36C25220R0001-407.pdf

Wausau CBOC 1/22/2020 Appendix F: Janitorial Services

LEASE NO.: 36C252-20-R-0001 LESSOR: ______ GOVERNMENT _________ Page 1 of 2

1.01 JANITORIAL SERVICES

A. The Lessor shall furnish all supplies, materials machinery, appliances, supervision, and labor necessary to provide complete janitorial services for the clinic. Services shall be provided in all interior areas of the leased premises to provide a clean, neat, and attractive appearance by performing the functions described below. The Lessor shall make careful selection of cleaning products and equipment to ensure they are packaged ecologically, environmentally beneficial and/or recycled products that are phosphate-free, non-corrosive, non-flammable, and fully biodegradable, and minimize the use of harsh chemicals and the release of irritating fumes.

The Lessor shall select paper and paper products with recycled content conforming to EPA’s CPG.

Performance will be based on the Contracting Officer’s evaluation of results, not the frequency or method of performance.

B. Materials and Procedures

(1) Standards It is the Lessor's responsibility to maintain the clinic in a condition that meets all housekeeping and sanitation requirements of this solicitation and the current standards of the Joint Commission (JC).

(2) Work Schedule Work will be accomplished at times indicated. Work schedule shall be from 7:00 AM to 6:00 PM, (or as requested by the LCO), Monday through Friday. The Lessor shall ensure that enough employees are available to prepare the clinic to see patients at 7:30 AM, to be available to clean up spills, keep the public and specimen collection toilet rooms clean, and keep the toilet rooms stocked with sufficient paper products and soap. Mechanical equipment such as vacuum cleaners, burnishers, scrubbing machines, etc., shall not be used during patient appointments.

(3) Janitorial Staff and Supervision Janitorial staff will have access throughout the building; therefore, none of the janitorial staff may have a police record for anything more serious than traffic or parking violations. There shall be a janitorial staff supervisor on duty at all times when janitorial staff is in the building. Any person whose work or conduct is found to be unacceptable by the Government shall be removed from the janitorial staff. Smoking is permitted in designated areas only. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Janitorial company’s standard uniforms are acceptable, if they clearly identify the company and the occupation of the individual. Janitorial staff will be required to wear photo identification badges.

(4) Safety and Special Procedures The Lessor shall consider the clinical environment and ensure that the janitorial staff is instructed on applicable safety precautions and special requirements including meeting OSHA BBP requirements. The janitorial staff shall comply with applicable Federal, State, and Local safety and fire regulations and codes. The Lessor shall immediately bring to the attention of the Government any fire and safety deficiencies. The Lessor shall take reasonable safety precautions to promote a safe environment within the lease premises.

Wausau CBOC 1/22/2020 Appendix F: Janitorial Services

LEASE NO.: 36C252-20-R-0001 LESSOR: ______ GOVERNMENT _________ Page 2 of 2

(5) Equipment and Materials All equipment and materials used in the performance of this contract will be cleaned and stored properly at the end of the workday. Cleaning carts and/or equipment will not be left unattended for any reason while patients are in the clinic. Lessor shall ensure all equipment, tools, and supplies meet necessary safety requirements and janitorial staff has full working knowledge of their use. An EPA registered germicide will be used to clean all patient areas, floors, examination tables, and medical equipment. The Lessor shall provide all labor, materials, supplies, machinery, and appliances that may be necessary or appropriate in the performance of janitorial services.

The Lessor shall provide supplies such as toilet tissue, multifold paper towels, toilet seat covers, and non-triclosan based antimicrobial soap (such as PMX or other) that contains moisturizer. The Lessor shall provide plastic linings for all trash receptacles. Provide clear plastic linings for non-hazardous waste trash receptacles and red plastic linings for hazardous waste trash receptacles. Housekeeping aide closets are located throughout the clinic for storage of supplies and equipment. The Lessor shall keep a minimum of two weeks’ stock of supplies on hand. All accumulated waste shall be removed and disposed of in the dumpster. Hazardous waste and sharps containers shall be picked up and stored in a designated storage area. Supplies to be used shall be approved by the Government. Specifications for supplies are as follows:

• Toilet tissue: Roll type, 4-1/2 inches wide, single ply

• Paper towels: Multi-fold, 10-1/8 inches wide

• Hand soap: non-triclosan based antimicrobial soap (such as PMX or other) that contains moisturizer

• Trash receptacle liners:

a) Polyethylene, flat type, 33 inches long by 52 inches wide, .66 millimeters thick;

b) Polyethylene, flat type, 24 inches long by 33 inches wide, .31 millimeters thick; and

c) Polyethylene, red bags (biohazard) 33-inches long by 52-inches wide and 24-inches long by 33-inches wide

• Furniture polish: Spray type for use on wood and wood veneer

• Window cleaner: Ammonia type sufficient to remove smoke film and dust

• Air freshener cartridges in bathrooms: Johnson Wax Good Sense or equivalent

• Upholstery cleaners: Dry or foam type recommended for fabric upholstery

• Germicide: EPA-registered

• Resilient floor tile cleaner and maintainer: As recommended by manufacturer of resilient flooring

• Floor finish: High-speed floor finish as recommended by manufacturer of resilient flooring

• Floor sealer: As recommended by manufacturer of resilient flooring

• Floor stripper: As recommended by manufacturer of resilient flooring

• Toilet seat covers: Paper, white (TO BE PROVIDED BY THE VA)

A copy of the MSDS sheets for all products used shall be maintained at the clinic and shall be available review by VA upon request.

• Toilet seat covers: Paper, white (TO BE PROVIDED BY THE VA)