S04 - Pre-Bid Site Visit Agenda - 553-25-500.pdf

PRE-BID SITE VISIT AGENDA

Date: April 3rd, 2025, Time: 11:00 AM

Project# 553-25-500 Lower-Level Pharmacy Flooring Replacement

SOLICITATION NO. 36C25025B0023

1. Attendees to fill out the sign-in sheet. Introductions of VA personnel.

2. Contracting will review the following:

• The solicitation, plans, and specifications are located at Contract Opportunities (https://sam.gov/) and is the only official site to obtain these documents. Any amendments will also be posted here. Offerors are responsible for periodically checking for updates. All amendments shall be acknowledged with bid submission.

• The magnitude of cost for this project is between $100,000.00 and $250,000.00. The completion time for the project is 21 calendar days from receipt of the Notice to Proceed.

• In accordance with Public Law 109-461 and VAAR clause 852.219-73 this is a Service-Disabled Veteran Owned Small Business set-aside acquisition. Verification of SDVOSB status will be done via the Small Business Administration (SBA) Veteran Small Business Certification (https://veterans.certify.sba.gov/) at the time of award. Any bids received from companies not verified shall be rejected. A bidder whose verification expires between the date of bid receipt and contract award shall not be eligible for award.

• NAICS code 236220 applies with a Small Business Size Standard of $45 Million.

• Prospective bidders are advised that all questions must be submitted in writing utilizing the RFI form included as an attachment to the Solicitation to the Contract Specialist Willona Harris and Angelo Vivio, email Willona.Harris@va.gov and angelo.vivio@va.gov. Any information provided by the VA during this pre-bid meeting and site visit in response to questions and clarifications is unofficial until it has been approved and provided in writing by the Contracting Officer. RFIs will be answered via an Amendment posted to Contract Opportunities. Deadline for submission of RFIs for this solicitation is April 17th, 2025.

• FAR clause 52.229-3 applies. The contract price shall include all applicable Federal, State, and local taxes and duties.

• Annual Form VETS-4212 Federal Contracting Reporting must be on file with the Department of Labor before award. Award cannot be made to a company that does not have a current VET-4212 filing.

• Bids must be received by no later than May 6th, 2025, at 1:00 PM. The Bid Opening will be held at the Ann Arbor VAMC, 24 Frank Lloyd Wright Dr., Lobby M, Suite M2200. Bids received after that date and time, subject to Amendment, shall be considered late unless an exception applies.

• The Construction Wage Requirements (formerly Davis-Bacon Act) is applicable to the resulting contract; a Wage Determination is included with the Solicitation and may be updated by Amendment.

• The Buy American Act applies to the resulting contract. Reference FAR 52.225-9 and -10.

• The purpose of the site visit is for bidders to ascertain the nature and locations of the work and the conditions affecting the work or its cost.

https://sam.gov/ mailto:Willona.Harris@va.gov

3. COR will discuss the following as needed:

• Scope of work on the project

• Reference drawings

• VA specifications

• Parking/Storage during construction

4. Site visit to follow, sign-in sheet is attached.

Willona Harris Contracting Specialist

Cc: Solicitation file; COR