36C25026Q0198_1.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

610-26-3-6091-0033

36C25026Q0198

Samuel Galbreath 301-456-3435 03-13-2026

1630PM EST

Shelton Beasley Department of Veterans Affairs Network Contracting Office (NCO) 10 260 E. University Avenue Cincinnati OH 45219

X 100

X

541380

$19 Million

N/A

X

36C610A4

Fort Wayne VAMC 2121 Lake Avenue Fort Wayne, IN 46805

36C250

Network Contracting Office (NCO) 10 260 E. University Avenue Cincinnati OH 45219

FMS-VA-2(101)

Financial Services Center PO Box 149971 Austin TX 78714-9971

See CONTINUATION Page

The Fort Wayne VAMC has a service requirement for the annual generator, ATS, and load bank testing

All required work is located at the Fort Wayne Northern Indiana Health Care System Campus located at 2121 Lake Avenue Fort Wayne, IN 46805.

Work includes furnishing all trained labor, supervision, , management, management support, transportation, supplies, equipment, and materials necessary to accomplish a complete Annual Emergency Generator, Annual Load Bank, and Annual Automatic Transfer Switches (ATS) Preventive Maintenance and Testing and Provide Emergency Service twice a year.

NAICS code 541380 will be used.

Email quotes to samuel.galbreath@va.gov No physical quotes will be accepted

See CONTINUATION Page

610-3660162-6091-855100-2548 010050100

X X

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

STATEMENT OF WORK

SUBMISSION REQUIREMENT

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

B.3 DELIVERY SCHEDULE

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (NOV 2023) (DEVIATION)

C.2 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) ...30

C.3 52.222-42 STATEMENT OF EQUIVALENT RATES FOR FEDERAL HIRES (MAY

2014)

C.4 52.240-91 SECURITY PROHIBITIONS AND EXCLUSIONS (NOV 2025)

(DEVIATION)

C.5 52.240-93 BASIC SAFEGAURDING OF COVERED CONTRACTOR

INFORMATION SYSTEMS (DEVIATION) (NOV 2025)

C.6 VAAR 852.211-72 TECHNICAL INDUSTRY STANDARDS (NOV 2018)

C.7 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)

C.8 52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (NOV 2020)

C.9 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

ATTACHMENT I - SCA 20154781

ATTACHMENT II - RFI

ATTACHMENT III - VHA DIRECTIVE 1192.01

ATTACHMENT IV - VAAR 852.219-73 - VA NOTICE OF TOTAL SET-ASIDE FOR

SDVOSB

ATTACHMENT V - FAR 52.219-14 LIMITATION ON SUBCONTRACTING CERT

ATTACHMENT VI - VHA DIRECTIVE 1028

ATTACHMENT VII - LOAD BANK EXAMPLE 1

ATTACHMENT VIII - LOAD BANK EXAMPLE 2

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (SEP 2023)(DEVIATION)

E.2 52.216-1 TYPE OF CONTRACT (DEVIATION) (NOV 2025)

E.3 52.219-1 SMALL BUSINESS PROGRAM REPRESENTATIONS (FEB 2024)

E.4 52.240-90 SECURITY PROHIBITIONS AND EXCLUSIONS REPRESENTATIONS

AND CERTIFICATIONS (NOV 2025) (DEVIATION)

E.5 52.252-5 AUTHORIZED DEVIATIONS IN PROVISIONS (NOV 2020)

E.6 VAAR 852.252-70 SOLICITATION PROVISIONS OR CLAUSES INCORPORATED

BY REFERENCE (JAN 2008)

E.7 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C250

Department of Veterans Affairs

Network Contracting Office (NCO) 10

260 E. University Avenue

Cincinnati OH 45219

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Work has been completed, and accepted by the COR.

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

STATEMENT OF WORK

NIHCS ANNUAL GENERATOR, ATS, & LOAD BANK TESTING AND PM

GENERAL: Furnish all trained labor, supervision, management, management support, transportation, supplies, equipment, and materials necessary to accomplish a complete Annual Emergency Generator, Annual Load Bank, and Annual Automatic Transfer Switches (ATS) Preventive Maintenance and Testing and Provide Emergency Service for the Northern Indiana Health Care Systems Fort Wayne Campus twice a year as described herein in intervals six months apart.

PRIMARY TASK – GENERAL:

The contractor shall provide all necessary labor, test equipment and parts required to perform preventive maintenance and load testing on emergency generators and ATS equipment.

Contractor shall provide two (2) Periodic Services, one (1) Annual Maintenance, annual maintenance shall be completed during a period service visit, and Emergency Call back Services as needed.

Contractor will have 3 days onsite for each inspection to complete the outlined service and will have to receive COR approval.

Contractor shall be available for 24hr callback service:

1. Emergency Callback Service shall be provided 24 hours a day, seven days week, as requested by the COR (Contracting Officer’s Representative) or alternate COR designated via the COR delegation memo.

2. Contractor shall have a service ticket on each service call signed by COR or alternate COR. Service tickets shall identify the respective piece of equipment, description of problem, description of corrective measures taken, date and time unit was returned to regular service. Service proposals for ANY EXTRA CHARGE WORK or beyond the scope of the awarded contract must be approved in advance (including authorizing PO issued). Failure to do so will result in non-payment for extra charge work.

3. The Veterans Affairs Medical Center shall not be responsible for incidental charges including, but not limited to, parking, tolls, tickets, mileage, phone, etc., on straight time or overtime work.

Contractor shall perform all tasks required in accordance with manufacturer’s requirements in order to complete preventative maintenance.

A) Generators are located at:

Gen1: Bldg. 2 room 101 serial # 5FA03066 Caterpillar model #3306

Gen2: Bldg. 16 room 1W serial #NA Caterpillar model #3406

Gen3: Bldg. 16 room 1C serial # WA539694054100604 Katolight model #D375FRJ4

Portable generator. Out Bldg 2 serial # NF300483 Caterpillar model #XQ425

Automatic Transfer Switches are located at:

*Location Specifies: Room – Building – Fort Wayne Campus

ATS #1

Manufacturer ASCO AMPS 260 Voltage 120/208

Model # 940326049XC Serial # 851652-1 Location 42-1-F

ATS #2

Manufacturer ASCO AMPS 260 Voltage 120/208

Model # 940326049XC Serial # 69007S-1 Location 42-1-F

ATS #3

Manufacturer ASCO AMPS 400 Voltage 120/208

Model # 940340049XC Serial # 351652 Location 42-1-F

ATS #4

Manufacturer ASCO AMPS 150 Voltage 120/208

Model # 940315047XC Serial # 642833001 Location 42-1-F

ATS #5

Manufacturer ASCO 7000 AMPS 600 Voltage 277/480

Model # H07ATBA30600N5XC Serial # 243390 Location 104-2-F

ATS #6

Manufacturer ASCO 7000 AMPS 400 Voltage 277/480

Model # E7ADTBA30400N5XC Serial # 252578 FP Location 42A-1-F

ATS #7

Manufacturer ASCO 7000 AMPS 600 Voltage 120/208

Model # H7ADTBA30600C5XC Serial # 243393 FP Location 399-1-F

ATS #8

Manufacturer ASCO 7000 AMPS 400 Voltage 120/208

Model # J07ATBB30400C5XC Serial # 2567627 Location 42-1-F

ATS #9

Manufacturer ASCO 7000 AMPS 400 Voltage 120/208

Model # E07ATB030400C5XC Serial # 230743 FP Location 42-1-F

ATS #10

Manufacturer ASCO 7000 AMPS 400 Voltage 120/208

Model # E7ADTBA30400C5XC Serial # 243394 FP Location 42A-1-F

ATS #11

Manufacturer CUMMINS AMPS 300 Voltage 277/480

Model # BTPCC-17353398 Serial # L17M289294 Location 41-1-F

ATS #12

Manufacturer ASCO 7000 AMPS 400 Voltage 277/480

Model # J07ATBB30400C5XC Serial # 16942388-002 WE Location 42A-1-F

ATS #13

Manufacturer ASCO 7000 AMPS 400 Voltage 277/480

Model # J07ATBB30400N5XC Serial # 1694388-001 WE Location 41-1-F

ATS #14

Manufacturer ASCO 7000 AMPS 400 Voltage 277/480

Model # J07ATBB30400N5XC Serial # 1694388-003 WE Location 41-1-F

ATS #FP

Manufacturer MSTR CNTRL SYSTEMS AMPS 225 Voltage 120/208

Model # MCCTZ150-30-20-K-X Serial # 72254 Location 38-1-F

ATS - DP TELE

Manufacturer ASCO 7000 AMPS 400 Voltage 277/480

Model # J07ATBB30600N5XC Serial # 2567628 Location 48-1-F

B) Periodic Service – Preventative maintenance shall be in accordance with maintenance standard requirement for the equipment. (contractor shall provide list of specific tasks with proposal). (examples will be included as attachments) Services shall meet the following minimums:

1. Inspect belts and hoses as required.

2. Check engine heater operation. generator output voltage and adjust, as necessary.

3. Check emergency system operation without load transfer.

4. Check frequency and adjust governor, as required.

5. Check engine alternator charge rate.

6. Check engine and generator gauge and indicator operation.

7. Check generator set controller operation including shutdown functions.

8. Perform engine checks per manufacturer’s recommendations.

(manufacturer’s recommendations may be found on the corresponding manufacturer’s website.)

B) Annual Maintenance – Contractor will use the VA filter in inventory and restock with new filters for next year. Contractor is to verify the VA inventory has all the filter needed for the next annual maintenance each year.

Services provided in Servicing Agent’s Annual visit will include the following:

GENERATOR:

Engine Lube System:

Inspect for leaks

Change oil Change oil filters

Engine Cooling System:

Inspect for leaks Repair minor leaks Check belts and hoses Check coolant freeze point Inspect cooling system for obstructions

Engine Air System:

Inspect air cleaner and change filter if needed

Engine Fuel System:

Inspect for leaks Check for water in fuel Drain water from water separator Check day tank pump and alarms for proper operation Change day tank, primary and secondary fuel filter

Check governor oil level and add if needed (if applicable)

Engine Electrical System:

Check condition of cables, wiring, and connections Check engine alternator Check general condition of batteries/record date last changed (recorded on contractor’s PM report) (examples will be included as attachments) Check operation of all unit heaters Check electrolyte levels Clean battery posts/cables and apply corrosion inhibitor Load test batteries Inspect and test battery charger(s) for high and low rate and alarms Check battery static charge

Test starter drop

AC Generator:

Inspect guard for loose or missing parts Inspect AC connections for tightness Inspect exciter and brushes / slip rings Inspect generator bearing

Test Generator without load:

Inspect louvers and duct work Inspect vibration isolators

Check for abnormal noise (for example: grinding, clanking, etc.)

Check for excessive crankcase discharge Check governor response Check for operation of remote equipment (fan motors, valves, pumps and louvers)

Engine Exhaust System:

Check exhaust systems for leaks Inspect exhaust outlet protection Drain condensation trap (if the machine has a condensation trap) Check for broken or missing hardware Check for engine wet stacking

Engine Instrumentation:

Check all instruments and lamps for proper operation Inspect the remote annunciator Check hour meter operation Check and record engine readings Oil pressure at operating RPM Engine coolant temperature Voltmeter Ammeter

AC Instrumentation:

Check and record AC voltage and adjust as necessary (recorded on PM report)

Check and record AC frequency

Engine Protection System:

Check over crank device for proper operation Test low oil pressure shutdown operation Test high water temperature shutdown operation Check over speed shutdown operation Check instrument panel emergency alarm and lights for proper operation

Misc:

Wipe down engine and valve covers Return all controls to normal operating positions General condition of generator room (Fluid, exhaust lubricant, etc.)

Complete and supply all inspection documentation (Inspection document shall be submitted as an electronic PDF via email to the Chief of Facilities Management Service, Maintenance and Operations Supervisor and the

COR)

Oil sample taken for laboratory analysis

AUTOMATIC TRANSFER SWITCHES:

Switchgear / Automatic Transfer Switch (es) – “Level 1”:

Inspect general cleanliness (Interior/Exterior) Inspect for signs of moisture Inspect lugs, terminals, connections and wiring Check indicating lights

Automatic Transfer Switch (es): Level 2

a. Inspect all insulating materials for degradation

b. Inspect barriers and arc chutes

c. Inspect coil and contacts of the following:

o SE – (Selector relay) o LO – (Lockout relay) o AR – (Arming relay) o 1V – (Voltage relay) o 2V – (Voltage relay) o 3V – (Voltage relay) o RN – (Normal relay) o ER – (Emergency relay) o All other accessory relays

d. Inspect all timer contacts

e. Inspect arcing contracts where applicable using infrared cameras to view potential arcing around the ATS (Automatic Transfer Switches)

f. Inspect linkage and lubricate as necessary

g. Clean the exposed TS coil core and lubricate

h. Clean and vacuum Automatic Transfer Switch and controls

i. Clean and vacuum Automatic Transfer Switch cabinet

j. Check all control terminal connections for tightness

k. Inspect and lubricate cabinet hardware for proper operation

l. Record utility voltage

m. Record utility amperage

n. Record peak amperage

o. Replace defective switch indication bulbs

Transfer Test (Initiated from the transfer switch which simulates a utility outage)

p. Inspect Accessory 1, Time Delay, and record setting (all styles)

q. Inspect Accessory 2A, Retransfer Time Delay, and record setting (old styles)

r. Inspect Accessory 2B, Time Delay to Emergency, and record setting (all styles)

s. Inspect Accessory 2E, Engine Cooldown Time Delay, and record setting (new style)

t. Inspect Accessory 3A, Retransfer Time Delay, and record setting (new style)

u. Inspect Accessory 3C, Retransfer/Engine Cooldown Time Delay, and record setting

v. Inspect all optional accessories

w. Record Emergency voltage

x. Record Emergency frequency

BYPASS/ISOLATION SWITCHES

y. Inspect arcing contacts

z. Inspect main contacts

aa. Inspect barrier and arc chutes

bb. Inspect linkage and lubricate as necessary

cc. Check engine start bypass contacts for proper operation

dd. Inspect all safety interlocks

CLOSED TRANSITION TRANSFER SWITCHES

ee. Check Closed Transition Bypass operation

Check alarm time delay settings

D) Contractor shall report deficiencies that are deemed critical or catastrophic immediately to the Chief of Facilities Management Service, Maintenance and Operations Supervisor, and/or the Electric Shop supervisor for immediate actions. Report shall be submitted as an Electronic PDF.

Provide complete written report of the work. Information shown in the report shall be as follows:

1. Company’s name, address, telephone & FAX numbers.

2. Name and signature of contractors who perform the maintenance and testing.

3. Date and Time of work.

4. Location, Type, Name, and nameplate information of generator to be maintained and tested.

5. Remarks on conditions of generator. List all deficiencies, if any.

6. Recommended corrective actions, if any.

Load Testing – Contractor is to provide all equipment, tools and labor to load test the emergency generators listed in the “Load Test Schedule”. The generators will be tested using a properly sized and certified load bank with qualified and competent employees.

Load testing must meet or exceed all NFPA110 (National Fire Protection Association) and VHA (Veterans Health Administration) Directive 1028 (included as attachment). A four-hour test is required of each generator using the following specifications:

1. Not less than 30 percent of the nameplate kW rating for the first 30 minutes.

2. Not less than 50 percent of the nameplate kW rating for the next 30 minutes.

3. Not less than 100 percent of the nameplate kW rating for the next 60 minutes.

4. Not less than 30 percent of the nameplate kW rating for the next 120 minutes.

5. Cool down for not less than 5 minutes.

6. Full visual monitoring of the entire test must be performed. Any equipment failures must be reported.

7. Failures must be corrected before testing can be completed.

8. It is important to note the annual load bank only exceeds 30 percent for 1.5 hours, to not put unnecessary wear on the generator.

Contractor will furnish documentation of the testing in electronic PDF via email to the Chief of Facilities Management Service, Maintenance and Operations Supervisor, and the COR. Documentation to include the following information:

1. Generator location and name plate information.

2. Time and duration of each phase of the test.

3. Amperage of load on each leg of generator during each phase of test.

4. Stack temperature during each phase of test.

LOCATION SPECIFIC TASKS:

Fort Wayne Campus. Engineering Bldgs. 2 room 101 & 16 room F. Northern Indiana Health Care Systems Fort Wayne Campus located at 2121 Lake Avenue, Fort Wayne, IN 46805.

Engineering Bldgs. 2 room 101 & 16 room F

HOURS OF OPERATION: Normal business hours are 8:00am to 4:30pm Monday through Friday, excluding federal holidays. In no event shall the contractor carry on work outside of regular agreed upon working hours without prior approval of the Contracting Officer and/or his/her designee.

Federal Holidays are listed below:

New Year's Day

Martin Luther King Jr. Day

Washington's Birthday

Memorial Day

Independence Day

Labor Day

Columbus Day

Veterans Day

Thanksgiving Day

Christmas Day

Any other days designated by the President of the United States (POTUS)

SCHEDULING:

START/FINISH DATES. An anticipated work schedule detailing when work is to be performed shall be submitted to ADMINISTRATIVE CONTRACTOR OFFICER or his/her representative (COR) no later than one week after the post award meeting.

DAILY WORK SCHEDULE. Contractor shall provide a schedule of the specific areas in which the contractor will be working twenty-four (24) hours in advance. This schedule will be submitted to the COR for approval.

Postponement/Delays: In the event climate or weather conditions become unsuitable for work or may induce an environmental hazard, then the entire work shall be rescheduled to a date and time satisfactory to the contractor and the Department of Veterans Affairs. Postponement will not reflect any penalties assessed to the contractor nor shall there be an additional cost to the Government.

QUALITY CONTROL /ASSURANCE: The contractor shall have a quality control program to assure the requirements of this contract are provided as specified. One copy of the contractor’s basic Quality Control Program shall be submitted to the Contracting Officer and COR for evaluation prior to award with offer of quote.

The Contractor shall provide documentation as provided in the Primary Task.

The Maintenance & Operations Supervisor or his/her designee will make daily inspections of the completed areas. The contractor will be notified no later than the following work-week of any unsatisfactory work and such work will be redone to meet the specifications as stated.

Contractor personnel shall not lend keys or open locked rooms or areas to permit entrance by persons other than contractor personnel performing assigned duties. All rooms found locked are not to be left unattended while performing duties under this contract and shall be relocked by the contractor’s personnel upon completion of duties. There may be certain areas identified by the COR in which contractor personnel must immediately notify the COR or security/medical center police if a door is found unlocked.

Clearance/Access Controls: Contractor and all personnel shall comply with the security clearances of access controls of areas within the medical center. In the event that the contractor has to obtain access to areas that require special security precautions, the COR will notify the contractor prior to access.

PERSONNEL QUALIFICATIONS AND REQUIREMENTS:

Supervision: The contractor shall specify a project manager who will have the responsibility for performance of contract services. The project manager shall be competent to supervise all aspects of the contract and shall be available on site within hours after notification during the performance of contract work. The Contracting Officer shall be notified in writing of the name of the project manager and any changes in personnel appointed to act for the contractor as the contractor’s representative in the absence of the contractor.

Training: No employee may be assigned to work under the provision of this contract until certification has been provided via email to the COR and Contracting Officer that all personnel have received the following required orientation and training, all employees shall be trained and provide training for all equipment used for work to include OSHA Safety training and Fall Protection training.

Identification: One week prior to start date- Contractor is to provide two forms of identification per person to have Government identification badges issued. Two forms of identification shall be provided to the engineering department to receive contractor badge to work onsite.

Conformity to Regulations: The contractor shall conform to all regulations (federal, state and local) in regards to maintenance and the use of harmful chemicals and equipment which may affect the area in which the work under this contract will be performed.

Workers’ Compensation: The contractor agrees to procure and maintain for the contract period Workers’ Compensation and Employer’s Public Liability Insurance in accordance with the laws of the State of Indiana and Federal Law. The policy shall provide coverage for public liability limits of not less than $100,000 for each accident and at least $500,000 if more than one person is involved.

The Contractor shall obtain all necessary licenses and/or permits required to perform this work.

He/she shall take all reasonable precautions necessary to protect persons and property from injury or damage during the performance of this contract IAW FAR 52.236-7. He/she shall be responsible for any injury to himself/herself, his/her employees as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by his/her employee’s fault or negligence, and shall maintain personal liability and property damage insurance having coverage for a limit as required by Federal Law. Further, it is agreed that any negligence of the Government, its officers, agents, servants and employees shall not be the responsibility of the contractor here-under with the regard to any claims, loss, damage, injury and liability resulting there-from.

EVIDENCE OF INSURANCE COVERAGE

Before commencing work under this contract, the contractor shall furnish the Contracting Officer a certificate of insurance indicating the coverage and containing a clause specifying that cancellation of or any material change in the policies which adversely affect the interests of the Government with such issuance shall not be effective unless a 30 days notice of the cancellation or change is furnished to the Contracting Officer.

Payment: Contractor will submit an invoice through Tungsten for services performed under this contract for each inspection cycle and only one payment per cycle will be made by the respective medical center.

SAFETY AND FIRE PREVENTION

In the performance of this contract, the contractor shall take such safety precaution necessary to protect the lives and health of occupants of the building. IAW FAR 52.236-13

The contractor shall immediately correct any fire and safety deficiencies caused by his/her personnel. If the contractor fails or refuses to correct deficiencies promptly, the Contracting Officer upon the recommendation of the COR and/or the Safety Officer, may issue an order suspension of all or any part of the work and hold the contractor in default of the contract. In accordance with (IAW) FAR 552.236-71

The contractor shall comply with applicable federal, state and local safety and fire regulations and codes which are applicable to the work required under any contract resulting from this solicitation, including but not limited to OSHA standards and regulations 1910 subparts D & F.

The contractor shall keep abreast of and comply with changes in these requirements and codes applicable to the contract.

The contractor’s personnel shall follow all applicable facility policies concerning fire/disaster programs located in the engineering office.

All materials and equipment will be removed from the facility or stored properly in a designated locked room at the end of the workday and secured during the workday.

MATERIALS, EQUIPMENT AND TOOLS, DAMAGE AND EQUIPMENT LOSS:

All tasks accomplished by the contractor’s personnel will be performed to preclude damage or disfigurement of Government owned furnishing, fixtures, equipment, architectural and/or building structures and grounds. Contractor will report any damage or disfigurement of these items when caused by the contractor’s personnel and will perform repairs or replace Government-owned equipment, fixtures, furnishings, ground, and architectural and/or building structures to their previous existing condition after receiving approval from the Contracting Officer and COR. Technical literature and/or descriptions of all materials, equipment, and tools proposed for use by the contractor shall be submitted to the Contracting Officer and COR for approval prior to start of contract and whenever a change is requested. The Government assumes no liability for loss or damage to contractor-owned property held on Government premises. IAW FAR 46.104

CONSERVATION OF UTILITIES

The contractor shall instruct his/her personnel in utilities conservation practices. The contractor shall be responsible for operations under conditions which preclude the waste of utilities which shall include but not necessarily limited to:

Lights shall be used only in areas where at the time when work is actually being performed unless otherwise directed.

Mechanical equipment controls for heating, ventilation and air conditioning systems will not be adjusted by contractor’s personnel.

Water faucets or valves shall be turned off after use.

Government telephones shall not be used for personal reasons or for any toll or long-distance calls.

INTERFERENCE TO NORMAL FUNCTIONS:

The contractor’s personnel shall be required to interrupt their work at any time to avoid interference with patient care procedures and normal functions of the facility including utility services, fire protection systems, and passage of facility patients, personnel, equipment and carts, and/or any emergency events as deemed by the Ft. Wayne VAMC.

REPORTS:

A proposed daily schedule indicating where and when they will be performing the service shall be submitted as an electronic PDF via email to the Chief of Facilities Management Service, Maintenance and Operations Supervisor and the COR 30 days for approval prior to commencing any work. The contractor shall submit a daily progress report to the Contracting Officer’s Representative (COR) at the competing of the daily routine.

CONTRACTING OFFICER’S REPRESENTATIVE (COR):

A COR will be designated by the chief of Environmental Management Services at each facility.

The Contracting Officer will delegate limited authority to the COR based upon the issuance of the COR Delegation Memo/Letter to take place immediately after contract award. Please see the Memo/Letter for the specific authorities delegated to the COR. The COR will coordinate access to required areas in a timely manner and report to the Contracting Officer issues involving performance or other problems encountered.

Contractor shall notify the COR in a timely manner of any area his/her personnel are unable to access and any other problems encountered which prevents the satisfactory performance of any part of the work specified herein. The contractor shall be responsible for damages caused by his/her personnel and shall notify the COR promptly of any damage to Government property.

NOTE

All work is to be performed in accordance with the guidelines established by the federal, state and local ordinances and with the contractor’s Procedures Manual and Quality Control Manual and approved by the VA.

MATERIALS: Offeror materials consist of Request for Quote forms and any issued amendments which will be provided via email.

SUBMISSION REQUIREMENT:

The following documents are to be included in the proposal submission: one (1) original fully completed and signed SF 1449 Offer page, acknowledgment of all amendments either via entering data in the SF 1449 continuation pages section or completing blocks 15a, b, and c of the Amendment and attaching to the original SF 1449 Offer page; one (1) original completed bid schedule found on page 23, otherwise bid amounts are entered in block 24 of the SF1449 Offer page; Offerors are responsible for ensuring and verifying their proposal and all required proposal documents are received at the email address designated in block 20 by the time and date designated in block 8 of the SF 1449 Solicitation (subject to amendment). Additionally, the Limitations on Subcontracting, and SDVOSB (service-disabled veteran owned small business) certificates must be completed by the offeror (Attachment IV and V), also a Quality Control Program shall be submitted to the Contracting Officer and COR for evaluation prior to award with offer of quote.

PROJECT INFORMATION

PROJECT TITLE AND NUMBER: NIHCS FW ANNUAL GENERATOR, ATS, & LOAD

BANK TESTING AND PM

PROJECT LOCATION: Fort Wayne VA Medical Center, 2121 Lake Avenue Fort Wayne, IN 46805

PROJECT SCOPE OF WORK: See statement of work above.

NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM CODE: (NAICS): 541380

(Equipment and Materials Testing)

SMALL BUSINESS SIZE STANDARD: $19M

PERIOD OF PERFORMANCE: 365 calendar days from contractor receipt of Notice to Proceed Plus 4 Possible Option Years for Entire Project Scope.

LIQUIDATED DAMAGES: (__) YES or (X) NO (reference Contract Clause FAR 52.211-11)

RESTRICTION ON SUBMISSION AND USE OF EQUAL PRODUCTS: ( ) YES or (X) NO (Reference VAAR 852.236-90)

PERFORMANCE PERIOD: The Contractor shall be required to (a) commence work under this contract within 10 calendar days after the date the Contractor receives the notice to proceed, (b) prosecute the work diligently, and (c) complete the entire work ready for use not later than 365 calendar days from receipt of the Notice to Proceed for the entire project.

RESPONSIBILITY REQUIREMENTS: A responsibility check will be accomplished for the apparent awardee prior to award. Checks of the SBA Small Business database (to ensure apparently successful offeror is a verified Service Disabled Veteran Owned Small Business), System for Award Management (SAM) database, Online Representations and Certifications, and Excluded Parties List System to insure registrations are current, valid, and no debarment records exist, and Experian (to check Intelliscore Plus Score to insure it is below a risk value of 4). Any information retrieved or received by the Government that would be cause for negative or unsatisfactory responsibility rating may result in the offeror being determined ineligible for award.

WAGE DETERMINATION: IN2015-4781 12/03/2025

REQUESTS FOR INFORMATION (RFI): To obtain clarifications and/or additional information concerning the contract requirements, specifications and/or drawings, submit a written RFI utilizing the RFI Form attached to this Solicitation, send via email to samuel.galbreath@va.gov RFIs must be specific identifying section, paragraph and page no. of the specifications or cite the drawing number and must be in question format. All RFIs submitted shall include the solicitation number and title, contractor name, city, state, telephone, email address, date submitted, and the RFI question(s). RFI responses will be submitted via email.

RFI Deadline is 02/18/2026 at 4:30 EST

There will be no responses to late RFI’s unless the CO determines providing a response would be beneficial to the VA.

SECURITY

BACKGROUND INVESTIGATIONS: All contractor employees are subject to the same level of investigation as VA employees who have access to VA Sensitive Information. The level of background investigation is commensurate with the level of access needed to perform the statement of work. This requirement is also applicable to all subcontractor personnel requiring the same level of access.

Levels and associated types of Background Investigations:

If the project requires that workers have limited physical access to the VA facility for a period of one year or less, a local flash badge with fingerprint check is issued.

If the project requires that workers require unsupervised, logical and/or physical access for 180 consecutive or aggregate days in a 365-day period, over a 3-year period, a background investigation is required (Special Agency Check (SAC)) which must be completed prior to being allowed access.

If the project requires that workers have un-supervised, full-time, logical, and/or physical access for more than 6 months or more than 180 aggregate days in a one-year period, a background investigation is required (Special Agency Check and National Agency Check with Written Inquiries (NACI)) and access is not allowed until a favorable SAC completion.

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBE

R

DESCRIPTION OF

SUPPLIES/SERVI

CES

QUANTI

TY

UNI

T UNIT PRICE AMOUNT

1.00 YR _______________

Generator Load Bank Testing FW Base Contract Period: Base POP Begin: 04-01-2026 POP End: 03-31-2027

Generator Load Bank Testing OY1 Contract Period: Option 1 POP Begin: 04-01-2027 POP End: 03-31-2028

Generator Load Bank Testing OY2 Contract Period: Option 2 POP Begin: 04-01-2028 POP End: 03-31-2029

Generator Load Bank Testing OY3 Contract Period: Option 3 POP Begin: 04-01-2029 POP End: 03-31-2030

Generator Load Bank Testing OY4

Contract Period: Option 4 POP Begin: 04-01-2030 POP End: 03-31-2031

GRAND TOTAL _______________

B.3 DELIVERY SCHEDULE

ITEM

NUMBER SHIPPING INFORMATION QUANTITY

DELIVERY

DATE

1.00

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (NOV 2023) (DEVIATION)

(a) Definitions. The clause at Federal Acquisition Regulation (FAR) 52.202-1, Definitions, is incorporated by reference.

(b) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(c) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act

(31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(d) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(e) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal, or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause FAR 52.233-1, Disputes, which is incorporated in this contract by reference. The

Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence.

Examples of occurrences include acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. When an excusable delay occurs, the

Contractor shall—

(1) Notify the Contracting Officer in writing as soon as possible;

(2) Remedy the delay as quickly as possible; and

(3) Notify the Contracting Officer when the occurrence is over.

(g) Invoice. The Government will handle invoices according to the Prompt Payment Act (31 U.S.C.

3903) and 5 CFR part 1315. The Contractor shall submit invoices to the address designated in the contract to receive invoices. An invoice must include the information required by 5 CFR part

1315.9(b).

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees, and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark, or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt

Payment Act ( 31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date that appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(4) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable;

(D) Contractor point of contact; and

(ii) Provide a copy of the remittance and supporting documentation to the Contracting

Officer.

(5) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the

Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by

FAR part 33 if–

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the

Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see FAR part 32).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a termination for cause.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on-

(A) The date on which the designated office receives payment from the

Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures for interest credits prescribed in FAR part 32 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the

Government upon—

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government’s convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the

Contractor shall immediately stop all work and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the

Government using its standard record keeping system, have resulted from the termination. The

Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the

Contractor’s records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. The Government will send a cure notice to the Contractor, unless the reason for the termination is late delivery. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the

Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered under this contract are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31

U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 49 U.S.C. 40118, Government-financed air transportation; and 41 U.S.C. chapter 21 relating to procurement integrity.

(r) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services;

(2) The Disputes, Payments, Invoice, Compliance with Laws Unique to Government

Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) Other contract clauses incorporated in the solicitation or contract;

(4) Addenda to this solicitation or contract;

(5) Solicitation provisions incorporated in the solicitation;

(6) Other paragraphs of this clause;

(7) Other documents, exhibits, and attachments; and

(8) The specification.

(s) Unauthorized obligations.

(1) Except as stated in paragraph (s)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government-authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or

“browse-wrap” agreements), execution does not bind the Government or any Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(2) Paragraph (s)(1) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

(t) Comptroller General examination of record. This paragraph applies if this contract was awarded using other than sealed bid procedures and is in excess of the simplified acquisition threshold on the date of award of this contract.

(1) The Comptroller General of the United States, or an authorized representative of the

Comptroller General, shall have access to and right to examine any of the Contractor’s directly pertinent records…