36C25027Q0022_1.docx

36C25027Q0022

GENERAL INFORMATION

SET-ASIDE

Network Contracting Office 10 3140 Governor's Place Blvd Suite 210 Kettering OH 45409-1337

POINT OF CONTACT*

Contracting Officer Morgan Stein Morgan.Stein@va.gov

PLACE OF PERFORMANCE

ADDRESS

Department of Veterans Affairs

John D. Dingell VA Medical Center

4646 John R Street

Detroit MI

ADDITIONAL INFORMATION

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

DESCRIPTION

Combined Synopsis/Solicitation Notice

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in FAR subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes only solicitation; proposals/quotes are being requested, and a written solicitation will not be issued.

Department of Veterans Affairs (VA) Network Contracting Office (NCO 10) is seeking to purchase General Waste & Recycling Removal Services for the John D. Dingell VA Medical Center.

This solicitation is set for Full & Open competition, and will be competed in accordance with FAR 12, Acquisition of Commercial Products and Commercial Services under Simplified Acquisition Procedures.

All vendors shall be properly registered in the System for Award Management (SAM) database.

The associated North American Industrial Classification System (NAICS) code for this procurement is 562111 – Solid Waste Collection, with a small business size standard of $ 47.0 Million Dollars.

The Produce Service Code for this procurement is S205 – Housekeeping- Trash/Garbage Collection Includes: Portable Sanitation Services.

See attached documents for detailed information and instructions to quoters.

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1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C25027Q0022 10-13-2026 Morgan Stein 937-268-6511 11-03-2026 12:00

EDT

36C250 Department of Veterans Affairs Network Contracting Office 10 3140 Governor's Place Blvd Suite 210 Kettering OH 45409-1337 X Y 562111 $47 Million N/A X 36C250 Department of Veterans Affairs John D. Dingell VA Medical Cente 4646 John R Street Detroit MI 48201 36C250 Department of Veterans Affairs Network Contracting Office (NCO) 10 3140 Governors Place Blvd. Suite 210 Kettering OH 45409-1337

36C250 Department of Veterans Affairs Financial Services Center Invoices To Be submitted electronically https://www.tungsten-network.com

877-489-6135 See CONTINUATION Page This solicitation is a request for quote (RFQ) for General Waste & Recycling Removal Services for the John D. Dingell VA Medical Center. The government intends to award a firm-fixed price contract for a base plus four (4) one-year option periods. The contractor shall provide all personnel, supervision, labor, equipment, materials, and disposal necessary to provide the services at the Detroit VA Center, and Fisher House, pursuant to the Performance Work Statement (PWS) described herein.

Site Visit will be held 10/21/26 @ 10 AM SHARP Technical Questions will be received

NLT 12 PM NOON 10/27/26

Quotes due NLT 12 PM NOON EDT 11/03/26 See CONTINUATION Page X X Morgan Stein Contracting Officer Page 1 of Page 1 of Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C250 Morgan Stein Department of Veterans Affairs Network Contracting Office 10 3140 Governor's Place Blvd Suite 210 Kettering OH 45409-1337

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

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B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

Main Campus General Waste & Recycling Removal Services Contract Period: Base POP Begin: 04-01-2027 POP End: 03-31-2028

0001A

Government-owned general-waste compactor/chute preventive maintenance and repair service

0001B

34-yard general-waste compactor-container pull/exchange and transportation

0001C

General-waste disposal

0001D

General Waste Disposal

0001E

Contractor-owned cardboard compactor/container rental, maintenance, and repair

0001F

Cardboard compactor pull/exchange and transportation

0001G

Cardboard recycling processing

0001H

Two onsite 40-yard construction/bulk roll-off containers with rear-entry/load doors

0001J

Construction/bulk container pull and transportation

0001K

Construction/bulk processing/disposal

0001L

Additional on-call walk-in bulk container provisioning

0001M

15-yard dock-height metal recycling roll-off rental/service

0001N

Metal recycling pickup and transportation

0001P

Metal recycling processing / commodity handling

0001Q

Authorized emergency response or emergency pickup

0001R

Authorized Government-owned compactor/chute repair parts, materials, and supplies

Fisher House General Waste & Recycling Removal Services

0002A

Fisher House 8-yard locking side-door front-load dumpster rental/service

0002B

Fisher House Fisher House general-waste pickup and transportation

0002C

Fisher House Fisher House general-waste disposal

0002D

Fisher House Authorized emergency/extra pickup

Main Campus General Waste & Recycling Removal Services Contract Period: Option 1 POP Begin: 04-01-2028 POP End: 03-31-2029

1001A

Government-owned general-waste compactor/chute preventive maintenance and repair service

1001B

34-yard general-waste compactor-container pull/exchange and transportation

1001C

General-waste disposal

1001D

General Waste Disposal

1001E

Contractor-owned cardboard compactor/container rental, maintenance, and repair

1001F

Cardboard compactor pull/exchange and transportation

1001G

Cardboard recycling processing

1001H

Two onsite 40-yard construction/bulk roll-off containers with rear-entry/load doors

1001J

Construction/bulk container pull and transportation

1001K

Construction/bulk processing/disposal

1001L

Additional on-call walk-in bulk container provisioning

1001M

15-yard dock-height metal recycling roll-off rental/service

1001N

Metal recycling pickup and transportation

1001P

Metal recycling processing / commodity handling

1001Q

Authorized emergency response or emergency pickup

1001R

Authorized Government-owned compactor/chute repair parts, materials, and supplies

Fisher House General Waste & Recycling Removal Services

1002A

Fisher House 8-yard locking side-door front-load dumpster rental/service

1002B

Fisher House Fisher House general-waste pickup and transportation

1002C

Fisher House Fisher House general-waste disposal

1002D

Fisher House Authorized emergency/extra pickup

Main Campus General Waste & Recycling Removal Services Contract Period: Option 2 POP Begin: 04-01-2029 POP End: 03-31-2030

2001A

Government-owned general-waste compactor/chute preventive maintenance and repair service

2001B

34-yard general-waste compactor-container pull/exchange and transportation

2001C

General-waste disposal

2001D

General Waste Disposal

2001E

Contractor-owned cardboard compactor/container rental, maintenance, and repair

2001F

Cardboard compactor pull/exchange and transportation

2001G

Cardboard recycling processing

2001H

Two onsite 40-yard construction/bulk roll-off containers with rear-entry/load doors

2001J

Construction/bulk container pull and transportation

2001K

Construction/bulk processing/disposal

2001L

Additional on-call walk-in bulk container provisioning

2001M

15-yard dock-height metal recycling roll-off rental/service

2001N

Metal recycling pickup and transportation

2001P

Metal recycling processing / commodity handling

2001Q

Authorized emergency response or emergency pickup

2001R

Authorized Government-owned compactor/chute repair parts, materials, and supplies

Fisher House General Waste & Recycling Removal Services

2002A

Fisher House 8-yard locking side-door front-load dumpster rental/service

2002B

Fisher House Fisher House general-waste pickup and transportation

2002C

Fisher House Fisher House general-waste disposal

2002D

Fisher House Authorized emergency/extra pickup

Main Campus General Waste & Recycling Removal Services Contract Period: Option 3 POP Begin: 04-01-2030 POP End: 03-31-2031

3001A

Government-owned general-waste compactor/chute preventive maintenance and repair service

3001B

34-yard general-waste compactor-container pull/exchange and transportation

3001C

General-waste disposal

3001D

General Waste Disposal

3001E

Contractor-owned cardboard compactor/container rental, maintenance, and repair

3001F

Cardboard compactor pull/exchange and transportation

3001G

Cardboard recycling processing

3001H

Two onsite 40-yard construction/bulk roll-off containers with rear-entry/load doors

3001J

Construction/bulk container pull and transportation

3001K

Construction/bulk processing/disposal

3001L

Additional on-call walk-in bulk container provisioning

3001M

15-yard dock-height metal recycling roll-off rental/service

3001N

Metal recycling pickup and transportation

3001P

Metal recycling processing / commodity handling

3001Q

Authorized emergency response or emergency pickup

3001R

Authorized Government-owned compactor/chute repair parts, materials, and supplies

Fisher House General Waste & Recycling Removal Services

3002A

Fisher House 8-yard locking side-door front-load dumpster rental/service

3002B

Fisher House Fisher House general-waste pickup and transportation

3002C

Fisher House Fisher House general-waste disposal

3002D

Fisher House Authorized emergency/extra pickup

Main Campus General Waste & Recycling Removal Services Contract Period: Option 4 POP Begin: 04-01-2031 POP End: 03-31-2032

4001A

Government-owned general-waste compactor/chute preventive maintenance and repair service

4001B

34-yard general-waste compactor-container pull/exchange and transportation

4001C

General-waste disposal

4001D

General Waste Disposal

4001E

Contractor-owned cardboard compactor/container rental, maintenance, and repair

4001F

Cardboard compactor pull/exchange and transportation

4001G

Cardboard recycling processing

4001H

Two onsite 40-yard construction/bulk roll-off containers with rear-entry/load doors

4001J

Construction/bulk container pull and transportation

4001K

Construction/bulk processing/disposal

4001L

Additional on-call walk-in bulk container provisioning

4001M

15-yard dock-height metal recycling roll-off rental/service

4001N

Metal recycling pickup and transportation

4001P

Metal recycling processing / commodity handling

4001Q

Authorized emergency response or emergency pickup

4001R

Authorized Government-owned compactor/chute repair parts, materials, and supplies

Fisher House General Waste & Recycling Removal Services

4002A

Fisher House 8-yard locking side-door front-load dumpster rental/service

4002B

Fisher House Fisher House general-waste pickup and transportation

4002C

Fisher House Fisher House general-waste disposal

4002D

Fisher House Authorized emergency/extra pickup

VA DETROIT HEALTH CARE SYSTEM | PERFORMANCE WORK STATEMENT

Page 1 of Page 1 of General Waste & Recycling PWS Revised Final | Page 41 of 88

B.3 PERFORMANCE WORK STATEMENT

General Waste Removal and Recycling Services John D. Dingell VA Medical Center and Fisher House #99

1. Description The Contractor shall furnish all management, supervision, labor, trained personnel, vehicles, transportation equipment, contractor-furnished containers and compacting equipment, maintenance and repair services, disposal and recycling services, documentation, reporting, emergency response, and quality control necessary to provide complete general waste and recycling services for the John D. Dingell VA Medical Center and Fisher House #99.

Covered waste streams include non-hazardous municipal/general solid waste, corrugated cardboard, construction and bulk waste, and scrap metal. This PWS does not authorize the Contractor to accept regulated medical waste, hazardous waste, radioactive waste, pharmaceutical waste, universal waste, or other separately regulated waste unless expressly added by Contracting Officer modification.

The Government owns and manages the Real Time Continuous Monitoring System (RTCMS). The Contractor shall respond to authorized RTCMS alerts and service notifications as required by this PWS but shall not furnish, license, administer, manage, maintain, repair, or replace the RTCMS unless separately authorized by the Contracting Officer through contract modification.

2. Period of Performance The anticipated contract structure is one 12-month base period and four 12-month option periods, exercisable at the Government’s discretion.

2.1 Transition Plan

The transition shall be performed so the VA does not experience a lapse in general-waste or recycling capacity when the incumbent contractor removes contractor-owned equipment. The incumbent contractor is expected to remove its equipment on September 30, 2026. The incoming Contractor shall coordinate delivery, placement, connection, and operational readiness with the COR and designated VA personnel.

The Contractor shall submit a written transition/installation plan no later than five business days before the equipment-change date. The plan shall identify equipment, delivery sequence, personnel, vehicles, contacts, safety controls, and contingency actions for delayed removal or installation.

All contractor-furnished equipment shall be Government-approved, safe, operational, clean, and ready for use at the time shown above. Any utility, interface, or fit issue shall be reported immediately to the COR.

RTCMS remains Government-owned and Government-managed. The Contractor shall coordinate the transition of any Government RTCMS component associated with an exchangeable container, but shall not install, program, administer, maintain, or repair RTCMS.

Contractor personnel entering the station for transition work shall use OR Trax for check-in or the COR-designated backup procedure.

If the outgoing contractor has not removed equipment as expected, the incoming Contractor shall immediately notify the COR and shall not remove, move, or interfere with another contractor’s property unless authorized by the Contracting Officer.

3. Scope Management and Changes The Government may add or remove locations, change authorized container quantities, adjust pickup frequencies, or modify estimated waste volumes to address actual demand. No change affecting price, quantity, location, equipment, period of performance, or delivery terms is effective unless authorized by the Contracting Officer. The COR may coordinate performance within the existing contract but may not modify contractual requirements or authorize additional charges.

The Government does not guarantee the estimated number of pulls, tons, container exchanges, or emergency responses unless a minimum quantity is expressly stated in the solicitation or contract. The Contractor shall not impose penalties or administrative charges merely because actual waste volumes or pickup quantities are above or below estimates.

4. General Performance Requirements Provide uninterrupted, sanitary, compliant service for each location and waste stream at the required frequency and response time.

Maintain all licenses, permits, registrations, insurance, vehicle qualifications, and disposal/recycling facility approvals required for the services actually performed.

Use trained, competent employees who wear visible company identification and comply with VA access, conduct, safety, parking, and smoking requirements.

Coordinate site access, container exchange, compactor service, schedule changes, and emergency response with the COR or authorized designee.

Protect patients, visitors, employees, property, traffic routes, and the environment during loading, hauling, container exchange, maintenance, spill cleanup, and emergency operations.

Keep contractor-owned containers and equipment structurally sound, clean, functional, odor-controlled, leak-resistant as applicable, and suitable for the assigned waste stream.

Provide all ordinary administrative support, reporting, tickets, weight documentation, recycling records, account management, and quality-control records without separate surcharges unless an expressly priced CLIN/SLIN authorizes the charge.

Ensure no service interruption occurs because a container is removed for emptying. Where a compactor container or other continuously required container is exchanged, an empty compatible replacement shall be positioned before or at the time the full container is removed.

5. Definitions and Waste Streams

6. Government-Furnished RTCMS and OR Trax Check-In

6.1 Government-Owned RTCMS

The Government owns, furnishes, administers, and manages RTCMS. No RTCMS rental, subscription, portal, sensor, communications, monitoring-management, maintenance, or repair charge is authorized under this PWS unless added by Contracting Officer modification.

The Government will determine which waste containers or compacting systems are equipped with RTCMS and will manage system access and sensor configuration.

The Contractor shall establish and maintain a reliable method to receive authorized RTCMS service alerts or equivalent notifications transmitted by the Government and shall acknowledge alerts within two hours.

When RTCMS indicates a monitored compactor/container has reached 75 percent capacity, the Contractor shall complete the required pull/exchange by the next authorized service day unless the COR directs a different response.

If RTCMS is unavailable, the COR or authorized designee may issue the pickup request by telephone, email, or another documented method. The Contractor shall treat the manual request as equivalent to an RTCMS alert.

The Contractor shall promptly notify the COR of any apparent RTCMS damage, missing sensor, or condition observed during container service, but shall not troubleshoot, repair, relocate, reprogram, or replace RTCMS components unless expressly directed under a separate authorized requirement.

When a Government-owned RTCMS component must be transferred between exchangeable containers, the Contractor shall coordinate the exchange so authorized VA personnel or the Government’s RTCMS support resource has a reasonable opportunity to transfer the component before the outgoing container leaves the site.

6.2 OR Trax Station Check-In

Contractor employees performing on-site service shall check in to the station using the OR Trax system before commencing routine work and shall check out or complete the service record when required by the local process.

OR Trax records shall identify, at minimum when the system supports it, the contractor/company, arrival time, location, and service activity.

If OR Trax is temporarily unavailable, the Contractor shall notify the COR and use the alternate check-in method designated by the COR. For after-hours emergency work when the COR/designee is unavailable, contractor personnel shall follow the VA Police or other station-designated emergency check-in procedure.

Failure to use OR Trax or the authorized backup process may be treated as a performance deficiency even when the physical waste service was otherwise completed.

7. Contractor-Furnished Containers and Equipment Unless specifically identified as Government-owned, the Contractor shall furnish the containers and equipment necessary to perform the services below. Contractor-furnished items shall remain the Contractor’s responsibility for cleaning, preventive maintenance, repair, replacement, safe operation, and regulatory compliance.

8. Facility-Specific Performance Requirements

4646 John R. Street, Detroit, MI 48201

7600 Woodward Avenue, Detroit, MI 48202

8.1 Site 01 - John D. Dingell VAMC Main Campus

8.1.1 General Waste Compactor Service

Provide a compatible 34-yard compactor container and provide pickup, transportation, lawful disposal, and exchange service for the Government-owned general-waste compactor/chute system.

Respond to Government-owned RTCMS alerts in accordance with Section 6 and Section 9.

When pulling a compactor container/body that must remain continuously available to the facility, bring an empty compatible replacement and complete the swap without leaving the waste system unavailable beyond the time reasonably necessary to make the exchange.

Provide maintenance and repair services for Government-owned compactor/chute equipment in accordance with Section 10. RTCMS is specifically excluded from Contractor maintenance and repair responsibilities.

8.1.2 Cardboard Compactor and Recycling

Furnish, install as required, maintain, repair, and service the contractor-owned cardboard compactor/container system.

Provide pickup and replacement/exchange service based on Government-owned RTCMS alerts or COR notification.

Recycle collected cardboard and report weight, market/revenue information, and the Government recycling revenue/credit required by Section 14.

Ordinary cleaning, lubrication, preventive maintenance, repair, and replacement of contractor-owned equipment shall be included in the applicable equipment/service price and shall not be separately invoiced.

8.1.3 Construction and Bulk Waste

Maintain at least two 40-yard walk-in/roll-off open-top bulk/construction containers onsite, each equipped with rear-entry/load doors.

Complete requested pulls within one working day after authorized COR request, subject to the service-day rules in Section 9.

Provide an additional walk-in bulk container on call when requested by the COR for temporary projects, unusual bulk waste, or overflow.

Maximize recycling/recovery of eligible wood, concrete/brick/stone, plasterboard/drywall, and metal where lawful and economically practicable. Report diversion quantities and destination facilities.

8.1.4 Metal Recycling

Provide and maintain one 15-yard dock-height low-profile open-top/roll-off container for metal recycling.

Pick up the metal container on call within one working day after COR request Monday through Thursday. Requests made on Friday, a weekend, or a federal holiday shall be completed by the next business day unless the COR authorizes emergency service.

Recycle the material and document gross, tare, and net weight, receiving recycler, commodity value, deductions, and the Government revenue/credit required by Section 14.

8.2 Site 02 - Fisher House #99

Provide one 8-yard side-door front-load general-waste dumpster with a locking system at Fisher House #99, 7600 Woodward Avenue. The container shall fit and remain safely operable in the designated service area.

Provide bi-weekly pickup as the baseline service. The COR may increase service to weekly when occupancy or actual waste generation requires it.

Implement an authorized frequency change within 72 hours of COR notice. The same established per-pull and disposal pricing shall apply unless the Contracting Officer modifies the contract.

Keep the dumpster in good repair, sanitary, operable, and securely lockable. Replace a damaged or unsafe container promptly after notice.

9. Pickup, Response Time, and Site Access Requirements Routine waste removal will normally occur between 4:00 a.m. and 8:00 a.m., Monday through Saturday, excluding federal holidays, unless the COR approves another service window.

Contractor personnel shall use OR Trax to check in before routine on-site service as required by Section 6.2.

RTCMS alerts and COR service requests shall be acknowledged within two hours.

For monitored compactors/containers reaching the 75-percent service threshold, complete the pull/exchange by the next authorized service day. If an alert is received on a Sunday or federal holiday, service shall occur on the next authorized service day unless the COR requests emergency response.

On-call metal, and construction/bulk pulls shall be completed within one working day after authorized request, subject to the specific Friday/holiday rule in Section 8.

At each pull, provide or electronically make available a service record identifying date, site, container/waste stream, arrival/service time, weight ticket reference, and disposition destination.

Coordinate all vehicle movement, loading, exchange, and maintenance activity so access roads, fire lanes, emergency routes, patient entrances, and facility operations remain unobstructed.

10. Waste Equipment Maintenance and Repair

10.1 General Maintenance Standard

Keep all Contractor-owned and Government-owned waste containers and compactors covered by this PWS in good working condition, free of unreasonable odor, dirt, debris, leakage, and pests, and maintained so they do not create a safety or environmental hazard.

Perform cleaning, painting, lubrication, adjustment, repair, and other maintenance needed to keep covered equipment operational. Trucks and trailers used for hauling shall be washed as needed to remain free of unreasonable odor, dirt, debris, and pests.

Maintenance shall be scheduled and coordinated to preserve waste-system uptime and avoid interruption of facility operations. Maintenance records shall identify equipment, date/time, condition found, work performed, parts/materials used, downtime, authorization when required, and return-to-service status.

10.2 Contractor-Owned Equipment

Submit a recurring preventive maintenance plan before performance describing inspection, general cleaning, oiling/lubrication, adjustment, repair, replacement, and service intervals for Contractor-owned compactors, containers, locks, and associated equipment.

Perform all routine maintenance, repair, and replacement of Contractor-owned equipment at no additional cost beyond the applicable priced rental/service CLIN/SLIN.

Replace Contractor-owned equipment that cannot be restored promptly to safe, reliable operation so waste service is not interrupted. Any Contractor-owned replacement shall be equal to or better than the required equipment and remain subject to Government approval.

10.3 Government-Owned Compactor/Chute Equipment

A separate priced CLIN/SLIN shall be established for preventive maintenance and repair service associated with the Government-owned compactor/chute equipment. RTCMS is Government-owned but is expressly excluded from this maintenance requirement.

Before performance, submit a recommended recurring maintenance plan for the Government-owned compactor/chute equipment. The plan shall follow manufacturer recommendations and identify inspection, cleaning, lubrication, adjustment, testing, preventive maintenance, normal-wear repair, and recommended service intervals.

Provide maintenance and repair necessary to keep the Government-owned compactor/chute system in working order. Normal-operation repair work may include hydraulic lines, pumps, hydraulic components, worn mechanical components, and repair of metal/container damage or holes resulting from normal wear and tear.

No maintenance or repair work on Government-owned equipment that will create an additional charge may begin until the work is authorized by the Contracting Officer and coordinated/technically approved by the COR. The COR alone may not authorize an unpriced or out-of-scope charge.

When the Government-owned compactor is out of service, provide a temporary replacement container at no additional rental charge sufficient to maintain safe waste capacity until the Government-owned compactor is returned to service. The COR will determine the required temporary container size based on operational need.

The Government retains responsibility to replace Government-owned equipment that the Contracting Officer determines is unserviceable or beyond economical repair unless replacement is separately acquired under the contract.

10.4 Repair Parts, Materials, and Supplies for Government-Owned Equipment With its proposal, the Contractor shall provide a priced schedule/list for repair parts, materials, and supplies reasonably anticipated for the Government-owned compactor/chute system. The schedule shall identify manufacturer/part number when available, unit of issue, unit price, and any applicable warranty.

Routine consumables, minor materials, and normal maintenance supplies inherent in preventive maintenance shall be included in the Government-owned equipment maintenance/repair service price and shall not be billed separately.

Replacement parts, materials, or supplies not included as routine maintenance items may be ordered only under the authorized Government-owned equipment repair-parts SLIN and only after written Contracting Officer authorization. The Contractor shall not install or invoice an unapproved part.

Before requesting authorization for a separately priced part, the Contractor shall provide the COR and Contracting Officer a written diagnosis, recommended repair, estimated labor if not already included in the maintenance CLIN/SLIN, itemized parts/materials, price-list reference, anticipated downtime, and warranty information.

No duplicate billing is permitted. Labor or routine maintenance already included in the monthly Government-owned equipment maintenance/repair SLIN shall not be billed again through the repair-parts line.

RTCMS sensors, communications devices, software, portal services, batteries dedicated to RTCMS, and other RTCMS components are not repair parts under this PWS and shall not be invoiced.

11. Safety, Transportation, Spill, and Overflow Response Use vehicles, containers, lifting equipment, and work practices appropriate for the waste transported and compliant with applicable federal, State of Michigan, and local transportation, environmental, occupational safety, and traffic requirements.

Maintain vehicles and containers in sanitary condition and prevent leakage, blowing litter, dropped debris, odors, and uncontrolled releases during service and transportation.

Provide spill-control and cleanup equipment appropriate to the non-hazardous waste streams being serviced and promptly clean any contractor-caused spill, leakage, or debris.

Immediately notify the COR of spills, container failures, traffic incidents, rejected loads, or other events that may affect VA operations, safety, regulatory compliance, or continuity of waste service.

The Contracting Officer or COR may stop work that presents an unsafe, unhealthy, environmentally harmful, or property-damaging condition. The Contractor shall promptly correct the condition without additional cost when caused by Contractor performance.

Weapons and contraband are prohibited on VA property. Contractor personnel and property brought onto VA premises are subject to applicable VA security and inspection requirements.

12. Permits, Licenses, Disposal and Recycling Facilities Obtain and maintain all business licenses, permits, transporter authorizations, vehicle registrations, insurance, and other approvals legally required for the non-hazardous waste and recycling services performed under this contract.

Use only facilities lawfully authorized to receive the specific material delivered. Provide the name, address, contact information, and applicable permit/registration information for transfer, recycling, processing, composting, and disposal facilities used under the contract.

Notify the COR and Contracting Officer before changing a primary disposal, transfer, recycling, or processing facility when the change could affect price, service continuity, reporting, or contract compliance.

Provide current permits/licenses and evidence of insurance before performance, upon renewal, and upon Government request. The Government reserves the right to inspect proposed facilities when permitted by law and contract terms.

Identify proposed subcontractors and the services they will perform. Subcontractors shall meet the same legal, safety, documentation, and performance requirements applicable to their assigned work.

13. Weighing and Measurement Use a currently certified weighing system suitable for commercial or contractual weight determination.

For each billable tonnage line, net billable waste weight shall be based on documented net material weight. Reusable contractor container, compactor body, truck, or other tare weight shall not be billed as waste.

Provide weight tickets traceable to the site, service date, waste stream, vehicle/container, gross weight, tare weight, net weight, and receiving facility.

Maintain scale certification and make it available to the Government upon request.

When recyclable commodity revenue is based on weight, use the same verified net-weight basis or clearly document the recycler’s settlement weight and any variance.

14. Recycling, Diversion, and Revenue Return Recycle cardboard and metal collected under this PWS and maximize diversion of eligible and construction/bulk waste when lawful and commercially practicable.

For cardboard and metal, report commodity weight, receiving recycler, applicable market/settlement price, gross recycling revenue, allowable deductions if any, net revenue, and the Government’s share or credit.

Recycling revenue/credits due to the Government shall be remitted or credited using the method established by the Contracting Officer. Payments/checks and supporting statements shall be directed to the Government recipient designated in the contract, with a copy of the documentation provided to the COR.

The Contractor shall not commingle recyclable materials in a manner that defeats a required revenue or diversion accounting requirement unless authorized by the COR and consistent with the contract.

Construction/bulk recycling should prioritize recovery pathways identified in the source requirement, including wood for reuse/energy recovery, masonry/concrete for aggregate, plasterboard/drywall for recycling where accepted, and metal for commodity recovery.

VA/CO TO CONFIRM before solicitation release: establish the Government recycling revenue formula. The source SOW requires a monetary return and reporting of “the Government’s portion” but does not define the percentage, gross-versus-net basis, allowable deductions, benchmark market price, or remittance method.

15. Documentation, Recordkeeping, and Reports The Contractor shall maintain electronic records sufficient to trace each pickup, weight, disposition, recycling transaction, repair, and invoice charge. Records shall be exportable to Microsoft Excel or another Government-approved format.