36C25022Q0983 0002.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 610-22-3-6091-0061

NONE

Department of Veterans Affairs Network 10 Contract Office 24 Frank Lloyd Wright Drive Lobby M, Suite M2200 Ann Arbor

MI

48105 Department of Veterans Affairs Network 10 Contract Office 24 Frank Lloyd Wright Drive Lobby M, Suite M2200 Ann Arbor

MI

48105 To all Offerors/Bidders

36C25022Q0983 09-02-2022

X X X

September 9, 2022 at 3:00 pm See CONTINUATION Page X

(1) ONE

The purpose of this Amendment is to extend the deadline for solicitation 36C25022Q0983 from September 2, 2022 at 9:00 a.m. The new deadline to submit a response is September 9, 2022 at 3:00 pm.

In addition, this Amendment provides a diagram that replaces Attachment #5, as well as answer questions received by offerors regarding the referenced solicitation.

This amendment replaces B.2 Price Schedule and B.3 Statement of Work in their entirety.

KRISTINA L. PEART

CONTRACTING OFFICER

CONTINUATION PAGE

A.1 PRICE/COST SCHEDULE

ITEM INFORMATION

2022 Electrical Test and Maintenance NIHCS Marion and Ft Wayne Campuses. Contractor shall clean, test, adjust, calibrate, inspect and retorque the entire electrical distribution system. This shall include, all power transformers, switchgear, motor control centers, distribution centers, panel boards , air circuit breaker, vacuum circuit breakers, and loop switches listed in Attachments 1,2, 3, 4, 5. See attached Scope of work for complete requirements Contract Period: Base POP Begin: 09-16-2022 POP End: 03-15-2023 PRINCIPAL NAICS CODE: 238210 - Electrical Contractors and Other Wiring Installation Contractors PRODUCT/SERVICE CODE: H159 - Quality Control - Electrical and Electronic Equipment Components

Questions for Solicitation: 36C25022Q0983 Question 1: Can a count of low voltage circuit breakers to be primary injected at each location be provided. Or a Spec provided. (Example 400 amps and above) I just want to get an accurate count so I can provide an apples to apples quote.

Answer 1: Information in SOW updated. The primary injected testing will be performed on breakers 600amp and greater in bldgs 138, 172, 174 and 185. All other breakers will be functional tested with ohm meter for continuity in the “off” and “on” positions.

Question 2: Is there a minimum current for primary injection testing of circuit breakers? Ie, is it testing of all breakers, or something like all breakers rated >400A?

Answer 2: Information in SOW updated. The primary injected testing will be performed on breakers 600amp and greater in bldgs 138, 172, 174 and 185. All other breakers will be functional tested with ohm meter for continuity in the “off” and “on” positions.

Question 3: Will the facilities provide 480V / 100A power for a primary injection unit?

Answer 3: Yes, for both sites Question 4: HV Cables (15kV) are listed in attachment 5. The testing scope for HV cables is not listed in the solicitation. Please clarify which tests are required on HV cables? We suggest a megger test, or megger + VLF hipot test.

Answer 4: Information in SOW updated. Cable testing is NOT a requirement for this solicitation and items will be removed from SOW.

Question 5: Please provide the single line diagrams for the facility. This will assist with developing the outage plan.

Answer 5: Provided on previous solicitation update. Emailed too big for one document.

Question 6: Please clarify that all equipment can be tested in consecutive nights during a set period of time, determined per the outage plan.

Answer 6: Requires rolling outages. All associated equipment can be done if you have enough staff to complete within outage plan Question 7: Clarification – Dissolved gas analysis (DGA) will NOT be performed on oil filled transformer? (Scope 3.1.a) Answer 7: Information in SOW updated. Dissolved gas analysis (DGA) is required; omitted by mistake.

Question 8: What is the minimum amperage rating of the molded case breakers that require primary injection testing? (Scope 3.10) Answer 8: SOW Updated: primary injected Testing will be performed on breakers 600amp and greater in bldgs 138, 172, 174 and 185. All other breakers will be functional tested with ohm meter for continuity in the “off” and “on” positions.

Question 9: What is the scope of work for bolt-in Power Breakers? (Not is scope, but found at both locations) Answer 9: Information in SOW updated. For clarification inspect, clean check torque to 90% manufacturer spec Question 10: What is the scope of work for switchboards? (not in scope, but listed in attachment 3&4) Answer 10: Same as Panel boards inspect clean torque ohm test Question 11: Clarification – panels with danger rating label or incident calculation will not be removed for infrared scanning purposed. (OSHA violation – NFPA 70E Standard for Electrical Safety in the Workplace) Answer 11: Correct Question 12: What is the scope of work for ATS systems? (not in scope, but listed in attachment 5) Answer 12: Information in SOW updated. No work on ATS’S in this solicitation, equipment was listed by mistake.

Question 13: What is the scope of work for MV Cable testing? (not is scope, equipment only listed at Ft Wayne location – attachment 5. Recommend NON DESTRUCTIVE TESTING) Answer 13: Information in SOW updated. Cable testing is NOT a requirement for this solicitation and items will be removed from SOW.

Question 14: Should trip characteristics of breakers fall outside of manufacturer’s published time-current tolerance band or damage occur during primary injection testing, will replacement breakers, parts and components be provided by the VA? (Scope 3.10.c.3 Trip characteristics of breakers when adjusted to setting sheet parameters shall fall within manufacturer’s published time-current tolerance band as it applies to Section C.C! 52.212 (a) Inspection/Acceptance “The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price”.)

Answer 14: This applies only to contractors that provide non conforming supplies or services. SOW contains info on this for damage caused by negligence not testing damage that is a known possibility Question 15: Clarification – will the VA will pay the cost of COVID testing? (B.3.13 COMPLETION TIME. VHA Supplemental Contract Requirements for Combatting COVID-19) Answer 15: No, the VA will not be paying for the cost of COVID testing.

Question 16: LV Breakers – Do you have a list of the amperage of these breakers (Marion)? For testing spec which breakers are we testing industry standards? Are we only testing high current greater than 400A breakers?

Answer 16: Information in SOW updated. Primary injected testing will be performed on breakers 600amp and greater in bldgs 138, 172, 174 and 185. All other breakers will be functional tested with ohm meter for continuity in the “off” and “on” positions.

Question 17: LV Breakers – Can you confirm that you be providing 480V, 100A power supply for the high current test set at Ft Wayne?

Answer 17: Yes, both campuses Question 18: LV Breakers – Since there are several buildings on the Marion Campus, will there be 480V, 100A service available in strategic locations so we can utilize the high current test set to minimize the travel distance from the LV breakers to the test set?

Answer 18: 1 site central to testing Question 19: High Voltage Cables (15kV): Confirm number of sets (7 x 3 = 21 sets)?

Answer 19: Information in SOW updated. Cable testing is NOT a requirement for this solicitation and items will be removed from SOW.

Question 20: High Voltage Cables (15kV): How long is each one?

Answer 20: Information in SOW updated. Cable testing is NOT a requirement for this solicitation and items will be removed from SOW.

Question 21: High Voltage Cables (15kV): What are the testing specifications?

Answer 21: Information in SOW updated. Cable testing is NOT a requirement for this solicitation and items will be removed from SOW.

Question 22: Low Voltage (600v) - Confirm number of sets (4 x 3 = 12 sets)?

Answer 22: Updated SOW: Cable testing is NOT a requirement for this solicitation and items will be removed from SOW.

Question 23: Low Voltage (600v) - How long is each one?

Answer 23: Updated SOW: Cable testing is NOT a requirement for this solicitation and items will be removed from SOW.

Question 24: Low Voltage (600v) - What are the testing specifications?

Answer 24: Updated SOW: Cable testing is NOT a requirement for this solicitation and items will be removed from SOW.

Question 25: Grounding System Testing - What are the testing specs?

Answer 25: In accordance to NFPA 70B Question 26: Grounding System Testing - What was the total price for execution of this scope of work last time testing and calibration took place at these two hospitals?

Answer 26: Previous cost does not apply since a considerable amount of work has been added to this SOW Question 27: Regarding the “unrestricted” designation of this acquisition, how does the $16.5 Million size standard factor into your selection process?

Answer 27: Being that the solicitation was issued as unrestricted, the size standard does not play a factor in the selection process.

Question 28: I imagine this section is supposed to be also included in the Liquid Filled Transformer scope:

1. Electrical Tests

1. Perform insulation-resistance tests, winding-to-winding, and windings- to-ground, utilizing a megohmmeter with test voltage output. Test duration shall be for 10 minutes with resistances tabulated at 30 seconds, 1 minute, and 10 minutes. Calculate polarization index.

1. Perform power-factor or dissipation-factor tests in accordance with the manufacturer’s instructions.

1. Perform a turns-ration test between windings at as-found tap setting.

1. Perform winding-resistance tests for each winding at as-found tap position.

1. Perform individual excitation current tests on each phase.

1. Perform tests and adjustments for fans, controls, and alarm functions.

1. Verify proper secondary voltage phase-to-phase and phase-to-neutral after energization and prior to loading.

Currently, it is only listed on the Large Dry Type Transformers, and there is very little testing required on the liquid filled units. It would be worth clarification to avoid any changes for a typo on the scope.

Answer 28: This is in scope just not as detailed.

· Measure insulation resistance (megger).

· Measure excitation current for 13 KV-480/277 Volt transformers at Marion Campus.

· SOW 1 d.

· All required work performed shall be fully documented by the contractor. Testing shall be performed in compliance with manufacturer’s recommendations and applicable NEMA, ANSI, ASTM, ASA, VA Standards, NETA, and NFPA.

Question 29: Is it your email that bids are submitted too?

Answer 29: Please send all RFQ submissions to janel.tate-montgomery@va.gov

Statement of Work

1. General Objectives And Requirements

a. General: Perform: 3 Year Electrical Testing Maintenance

b. Purpose: VHA Directive 1028 Electrical Power Distribution Systems, Joint Commission Compliance.

c. Standards: NFPA 110

d. All required work performed shall be fully documented by the contractor. Testing shall be performed in compliance with manufacturer’s recommendations and applicable NEMA, ANSI, ASTM, ASA, VA Standards, NETA, and NFPA.

e. Ensure all connections are retorqued to 90% manufacturers spec

f. Debris removal: contractor is to remove debris daily.

2. Background

a. NIHCS is a medical facility providing both inpatient and outpatient services to Veterans.

b. Correspondence with Engineering Office to include the COR, Chief Engineer, M&O Supervisor and Electric Shop Supervisor

3. Scope

a. Contractor shall provide all necessary transportation, labor, equipment, and materials required to:

Clean, test, adjust, calibrate, inspect and retorque all the below mentioned electrical distribution apparatus. This shall include, but not be limited to, power transformers, switchgear, motor control centers, distribution centers, panel boards, air circuit breaker, vacuum circuit breakers, and loop switches listed in Attachments 1,2, 3, 4, 5. Over-current testing apparatus shall be limited to over-current relays for each 15 KV and 5 KV circuit breaker. Megger voltage shall not exceed IEEE standards. No high pot voltage to be applied to feeder wires. All equipment will be isolated from panel and feeders during testing for proper data reading. No variance.

Contractor is responsible to reinstall equipment to original condition, verifying voltage, phasing and rotation. Any damage to equipment due to contractor neglect is the contractor’s financial responsibility.

Repairs outside this SOW will be at an additional charge to the VA and require prior approval from the COR and Contracting Officer before repairs are started.

b. Type items, which require electrical testing during this contract are as follows:

1. Transformers/Capacitors- Oil Filled

· Sample insulating fluid and test dielectric strength, interfacial tension, acidity Dissolved Gas (DGA) & color.

· Measure insulation resistance (megger).

· Wipe clean & vacuum interior of primary and secondary compartments.

· Visually inspect unit for power and ground connectors.

· Torque test all electrical connections.

· Clean and inspect bus and support insulators.

· Remove all primary and secondary wires prior to megger test.

· Inspect bushing for leakage – annotate or report.

· TTR 13KV-480/277 Volt transformers at Marion Campus for baseline data.

· Measure excitation current for 13 KV-480/277 Volt transformers at Marion Campus.

2. Transformers: Dry-Type - Small

· Small Transformers: Dry-Type, Air-Cooled (Below 600 Volt and less than 100 KVA single-phase or 300 KVA three-phase).

· Inspect for physical damage, broken insulation, tightness of connections, defective wiring, and general condition.

· Thoroughly clean unit prior to making any tests.

· Verify proper core grounding.

· Verify proper equipment grounding.

3. Transformer, Dry-type, Other Than Small

· Visual and Mechanical Inspection

· Inspect for physical damage, cracked insulator, tightness of connections, defective wiring, and general mechanical and electrical conditions.

· Verify proper auxiliary device operation such as fans and indicators.

· Perform specific inspections and mechanical tests as recommended by manufacturer.

· Make a close examination for shipping brackets or fixtures that may not have been removed during original installation. Ensure resilient mounts are free.

· Verify proper core grounding.

· Verify proper equipment grounding.

· Thoroughly clean unit prior to testing.

· Verify that the tap-changer is set at specified ratio.

· Electrical Tests

· Perform insulation-resistance tests, winding-to-winding, and windings-to-ground, utilizing a megohmmeter with test voltage output. Test duration shall be for 10 minutes with resistances tabulated at 30 seconds, 1 minute, and 10 minutes. Calculate polarization index.

· Perform power-factor or dissipation-factor tests in accordance with the manufacturer’s instructions.

· Perform a turns-ration test between windings at as-found tap setting.

· Perform winding-resistance tests for each winding at as-found tap position.

· Perform individual excitation current tests on each phase.

· Perform tests and adjustments for fans, controls, and alarm functions.

· Verify proper secondary voltage phase-to-phase and phase-to-neutral after energization and prior to loading.

Test Values

· Insulation-resistance test values should not be less than values recommended by NETA. Results shall be temperature corrected.

· The polarization index should be above 1.2 unless an extremely high value is obtained initially, which when doubled will not yield a meaningful value.

· Turns-ratio test results should not deviate more than one-half percent (0.5%) from either the adjacent coils or the calculated ratio.

4. Loop switch 15 KV (STC Type) & 1 anti-paralleling switch 15 KV.

· Measure insulation resistance (megger) with all grounds and high voltage cables removed prior to start of megger test.

· Measure contact resistance (switch).

· High pot to 20 KV, with all grounds and high voltage cables removed prior to start of test.

· Inspect for proper operation, lubricate, and exercise.

· Torque test feeder bolts after testing.

· Check door interlocks for proper operation.

· Vacuum and clean exterior of unit.

· Test and inspect for proper grounding of unit and shielded cables. Repair if necessary.

· Clean bus insulators – megger and ampere.

· Clean contacts on switch (12 ea. Per switch plus 6 wipers).

5. Air Circuit breakers, 15 KV, 5KV

· Measure insulation resistance (megger).

· Measure contact resistance (doctor).

· High pot to 5 KV above breaker rating

· Clean, inspect, exercise, and lubricate.

· Check panel lights for operation – replace missing or burned out. When replacing bulbs, replace with LED type, not filament type.

· Check door interlocks and shutters for proper operation.

· Inspect for proper grounding of equipment.

· Check cubicle heater for proper operation.

· Test control circuit for proper operation.

· Check rails, guides, rollers-lubricate draw out assembly parts.

· Check all interlocks and auxiliary contact assemblies.

· Inspect door handles, locking bars and spring mechanism.

· Set and test all adjustable protective devices (relays).

· Inspect for broken instrument and relay cover glass and burned out phase indicator lights.

· Set at manufacturers parameters for proper operation.

· Clean all contacts (control & power).

6. Vacuum Circuit Breakers, 15 KV, 5KV.

· Measure insulation resistance (megger).

· Measure contact resistance (doctor).

· High pot to 5KV over on breaker rating.

· Clean, inspect, exercise, and lubricate.

· Check panel lights for operation – replace missing or burned out. When replacing bulbs, replace with LED type, not filament type.

· Check door interlocks and shutters for proper operation.

· Inspect for proper grounding of equipment.

· Check cubicle heater for proper operation.

· Test central circuit for proper operation.

· Check rails, guides, rollers – lubricate, draw out assembly parts.

· Check cell interlocks and auxiliary contact assemblies.

· Inspect door handles, locking bars and spring mechanism.

· Set and test all adjustable protective devices (relay type).

· Inspect for broken instrument and relay cover glass and burned out phase indicator lights.

· Set at manufacturers parameters for proper operation.

· Clean all contacts (control & power).

7. Medium Voltage Metal Enclosed Switchgear, Air Switches

· Visual and Mechanical Inspection

· Inspect for physical and mechanical condition.

· Check for proper anchorage and require area clearances.

· Verify that fuse sizes and types correspond to drawings.

· Perform mechanical operator tests in accordance with manufacturer’s instructions.

· Check blade alignment and arc interrupter operation.

· Verify that expulsion-limiting devices are in place on all holders having expulsion-type elements.

· Check each fuse holder for adequate mechanical support for each fuse.

· Check tightness of bolted connections and/or cable connections by calibrated torque-wrench method in accordance with manufacturer’s published data.

· Test all electrical and mechanical interlock systems for proper operation and sequencing.

· Clean entire switch using approved methods and materials.

· Verify proper phase-barrier materials and installation.

· Lubricate as required.

· Check switch blade clearances with manufacturer’s published data.

· Inspect all indicating devices for proper operation.

· Electrical Tests

· Perform insulation-resistance test on each pole, phase-to-phase and phase-to –ground for one (1) minute.

· Perform contact-resistance test across each switch blade and fuse holder.

· Verify heater operation.

8.

Disconnect Switch for Capacitor Bank

· Measure insulation resistance (Megger) with all grounds and high voltage cables removed prior to start of test.

· Measure contact resistance (Ducter).

· High Pot to 5 KVA above the rating of disconnect, with all grounds and high voltage cable removed prior to start of test.

· Inspect for proper operation, lubricate and exercise.

· Torque test feeder bolts after testing.

· Check door interlocks for proper operation.

· Vacuum and clean interior of unit.

· Clean contacts on switch and lubricate.

9. Low and Medium Voltage Draw-out and Molded-case Breakers

· Visual and mechanical Inspection:

· Inspect for physical damage.

· Perform mechanical operational test.

· Check cell fit and element alignment.

· Check tightness of connections with calibrated torque wrench. Refer to manufacturer’s instructions for proper torque levels.

· Check arc chutes for damage.

· Clean entire circuit breaker using approved methods and materials.

· Lubricate as required.

· Electrical Test Testing will be performed on breakers 600amp and greater in bldgs 138, 172, 174 and 185. All other breakers will be functional tested with ohm meter for continuity in the “off” and “on” positions.

· Perform a contact resistance test.

· Perform an insulation resistance test at 1000 volts dc from pole to pole and from each pole to ground with breaker closed and across open contacts of each phase.

· Determine minimum pickup and delay by primary current injection.

· Determine long time delay by primary injection.

· Determine short time pickup and delay by primary current injection.

· Determine ground fault pickup and delay by primary current injection.

· Determine instantaneous pickup value by primary current injection.

· Make adjustments for final settings in accordance with breaker setting sheet.

· Activate auxiliary protective devices such as ground fault or under voltage relays, to ensure operation of shunt trip devices. Check the operation of electrically operated breakers in their cubical.

· Verify charging mechanism operation.

Test Values

· Compare contact resistance or millivolt drop values to adjacent poles and similar breakers. Investigate deviations of more than fifty percent (50%).

· Insulation resistance shall not be less than 100 megohm. Investigate values less than 100 meghoms.

· Trip characteristics of breakers when adjusted to setting sheet parameters

· shall fall within manufacturer’s published time-current tolerance band.

10. Protective Relays. Protective relay service shall include the following:

· Clean the relay, the case, and the relay cover.

· Inspect and, if necessary, repair the cover gasket.

· Remove all foreign material and moisture from the relay.

· Check the condition and correct defects in the return spring, shaft bearings, and tripping, seal-in and shorting contacts. Burnish the contacts if required.

· Check overall mechanical operation.

· Check all electrical connections for tightness.

· Measure the insulation resistance of each electrical circuit to the frame.

· Check all relay settings to make sure they are in accordance with owner’s desired settings.

· Make “as found” tests by measuring pickup and tripping time values by injecting the proper electrical signal (amps, volts, frequency, angle, etc.).

· Make adjustments as necessary to bring all relay actions within manufacturer’s published tolerances.

· Make “as left” tests after calibrating the relay.

· Check the operation of the target and seal-in-circuits.

· Reinstall the relay.

· Record all observations, maintenance perform as “as found” and “as left” data on test report.

11. Battery Bank.

· Battery bank servicing shall include inspecting and recording general appearance of the battery area, charger output current, charger output voltage, electrolyte levels, cracks in cells or leakage of electrolyte, evidence of corrosion at terminals or connectors, ambient temperatures and the condition of the ventilating equipment. Contractor will also check specific gravity and voltage of each cell, total battery terminal voltage and electrolyte temperature in representative cells. Also clean and recable.

12. Panel Boards.

· Continuate test for full functionality

· Clean and retorque all connections to 90% manufacturers recommendation.

· Make note of any breakers marked “SPARE” that have a connected load and labeled breakers with no connections (VA will correct at later time) 13.

Infrared Scan.

· Scan all electrical distribution equipment listed for hot spots after retorque and system has been energized at least 24 hours.

14. Contractor shall provide outage schedule at least 3 weeks prior to beginning work. All outages shall be scheduled and approved in writing at least two weeks in advance. Outages will be scheduled only at night and on weekends. No more than two loop switches with associated loads will be allowed to be out of service at any one time. All work will be done from 9:00 p.m. to 5:00 a.m., unless prior arrangements are made.

15. All required licenses and permits shall be the responsibility of the contractor.

16. NO known Polychlorinated Biphenyl (PCB) substances in existing equipment.

17. Megger and TTR test all PT’s and CPT’s at high voltage switchgears.

4. Reports

Provide three (2) hard copies, 1 digital copy of listings, to the COR, of all devices tested and scanned including complete nameplate data, age, maximum loading in amperes, condition as found and as modified for each campus. Notification to the facility’s Engineering Office shall be submitted in writing, describing any conditions, including recommendations for corrective action. Critical conditions needing immediate correction shall be conveyed verbally to the COR at the time of discovery and included in the final report. Separate report shall be provided for each campus.

Contractor’s Registered Electrical Engineer (EE). is to review current and past Tri-annual testing reports and provide report of deteriorating conditions or possible break downs. Said report is to include graphical depictions of the condition

5. Qualifications For Electrical Switchgear And Distribution Maintenance Testing Service.

The work under this contract shall be performed under the supervision of a Registered Electrical Engineer (EE). The Registered Electrical Engineer (EE). shall be on site initially to discuss with the Engineering Office the procedures used to test, survey, report and service the equipment required to be serviced under this contract. The Registered Electrical Engineer (EE) shall be readily available to answer, advise VA as issues arise and personally review the final report and discuss with the Engineering Officer the results of the services, any recommendations, future actions and professional opinions which are contained in the report.

Field service work shall be supervised directly by field service supervisor who have successfully demonstrated their knowledge and experience in the field of electrical power distribution systems testing. The field service supervisor shall be capable of: (1) Testing, assessing, evaluating, servicing and reconditioning components, (2) assuring that the equipment on which work has been performed is safe, reliable and acceptable for its intended purpose, and (3) identifying defective equipment and potential safety problems, environmental hazards, or code violations.

The field service supervisor is responsible for the safety of all personnel and safe testing of equipment and provide Occupational Safety & Health Administration (OSHA) approved 30-hour construction safety training certificate.

The field service supervisor must be accredited as a certified electrical test technologist by the NICET (National Institute for Certification of Engineering Technologists) or the NETA (National Electrical Testing Association) and have a minimum of 5 years experience on similar major testing projects.

All other testing technicians assigned to the project must be certified by NICET, NETA, or must have an equivalent qualification certification with each having completed the Occupational Safety & Health Administration (OSHA) approved 10-hour construction safety training.

Test assistants and apprentices or Journeyman Electricians may be assigned to the project as assistants to certified technicians at a ration not to exceed one (1) certified to two (2) non-certified assistant or apprentice.

The names and certification numbers of the Registered Electrical Engineer (EE) signing the test reports and the supervising field service engineer must be provided by the contractor and verified by the COR, before contract award. After contract award, similar data for all certified technicians who will be assigned to work on the project must also be submitted and approved before starting work on the contract.

Contractors shall have ready access to the latest versions of the following references:

· NFPA 70, National Electrical Code.

· NFPA 70B, Recommended Practice for Electrical Equipment Maintenance.

· NFPA 70E, Standard for Electrical Safety for the Workplace.

· NFPA 110, Standard for Emergency and Standby Power System.

· OSHA Standard 29 CFR 1910, Subparts I & S.

· InterNational Electrical Testing Association, Inc. (NETA) – Maintenance and Testing Specifications.

· Operating/Maintenance manuals, and specifications of the electrical equipment to be maintained and tested. These documents may be obtained from the VHA Medical Center, or the equipment manufacturers.

· VHA Directive 1028, Electrical Power Distribution System

6. Site Visits.

All bidders must visit both sites prior to bidding to familiarize themselves with the equipment to be tested and inspected. They shall also obtain the necessary technical information in the field that may be required to submit a complete bid.

7. Completion Time.

All work shall be completed at both campuses and written reports submitted within 60 days from work commencement. Contractor can work simultaneously at both campuses.

VHA Supplemental Contract Requirements for Combatting COVID-19

1. Contractor employees who work in or travel to VHA locations must comply with the following:

a. Documentation requirements:

1) If fully vaccinated, contractors shall show proof of vaccination.

i. NOTE: Acceptable proof of vaccination includes a signed record of immunization from a health care provider or pharmacy, a copy of the COVID-19 Vaccination Record Card (CDC Form MLS-319813_r, published on September 3, 2020), or a copy of medical records documenting the vaccination.

2) If unvaccinated, contractors shall show negative COVID-19 test results dated within three calendar days prior to desired entry date. Test must be approved by the Food and Drug Administration (FDA) for emergency use or full approval. This includes tests available by a doctor’s order or an FDA approved over-the-counter test that includes an affiliated telehealth service.

3) Documentation cited in this section shall be digitally or physically maintained on each contractor employee while in a VA facility and is subject to inspection prior to entry to VA facilities and after entry for spot inspections by Contracting Officer Representatives (CORs) or other hospital personnel.

4) Documentation will not be collected by the VA; contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

2. Contractor employees are subject to daily screening for COVID-19 and may be denied entry to VA facilities if they fail to pass screening protocols. As part of the screening process contractors may be asked screening questions found on the COVID-19 Screening Tool. Check regularly for updates.

a. Contractor employees who work away from VA locations, but who will have direct contact with VA patients shall self-screen utilizing the COVID-19 Screening Tool, in advance, each day that they will have direct patient contact and in accordance with their person or persons who coordinate COVID-19 workplace safety efforts at covered contractor workplaces. Contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

3. Contractor must immediately notify their COR or Contracting Officer if contract performance is jeopardized due to contractor employees being denied entry into VA Facilities.

See attached document: 2022 Electric Test Maintenance Marion Ft Wayne_SOW_Attachment 5 rev 1.

Agency/Office: Department of Veterans Affairs, Network Contracting Office 10

Title: Three (3) Year High Voltage Testing and Calibration

Classification Code: H159 – Quality Control- Electrical & Electronic Equipment Components

Description:

· The Department of Veterans Affairs, Network Contracting Office 10 is seeking to acquire Triennial (Every Three Years) Electrical Testing and Calibration electrical systems in accordance with the statement of work for the Northern Indiana Healthcare Systems, Ft. Wayne Campus located at 2121 Lake Ave. Ft. Wayne, IN 46805 and Marion Campus located at 1700 E. 38th St., Marion, IN 46953. Clean, test, adjust, calibrate, and inspect all the below mentioned electrical distribution apparatus. This shall include, but not be limited to, power transformers, switchgear, motor control centers, distribution centers, panel boards, air circuit breaker, vacuum circuit breakers, and loop switches listed in the statement of work. Over-current testing apparatus shall be limited to over-current relays for each 15 KV and 5 KV circuit breaker. Megger voltage shall not exceed IEEE standards. No high pot voltage to be applied to feeder wires. All equipment will be isolated from panel and feeders during testing for proper data reading. No variance. Contractor is responsible to reinstall equipment to original condition; verifying voltage, phasing and rotation. Any damage to equipment due to contractor neglect is the contractor’s financial responsibility. The VA anticipates awarding a firm, fixed price contract for these services.

The Government anticipates release of the RFQ to be August 24, 2022 with a due date of September 9, 2022 at 3:00 pm.

The point of contact for this RFQ is Ms. Janel Tate, Contract Specialist, Network Contracting Office 10. Ms. Tate can be reached at Janel.Tate-Montgomery@va.gov.

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