided by the Government for work at the primary site of the work is not applicable to the secondary site of the work, the offeror shall request a wage determination from the Contracting Officer.

(2) The due date for receipt of offers will not be extended as a result of an offeror's request for a wage determination for a secondary site of the work.

(End of Provision)

2.3 52.222-23 NOTICE OF REQUIREMENT FOR AFFIRMATIVE ACTION TO ENSURE EQUAL EMPLOYMENT OPPORTUNITY FOR CONSTRUCTION (FEB 1999)

(a) The offeror's attention is called to the Equal Opportunity clause and the Affirmative Action Compliance Requirements for Construction clause of this solicitation.

(b) The goals for minority and female participation, expressed in percentage terms for the Contractor's aggregate workforce in each trade on all construction work in the covered area, are as follows:

These goals are applicable to all the Contractor's construction work performed in the covered area. If the Contractor performs construction work in a geographical area located outside of the covered area, the Contractor shall apply the goals established for the geographical area where the work is actually performed. Goals are published periodically in the Federal Register in notice form, and these notices may be obtained from any Office of Federal Contract Compliance Programs office.

(c) The Contractor's compliance with Executive Order 11246, as amended, and the regulations in 41 CFR 60-4 shall be based on (1) its implementation of the Equal Opportunity clause, (2) specific affirmative action obligations required by the clause entitled "Affirmative Action Compliance Requirements for Construction," and (3) its efforts to meet the goals. The hours of minority and female employment and training must be substantially uniform throughout the length of the contract, and in each trade. The Contractor shall make a good faith effort to employ minorities and women evenly on each of its projects. The transfer of minority or female employees or trainees from Contractor to Contractor, or from project to project, for the sole purpose of meeting the Contractor's goals shall be a violation of the contract, Executive Order 11246, as amended, and the regulations in 41 CFR 60-4. Compliance with the goals will be measured against the total work hours performed.

(d) The Contractor shall provide written notification to the Deputy Assistant Secretary for Federal Contract Compliance, U.S. Department of Labor, within 10 working days following award of any construction subcontract in excess of $10,000 at any tier for construction work under the contract resulting from this solicitation. The notification shall list the—

(1) Name, address, and telephone number of the subcontractor;

(2) Employer's identification number of the subcontractor;

(3) Estimated dollar amount of the subcontract;

(4) Estimated starting and completion dates of the subcontract; and

(5) Geographical area in which the subcontract is to be performed.

(e) As used in this Notice, and in any contract resulting from this solicitation, the "covered area" is State of Illinois County of Cook City of Chicago (End of Provision)

2.4 52.225-10 NOTICE OF BUY AMERICAN REQUIREMENT—CONSTRUCTION MATERIALS (MAY 2014)

(a) Definitions. "Commercially available off-the-shelf (COTS) item," "construction material," "domestic construction material," and "foreign construction material," as used in this provision, are defined in the clause of this solicitation entitled "Buy American—Construction Materials" (Federal Acquisition Regulation (FAR) clause 52.225-9).

(b) Requests for determinations of inapplicability. An offeror requesting a determination regarding the inapplicability of the Buy American statute should submit the request to the Contracting Officer in time to allow a determination before submission of offers. The offeror shall include the information and applicable supporting data required by paragraphs (c) and (d) of the clause at FAR 52.225-9 in the request. If an offeror has not requested a determination regarding the inapplicability of the Buy American statute before submitting its offer, or has not received a response to a previous request, the offeror shall include the information and supporting data in the offer.

(c) Evaluation of offers.

(1) The Government will evaluate an offer requesting exception to the requirements of the Buy American statute, based on claimed unreasonable cost of domestic construction material, by adding to the offered price the appropriate percentage of the cost of such foreign construction material, as specified in paragraph (b)(3)(i) of the clause at FAR 52.225-9.

(2) If evaluation results in a tie between an offeror that requested the substitution of foreign construction material based on unreasonable cost and an offeror that did not request an exception, the Contracting Officer will award to the offeror that did not request an exception based on unreasonable cost.

(d) Alternate offers.

(1) When an offer includes foreign solicitation in paragraph (b)(2) of the clause at FAR 52.225-9, the offeror also may submit an alternate offer based on use of equivalent domestic construction material.

(2) If an alternate offer is submitted, the offeror shall submit a separate Standard Form 1442 for the alternate offer, and a separate price comparison table prepared in accordance with paragraphs (c) and (d) of the clause at FAR 52.225-9 for the offer that is based on the use of any foreign construction material for which the Government has not yet determined an exception applies.

(3) If the Government determines that a particular exception requested in accordance with paragraph (c) of the clause at FAR 52.225-9 does not apply, the Government will evaluate only those offers based on use of the equivalent domestic construction material, and the offeror shall be required to furnish such domestic construction material. An offer based on use of the foreign construction material for which an exception was requested—

(i) Will be rejected as nonresponsive if this acquisition is conducted by sealed bidding; or

(ii) May be accepted if revised during negotiations.

(End of Provision)

2.5 52.228-1 BID GUARANTEE (SEP 1996)

(a) Failure to furnish a bid guarantee in the proper form and amount, by the time set for opening of bids, may be cause for rejection of the bid.

(b) The bidder shall furnish a bid guarantee in the form of a firm commitment, e.g., bid bond supported by good and sufficient surety or sureties acceptable to the Government, postal money order, certified check, cashier's check, irrevocable letter of credit, or, under Treasury Department regulations, certain bonds or notes of the United States.