GenWaste Questions with Responses _Answered _102826.xlsx
XLSX spreadsheet 32 KB Posted
- Solicitation number
- 36C25027Q0022
About this file
This file is a compilation of questions submitted by potential offerors and the corresponding responses provided by the Department of Veterans Affairs (VA) regarding solicitation 36C25027Q0022 for General Waste & Recycling Removal Services at the John D. Dingell VA Medical Center in Detroit, Michigan. The Q&A document addresses numerous clarifications concerning solicitation inconsistencies, contract performance periods, service specifications, pricing terms, and administrative submission requirements. The primary service scope includes collection, hauling, and disposal of general waste, cardboard, construction/bulk debris, and scrap metal from two locations: the main medical center campus and Fisher House #99. The correct period of performance is April 1, 2027 through March 31, 2032, consisting of a base year (04/01/2027–03/31/2028) and four option years, with equipment transition and readiness required by March 31, 2027 and April 1, 2027 respectively. Key waste stream quantities include general waste (1,253,940 lbs annually with 78 pulls), cardboard (143,900 lbs annually with 78 pulls), construction/bulk (55,946 lbs annually with 130 pulls), metal (116,802 lbs annually with 78 pulls), and Fisher House service (52 annual pulls with approximately 1,250 lbs annually).
The contractor must furnish compatible 34-yard compactor containers for the existing government-owned compactor/chute system and provide preventive maintenance and repair services for that equipment under a separate priced line item. The contractor is responsible for 24/7 emergency response with one-hour contact and two-hour work commencement. Regarding recycling revenue, the government retains 60 percent of verified net commodity revenue while the contractor retains 40 percent; specific formulas for gross-versus-net calculations, allowable deductions, benchmarking methodology, and remittance processes will be provided by amendment. Pricing must be submitted in pounds for unit pricing, evaluation, and invoicing using certified net weight including truck, container, and tare weight. The solicitation is Full & Open competition (no set-aside) under FAR 12 simplified acquisition procedures with a NAICS code of 562111 (Solid Waste Collection) and small business size standard of $47.0 million. The quotation deadline is November 3, 2026, at 12:00 PM Eastern Time (noon). Multiple administrative forms referenced in submission requirements (Appendix C, Appendix D Part 1, and WD Compliance Memorandum) were not posted but will be provided to the contract awardee. Site visit attendance was not mandatory, and any responsible offeror properly registered in SAM.gov may submit a quotation directly without requiring an intermediary.
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Other files
| File | Type | Posted |
|---|---|---|
| 36C25027Q0022 0001.docx | DOCX document | |
| 36C25027Q0022 0001 Price Cost Schedule.xlsx | XLSX spreadsheet | |
| 36C25027Q0022_1.docx | DOCX document | |
| Service Contract Act WD 2015-4839 REV 32 EFF 08.22.2026 WAYNE.pdf |
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Text version
GenWaste
| Question | VA Response |
| Administrative Volume forms (Addendum to FAR 52.212-1, Section 4; Section D): The Administrative Volume requires a completed Appendix C Concurrence Table, a signed Limitations on Subcontracting Compliance Worksheet (Appendix D) Part 1, and a signed Wage Determination (WD) Compliance Memorandum, and missing or incomplete items may result in exclusion. These three documents are not posted on SAM.gov; the only attachments are the solicitation and Wage Determination 2015-4839 Rev 32. Please post Appendix C, Appendix D and the WD Compliance Memorandum. Also, because this acquisition is Full & Open and FAR 52.219-14 does not appear to be included, please confirm whether Appendix D is required for this solicitation. | Appendix C is the "ACKNOWLEDGMENT OF AMENDMENTS" in section B |
LOS not applicable for this requirement WDs Memo not Required for this requirement
| Period of performance and transition dates (Price/Cost Schedule B.2; PWS Sections 2 and 2.1; Addendum Section 6): The Price/Cost Schedule shows a base period of 04/01/2027-03/31/2028 with four option years through 03/31/2032. However, PWS Section 2 lists a base period of 03/01/2027-02/29/2028 with overlapping option-year dates (e.g., Option Year 1 03/01/2027-02/29/2029), the PWS Section 2.1 transition table requires equipment readiness by September 30, 2026 and start of performance on October 1, 2026, and the Technical Volume evaluation refers to a January 2027-December 2027 performance period. Please confirm that performance begins April 1, 2027, and provide the corrected incumbent equipment removal and equipment readiness dates for the PWS Section 2.1 transition table. | The corrected POP is as follows: Base period: 04/01/2027 -03/31/2028; Option Year 1: 04/01/2028 - 03/31/2029; Option Year 2: 04/01/2029 - 03/31/2030; Option Year 3: 04/01/2030 - 03/31/2031; Option Year 4 - 04/01/2031- 03/31/2032. The contract will start on April 1, 2027. The corrected incumbent equipment removal and equipment readiness dates are as follows: everything will be removed by March 31, 2027, and the contract awardee should be ready to start on April 1, 2027. |
| Recycling revenue (PWS Sections 14 and 24; CLINs 0001G and 0001P): PWS Section 14 notes that the Government recycling revenue formula is still to be confirmed by VA, and the Government's percentage or credit, gross-versus-net basis, allowable deductions, market benchmark and remittance method are not defined. Please provide the Government's share of cardboard and metal recycling revenue and the method for calculating and remitting it, so that all offerors price CLINs 0001G and 0001P (and their option-year equivalents) on the same basis. | The estimated qty of cardboard are on the solication as well as the metal recycling in the CLINs. |
| Repair parts pricing (Addendum Section 5; PWS Section 10.4; CLIN 0001R): PWS Section 10.4 requires a priced repair-parts list with the quote, and Addendum Section 5 requires a breakdown of labor and materials, but Section 5 also states that pricing submitted anywhere other than the Price/Cost Schedule will not be accepted. In addition, CLIN 0001R (repair parts, materials and supplies, 1 YR) has no stated not-to-exceed amount. Please confirm whether the repair-parts list and breakdown should be included in the Price/Cost Schedule PDF, and whether the Government will establish a fixed amount for CLIN 0001R and its option-year equivalents so that all quotes are evaluated on the same basis. | The Government will amend the solicitation to establish a common evaluation basis for CLIN 0001R and corresponding option-year repair-parts CLINs. The required repair-parts list and labor/material breakdown shall be submitted as part of the Price Volume/Price Schedule PDF. The amendment will identify the evaluated quantity, not-to-exceed amount, or other pricing methodology applicable to these line items. |
| What are the final base/option dates and equipment transition deadline? The price schedule states April 1, 2027-March 31, 2032, PWS Section 2 uses different March/October dates and overlapping option dates, Section 2.1 requires September 30/October 1, 2026 transition, and the instructions refer to calendar-year pricing. Please also confirm the November 3 noon due time is Detroit local time. | The corrected incumbent equipment removal and equipment readiness dates are as follows: everything will be removed by March 31, 2027, and the contract awardee should be ready to start on April 1, 2027. |
| Are the general-waste disposal quantities in CLINs 0001C (353,940 lb) and 0001D (900,000 lb), and corresponding option CLINs, separate additional quantities? Please identify their waste streams/equipment and whether both must be priced without overlap. | The solicitation clearly states CLIN 0001C (1,253,940 lbs) and does not list 0001D as 900,000; CLIN 0001F states (143,900). |
| Should Fisher House pricing use the schedule's 52 pulls annually, with bi-weekly baseline and weekly increases paid at the same per-pull rate? Please define whether "bi-weekly" means every two weeks | Read the solicitation; that's what it states: "52" pulls at the Fisher House: Section -17.3 0002AB. |
| Please provide or identify the required Appendix C Concurrence Table, Appendix D Part 1 Limitations on Subcontracting Worksheet and WD Compliance Memorandum. These are required by the instructions but not separately identifiable among the current two attachments. | This will be provided to the awardee of the contract. |
| The PWS excludes regulated medical/hazardous waste, while the instructions mention sharps bins, RMW transporter permits and EPA IDs. Please confirm these apply only if otherwise required for the non-hazardous services in scope. | This PWS does not support regulated medical or hazardous waste, and sharps are not supported under the General Waste and Recycling provisions. |
| Is there any incumbent/recompete or this is a brand-new project? If yes, could you please provide us with their award number or even if the customer bought similar services in the past. | This is information is not available in the solicitation because the bidders are not at liberty to know. |
| We are performing independent research on the Combined Synopsis/Solicitation (36C25027Q0022). We would like to know if this is a brand-new contract OR if there is (was) an incumbent performing these services. If not brand new, could you please provide the current / previous contract number and what the total contract value was? | This is information is not available in the solicitation because the bidders are not at liberty to know. |
| The CLINs show a base period of 04/01/2027–03/31/2028, PWS Section 2 shows 03/01/2027–02/29/2028 with overlapping option dates, and the Technical Evaluation section references January–December 2027. Please confirm the correct base and option period dates. | The corrected POP is as follows: Base period: 04/01/2027 -03/31/2028; Option Year 1: 04/01/2028 - 03/31/2029; Option Year 2: 04/01/2029 - 03/31/2030; Option Year 3: 04/01/2030 - 03/31/2031; Option Year 4 - 04/01/2031- 03/31/2032. |
| PWS Section 2.1 lists transition/readiness dates of September 30 and October 1, 2026, which have passed. Please confirm the actual equipment-change date and readiness times for each container. | The corrected POP is as follows: Base period: 04/01/2027 -03/31/2028; Option Year 1: 04/01/2028 - 03/31/2029; Option Year 2: 04/01/2029 - 03/31/2030; Option Year 3: 04/01/2030 - 03/31/2031; Option Year 4 - 04/01/2031- 03/31/2032. |
| Please identify the incumbent contractor and current contract number, and confirm the date the incumbent will remove its equipment. | This is information is not available in the solicitation because the bidders are not at liberty to know. |
| Please provide the manufacturer, model, year, and serial number of the Government-owned compactor and chute system, along with any available maintenance and repair history. | This information will not be provided. |
| What container specifications are required for compatibility with the existing compactor (e.g., hook-lift vs. cable, rail spacing, door/seal type, dimensions)? | This information will not be provided. |
| Is there a not-to-exceed or estimated dollar amount for CLIN 0001R (repair parts)? The price schedule lists 1 YR, while PWS Section 17.2 lists 12 EA. Please clarify how this line should be priced and evaluated. | Being removed from this requirement |
| Please describe the existing cardboard compactor location: pad dimensions, available electrical service (voltage/phase/amperage), and whether the Government or the Contractor is responsible for the electrical connection. | The electrical connection is available if needed. |
| CLINs 0001C (353,940 lb) and 0001D (900,000 lb) are both "General Waste Disposal." Please explain the difference between these two lines and how each should be priced. | CLIN 0001C states 1,253,940 (not 353,940), and 0001D has units in months with an est. qty of 12. |
| Please provide historical data for the past 12–24 months: number of pulls and average weight per pull for each waste stream (general waste, cardboard, construction/bulk, metal, and Fisher House). | Waste stream - General Waste; annual pulls: 78; annual weight: 1,253,940; derived avg./pull: approx. 16,076 lb 2. Cardboard - annual pulls: 78; annual weight: 143,900 lbs; Derived avg./pull: approx. 1,845lbs 3. Construction/bulk -Annual pulls 130; Annual weight 55,946lbs; Derived avg./pull - approx. 4,269 lb. 4. Metal -Annual pulls -78; Annual weight 116,802 lbs; Derived avg./pull - Approx. 1,497 lbs 5. Fisher House - Annual pulls 52; Annual weights -1,250 lbs; Derived avg./pull - approx. 24lbs. |
| CLIN 0002B estimates 52 Fisher House pickups, but the baseline is bi-weekly (approximately 26 per year). Please confirm the intended frequency for pricing. | The solicitation should be annual (per 52 pickups), not bi-weekly; this will be updated. |
| For CLIN 0001L (on-call walk-in bulk container), what does one "EA" include: delivery, number of rental days, and pickup? Are pull and disposal billed separately under CLINs 0001J/0001K? | The solicitation states 0001H EA… note says bulk container, and 0001K as EA note says additional on-call walk-in bulk cont. |
| What container size is expected for CLIN 0001L and for emergency overflow? | This will be provided to the awardee of the contract. |
| What does one "EA" under the emergency response CLINs (0001Q/0002D) include? | The emergency response/ER pickup states EA if there are any additional ER responses or pickups |
| PWS Section 14 notes the Government recycling revenue formula is still to be confirmed. Please define the Government's share/percentage, gross vs. net basis, allowable deductions, market benchmark, remittance method, and recipient. | The Government share is 60% of verified revenue, and the offeror retains 40%. The net basis, allowable deductions, market deductions, market benchmark, remittance method and receipt are not available until final amendment is proposed. |
| The Price Volume instructions require a breakdown by labor category and materials (e.g., sharps bins, liners, labels), but pricing may only be entered in the provided schedule. Where and in what format should the labor/material breakdown be provided? | This can be provided separately, ensure that the Price / Cost Schedule is completed in its entiretly and accurately / completely |
| Several Technical and Administrative requirements reference regulated medical waste (manifests, RMW transporter permits, sharps containers, infection-control training). Since the PWS excludes medical waste, please confirm which of these items apply. | This PWS does not support regulated medical or hazardous waste, and sharps are not supported under the General Waste and Recycling provisions. |
| Appendix C (Concurrence Table) and Appendix D (Limitations on Subcontracting Worksheet) are referenced but were not included. Please provide them, and confirm whether limitations on subcontracting apply given this is a full and open competition. | Appendix C is the "ACKNOWLEDGMENT OF AMENDMENTS" in section B |
LOS not applicable for this requirement WDs Memo not Required for this requirement
| Please confirm the wage determination (WD 2015-4839 Rev 32) applies to both Site 01 and Site 02, and provide the WD Compliance Memorandum if it has not been posted. | This will be provided to the awardee of the contract. | |
| The Technical Volume references "Administrative Volume, Item 10," but the Administrative Volume lists nine items. Please clarify. | Unclear what is being asked, please ensure to read the solicitation as a whole for submission requirements | |
| Is there an on-site scale, or will all weights be taken at the receiving facility? | The contractor must use a currently certified weighing system suitable for commercial or contractual weight determination. | |
| How will RTCMS alerts be transmitted to the Contractor (email, text, portal), and how many recipients may be designated? | This will be provided to the awardee of the contract. | |
| Are there vehicle height, weight, or route restrictions at the sanitation dock, Delivery Dock #5, or Fisher House? | No, but the soliciation should be followed per size of equipment. | |
| Is the site visit mandatory, and will a sign-in sheet and site visit Q&A be posted to SAM.gov? | Yes there was a sign-in sheet provided. | |
| Please provide or identify Appendix D, Part 1, which is referenced in the solicitation materials. | This will be provided to the awardee of the contract. | |
| Please confirm the applicable subcontractor participation or workshare requirements, if any, for a full-and-open offeror using a qualified waste and recycling service subcontractor. | That depends on the awardee of the contract. | |
| Please confirm the intended base-period start date in light of the April 2027 and other transition language in the materials. | The base period start date is April 1, 2027, which will be updated on the PWS. | |
| Please confirm whether the November 3 closing should be treated as noon Eastern Daylight Time or 11:00 a.m. Eastern Standard Time after the seasonal time change. | NOON | |
| Fisher House is described as bi-weekly, with increases to weekly if directed. Should we use the pricing schedule's pull quantity for evaluation, and does bi-weekly mean once every two weeks? | This will be updated from Bi-weekly to "Annual". The pulls could be updated to bi-weekly if necessary, upon amendment. | |
| Disposal/recycling lines use LB/LBS, while the PWS refers to verified net tons. Please confirm the required unit-price and invoicing basis, including the treatment of recycling credits. | The solicitation states to use pounds for unit pricing, evaluation, and invoicing. Certified net weight must include truck, reusable container, and compactor-body tare weight. Recycling credits should be calculated separately from the processing or disposal charge using the commodity weight and recycler settlement. | |
| Are electronics/data-bearing media and confidential paper destruction excluded from this procurement or separately acquired? I will not assume those services are included without written direction. | We use another service for paper destruction, so it's not included in the solicitation. | |
| The solicitation lists different periods of performance (B.2: 04/01/2027–03/31/2028; PWS 2: 03/01/2027–02/29/2028; Technical evaluation: January–December 2027) and transition dates of September 30/October 1, 2026. Can you please confirm the correct period of performance and the equipment delivery dates and times? | Base period: 04/01/2027 -03/31/2028; Option Year 1: 04/01/2028 - 03/31/2029; Option Year 2: 04/01/2029 - 03/31/2030; Option Year 3: 04/01/2030 - 03/31/2031; Option Year 4 - 04/01/2031- 03/31/2032. | |
| For the Government-owned compactor/chute, can you please provide the make, model, age, capacity, condition, maintenance history, and hook/rail type? How many 34-yard containers are needed on site for swaps? For the cardboard compactor, will the VA provide power and a pad, and what are the space limits at the Sanitation Dock? | No information will be provided. | |
| The SF 1449 (Section A), Appendix C Concurrence Table, and Appendix D Limitations on Subcontracting Worksheet are not included in the posted solicitation. Can you please provide them and confirm whether Appendix D is required, since this is a Full & Open solicitation? | This will be provided to the awardee of the contract. | |
| PWS 8.2 states bi-weekly Fisher House pickup (about 26 per year), but CLIN 0002B lists 52. Which quantity should we price? Can you also provide the size and access details of the Fisher House dumpster area? | This will stand as 52 pickups, but will be updated from bi-weekly to annual. | |
| Pricing is only allowed in the B.2 Price/Cost Schedule, but the instructions also require a labor/materials breakdown and PWS 10.4 requires a repair-parts price list. Which volume/file should these be submitted in? | This will be provided to the awardee of the contract. | |
| PWS 7 and 8 do not state the required size of the cardboard compactor or the on-call bulk container (CLIN 0001L). Can you please confirm the required size (cubic yards) for each? | This will depend on the awardee of the contract | |
| Could you please clarify whether we are required to service the government-owned compactor or provide a 34-yard container to receive the compacted material? | Read the solicitation; that's what it states: "The contractor shall furnish a compatible 34-yards compactor container for use with existing Government-owned compactor/chute system. | |
| Period of Performance | ||
| The solicitation title and the B.2 Price/Cost Schedule list the base period as April 1, 2027 – March 31, 2028. However, Section 2 of the Performance Work Statement lists the base period as March 1, 2027 – February 29, 2028, and the proposal instructions reference a performance period of January 2027 – December 2027. Please confirm the correct start date and the dates for the base period and each option period. | Base period: 04/01/2027 -03/31/2028; Option Year 1: 04/01/2028 - 03/31/2029; Option Year 2: 04/01/2029 - 03/31/2030; Option Year 3: 04/01/2030 - 03/31/2031; Option Year 4 - 04/01/2031- 03/31/2032. Start date is April 1, 2027. | |
| General Waste Disposal Line Items | ||
| The price schedule includes two general-waste disposal line items for the main campus: 0001C (353,940 lbs) and 0001D (900,000 lbs). Please clarify whether these are two separate waste streams or a duplicate entry. If they are separate, please describe the difference between them. | The solicitation clearly states CLIN 0001C (1,253,940 lbs) and does not list 0001D as 900,000; CLIN 0001F states (143,900). | |
| Recycling Revenue Formula |
PWS Section 14 requires the contractor to remit the Government’s share of cardboard and metal recycling revenue. Please provide:
| • | The percentage of recycling revenue due to the Government | |
| • | Whether it is based on gross or net revenue, and any allowable deductions | |
| • | The market price benchmark to be used | |
| • | The method of payment or credit (for example, a check, or a credit on the monthly invoice) | This will be provided to the awardee of the contract. |
| Appendix D, Limitations on Subcontracting, is referenced but I could not find it attached. Could you provide it, or tell me what subcontracting limitation applies to this solicitation and whether FAR 52.219-14 is included? | Appendix C is the "ACKNOWLEDGMENT OF AMENDMENTS" in section B |
LOS not applicable for this requirement WDs Memo not Required for this requirement
| Is an estimated annual or total contract value available? | No, this will be provided to the contract awardee. |
| For past performance, may references from a proposed subcontractor or teaming partner be used, and if so, how are they considered? | No information will be given to bidders, only to the awardee of the contract. |
| Is there a current incumbent contractor? | This is not a technical question, and this information will not be provided |
| Administrative Volume forms: Appendix C (Concurrence Table), Appendix D (Limitations on Subcontracting Compliance Worksheet, Part 1) and the Wage Determination Compliance Memorandum are still not posted on SAM.gov. Could you post or send them, or confirm which are not required? | Appendix C is the "ACKNOWLEDGMENT OF AMENDMENTS" in section B |
LOS not applicable for this requirement WDs Memo not Required for this requirement
| Insurance certificates: UA LLC would hold the contract, and a licensed Detroit-area hauler would perform the collection and hauling with its own trucks and drivers. May the subcontractor's carrier-issued certificates (general liability, automobile, workers' compensation and employer's liability), naming UA LLC as additional insured, meet the Administrative Volume insurance requirement? | This will be provided to the contract awardee. | |
| Past performance: may our references include contracts performed by that subcontractor? | No information will be given to bidders, only to the awardee of the contract. | |
| Fisher House pickup frequency: The Performance Work Statement describes a bi-weekly baseline pickup at Fisher House that may increase to weekly, while the Section B.2 price schedule quantity for Fisher House pickups is 52 EA per year, which reflects weekly service. | ||
| Please confirm which governs for pricing and performance: the 52 EA schedule quantity or the bi-weekly baseline. | The solicitation should be annual (per 52 pickups), not bi-weekly; this will be updated. | |
| Recycling revenue share: The PWS requires monthly reporting of cardboard and metal recycling revenue, including the Government share or credit, and states that the revenue formula, percentage, and remittance method were still to be confirmed. Please advise the revenue-share formula and percentage, and whether the Government share is remitted by payment or applied as a credit, and on what schedule. | The Government will establish the recycling revenue-sharing formula by amendment. The amendment will define the Government percentage share, gross-versus-net methodology, allowable deductions, benchmark pricing methodology, remittance process, and how recycling proceeds are to be reflected in proposal pricing and contract administration. | |
| Period of performance dates: The PWS Section 2 period table lists a base period of March 1, 2027 to February 29, 2028 with overlapping option-year dates, while the solicitation title and the price schedule use a base year of April 1, 2027 to March 31, 2028 and an overall end date of March 31, 2032. Please confirm that the April 1, 2027 to March 31, 2032 period structure governs. | Base period: 04/01/2027 -03/31/2028; Option Year 1: 04/01/2028 - 03/31/2029; Option Year 2: 04/01/2029 - 03/31/2030; Option Year 3: 04/01/2030 - 03/31/2031; Option Year 4 - 04/01/2031- 03/31/2032. Start date is April 1, 2027. | |
| Transition dates: The PWS transition section states that the incumbent removes its equipment on September 30, 2026 and that the incoming contractor must be ready on September 30 and October 1, 2026. | This information will be updated to March 31, 2027 and April 1, 2027. | |
| Repair parts line unit: The price schedule carries the authorized compactor and chute repair parts line as 1 YR, while the PWS crosswalk shows the same item (0001AT) as an EA quantity of 12. Please confirm the correct unit and quantity for pricing this line. | CLIN R on all years is being removed | |
| Appendix C (Concurrence Table) – Section E, Addendum ¶4, Item 2 requires a completed Appendix C, but it is not included in the solicitation package. Please provide it. | This will be provided to the awardee of the contract. | |
| Appendix D (Limitations on Subcontracting Compliance Worksheet) – Item 4 requires Part 1 of Appendix D, but it is not included. Please provide it. Also, since this acquisition is unrestricted (full and open), please confirm whether Appendix D is still required. | No exceptions, this information will be provided to the awardee of the contract. | |
| WD Compliance Memorandum and Wage Determination – Section D references the WD Compliance Memorandum and WD 2015-4839 Rev 32, but neither is attached. Please provide both. Also, PWS §23 lists the wage determinations for both sites as "CO TO CONFIRM." Please confirm that WD 2015-4839 Rev 32 applies to both the Main Campus and Fisher House #99. | The applicable WDs are attached, vendors can also review them in SAM.gov |
WDs Memo not Required for this requirement
| The price schedule shows a base period of 04/01/2027–03/31/2028. PWS §2 shows a base period of 03/01/2027–02/29/2028, with overlapping option year dates. The Technical Volume evaluation criteria (¶6, Item 8) reference January 2027–December 2027. Which dates govern? | Base period: 04/01/2027 -03/31/2028; Option Year 1: 04/01/2028 - 03/31/2029; Option Year 2: 04/01/2029 - 03/31/2030; Option Year 3: 04/01/2030 - 03/31/2031; Option Year 4 - 04/01/2031- 03/31/2032. This will be updated on the solicitation. |
| PWS §2.1 lists transition and equipment readiness dates of September 30 and October 1, 2026, which have already passed. Please provide the correct transition date and placement times for each container. | Those dates on the soliciation will be updated to March 31, 2027 and April 1, 2027. |
| The SLIN numbering in the price schedule (e.g., 0001A–0001R) does not match PWS §17.2 (e.g., 0001AA–0001AT), and the quantities and units differ for some lines. For example, the repair-parts line is 1 YR in the schedule (0001R) but 12 EA in the PWS (0001AT). Which numbering and units should offerors use? | Offerors shall use the CLIN/SLIN numbers, units, and qtys separately. |
| Parent CLINs 0001 and 0002 – Since each service has its own SLIN for pricing, CLIN 0001 (Main Campus General Waste & Recycling Removal Services) is broad and undefined. What exactly should be quoted on this line? Is it the monthly total of all Main Campus services, or something else? The same question applies to CLIN 0002 for Fisher House #99. | Read the solicitation; both have unique services and are billed separately. |
| General-waste disposal (0001C and 0001D) – Why are there two separate general-waste disposal SLINs, with separate reported quantities (353,940 LB and 900,000 LB), under the compactor service? The construction/bulk open tops and the cardboard compactor each have a single disposal or processing line. PWS §17.2 shows a single combined line of 1,253,940 LB. Do these two lines represent different waste types, sources, or disposal methods, and should they be priced at the same rate? | The quantities are subdivisions of the same main campus general waste disposal estimate the total has been updated to 1,253,940 lbs. |
| Construction/bulk container rental (0001H) – Should the monthly price for 0001H cover the rental of both permanent 40-yard roll-off containers kept onsite? | Yes. Based on the current PWS, the monthly construction/bulk container rental line appears intended to cover the rental, availability, maintenance, and service of both permanent 40-yard roll-off containers maintained onsite |
| Construction/bulk pulls (0001J) – Is the quantity of 130 the total number of pulls for both 40-yard containers combined during the contract year? | Offerors shall base pricing on the total estimated quantity of 130 pulls. |
| Additional on-call bulk container (0001L) – Please clarify what should be quoted for this line. Should it be a price to deliver and pick up an additional container, separate from the two 40-yard containers kept onsite? Please also define what one "EA" includes: delivery, number of included rental days, and whether pulls and disposal are billed separately under 0001J and 0001K. | Offerors shall base pricing on the total estimated quantity of 130 pulls. |
| Emergency pickup (0001Q) – Does this line refer to a specific container (for example, the metal container), or to any Main Campus container that requires an emergency pickup? | Based on the PWS language, CLIN 0001Q appears intended to cover any authorized Main Campus emergency pickup or response event that falls within the scope of PWS Section 16, rather than being limited to a single container type. |
| Repair parts price list – PWS §10.4 requires a priced schedule of repair parts for the Government-owned compactor/chute system with the proposal. However, ¶5 of the instructions states that pricing submitted outside the Price/Cost Schedule will not be accepted. In which volume should the parts price list be submitted? | Read the solicitation - No exceptions outside the price/cost schedule- "The repair-parts schedule will be considered part of the Price Volume and will not be treated as pricing submitted outside the Price/Cost Schedule. |
| Labor and materials breakdown – ¶5 of the instructions requires a breakdown of labor by labor category and materials (e.g., "sharps bins, liners, labels"). Please confirm where this breakdown should appear, given the single-PDF price volume requirement. Please also confirm that medical-waste items such as sharps bins do not apply to this requirement. | This PWS does not support regulated medical or hazardous waste, and sharps are not supported under the General Waste and Recycling provisions. |
| Fisher House disposal quantity (0002C) – An 8-yard front-load dumpster typically holds approximately 1,400–1,500 lbs. of waste per service. The annual disposal quantity listed for 0002C is 1,250 lbs, which is less than a single full service. Over 52 pickups, this works out to roughly 24 lbs. per pickup. Is this a clerical error, or is it the actual reported annual waste for this container? | The Fisher House will estimate the disposal and will confirm whether the annual disposal quantity of 1,250 pounds is correct or issue an amended quantity. Offerors shall use the amended quantity, if issued, for pricing and evaluation purposes. |
| Cardboard processing (0001G) – Should 0001G (Cardboard Recycling Processing) reflect a charge per pound or a rebate per pound? Corrugated cardboard is typically a rebate commodity. If it is a rebate, please confirm how the Government's share is to be calculated under the revenue formula referenced in Question 19. | Actual cardboard proceeds are accounted for separately, with 60 percent of verified net commodity revenue credited or remitted to the Government and 40 percent retained by the contractor, subject to the final recycling-revenue clause. |
| Metal processing (0001P) – Should 0001P reflect a charge per pound or a rebate per pound? Scrap metal is typically a rebate to the customer. | Actual scrap-metal proceeds are handled separately through the recycling-revenue mechanism. |
| Metal grade – How have recyclers who received this material in the past graded the metal from the 15-yard container? This is needed to price 0001P accurately. | The revenue should be based on the receiving recycler’s documented grading and settlement for each load under the final contract formula. |
| Recycling revenue formula – PWS §14 states that the Government recycling revenue formula is still to be confirmed. Please define the Government's share percentage, the gross-versus-net basis, allowable deductions, any market benchmark, and the remittance method and recipient for both cardboard and metal. | The Government share is 60% of verified revenue and the offeror retains 40%. |
| Metal container size – Must the metal recycling container be exactly 15 yards, or is another size acceptable as long as it is low profile and dock height? | Use the information stated in the solicitation, no exceptions. |
| Are the RTCMS monitoring systems on the compactors currently working? Is RTCMS how the contractor should expect to receive service notifications for these containers? If so, how will alerts be delivered (email, text, portal, or other) and to how many recipients? | Depends on what the awardee puts in place. |
| PWS §24 lists other items as still to be decided before solicitation release, including the OR Trax check-in workflow and the routine service window. Will these be addressed by amendment? | If there are any additional items they will be stated in the amendment, not available to bidders. |
| PWS §1 excludes regulated medical waste. However, Administrative Item 9 references a state RMW transporter permit, and the Technical Volume (¶6, Item 4) references medical waste handling and infection-control training. Please confirm that RMW permits, and medical-waste training records are not required for this non-hazardous solid waste requirement. | Confirmed. Regulated medical waste is not part of this requirement. |
| Technical Volume ¶6, Item 5 refers to "Administrative Volume, Item 10," but the Administrative Volume lists only nine items. Please confirm the intended reference (we assume Item 9, DOT permits and certifications). | Offerors should address Administrative Volume Item 9 when responding to Technical Volume ¶6, Item 5. |
| Section E, Addendum ¶4, Item 7 references FAR 52.209-7 "Box (2)(b)." Please confirm this means paragraph (b) of the provision. | Unclear what is being asked, this is also not a technical question |
| Current contract: Could you please share the incumbent contractor's name, the current contract number, and a copy of the current contract's price schedule? This will help us make sure our pricing and transition plan line up with how the service is running today. | This is information is not available in the solicitation because the bidders are not at liberty to know. |
| Period of performance: We're seeing a few different dates in the package. The notice title shows 04/01/2027 – 03/31/2032, Section 2 shows a base period of 03/01/2027 – 02/29/2028, the Technical Volume evaluation section mentions January 2027 – December 2027, and the transition table lists equipment readiness on September 30 and October 1, 2026. Could you confirm the correct base period start date and the date the new equipment needs to be in place? | The correct base period is April 1, 2027 - March 31, 2028. The new equipment should be in place on March 31, 2027. |
| Limitations on Subcontracting worksheet (Appendix D): Since this is full and open competition with no set-aside, is the Appendix D Part 1 worksheet still required in the Administrative Volume? | The Appendix D Part 1 worksheet is still required, no exceptions. |
| Medical waste: The Technical Volume asks about sharps containers, medical waste handling, and RMW transporter permits. Can you confirm that regulated medical waste is not part of this requirement and that the scope is limited to general waste, cardboard, construction/bulk debris, and scrap metal? | This PWS does not support regulated medical or hazardous waste, and sharps are not supported under the General Waste and Recycling provisions. |
| Please confirm whether insurance certificates meeting Section C.7 may be submitted from the performing subcontractor, or whether they must be [X]'s own certificates. | Read the soliciation states Insurance certificates under Section C.7 must demonstrate coverage for both the prime contract and operations performed by subcontractors. |
| Required forms: Please provide or identify where we can obtain Appendix C—Amendment Concurrence Table, Appendix D—Limitations on Subcontracting Compliance Worksheet, and the Wage Determination Compliance Memorandum referenced in the submission instructions. | Appendix C is the "ACKNOWLEDGMENT OF AMENDMENTS" in section B |
WDs Memo not Required for this requirement
| Subcontractor experience: AJ intends to serve as prime contractor with an experienced waste-hauling subcontractor. May the three required references or questionnaires document that proposed subcontractor’s performance? If so, what commitment or authorization documents must accompany them? | Read the soliciation states Insurance certificates under Section C.7 must demonstrate coverage for both the prime contract and operations performed by subcontractors. |
| Subcontracting requirements: Please clarify the subcontracting limitations applicable to this procurement and how Appendix D should be completed for the proposed arrangement. | Appendix C is the "ACKNOWLEDGMENT OF AMENDMENTS" in section B |
LOS not applicable for this requirement WDs Memo not Required for this requirement Performance dates: The price schedule, PWS, and evaluation instructions contain different performance periods, and the transition instructions reference September 2026. Please confirm the correct base and option periods and equipment-transition dates. Offerors shall base pricing on the following periods: Base Period: 04/01/2027 – 03/31/2028
• Option Year 1: 04/01/2028 – 03/31/2029
• Option Year 2: 04/01/2029 – 03/31/2030
• Option Year 3: 04/01/2030 – 03/31/2031
• Option Year 4: 04/01/2031 – 03/31/2032 The Government will issue updated transition and equipment-readiness dates consistent with the April 1, 2027 contract start date
| Site visit: Was attendance at the October 21 site visit mandatory to submit a quotation? | No attendance was NOT mandatory to submit a quote. |
| Submission time: Please confirm whether the November 3 noon deadline means local Eastern Time, as the solicitation labels it EDT. | NOON |
| Required documents: Section E requires Appendix C (Concurrence Table), Appendix D Part 1 (Limitations on Subcontracting Compliance Worksheet), and a signed WD Compliance Memorandum. We could not locate these in the posted DOCX or two-file attachment inventory. Please provide the required forms and a fully readable copy of the applicable wage determination; the posted PDF clips portions of the right-hand rate columns. | Appendix C is the "ACKNOWLEDGMENT OF AMENDMENTS" in section B |
LOS not applicable for this requirement WDs Memo not Required for this requirement Controlling dates: B.2 begins performance April 1, 2027, the PWS period table begins March 1, 2027, and the technical instructions refer to January–December 2027. Transition provisions refer to September 30/October 1, 2026. Please confirm the correct base, option and transition dates and issue a reconciled schedule. Please also confirm the final quote deadline as November 3, 2026, at noon local Eastern Standard Time, as shown in SAM. Base Period: 04/01/2027 – 03/31/2028 • Option Year 1: 04/01/2028 – 03/31/2029
• Option Year 2: 04/01/2029 – 03/31/2030
• Option Year 3: 04/01/2030 – 03/31/2031
• Option Year 4: 04/01/2031 – 03/31/2032 Disregard Sept 30/Oct 1; it will be updated on the solicitation.
| Final pricing basis: PWS Sections 14 and 24 retain an unresolved Government recycling-revenue formula. Please specify the Government share, gross/net basis, permitted deductions and remittance method. Please reconcile the B.2 schedule with the PWS SLIN schedule, including pounds versus net tons and Fisher House's bi-weekly baseline versus 52 estimated annual pulls, and provide the finalized estimated quantities/price schedule. | This will be provided to the awardee of the contract. |
| Multiple Period of Performance dates are listed in the Solicitation, what is the correct period of performance? | Base period: 04/01/2027 -03/31/2028; Option Year 1: 04/01/2028 - 03/31/2029; Option Year 2: 04/01/2029 - 03/31/2030; Option Year 3: 04/01/2030 - 03/31/2031; Option Year 4 - 04/01/2031- 03/31/2032. |
| What are the correct dates for the Transition Plan based on the correct period of performance date? | Base period: 04/01/2027 -03/31/2028; Option Year 1: 04/01/2028 - 03/31/2029; Option Year 2: 04/01/2029 - 03/31/2030; Option Year 3: 04/01/2030 - 03/31/2031; Option Year 4 - 04/01/2031- 03/31/2032. |
| How old is the VA owned trash compactor? | Unknown |
| Provide a Maintenance log of repairs completed on the VA owned compactor for the last five years? | This information is not available to bidders of the contract. |
| What size container is requested for the ‘Additional on-call bulk container”? | This information will be provided to the awardee of the contract. |
| Fisher House #99: Does the 8-yard front-loading general-waste dumpster with locking side doors require locks on the side doors? | Because the container is specifically described as a side-door front-load dumpster and must remain securely lockable, it is reasonable to conclude that the locking system must secure access to the waste container |
| Past performance: May an offeror meet the three-PPQ (or three-reference) requirement with past performance from a named subcontractor that will perform the hauling and disposal work? | Yes. Offerors may submit past performance references from a proposed subcontractor when that subcontractor will perform a substantial portion of the hauling, transportation, disposal, and/or recycling services under the contract. |
| Section 24 lists items still marked for VA action before release (recycling revenue formula, the NTE or funding mechanism for repair parts under SLIN 0001AT, what one "EA" includes for additional bulk containers, and the Fisher House frequency). Will an amendment define these, and what recycling revenue share should offerors assume for pricing? | This will be provided to the awardee of the contract. |
| Period of performance: The notice title states 04/01/2027 - 03/31/2032, while the evaluation section states January 2027 - December 2027 with option years 2028 - 2031. Which period should offerors price? | Base period: 04/01/2027 -03/31/2028; Option Year 1: 04/01/2028 - 03/31/2029; Option Year 2: 04/01/2029 - 03/31/2030; Option Year 3: 04/01/2030 - 03/31/2031; Option Year 4 - 04/01/2031- 03/31/2032. |
| Wage determinations: Section 23 shows "CO TO CONFIRM" for both sites. Is the attached Wayne County, MI wage determination (rev. 8/22/2026) the governing one for both the Medical Center and Fisher House #99? | The applicable WDs are attached, vendors can also review them in SAM.gov |
| Can the VA share the current contract number and incumbent contractor? | This information is not available to bidders at this time. |
| Recycling revenue share. Could you clarify the recycling revenue-share arrangement, specifically the formula or percentage split between the Government and the contractor, and how recycling proceeds are to be reflected in the quoted pricing? | This will be provided to the contract awardee. |
| On-call bulk container. Could you confirm what the on-call bulk container service includes, the container size, what constitutes one on-call pickup, and any limits or expected frequency, so we can price that line accurately? | Transportation and disposal shall be priced under the applicable pull and disposal CLINs unless otherwise stated. |
| The solicitation states the procurement is Full & Open competition, and FAR 52.219-27 is not included in the clauses. At the same time, the submission requirements call for a completed and signed Appendix D, Limitations on Subcontracting Compliance Worksheet (Part 1). |
Please confirm: do the limitations on subcontracting apply to this procurement, and should Appendix D be completed on that basis? Appendix C is the "ACKNOWLEDGMENT OF AMENDMENTS" in section B LOS not applicable for this requirement WDs Memo not Required for this requirement
| On page 61, it says the Administrative Volume must include.....then 2. says, "A completed Appendix C Concurrence Table." Please provide Appendix C Concurrence Table? | This information is not available to bidders at this time. |
| On Page 62, Fill in the Limitations on Subcontracting Compliance Worksheet in Appendix D. Please provide Appendix D | This information is not available to bidders at this time. |
| On pg. 62 says to include a signed Wage Determinations Compliance Memorandum. Please provide the Wage Determinations Compliance Memorandum? | WDs Memo not Required for this requirement |
| Request for Extension in Response Date to Wednesday, November 11, 2026? | Denied |
| Direct Bidding Eligibility |
| Is [X] eligible to submit a quotation directly to the Department of Veterans Affairs, provided it satisfies the solicitation requirements and maintains the required SAM.gov registration? | Any responsible offeror that satisfies the solicitation's eligibility requirements, including an active SAM.gov registration, may submit a quotation directly to the VA Network Contracting Office 10 identified in this Full & Open solicitation. |
| Third Party Contractor Involvement |
| We were contacted by a representative of Walters Renovations LLC requesting subcontractor pricing for this opportunity. Can you confirm whether the VA has designated any company as an exclusive intermediary for this solicitation, or whether interested and qualified vendors may submit quotations independently? | VA has not designated any company as an exclusive intermediary, broker, or required subcontractor for this solicitation. Any interested, responsible vendor meeting the solicitation's requirements may submit a quotation |
| Mandatory Site Visit |
| The solicitation references a mandatory site visit on October 21, 2026. Is attendance an absolute requirement for quotation eligibility? If a company did not attend, is there an authorized alternative or additional opportunity to satisfy this requirement? | No the attendance was not mandatory. |
| Contract Dates |
| Please confirm the official performance start and end dates, including the base year and four option years. We would also appreciate clarification of any differing dates appearing in the solicitation documents. | Base period: 04/01/2027 -03/31/2028; Option Year 1: 04/01/2028 - 03/31/2029; Option Year 2: 04/01/2029 - 03/31/2030; Option Year 3: 04/01/2030 - 03/31/2031; Option Year 4 - 04/01/2031- 03/31/2032. |
| Service Locations |
| Does the contract include both the John D. Dingell VA Medical Center at 4646 John R Street and Fisher House #99 at 7600 Woodward Avenue? Please confirm the required services and equipment assignments at each location. | Read the soliciation |
| Waste Volumes and Equipment Requirements |
Can the VA confirm the estimated monthly or annual quantities of general waste, cardboard, construction or bulk waste, and recyclable metals?
| Additionally, which containers, compactors, and other equipment must be supplied by the contractor, and which equipment is government owned? | Read the soliciation |
| Collection and Disposal Responsibilities |
| What are the required collection frequencies, container servicing schedules, and disposal requirements? Are there designated disposal or recycling facilities, or may the contractor utilize appropriately licensed facilities of its choosing? | This is information is on on the soliciation |
| Recycling and Scrap Metal Revenue |
| Does the contractor retain any revenue generated from recyclable materials or scrap metal, or is that revenue required to be credited or returned to the government? Please clarify the reporting and accounting requirements. | The Government share is 60 percent of verified net commodity revenue and the contractor retains 40 percent. |
| Maintenance and Emergency Service Requirements |
| Is the selected contractor responsible for maintaining or repairing government owned compactors and related equipment? Please also confirm the required response times for emergency service calls. | Yes. The offeror is responsible for preventive maintenance and repair of the Government-owned compactor/chure under a separate priced monthly maintenance line. RTCMS is required, and chargeable work may not begin without CO authorization. Routine consumables, minor materials, and included labor may not be billed again through the parts line. The offeror will maintain a 24-hour, 7-day ER contact method and respond within one hour to coordinate with the COR. Begin work within two hours unless an approved alternate applies. RTCMS alerts and COR service requests within two hours. Complete RTCMS-triggered exchanges by the next service day. Complete on-call construction/bulk model and metal pulls within one working day, and follow the Friday, Weekend, and Holiday rules. |
| Insurance, Staffing, and Subcontracting |
| Please clarify the minimum insurance coverage, applicable labor requirements, and whether a contractor may use qualified subcontractors for portions of the work while remaining responsible for overall contract performance. | Offerors must maintain the insurance coverage required by Section C.7. Insurance documentation must demonstrate coverage for both the prime contractor and any subcontracted operations. |
| Quotation Submission and Evaluation |
| Please confirm the required submission documents, pricing format, past performance requirements, and evaluation criteria. Will technical capability, past performance, and price all be considered in the award decision? | Refer to the Solicitation for this information | |
| Solicitation Amendments and Clarifications | Appendix C is the "ACKNOWLEDGMENT OF AMENDMENTS" in section B | |
| Will responses to technical questions and any amendments be published on SAM.gov for all prospective offerors? Please also confirm whether the November 3, 2026, quotation deadline remains unchanged. | It is vendors' responsibility to monitor SAM.gov for any amendments |
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