36C25026Q0452.docx

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C25026Q0452 X 04-10-2026 610-26-2-6902-0020 610A4-26-507 36C250 Department of Veterans Affairs Network Contracting Office 10 8888 Keystone Crossing Suite 325 Indianapolis

IN

46240 Email only, send to contract specialist:

Tiffany.Rausch@va.gov No physical documents will be accepted.

Tiffany Rausch 317-988-1521 Medical Gas Deficiency - Project No. 610A4-26-507

The chosen contractor shall provide complete construciton services including labor, materials, equipment, and supervision required to complete the subject project for the VA Northern Indiana Health Care System (VANIHCS) located at 2121 Lake Ave., Fort Wayne, Indiana, 46805.

An organized site visit has been scheduled for Friday, April 30, 2026, at 1:00 PM Participants will meet at 2121 Lake Ave., Fort Wayne, IN 46805, Building 4

The NAICS Code is 238220 with a Size Standard of $19.0 Million.

The estimated magnitude of construction is between $100,000.00 and $250,000.00

Quotes will be accepted, via Email only, if received before the date/time specified in block 13a below.

Send quotes to the email specified in block 8 above. Hand delivered and mailed quotes/bonds will not be accepted.

This solicitation is 100% set-aside for a Service-Disabled Veteran Owned Small Business. Only quotes from VA certified SDVOSBs in the SBA's Small business search (https://search.certifications.sba.gov/) at the time of offer submission and prior to award will be eligible for award.

NOTICE: The VA and/or a third party (support contractor) will require access to the VA contractor records to assess contractor compliance with the limitations of subcontracting requirement included in VAAR 852.219-75 "Limitations on Subcontracting..." (JAN 2023) (DEVIATION) located in the General Conditions section of the solicitation.

X X 52.211-10 X 10:00

EDT

05-08-2026 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

UEI:

TAX ID:

EMAIL ADDRESS:

OFFER AMOUNT:

610-3660162-6902-854200-3220 23NRNR002

36c250 Department of Veterans Affairs Network Contracting Office 10 8888 Keystone Crossing Suite 325 Indianapolis

IN

46240 Department of Veterans Affairs Financial Management System P O Box 149971 Austin

TX

78714-9971 512-242-7300 N/A Shelton Beasley

Table of Contents

STATEMENT OF WORK

I. DESCRIPTION OF SERVICES:

GENERAL

The Contractor shall provide all labor, equipment, materials, and supervision necessary to furnish, install, and correct cited deficiencies of current MEDICAL GAS (MED-GAS) systems with maintenance/testing requirements to reduce facility risk posture. All work to be completed on the 3rd Floor, Building #1, VA Northern Indiana Health Care Systems, Fort Wayne Campus, 2121 Lake Avenue, Fort Wayne, IN 46805-5100.

SCOPE

Contractor’s work and responsibility shall include all contractor planning, programming, administration, and management necessary to provide all construction and related services as specified.

1. Building #1’s Med-Gas System Evaluation. The Med‑Gas system has been evaluated in accordance with the applicable edition of NFPA 99 Health Care Facilities Code and ASSE 6000 Standards. The system is within applicable guidelines except as noted in the inspection report. All cited deficiencies for the third floor shall be repaired, replaced, or updated.

2. Area Alarm:

a. Deficiencies: There is no area alarm panel supporting Recovery Room #3204.

b. Correction: Furnish & install new area alarm panel supporting at minimum O₂ (OXYGEN), MA (COMPRESS MEDICAL AIR), VAC (MEDICAL VACUUM). Installation shall be for Recovery Room #3204, including all transducers, wiring, labeling; verify setpoints and functional test (audible/visual, test mode, signal accuracy).

i. The Contractor shall perform alarm setpoint and full functional test (including audible/visual alarm activation, test mode operation, and signal accuracy verification). Verification of setpoint documentation and panel labeling check.

ii. A qualified ASSE 6030 medical vacuum verifier shall perform final verification and certification of all affected systems. The Contractor shall retain verifier, complete all corrections, and furnish updated certification.

iii. Warranty. The Contractor shall provide a minimum one‑year warranty on parts, labor, and installation workmanship.

3. Zone Valve Boxes:

a. Deficiencies: There is no intervening wall between zone valves and outlets/inlets served in Room #3315 and Room #3304; PRE-OPERATION ROOM (PRE‑OP). Each room contains three (3) affected valves (O₂, MA, VAC) for a total of six (6) valves.

b. Correction: Relocate zone valve boxes to a compliant location not served by the valves or modify architectural layout to provide a required intervening wall. All location shall be verified and approved by COR. Update all valve labeling accordingly. Furnish and install all necessary materials, piping, enclosures, fittings, labeling, supports, and accessories to complete valve box relocation.

c. Per NFPA 99, all station outlets/inlets shall be supplied through a zone valve meeting the following requirements:

i. The zone valve shall be placed such that a wall intervenes between the valve and outlets/inlets that it controls. The zone valve shall serve only outlets/inlets located on that same story. The zone valve shall not be located in a room with station outlets/inlets that it controls.

ii. The Contractor shall perform pressure checks at zone valves and valve enclosure condition. Verification of updated labels and drawing reflecting new compliant locations.

4. Nitrogen Zone Valves:

a. Deficiencies: There is no NITROGEN (N₂) zone valve installed is currently serving OPERATING ROOM (O.R.) #3232 and #3235.

b. Correction: The Contractor shall verify whether any N₂ outlets were removed from service and isolated properly, and/or shall be supplied. Furnish & install new N₂ zone valves and required labeling/enclosures for each room as required. New N₂ outlets to match existing DIAMETER INDEX SAFETY SYSTEM (DISS) standard in O.R. suites; furnish labeling & verification.

c. The Contractor shall perform functional isolation test, pressure indication checks (if applicable), and check for leaks. Verification of labeling.

5. WASTE ANESTHETIC GAS DIPOSAL (WAGD) Inlets:

a. Deficiencies: There is no WAGD inlet in the following anesthetizing locations: Room #3210, #3218, #3232, and #3235.

b. Correction: The Contractor shall furnish & install WAGD inlet assemblies (headwall or boom). Route piping to vacuum/WAGD system, label, and ensure compliance with NFPA. Each room requires a One (1) valve per room for a total of four (4) valves. The Contractor shall perform dynamic flow pressure drop test. Verification of labeling and inlet functionality.

6. Testing & Verification (post‑construction):

a. Alarm: Test master and area alarm audible/visual, verify setpoints and transducer accuracy.

b. Zone Valve: Check leaks, verify pressure indication accuracy, labeling, and enclosure condition.

c. Outlets/inlets: Test static and dynamic pressure, operational flow drop, and oxygen concentration screen for cross‑connections detection.

d. Source Systems: Confirm compressor dew point and CARBON MONOXIDE (CO) monitor readings, validate manifold changeover and relief valve venting, and document manifold pigtail replacements (if applicable).

7. Phasing & Shutdowns:

a. Contractor shall submit a phasing plan and shutdown plan within 14 working days prior to any interruption. All work shall maintain continuous operations and comply with infection control, egress, and safety in occupied care areas.

b. All tie‑ins shall follow NFPA 99 testing/verification procedures, including depressurization, blow‑down, leak tests, and re‑verification post‑connection.

i. Hot taps are not prohibited on operating medical oxygen systems.

ii. Medical gas installation personnel shall hold ASSE 6010 (installers) credentials; submit current certifications prior to work.

iii. Brazers shall be qualified per ASME BPVC Section IX / AWS B2.2; submit current certifications prior to work.

8. Commissioning: Commission shall comply per Specification 22 08 00 and Specification 01 91 00, including completion of Pre‑Functional Checklists, Systems Functional Performance Tests witnessed by the COMMISSIONING AGENT (CXA), and submission of signed test reports and training deliverables.

a. Here are the role and responsibilities that will affect this project:

i. System verification that Air, gas, electrical, oxygen, and other critical systems.

ii. Documentation of commissioning activities, including systems manuals and test results.

iii. Post-occupancy monitoring to maintain performance and address emerging issues.

b. See Whole Building Commissioning Process Manual, May 1, 2013, minor revisions 11/01/2013. Chapter 3, page 24.

c. Certification: See Whole Building Commissioning Process Manual, May 1, 2013, minor revisions 11/01/2013. Chapter 3, page 33.

9. Documentation Required: Final test reports & checklists. Provide as‑built drawings (AutoCAD), updated utility/piping maps, valve tag lists, labeling photos, and lockout/tagout point identification per Specification 22 05 11.

10. Infection Control Risk Assessment (ICRA):

a. The Contractor shall coordinate with Infection Prevention and Control to evaluate potential patient infection risks associated with all work activities performed under this contract. An ICRA shall be completed, reviewed, and approved prior to the start of any construction activity. Requirements identified by the ICRA—such as barriers, negative air machines, HEPA filtration, dust control, work‑hour limitations, environmental cleaning, and traffic flow controls—shall be implemented and maintained for the duration of the project.

b. The ICRA shall determine the class of precautions required based on the scope and location of the work. Although some project types may have minimal infection risk, medical gas work performed within or adjacent to clinical spaces requires formal assessment under VHA Directive 7715 and the VHA ICRA Template.

c. The Contractor shall adhere to all ICRA measures and correct any deficiencies identified by Infection Prevention and Control, Safety, or the COR without delay.

II. PERFORMANCE PERIOD

All work shall be completed within 120 calendar days from Notice to Proceed (NTP).

III. JUSTIFICATION(S)

This work is required to correct cited deficiencies and complete recommended improvements, so the medical gas systems comply with NFPA 99 testing and maintenance standards. The improvements directly enhance the safety, reliability, comfort, and protection of patients, visitors, and staff. This project supports the VA’s mission to provide a safe, resilient, and compliant environment of care across the Northern Indiana Health Care System.

IMPORTANT INFORMATION

QUOTE MATERIALS: Offeror materials consist of Request for quote forms and any issued Amendments which will be provided via email.

QUOTE SUBMISSION: The following documents are to be included in the quote submission:

· one (1) original fully completed and signed SF 1442 Offer page, acknowledgment of all amendments either via entering data in block 19 of the SF1442 or completing blocks 15a, b, and c of the Amendment and attaching to the original SF 1442 Offer page;

· one (1) original completed quote schedule if one is provided, otherwise quote amounts are entered in block 17 of the SF1442 Offer page;

· one (1) original completed/wet ink signed SF 24 Quote Bond (if required, see block 13B) of the SF1442 Solicitation page;

· Completed certification at 852.219-75, Limitations on Subcontracting;

· Completed Offerors are responsible for ensuring and verifying their quote and all required quote documents are received at the address designated in block 8 of the SF 1442 Solicitation and by the date and time specified in block 13A of the SF 1442 Solicitation (subject to amendment).

PROJECT TITLE AND NUMBER: Medical Gas Deficiency – Project No. 610A4-26-507

PROJECT LOCATION: 2121 Lake Ave., Fort Wayne, IN 46805

TYPE CONSTRUCTION: 238220 - Plumbing, Heating, and Air-Conditioning Contractors

SMALL BUSINESS SIZE STANDARD: $19M

WAGE DETERMINATION: Department of Labor General Decision Number IN20240002 01/30/2026 is included as an attachment to solicitation and is applicable to any resultant contract. If necessary, subsequent revisions will be posted to the solicitation via amendment prior to quote opening. Revision may also be applicable prior to any contract award. Wage decisions are available at http://www.wdol.gov/Index.aspx.

REQUESTS FOR INFORMATION (RFI): To obtain clarifications and/or additional information concerning the contract requirements, specifications, and/or drawings, submit a query utilizing the RFI Form attached to this solicitation, send via email to tiffany.rausch@va.gov. The subject line of the email must read “RFI – 36C25026Q0452.” RFIs must be specific identifying the section, paragraph, and page number of the specifications or cite the drawing number. RFIs must be stated as a question. All RFIs submitted shall include the solicitation number and title, contractor name, city, state, telephone, email address, date submitted, and the RFI question(s). RFI’s are due May 7, 2026 at 10:00 am. Late RFI’s will only be answered if the VA determines that providing an answer benefits the VA. RFI responses will be posted to www.sam.gov as an amendment to the solicitation, as necessary.

TYPE OF SET-ASIDE: This solicitation is 100% set aside for a Service-Disabled Veteran-Owned Small Business (SDVOSB)

BONDING INFORMATION

QUOTE GUARANTEE A quote guarantee is required in an amount not less than 20-percent of the quote price but shall not exceed $3,000,000. Failure to furnish the required quote guarantee in the proper form and amount, by the time set for opening of quotes, shall require rejection of the quote in all cases except those listed in Federal Acquisition Regulation (FAR) 28.101-4. Quote Bonds must be provided using Standard Form 24 (see FAR 28.106-1) and the form must be a scanned copy of an original (no whiteouts, clear signatures, visible seals) and contain the proper solicitation number, quote opening date, and be from a corporate surety listed in Department of Treasury Circular 570. Individual sureties have to be acceptable to the Contracting Officer (see FAR 28.203) and be accompanied by Standard Form 28 Affidavit of Individual Surety. Other forms of quote security are acceptable as denoted in FAR Part 28.203-2.

PERFORMANCE AND PAYMENT BONDS In accordance with Contract Clause 52.228-15, and FAR 28.102, Contractors are reminded that any amount awarded over $30,000.00 shall require a Payment Bond (SF 25A), and awards exceeding $150,000.00 shall require both Payment and Performance Bonds (SF 25). Payment and Performance bonds are due no later than 10 days after notification of award. Bonds must be provided with original ‘wet ink’ signatures - no whiteouts or other corrections are allowable. Copies and facsimiles of bonds shall not be accepted.

DATABASE REGISTRATION INFORMATION

SYSTEM FOR AWARD MANAGEMENT REGISTRATION: The System for Award Management (SAM) is the Official U.S. Government system that consolidated the capabilities of the Central Contractor Registration (CCR including FedReg), Online Representations and Certifications Application (ORCA), and the Excluded Parties List System (EPLS). Federal Acquisition Registrations require that federal contractors register in SAM at www.sam.gov and enter all mandatory information into the system.

THE EXCLUDED PARTIES LIST SYSTEM (EPLS): To ensure that the individuals or businesses providing services under the contract have not engaged in fraud or abuse regarding Sections 1128 and 1128A of the Social Security Act regarding federal health care programs, the contractor is required to check the Excluded Parties List System (EPLS) located at www.sam.gov for each person or business providing services under this contract. During the performance of this contract the Contractor is prohibited from using any individual or business listed on the List of Excluded Individuals/Entities.

VETS-4212 REPORTING REQUIREMENT: Contractors are required to submit a required annual Form VETS-4212, Federal Contractor Veterans' Employment Report in all cases where the contractor or subcontractor has received an award of $150,000 or more in any fiscal year. Contracting Officers are prohibited from awarding a contract to a contractor that has not submitted a required VETS-4212 Report with respect to the preceding fiscal year if the contractor was subject to the reporting requirement of 38 U.S.C. 4212(d). Submit this report as soon as possible, if not already submitted, to avoid delays in the contract award process. For more information on this requirement and/or for completing the web-based reporting form, check the following website: http://www.dol.gov/vets/programs/fcp/main.htm. See FAR provision 52.222-38, Compliance with Veterans' Employment Reporting Requirements (FEB 2016) under the Representations, Certifications and Other Statements of Offerors, and FAR clause 52.222-37, Employment Reports Veterans (FEB 2016) (DEVIATION NOV 2025) under the General Conditions.

SECURITY

BACKGROUND INVESTIGATIONS All contractor employees are subject to the same level of investigation as VA employees who have access to VA Sensitive Information. The level of background investigation is commensurate with the level of access needed to perform the statement of work. This requirement is also applicable to all subcontractor personnel requiring the same level of access.

Levels and associated types of Background Investigations:

· If the project requires that workers have only limited physical access to the VA facility for a period of one year or less, a local flash badge with fingerprint check is issued.

· If the project requires that workers require un-supervised, logical, and/or physical access for 180 consecutive or aggregate days in a 365-day period, over a 3-year period, a background investigation may be required (Special Agency Check (SAC)) which must be completed prior to being allowed access.

If the project requires that workers have access to a VA Network (such as the Building Management System) or un-supervised, full-time, logical, and/or restricted physical access for more than 6 months or more than 180 aggregate days in a one-year period, a background investigation is required (Special Agency Check and National Agency Check with Written Inquiries (NACI)) and access is not allowed until a favorable SAC completion.

All costs for SAC and NACI checks are borne by the contractor. The VA may at its discretion make deductions against the contract in order to recoup the investigation costs. Current cost for a SAC is $25.00 per employee and the current cost for a NACI check is $182.00 per employee (subject to change at any time).

MEDICAL CENTER ACCESS: Anyone participating in the site visit, or for any other reason that involves visiting the medical center related to this solicitation, must have a valid ID on their person and their vehicle must be properly registered and insured. Visitors are prohibited from possessing weapons while on a federal installation (See 18 USC 930 - Possession of Firearms and Dangerous Weapons in Federal Facilities). Handheld cellphone use or texting while driving is also prohibited. All VA Medical Centers and associated properties are Federal Property.

PRIVACY TRAINING: All workers regardless of project length must take VA Privacy Training which will be coordinated after project award with the Contracting Officer's Representative.

E-VERIFY SYSTEM: Companies awarded a contract with the federal government shall enroll in E-Verify within 30 days of the contract award date. They shall also begin using the E-Verify system to confirm that all of their new hires and their employees directly working on federal contracts are authorized to legally work in the United States. E-Verify is an Internet-based system that allows an employer, using information reported on an employee's Form I-9, to determine the eligibility of that employee to work in the United States. There is no charge to employers to use E-Verify. (FAR 52.222-54 (Deviation NOV 2025)).

OTHER IMPORTANT QUOTEDER INFORMATION

ADDITIONAL PRIME CONTRACTOR INFORMATION- SAFETY OR ENVIRONMENTAL VIOLATIONS AND EXPERIENCE MODIFICATION RATING INFORMATION: All Quoteders/Offerors shall submit information pertaining to their past Safety and Environmental record. (using the attached EMR information and certification form) pertaining to their past Safety and Environmental record. The information must contain a certification that the quoteder/offeror has no more than three (3) serious, or one (1) repeat or one (1) willful OSHA or any EPA violation(s) in the past three years. If such certification cannot be made, a Quoteder/Offeror shall explain why and submit as much information as possible regarding the circumstances of its past safety and environmental record, including the number of EPA violations and/or the number of serious, repeat,, and/or willful OSHA violations, along with a detailed description of those violations.

All Quoteders/Offerors shall submit information regarding their current Experience Modification Rate (EMR). This information shall be obtained from the Quoteders/Offeror's insurance carrier and be furnished on the insurance carrier's letterhead. If a Quoteder/Offeror's EMR is above 1.0, Quoteder/Offeror must submit a written explanation of the EMR from its insurance carrier furnished on the insurance carrier's letterhead, describing the reasons for the elevated EMR and the anticipated date the EMR may be reduced to 1.0 or below.

Self-insured contractors or other contractors that cannot provide their EMR rating on insurance letterhead must obtain a rating from the National Council on Compensation Insurance, Inc. (NCCI) by completing/submitting form ERM-6 and providing the rating on letterhead from NCCI. Note: Self-insured contractors or other contractors that cannot provide EMR rating on insurance letterhead from the states or territories of CA, DE, MI, NJ, ND, OH, PA, WA, WY, and Puerto Rico shall obtain their EMR rating from their state run worker's compensation insurance rating bureau.

If the NCCI cannot issue an EMR because the Quoteder/Offeror lacks insurance history, Quoteder/Offeror shall submit a letter indicating so from its insurance carrier furnished on the insurance carrier's letterhead, and include a letter from the NCCI indicating that it has assigned Quoteder/Offeror a Unity Rating of 1.0.

The above information, along with other information obtained from Government systems, such as the OSHA and EPA online inspection history databases, will be used to make a Determination of Responsibility.

This requirement is applicable to all subcontracting tiers, and prospective prime contractors are responsible for determining the responsibility of their prospective subcontractors.

CONFORMANCE WITH ENVIRONMENTAL MANAGEMENT SYSTEMS: The Contractor shall perform work under this contract consistent with the relevant policy and objectives identified in the agency, organizational, or facility Green Environmental Management System (GEMS) applicable for the contract. The Contractor shall perform work in a manner that conforms to all appropriate Environmental Management Programs and Operational Controls identified by the agency, organizational, or facility GEMS, and provide monitoring and measurement information as necessary for the organization to address environmental performance relative to the environmental, energy, and transportation management goals. In the event an environmental nonconformance or noncompliance associated with the contracted services is identified, the contractor shall take corrective and/or preventative actions. In the case of a noncompliance, the Contractor shall respond and take corrective action immediately. In the case of a nonconformance, the Contractor shall respond and take corrective action based on the time schedule established by the facility GEMS Coordinator. In addition, the Contractor shall ensure that their employees are aware of the roles and responsibilities identified by the environmental management system and how these requirements affect their work performed under this contract.

All on-site contractor personnel shall complete yearly EPA sponsored environmental training specified for the type of work conducted on-site. Upon inclusion in the contract, the Contracting Officer's Representative will verify that all contractor personnel have acquired EMS Awareness Training at their appropriate site or location.

REFERENCES TO VA ENGINEER, RESIDENT ENGINEER, SENIOR RESIDENT ENGINEER, OR PROJECT MANAGER: Any reference contained within contract specifications and/or drawings to the “VA Engineer”, “Resident Engineer”, “Senior Resident Engineer”, “Project Manager”, or their abbreviations are to be replaced with “Contracting Officer's Representative (COR)”.

PAYMENT FOR MATERIALS STORED OFF-SITE: Payment in advance of installation for materials stored off-site is not authorized under this contract.

SCHEDULE OF MATERIAL SUBMITTALS: The submittals contemplated by FAR 52.236-5 (Deviation AUG 2025), Material and Workmanship, are listed on the Schedule of Material Submittals in the Specifications. The provided schedule is for reference only, all submittals required by the contract documents are required.

PROGRESS SCHEDULE: The schedule required by FAR 52.236-15 (Deviation AUG 2025) shall be provided after receipt of the Notice to Proceed.

REVIEW REQUIRED REGISTRATION WITH CONTRACTOR PERFORMANCE ASSESSMENT SYSTEM (CPARS)

(a) As prescribed in Federal Acquisition Regulation (FAR) Part 42.15, the Department of Veterans Affairs (VA) evaluates contractor past performance on all contracts that exceed $750,000, and shares those evaluations with other Federal Government contract specialists and procurement officials. The FAR requires that the contractor be provided an opportunity to comment on past performance evaluations prior to each report closing. To fulfill this requirement VA uses an online database, CPARS, which is maintained by the Naval Seal Logistics Center in Portsmouth, Virginia. CPARS has connectivity with the Past Performance Information Retrieval System (PPIRS) database, which is available to all Federal agencies. PPIRS is the system used to collect and retrieve performance assessment reports used in source selection determinations and completed CPARS report cards transferred to PPIRS. CPARS also includes access to the federal awardee performance and integrity information system (FAPIIS). FAPIIS is a web-enabled application accessed via CPARS for contractor responsibility determination information.

(b) Each contractor whose contract award is estimated to exceed $750,000 is required to register with CPARS database at the following web address: www.cpars.csd.disa.mil. Help in registering can be obtained by contacting Customer Support Desk at DSN: 684-1690 or COMM: 207-438-1690. Registration should occur no later than thirty days after contract award, and must be kept current should there be any change to the contractor's registered representative.

(c) For contracts with a period of one year or less, the contracting officer will perform a single evaluation when the contract is complete. For contracts exceeding one year, the contracting officer will evaluate the contractor's performance annually. Interim reports will be filed each year until the last year of the contract, when the final report will be completed. The report shall be assigned in CPARS to the contractor's designated representative for comment. The contractor representative will have thirty days to submit any comments and re-assign the report to the VA contracting officer.

(d) Failure to have a current registration in the CPARS database, or to re-assign the report to the VA contracting officer within those thirty days, will result in the Government's evaluation being placed on file in the database with a statement that the contractor failed to respond.”

SUPPLEMENTAL INFORMATION

The influenza season is generally considered to span the four-month period from December 1 through March 31; however, it can vary from one season or geographic location to another. Individual VHA facilities may expand (but not reduce) this time period based on local influenza activity and other epidemiological circumstances.

Health Care Personnel (HCP). HCP are individuals who, during the influenza season, work in VHA locations or who come into contact with VA patients or other HCP as part of their duties. VHA locations include, but are not limited to, VA hospitals and associated clinics, community living centers (CLCs), community-based outpatient clinics (CBOCs), domiciliary units, Vet centers and VA-leased medical facilities. HCP include all VA licensed and unlicensed, clinical and administrative, remote and onsite, paid and without compensation, full- and part-time employees, intermittent employees, fee basis employees, VA contractors, researchers, volunteers and health professions trainees (HPTs) who are expected to perform any or all of their work at these facilities. HPTs may be paid or unpaid and include residents, interns, fellows and students. HCP also includes VHA personnel providing home-based care to Veterans and drivers and other personnel whose duties put them in contact with patients outside VA medical facilities.

* Seasonal Influenza Vaccination Program (VHA Directive 1192.01)"

JOINT VENTURE ELIGIBILITY

Any offeror submitting a proposal as a joint venture must provide a certification from each SDVOSB joint partner, signed by an authorized official of each partner to the joint venture, stating that the parties to the joint venture:

1. have entered into a joint venture agreement that fully complies with paragraph (c) of 13 CFR § 128.402; and

1. will perform the contract in compliance with the joint venture agreement. Failure to submit the certification with the offeror’s proposal will render the offeror ineligible for award.

Note: “System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Examples include 52.222-25, Affirmative Action Compliance, and paragraph (d) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services. Contracting officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.”

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

2.1 52.216-1 TYPE OF CONTRACT (NOV 2025) (DEVIATION)

The Government contemplates award of a Firm-Fixed-Price contract resulting from this solicitation.

(End of Provision)

2.2 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY SITE OF THE WORK (NOV 2025) (DEVIATION) (a)(1) The offeror must notify the Government if the offeror intends to perform work at any secondary site of the work, as defined in paragraph (a)(1)(ii) of the FAR clause at 52.222-6, Construction Wage Rate Requirements, of this solicitation.

(2) If the offeror is unsure if a planned work site satisfies the criteria for a secondary site of the work, the offeror must request a determination from the Contracting Officer.

(b)(1) If the wage determination provided by the Government for work at the primary site of the work is not applicable to the secondary site of the work, the offeror must request a wage determination from the Contracting Officer.

(2) The due date for receipt of offers will not be extended as a result of an offeror's request for a wage determination for a secondary site of the work.

(End of Provision)

2.3 52.225-10 NOTICE OF BUY AMERICAN REQUIREMENT—CONSTRUCTION MATERIALS (MAY 2014)

(a) Definitions. "Commercially available off-the-shelf (COTS) item," "construction material," "domestic construction material," and "foreign construction material," as used in this provision, are defined in the clause of this solicitation entitled "Buy American—Construction Materials" (Federal Acquisition Regulation (FAR) clause 52.225-9).

(b) Requests for determinations of inapplicability. An offeror requesting a determination regarding the inapplicability of the Buy American statute should submit the request to the Contracting Officer in time to allow a determination before submission of offers. The offeror shall include the information and applicable supporting data required by paragraphs (c) and (d) of the clause at FAR 52.225-9 in the request. If an offeror has not requested a determination regarding the inapplicability of the Buy American statute before submitting its offer, or has not received a response to a previous request, the offeror shall include the information and supporting data in the offer.

(c) Evaluation of offers.

(1) The Government will evaluate an offer requesting exception to the requirements of the Buy American statute, based on claimed unreasonable cost of domestic construction material, by adding to the offered price the appropriate percentage of the cost of such foreign construction material, as specified in paragraph (b)(3)(i) of the clause at FAR 52.225-9.

(2) If evaluation results in a tie between an offeror that requested the substitution of foreign construction material based on unreasonable cost and an offeror that did not request an exception, the Contracting Officer will award to the offeror that did not request an exception based on unreasonable cost.

(d) Alternate offers.

(1) When an offer includes foreign solicitation in paragraph (b)(2) of the clause at FAR 52.225-9, the offeror also may submit an alternate offer based on use of equivalent domestic construction material.

(2) If an alternate offer is submitted, the offeror shall submit a separate Standard Form 1442 for the alternate offer, and a separate price comparison table prepared in accordance with paragraphs (c) and (d) of the clause at FAR 52.225-9 for the offer that is based on the use of any foreign construction material for which the Government has not yet determined an exception applies.

(3) If the Government determines that a particular exception requested in accordance with paragraph (c) of the clause at FAR 52.225-9 does not apply, the Government will evaluate only those offers based on use of the equivalent domestic construction material, and the offeror shall be required to furnish such domestic construction material. An offer based on use of the foreign construction material for which an exception was requested—

(i) Will be rejected as nonresponsive if this acquisition is conducted by sealed bidding; or

(ii) May be accepted if revised during negotiations.

(End of Provision)

2.4 52.240-90 SECURITY PROHIBITIONS AND EXCLUSIONS REPRESENTATIONS AND CERTIFICATIONS (NOV 2025) (DEVIATION)

(a) Definitions. As used in this provision— Backhaul, covered article, covered telecommunications equipment or services, critical technology, FASCSA order, Intelligence community, interconnection arrangements, national security system, roaming, sensitive compartmented information, sensitive compartmented information system, source, and substantial or essential component have the meanings provided in the clause 52.240-91, Security Prohibitions and Exclusions.

Business operations means engaging in commerce in any form, including by acquiring, developing, maintaining, owning, selling, possessing, leasing, or operating equipment, facilities, personnel, products, services, personal property, real property, or any other apparatus of business or commerce.

Marginalized populations of Sudan means—

(1) Adversely affected groups in regions authorized to receive assistance under section 8(c) of the Darfur Peace and Accountability Act (Pub. L. 109-344) (50 U.S.C. 1701 note); and

(2) Marginalized areas in Northern Sudan described in section 4(9) of such Act.

Restricted business operations means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-174). Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and Divestment Act of 2007) conducting the business can demonstrate—

(1) Are conducted under contract directly and exclusively with the regional government of southern Sudan;

(2) Are conducted under specific authorization from the Office of Foreign Assets Control in the Department of the Treasury, or are expressly exempted under Federal law from the requirement to be conducted under such authorization;

(3) Consist of providing goods or services to marginalized populations of Sudan;

(4) Consist of providing goods or services to an internationally recognized peacekeeping force or humanitarian organization;

(5) Consist of providing goods or services that are used only to promote health or education; or

(6) Have been voluntarily suspended.

Sensitive technology—

(1) Means hardware, software, telecommunications equipment, or any other technology that is to be used specifically—

(i) To restrict the free flow of unbiased information in Iran; or

(ii) To disrupt, monitor, or otherwise restrict speech of the people of Iran; and

(2) Does not include information or informational materials the export of which the President does not have the authority to regulate or prohibit pursuant to section 203(b)(3) of the International Emergency Economic Powers Act (50 U.S.C. 1702(b)(3)).

(b) Procedures.

(1) Covered telecommunications and video surveillance. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) at https://www.sam.gov for entities excluded from receiving federal awards for “covered telecommunications equipment or services.”

(2) FASCSA Orders.

(i) The Offeror shall search in SAM for the phrase “FASCSA order” for any covered article, or any products or services produced or provided by a source, if there is an applicable FASCSA order described in paragraph (e) of FAR 52.240-91, Security Prohibitions and Exclusions.

(ii) The Offeror shall review the solicitation for any FASCSA orders that are not in SAM but are effective and apply to the solicitation and resultant contract (see FAR 40.204-1(c)(2)).

(iii) FASCSA orders issued after the date of solicitation do not apply unless added by an amendment to the solicitation.

(c) Covered telecommunications equipment or services representations. By submission of its offer, the Offeror represents that, after conducting a reasonable inquiry (that looks at any information in the Offeror’s possession but does not need to include an internal or third-party audit)—

(1) It will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation, except as waived by the solicitation, or as disclosed in paragraph (g); and

(2) It does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services, except as waived by the solicitation, or as disclosed in paragraph (g).

(d) FASCSA Representation. By submission of this offer, the offeror represents that it has conducted a reasonable inquiry, and that the offeror does not propose to provide or use in response to this solicitation any covered article, or any products or services produced or provided by a source, if the covered article or the source is prohibited by an applicable FASCSA order in effect on the date the solicitation was issued, except as waived by the solicitation, or as disclosed in paragraph (g). A reasonable inquiry will look at any information in the offeror’s possession but does not need to include an internal or third-party audit.

(e) Sudan certification. By submission of its offer, the offeror certifies, after conducting a reasonable inquiry (that looks at any information in the offeror’s possession but does not need to include an internal or third-party audit), that the offeror does not conduct any restricted business operations in Sudan.

(f) Iran Representation and Certifications.

(1) Except as provided in paragraph (f)(2) of this provision or if a waiver has been granted in accordance with FAR 40.203-3, the offeror, after conducting a reasonable inquiry (that looks at any information in the offeror’s possession but does not need to include an internal or third-party audit), by submission of its offer—

(i) Represents, to the best of its knowledge and belief, that the offeror does not export any sensitive technology to the government of Iran or any entities or individuals owned or controlled by, or acting on behalf or at the direction of, the government of Iran;

(ii) Certifies that the offeror, or any person (as defined at section 15 of the Iran Sanctions Act of 1996, Pub. L. 104-172, 50 U.S.C. 1701 note) owned or controlled by the offeror, does not engage in any activities for which sanctions may be imposed under section 5 of the Act. These sanctioned activities are in the areas of development of the petroleum resources of Iran, production of refined petroleum products in Iran, sale and provision of refined petroleum products to Iran, and contributing to Iran’s ability to acquire or develop certain weapons or technologies; and

(iii) Certifies that the offeror, and any person owned or controlled by the offeror, does not knowingly engage in any transaction that exceeds $15,000 with Iran’s Revolutionary Guard Corps or any of its officials, agents, or affiliates, the property and interests in property of which are blocked pursuant to the International Emergency Economic Powers Act (50 U.S.C. 1701 et seq.) (see OFAC’s Specially Designated Nationals and Blocked Persons List at https://www.treasury.gov/resource-center/sanctions/SDN-List/Pages/default.aspx)

(2) Exception for trade agreements. The representation and certification requirements of paragraph (f)(1) of this provision do not apply if—

(i) This solicitation includes a trade agreements notice or certification (e.g., 52.225-6, Trade Agreements Certificate); and

(ii) The offeror has certified that all the offered products to be supplied are designated country end products or designated country construction material.

(iii) The offeror shall email questions concerning sensitive technology to the Department of State at CISADA106@state.gov.

(g) Disclosure.

(1) If the Offeror is not able to represent compliance with the prohibitions in paragraphs (c) or (d), then the Offeror shall disclose within 72 hours to the contracting office identified in paragraph (g)(2) the following information for each product or service not compliant:

(i) Contract number and order number, if applicable;

(ii) Identification of whether this disclosure relates to paragraph (c) on covered telecommunication equipment or services, or to paragraph (d) on FASCSA orders;

(iii) A description of the products or services that the Contractor identifies or has reason to suspect is prohibited (include brand; model number, such as the original equipment manufacturer (OEM) number, manufacturer part number, or wholesaler number; and item description, as applicable);

(iv) The entity that produced the product or service (include entity name, unique entity identifier, Contractor and Government Entity (CAGE) code, facilities responsible for design, fabrication, assembly, packaging, and test of the product, and whether the entity was the OEM or a distributor (provide manufacturer codes and distributor codes used for the product));

(v) Description of the functionality of the product or service and how that functionality impacts the risk to the product or service;

(vi) An explanation of any factors relevant to determining if the product or service should be permitted by an applicable exception, exemption, or waiver…