36C25025Q0398.docx

36C25025Q0398

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

506-25-1-118-0013 36C25025Q0398 03-1 -2025 Kellie Konopinski 734-222-4330 04-18-2025 4:30 pm

EDT

36C250 Department of Veterans Affairs Ann Arbor Healthcare System Network Contracting Office 10 2215 Fuller Road Ann Arbor MI 48105 X 333415 1250 Employees N/A X 36C506 Department of Veterans Affair VA Ann Arbor Healthcare System 2215 Fuller Road Ann Arbor MI 48105 36C250 Department of Veterans Affairs Ann Arbor Healthcare System Network Contracting Office 10 2215 Fuller Road Ann Arbor MI 48105

Department of Veterans Affairs Financial Management System PO Box 149971 Austin TX 78714-9971 877-353-9791 512-460-5540 X See CONTINUATION Page RFQ for Walk-in Freezers and Refrigerators.

See SOW for site visit information.

All communication must be through the Contracting Officer.

All questions must be provided to the Contracting Officer, Kellie Konopinski, at Kellie.Konopinski@va.gov by April 4, 2025 at 11:59 pm.

See CONTINUATION Page 506-3650160-118-822300-3131 010044177 X X X Kellie Konopinski Contracting Officer Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: __________________

b. GOVERNMENT: Contracting Officer 36C250 Kellie Konopinski 734-222-4330 Kellie.Konopinski@va.gov Department of Veterans Affairs Ann Arbor Healthcare System Network Contracting Office 10 2215 Fuller Road Ann Arbor MI 48105

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

Page 1 of Page 1 of

B.2 STATEMENT OF WORK

PROJECT 506-20-102, UPGRADE BASEMENT, BUILDING 1W

1. GENERAL INTENT:

The Equipment Vendor shall provide complete walk-in cooler and freezer equipment for food and for mortuary service, as shown and specified.

2. LOCATION OF WORK:

Ann Arbor Medical Facility: Buildings 1W and 28 at Lieutenant Colonel Charles S. Kettles Veterans Affairs Medical Center 2215 Fuller Road, Ann Arbor, MI 48105.

3. DEFINITIONS:

3. DESCRIPTION OF WORK TO BE PERFORMED:

Provide all components for complete and functional walk-in coolers and freezers, delivered to the Ann Arbor Medical Facility in accordance with the requirements. The requirements are described in this Scope of Work document and in the attached drawings and specifications. The equipment is for the storage of food for the Nutrition and Food Service (N&FS) and Canteen Service (Canteen); and for storage of decedents for the Pathology and Laboratory Medicine Services (PALMS). The equipment to be provided is as follows:

· N&FS Cooler, Room BB18C

· N&FS Freezer, Room BB18A

· Canteen Cooler, Room BB09A

· Canteen Freezer, Room BB09B

· Morgue Cooler, Room FG101A Each cooler and freezer will be installed in interior spaces within existing facilities, started-up, and commissioned by Others.

The equipment will be incorporated into a renovation project that is currently under construction by the Contractor under Project 506-20-102, Upgrade Basement, Building 1W. The Contractor for that project will hire an installer certified to install the selected manufacturer’s equipment. The Contractor is responsible for installation, start-up, and commissioning of the equipment. Installation, start-up, and commissioning are not the responsibility of the Equipment Vendor.

Selected figures and specifications were taken from that construction project and adapted for this equipment procurement. Work to be performed by the Equipment Vendor is identified in this document.

The Equipment Vendor must meet all the requirements within this Scope of Work, including all components for complete and functional walk-in coolers and freezers, delivered to the Ann Arbor Medical Facility. That includes (but is not limited to) wall panels, ceiling panels, mechanical systems, ancillary components, accessories, etc. as specified, and as necessary for a complete and functional system. To be considered responsive to this procurement solicitation, the Equipment Vendor must provide the following information in their proposal which will be the basis for selection:

1. Price

2. Estimate of equipment delivery lead-time

3. Three reference contracts of similar type, scope, size, and complexity; including contact information for each contract and a listing of any notifications of citations.

4. A yes or no statement attesting whether the Equipment Vendor can, or cannot, meet the all the requirements listed within this Scope of Work and the attachments for the proposed price.

5. List of any deviations from the requirements.

6. A statement attesting whether the panel skin material will be stainless steel, as specified in the requirements.

7. A statement attesting whether the dimensions of the proposed equipment match the requirements shown in Table 1 titled “Walk-in Freezer and Cooler Design Parameters”.

8. A statement attesting whether the proposed condenser types for the various freezers and coolers match the requirements, as specified in the Table 1 titled “Walk-in Freezer and Cooler Design Parameters”.

9. A statement attesting whether the proposed equipment meets the temperature capability requirements, as specified the Table 1 titled “Walk-in Freezer and Cooler Design Parameters”.

4. REQUIREMENTS AND PERFORMANCE STANDARDS:

The selected Equipment Vendor must coordinate with the Contractor for delivery times and locations. The Contractor does not have authority to change any requirements or make agreements that impact the cost to the Equipment Vendor. Please include Contracting Officer and VA Point of Contact on all communication. The intent is to time the delivery with the Contractor’s need. The timing will be based on when the Contractor is ready to install the equipment. The Contractor’s latest schedule shows that they will need equipment within the following timeframes. This is what the VA is trying to match:

· Morgue Cooler, N&FS Cooler, and N&FS Freezer: 8/4/2025

· Canteen Cooler and Canteen Freezer: 12/10/2025 Table 1. Walk-in Freezer and Cooler Design Parameters

· ACCU-1:

· Motor: 208V, 2-Pole, 1.98 kVA,

· Starter: At equipment control panel.

· Disconnect Switch, NEMA 3R, Locate near motor

· Controls: direct digital control.

· Feeder: 2 conductors, wire size 12, ground size 12, conduit size ¾”

· UC-1:

· Motor: 208V, 2-Pole, 0.37 kVA,

· Starter: EC Motor. At equipment control panel

· Disconnect: Switch, near motor. NEMA 3R, Disconnect size 30, Non-fused.

· Controls: direct digital control

· Feeder: 3 conductors, wire size 12, ground size 12, conduit size 3/4”.

· UC-1 Defrost Heater:

· Motor: 208V, 2-Pole, 2.48 kVA,

· Disconnect: Switch, near motor, NEMA 3R, Disconnect size 30, Non-fused.

· Controls: direct digital control

· Feeder: 3 conductors, wire size 12, ground size 12, conduit size 3/4”.

· UC-2:

· Motor: 120V, 1-Pole, 0.37 kVA,

· Starter: EC Motor. At equipment control panel

· Disconnect: Switch, near motor. NEMA 3R, Disconnect size 30, Non-fused.

· Controls: direct digital control

· Feeder: 3 conductors, wire size 12, ground size 12, conduit size 3/4”.

· UC-3:

· Motor: 120V, 1-Pole, 0.65 kVA,

· Starter: EC Motor. At equipment control panel

· Disconnect: Switch, near motor. NEMA 3R, Disconnect size 30, Non-fused.

· Controls: direct digital control

· Feeder: 2 conductors, wire size 12, ground size 12, conduit size 3/4”.

· UC-4 Defrost Heater

· Motor: 208V, 2-Pole, 3.22 kVA,

· Disconnect: Switch, near motor. NEMA 3R, Disconnect size 30, Non-fused.

· Controls: direct digital control

· Feeder: 2 conductors, wire size 12, ground size 12, conduit size 3/4”.

· UC-4 Fan

· Motor: 208V, 2-Pole, 0.25 kVA,

· Disconnect: Switch, near motor. NEMA 3R, Disconnect size 30, Non-fused.

· Controls: direct digital control

· Feeder: 2 conductors, wire size 12, ground size 12, conduit size 3/4”.

· UC-5:

· Motor: 120V, 1-Pole, 0.12 kVA,

· Starter: EC Motor. At equipment control panel

· Disconnect: Switch, near motor. NEMA 3R, Disconnect size 30, Non-fused.

· Controls: direct digital control

· Feeder: 3 conductors, wire size 12, ground size 12, conduit size 3/4”.

· WCCU-1

· Motor: 208V, 3-Pole, 7.71 kVA,

· Disconnect: Switch, near motor. NEMA 3R, Disconnect size 60, Non-fused.

· Controls: direct digital control

· Feeder: 3 conductors, wire size 8, ground size 10, conduit size 3/4”.

· WCCU-2

· Motor: 208V, 3-Pole, 2.59 kVA,

· Starter: EC Motor. At equipment control panel

· Disconnect: Switch, near motor. NEMA 3R, Disconnect size 30, Non-fused.

· Controls: direct digital control

· Feeder: 3 conductors, wire size 12, ground size 12, conduit size 3/4”.

· WCCU-4

· Motor: 208V, 3-Pole, 10.38kVA,

· Starter: EC Motor. At equipment control panel

· Disconnect: Switch, near motor. NEMA 3R, Disconnect size 60, Non-fused.

· Controls: direct digital control

· Feeder: 3 conductors, wire size 6, ground size 10, conduit size 1”.

· WCCU-3

· Motor: 208V, 3-Pole, 2.59 kVA,

· Starter: EC Motor. At equipment control panel

· Disconnect: Switch, near motor. NEMA 3R, Disconnect size 30, Non-fused.

· Controls: direct digital control

· Feeder: 3 conductors, wire size 12, ground size 12, conduit size 3/4”.

Figures 1 and 2 are provided to show the general shape and arraignment of the equipment after it is installed (by Others) within the facility. The equipment is highlighted in yellow for clarity. The yellow highlights do not relieve the Equipment Provider from providing equipment that is compliant with the requirements in this scope of work.

Figure 1: General Arrangement of N&FS Cooler, N&FS Freezer, Canteen Cooler, Canteen Freezer

Figure 2: General Arrangement of Morgue Cooler

A. Warranty Requirements

Furnish with each warranty the name, address and telephone number of each of the guarantor’s representatives nearest project location:

1. Listing and status of delivery of all Certificates of Warranty for extended warranty items to include pumps, motors, transformers and for all commissioned systems such as fire protection and alarm systems, sprinkler systems and lightning protection systems, etc.

2. A list for each warranted equipment item, feature of construction or system indicating:

a. Name of item.

b. Model and serial numbers.

c. Location where installed.

d. Name and phone numbers of manufacturers and suppliers.

e. Name and phone numbers of manufacturers or suppliers.

f. Names, addresses and phone numbers of sources of spare parts.

g. Warranties and terms of warranty. Include one-year overall warranty of construction, including the starting date of warranty of construction. Items which have extended warranties shall be indicated with separate warranty expiration dates.

h. Starting point and duration of warranty period.

i. Summary of maintenance procedures required to continue the warranty in force.

j. Cross-reference to specific pertinent Operation and Maintenance manuals.

k. Organizations, names and phone numbers of persons to call for warranty service.

l. Typical response time and repair time expected for various warranted equipment.

3. The plans for attendance at the 4 and 9-month post construction warranty inspections conducted by the government.

4. Procedure and status of tagging of all equipment covered by extended warranties.

5. Copies of instructions to be posted near selected pieces of equipment where operation is critical for warranty and/or safety reasons.

B. Operations and Maintenance Manuals

Equipment Vendor shall furnish Maintenance and Operating manuals (hard copies and electronic) and verbal instructions when required by the various sections of the specifications and as hereinafter specified.

Manuals: Maintenance and operating manuals and one compact disc (four hard copies and one electronic copy each) for each separate piece of equipment shall be delivered to the COR coincidental with the delivery of the equipment to the job site. Manuals shall be complete, detailed guides for the maintenance and operation of equipment. They shall include complete information necessary for starting, adjusting, maintaining in continuous operation for long periods of time and dismantling and reassembling of the complete units and sub-assembly components. Manuals shall include an index covering all component parts clearly cross-referenced to diagrams and illustrations. Illustrations shall include "exploded" views showing and identifying each separate item. Emphasis shall be placed on the use of special tools and instruments. The function of each piece of equipment, component, accessory and control shall be clearly and thoroughly explained. All necessary precautions for the operation of the equipment and the reason for each precaution shall be clearly set forth. Manuals shall reference the exact model, style and size of the piece of equipment and system being furnished. Manuals referencing equipment similar to but of a different model, style, and size than that furnished will not be accepted.

Instructions: Equipment Vendor shall provide qualified, factory-trained manufacturers' representatives to give detailed training to assigned Department of Veterans Affairs personnel in the operation and complete maintenance for each piece of equipment. All such training will be at the job site. These requirements are more specifically detailed in the various technical sections. Instructions for different items of equipment that are component parts of a complete system, shall be given in an integrated, progressive manner. All instructors for every piece of component equipment in a system shall be available until instructions for all items included in the system have been completed. This is to assure proper instruction in the operation of inter-related systems. All instruction periods shall be at such times as scheduled by the Government and shall be considered concluded only when the Government is satisfied in regard to complete and thorough coverage. The Equipment Vendor shall submit a course outline with associated material to the Government for review and approval prior to scheduling training to ensure the subject matter covers the expectations of the VA and the contractual requirements. The Government reserves the right to request the removal of, and substitution for, any instructor who, in the opinion of the Government, does not demonstrate sufficient qualifications in accordance with requirements for instructors above.

WALK-IN COOLERS AND FREEZERS FOR FOOD SERVICE

PART 1 GENERAL

1.1 DESCRIPTION:

1.2 WARRANTY:

A. Refrigeration Compressor Warranty: Equipment Vendor agrees to repair or replace compressors that fail in materials or workmanship within five (5) years from the date of final acceptance by the Government. Failure includes but is not limited to inability to maintain set temperature. Submit compressor warranty.

1.3 QUALITY ASSURANCE

Safety Standard: ASHRAE 15, describe requirements for refrigerant containing parts.

1.4 SUBMITTALS:

9. Drawings, to-scale, showing dimensions of the walk-in cooler and proposed locations of utility connections.

1.5 APPLICABLE PUBLICATIONS:

F. National Fire Protection Association (NFPA):

70-20 National Electric Code G. Underwriters Laboratories, Inc. (UL):

PART 2 - PRODUCTS

2.1 performance requirements:

1. ASHRAE 15, “Safety Code for Mechanical Refrigeration.”

2. NFPA 70, “National Electric Code.”

2.2 WALK-IN REFRIGERATOR/FREEZER CONSTRUCTION:

2.3 CONDENSING UNITS

2.4 UNIT COOLERS:

2.5 monitoring alarm system:

2.6 EQUIPMENT IDENTIFICATION REQUIREMENTS:

A. Provide labels identifying all walkins coolers and freezers, refrigeration equipment, and alarm devices.

PART 3 EXECUTION

3.1 DELIVERY:

A. Equipment shall be delivered to the interior space in which the equipment will be installed.

3.2 INSTALLATION:

A. Installation will be performed by Others.

WALK-IN COOLER FOR MORGUE SERVICE

PART 1 GENERAL

1.1 DESCRIPTION

1.2 WARRANTY:

A. Refrigeration Compressor Warranty: Equipment Vendor agrees to repair or replace compressors that fail in materials or workmanship within five (5) years from the date of final acceptance by the Government. Failure includes but is not limited to inability to maintain set temperature. Submit compressor warranty.

1.3 QUALITY ASSURANCE

Safety Standard: ASHRAE 15, describe requirements for refrigerant containing parts.

1.4 SUBMITTALS

D. Final field test reports.

E. Maintenance and operating manuals F. Manufacturer’s compressor warranty

1.5 APPLICABLE PUBLICATIONS

E. Underwriters Laboratories, Inc. (UL):

PART 2 PRODUCTS

2.1 performance requirements:

1. ASHRAE 15, “Safety Code for Mechanical Refrigeration.”

2. NFPA 70, “National Electric Code.”

2.2 WALK-IN Morgue COOLER CONSTRUCTION:

C. Mortuary Cooler: Floorless, with insulated floor screeds.

7. Floors:

a. Mortuary cooler walls will be installed on top of an existing resinous floor consisting of heavy-duty urethane and epoxy mortar. The floor will be installed by Others.

2.1 CONDENSING UNITS

2.2 UNIT COOLERS

1. Coolers: Defrost shall occur during compressor off cycle with evaporator fan running continuously.

2.4 EQUIPMENT IDENTIFICATION REQUIREMENTS

A. Provide labels identifying all walkins coolers and freezers, refrigeration equipment, and alarm devices.

2.5 AUTOPSY REFRIGERATOR SPECIAL ITEMS

2.6 monitoring alarm system:

2.6 EQUIPMENT IDENTIFICATION REQUIREMENTS:

A. Provide labels identifying all walkins coolers and freezers, refrigeration equipment, and alarm devices.

PART 3 EXECUTION

3.1 DELIVERY

A. Equipment shall be delivered to the interior space in which the equipment will be installed.

3.2 INSTALLATION:

A. Installation will be performed by Others.

PERIOD OF PERFORMANCE

Proposal must be provided within the timeframe indicated in the solicitation. Shop drawings must be provided within 21 days of the issuance of a Purchase Order.

6. SPECIAL REQUIREMENTS:

A. Site Inspections by the Equipment Vendor

Pre-Proposal Site Inspection: It is recommended that the Equipment Vendor shall inspect areas of buildings in which the equipment will be installed and the areas which are anticipated routes of access, noting the existing condition and types of doors, walls, and other surfaces that could pose an obstruction to delivery of the equipment throughout affected areas of buildings and noting any discrepancies between drawings and existing conditions at site.

Pre-Delivery Site Inspection: Thirty days before expected delivery date, the Equipment Vendor, Contractor and their mechanical and plumbing subcontractors, and Government must make a thorough re-survey of the areas of buildings involved to view the spaces that will receive the equipment, which is being built out by Others (the Contractor) and view the conditions under which the equipment will be installed (by Others). The Equipment Vendor shall note conditions of flooring, doors, walls, utility connections, clearances, laydown areas, and interferences as compared with conditions of same as noted herein and during the Pre-Proposal Site Inspection.

B. Physical Data

Data and information furnished or referred to herein is for the Equipment Vendor's information. The Government shall not be responsible for any interpretation of or conclusion drawn from the data or information by the Equipment Vendor. The Government does not guarantee that other materials will not be encountered nor that proportions, conditions or character of several materials will not vary from those indicated by explorations. Bidders are expected to examine site and, after investigation, decide for themselves character of materials and make their bids accordingly.

C. Operations and Storage Areas The VA cannot take early delivery or store the equipment because there is not adequate storage space. After award, the successful Equipment Vendor must coordinate with the Contractor for specific delivery times and locations within the timeframe listed above to ensure the Contractor and VA are ready to receive the equipment before it is delivered. The Contractor’s contact information will be provided to the successful Equipment Vendor after award.

Offloading of delivery vehicles must be performed immediately upon the vehicle parking at the loading dock, and the vehicle must be moved offsite immediately after offloading. Execute work to interfere as little as possible with normal functioning of Medical Center as a whole, including operations of utility services, fire protection systems and any existing equipment, and with work being done by others. The Equipment Vendor shall confine all operations (including storage of materials) on Government premises to areas authorized or approved by the COR.