36C25220R0001 0002 6.9.20-JL.pdf

Department of Veterans Affairs

AMENDMENT TO REQUEST FOR LEASE PROPOSAL (RLP)

1. RLP No. 2. Amendment No. 3. Effective Date 4. Page Of

5. ISSUED BY

6. Description of Amendment

Except as provided herein, all terms and conditions of the document referenced in Item 1, as heretofore changed, remains unchanged and in full force and effect

7. Name and Title of Signer (Type or Print) 8. Name and Title of Contracting Officer (Type or Print)

9. Offerer 10. Date Signed 11. United States of America 12. Date Signed

By (Signature of Person Authorized to Sign) (Signature of Contracting Officer)

36C25220R0001 0002 06-02-2020 1

36C252 Department of Veterans Affairs Great Lakes Acquisition Center (GLAC) 115 S 84th Street, Suite 101

Milwaukee WI 53214-1476

The purpose of this amendment is to:

1. Provide clarifications on restrictions regarding Railroads as follows:

Facility shall not be closer than one third a mile from a single line railroad.

2. Addition of the Compliance Matrix in an Excel Format.

3. Update RLP Questions and Clarifications form Attached The Closing date has not changed.

Offerors are due 6-22-2020 at 4:00PM (CST)

Julie LeCourt Contracting Officer

VA Wausau, WI

RLP NO. 36C252-20-R-0001

VA CBOC – Wausau, WI - RLP Questions and Clarifications

1 Q. Please provide the proposal compliance matrix.

A . The Proposal Compliance Matrix was inadvertently left off. Amendment #1 will be issued and will contain this document.

2 Q. What is the anticipated award date? Showing the occupancy on or near 3-1-21, it this marked in stone? The award will need to happen very soon to even possibly meet this date.

A. Anticipated Award date first quarter of new fiscal year (FY2021).

3-1-21 is Not set in stone.

Move in Desired between 4/1/2021 and 6/30/2021

3 Q. L 100, 3.5, A, B, C reference LEED, while the next A, B, C, reference Green Globe. Which one is desired? Is registering and obtaining the plaque required, or just follow the system for points? Confirm this cost of over $20,000 registration fee is to be in the TI, since it is interior and tenant desired.

A . Question refers to the Lease Paragraph 3.50. This Paragraph will be removed from the Lease.

Neither Leed nor Green Globe are required.

The Lease is a sample copy only – offerors are not to fill out that document, it is only provided for reference.

4 Q.

Appendix B.3: Design Narrative

A . This is a Statement not a question, therefore we cannot provide an answer.

Q. Confirm backup power is only for the Life Safety Circuits only and is to be included in the TI. If additional circuits are to be on emergency power, it is likely the size of the unit cannot be determined until the DIDs are finalized with the areas and overall building load is determined, otherwise provide the size of the generator to determine the cost. The ARS is adding the Lab to the emergency power, Revised Qu: Appendix B.3: Design Narrative: Confirm backup power is only for the Life Safety Circuits only and is to be included in the TI. If additional circuits are to be on emergency power, it is likely the size of the unit cannot be determined until the DIDs are finalized with the areas and overall building load is determined, otherwise provide the size of the generator to determine the cost. The ARS is adding the Lab to the emergency power, A . All Questions as to costs inclusion in TI (Tenant Improvements) are directed to reference Exhibit O, TICS Tables Tab titled “Shell TI Definitions”.

The WASAU CBOC is similar in size and purpose as the La Crosse CBOC. The size generator determined for that clinic is 140- KW generator. Assume the same size unit for estimating purposes. Items on emergency power that might be atypical are laboratory refrigerator, HVAC, medical gas pumps, security system, Omnicell, IT/Communications, and printers used for generating orders and prescriptions. The Physical Security Design Manual 9.2 and the Electrical Design Manual provides additional guidance on back-up power. Diesel fueled engines are required.

Q. Confirm the loading dock does not have to be elevated or recessed but just an area.

A. Loading Docks are not required.

7 Q. Parking Facilities showing 550 spaces w/ 125 staff parking appears to be from a different program, please clarify 100 spaces is the intent. What is the percentage of the 100 spaces to be handicap spaces?

Revised Q: Appendix B.3: Design Narrative: Parking Facilities showing 550 spaces w/ 125 staff parking appears to be from a different program, please clarify 100 spaces is the intent. What is the percentage of the 100 spaces to be handicap spaces?

A. The Government requires 100 surface/outside parking spaces, reserved for the exclusive use of the Government. These spaces must be secured and lit in accordance with the Security Requirements set forth in the Lease. Offeror shall include the cost of this parking as part of the rental consideration.

ADA Spaces: 5 total ADA spaces; at least 1 to accommodate a handicapped van.

8 Q. Confirm two motorcycle spaces are required.

A. Confirmed – two motorcycle spaces are required.

9 Q. Lighting Protection System to be part of TI Revised Q. Appendix B.3: Design Narrative: Confirm the lightning protection system is to be part of the TI

A. Lightening Protection is a Shell expense. (page 17 Appendix B.3)

10 Q. Is there a parking setback requirement?

Revised Q. We see that Security Level II required and sometimes agencies require a 20’ parking setback requirement, is this the case in Wausau?

A . CBOC’s are Life Safety Protected Facilities with mission critical level utility and system redundancy/ capacity. Per Chapter3 of the VA Physical Security Design Manual - 2015, 3.1, the standoff/setback distance shall be 25-feet from any side of the building.

11 Q. Are the building walls to be hardened if the setback requirements are not met?

A . Yes. Per Chapter 3 of the VA Physical Security Design Manual - 2015, Paragraph 3.5.4.1 requires hardened walls if parking must remain inside the setback area (25-feet). Parking within 25-feet shall be eliminated if possible.

12 Q. Appendix E, 16.2 – Confirm the high computer density floors, along with the likely concrete demo and replacement are to be included in the TI

A . “High computer density floors” are not required. Cable Trays in ceilings are permitted.

13 Q. Agency Specific Requirements (ASR):

A . No Specific Question asked.

14. Q. Please clarify 25%-50% natural light to all the space Revised Q. Agency Specific Requirements (ASR): Please clarify 25%-50% natural light to all the space – does this mean 25% minimum building space?

A. Yes, there is a minimum of 25% natural Lighting required. Natural lighting is an essential requirement and highly desired.

15 Q. States nurse call to be included in the shell, is this the intent?

Revised Q. Agency Specific Requirements (ASR): States nurse call to be included in the shell, is this the intent?

A. Pull cords connected to Nurse Call system necessary in-patient bathrooms and public toilets – It is revised to TI item.

16 Q. The doors separating the lobby area from the PACT cross corridor need to have PIV card readers for access control, states to be in the shell. Typically, these doors are in the TI, please verify

A . Revised to TI

17 Q. Please confirm the patient’s room to corridor doors are to be sliding while a hinged door off the team workrooms. We have seen this reversed, please clarify

A. Correct as state in the solicitation. No Change

18 Q. Stating the sink rough-in for the mental health rooms are to be in the shell. We would think this as well as all plumbing would be included in the TI. Being an existing building, wouldn’t the slab removal, replacement, drain lines, and fixtures be in the TI and priced once the design is complete. Please clarify

A. Shell Item Confirmed

19. Q. States Lessor shall provide data cable from the rack room to the data ports in the shell, Two items, since the ports are not fully determined should this be in TI?

A. IT Clarifications:

• The construction project should include all Cat6A cabling from rooms to a contractor-installed rack and associated patch panels.

• VA is responsible for installing data switches and making connections from the patch panels to the switches

• The number of data plates and cables per wall is governed by our IT construction standards

• The facility is likely big enough that we’d ask that the IT room be expanded to support 3 racks. Needed dimensions are in the attached.

• All power in rooms associated with IT jacks should be 4 gang boxes

See appendix E. - Tomah VAMC OI&T Construction Standards

20. Q. In L100, 5.18, A, states conduit and boxes in the TI with B stating the government shall be responsible for the cost of the cable. Please clarify.

A. See answer to 19 above. Cabling is a TI item. Refer to Appendix E. - Tomah VAMC OI&T Construction Standards These costs are lessor costs.

ADDITIONAL QUESTIONS SUBMITTED AFTER PRE-CONFERENCE

21 Q: RLP 3.02 allows for proposals to be sent via email by the response date/time. Is a hard copy required?

A: Submittal of both is not required. Due date is 6/22/20. 4:00PM CST

22 Q: Is it possible for VA to provide the Proposal Compliance Matrix in Excel?

A: Yes it’s included in this Amendment

23. Q: RLP 3.02 indicates Exh G – GSA 3518 SAM to be provided in 2- locations – w/in the Offering Entity Forms (middle of page 13) as well as w/in Forms (end of page 14). Confirm we’re to include in the “Offering Entity Forms” section

A: Yes that is correct. Offering entity forms see middle of page 12

24. Q: Exhibit Q: Requires PPQs. Is VA seeking the forms with only the Offeror section completed?

A: Yes; Provide the ppq reference top section of form so that we can contact the References directly.

25. Q: Is GSA 527 to be submitted along with the required GC experience narrative, resumes, licensure?

A: No that was an error. There is no GSA form 527.