S04 Pre-Bid Site Visit Agenda 506-26-201 Rpl Roof Bldg 1W.pdf

PRE-BID SITE VISIT AGENDA

Date: 1/20/2026Time: 1:00 pm

SOLICITATION NO. 36C25026B0018

Project: 506-26-201 Replace Roof Bldg. 1W

1. Attendees to fill out the sign-in sheet. Introductions of VA personnel.

2. Contract Specialist will review the following:

• The solicitation, plans, and specifications are located at Contract Opportunities (sam.gov) and is the only official site to obtain these documents. Any amendments will also be posted here. Offerors are responsible for periodically checking for updates. All amendments shall be acknowledged with bid submission.

• The magnitude of project 506-26-201, Replace Roof Bldg. 1W is between $500,000 and $1,000,000. The completion time for the project is 60 calendar days from receipt of the Notice to Proceed.

• In accordance with VAAR clause 852.219-73 this is a Service Disabled Veteran Owned Small Business set-aside acquisition. All bidders are required to be certified in the Small Business Administration Veteran Small Business Certification (VetCert) registry prior to submitting a bid and shall also be certified at the time of award. Any bids received from companies not certified shall be rejected. A bidder whose certification expires between the date of bid receipt and contract award shall not be eligible for award.

• NAICS code 238160 – Roofing Contractors applies with a Small Business Size Standard of $19 Million.

• Prospective bidders are advised that all questions must be submitted in writing utilizing the RFI form included as an attachment to the Solicitation to the Contract Specialist, email: Leland.Ruedel@va.gov. Any information provided by the VA during this pre-bid meeting and site visit in response to questions and clarifications is unofficial until it has been approved and provided in writing by the Contracting Officer. RFIs will be answered via an Amendment posted to Contract Opportunities. Deadline for submission of RFIs for this solicitation is January 27, 2026 at 4:30 PM, local time.

• FAR clause 52.229-3 applies. The contract price shall include all applicable Federal, State, and local taxes and duties.

• Annual Form VETS-4212 Federal Contracting Reporting must be on file with the Department of Labor before award. Award cannot be made to a company that does not have a current VET-4212 filing.

• Bids must be received by no later than February 12, 2026, 1:00 PM. Bids received after that date and time, subject to Amendment, shall be considered late unless an exception applies.

• *** Note the place of the Bid Opening in Block 7, page 1 of solicitation is at the Battle Creek VAMC.

• The Construction Wage Requirements (formerly Davis-Bacon Act) is applicable to the resulting contract; a Wage Determination is included with the Solicitation and may be updated by Amendment.

• The Buy American Act applies to the resulting contract. Reference FAR 52.225-9 and -10. Other Trade Agreement Acts may also apply – see solicitation for details.

• Liquidated Damages do not apply to any resultant contract. See the solicitation for details if applicable.

• The purpose of the site visit is for bidders to ascertain the nature and locations of the work and the conditions affecting the work or its cost.

mailto:Leland.Ruedel@va.gov

3. COR will discuss the following as needed:

• Scope of work on the project

• Reference drawings

• VA specifications

• Parking/Storage during construction

• *** Areas not allowed for access***

4. Site visit to follow, sign-in sheet is attached.

I conducted the Pre-Bid Conference on above date and time:

Leland Ruedel Contract Specialist

Cc: Solicitation file; COR