36C24920R0049 0002.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 06-30-2020 626-20-2-4263-0029 626-18-202 Y 90C Department of Veterans Affairs Network Contracting Office 9 (90C)

NCO 9

1639 Medical Center Parkway, Suite 400 Murfreesboro TN 37129 Y 90C Network Contracting Office 9 Department of Veterans Affairs Network Contracting Office (90C) 1639 Medical Center Parkway Suite 400 Murfreesboro TN 37129 To all Offerors/Bidders

36C24920R0049 06-05-2020

X X X

The purpose of this amendment is to post answers to submitted RFI's and to post the site visit sign in sheet.

Proposal Due Date Remains July 9, 2020 @ 4PM ET.

Teresa A. Rogofsky Contracting Officer Upgrade Surgical Suite Air Handling Units Project# 626-18-202 36C24920R0049 Request for Information (RFI) Q/A’s

QUESTION:

Looking at the drawings on G100, 3 areas of abatement are not in any one of the 4 phases. (See photos, solid green not in phase at all).

ANSWER:

Please rephrase in the form of a question so it can be answered properly.

QUESTION:

In phase 1 the remaining hallways are in one phase, the entire hallway and keep the hospital functional. The abatement of the hallway is going to be additional phased.

ANSWER:

Please rephrase in the form of a question so it can be answered properly.

QUESTION:

Where can we exhaust the negative air machine ducting to the exterior of the building?

ANSWER:

Means and Methods are at the discretion of the Prime Contractor. Prime proposes plan and VA approves plan.

QUESTION:

Can we get with the infectious control nurse, and see what are the requirements will be for the removal of Asbestos containing material in this area?

ANSWER:

Successful Offeror that is awarded a contract will meet with the Infection Control Team to devise a plan of action for proper containment and removal of Asbestos containing material.

QUESTION:

The PACU will have to be relocated during the asbestos abatement.

ANSWER:

Please rephrase in the form of a question so it can be properly answered.

QUESTION:

The SICU will have to be relocated during general construction and demolition.

ANSWER:

Please rephrase in the form of a question so it can be properly answered.

QUESTION:

Can you take a look at drawing ASB-01, top left corner says there is 2,000 square feet of the ACM Mastic under Non-ACM floor tile, but when you go by the legend and scale out the marked area, the square footage is actually closer to 8,000 square feet. What is the actual square footage?

ANSWER:

The square footage is approx. 9,000 SF

QUESTION:

Is there a more detailed scope of work that has been published?

ANSWER:

No. See Drawings and Specifications

Note: See drawings for questions 1-8 (see attachments)

QUESTION:

Will the Government provide comprehensive written badging requirements for the project if badging is required?

ANSWER:

Yes, see Sheet G003, Note 5 of the MISCELLANEOUS Section. Awardee will be given information to complete badging process.

QUESTION:

Where will the designated parking area be for workers accessing the construction site?

ANSWER:

Specification 01 00 00 Paragraph 1.5, Section F, #2 states “A limited number of (2 to 5) permits shall be issued for General Contractor and its employees for parking in designated areas only. Drawings, per Sheet G003, Construction Period Staging of Work- General Notes, states “Campus Parking is limited; and priority is given to patients and staff. Coordinate with the VA COR.”

QUESTION:

Will the government accept the use of the industry leading Procore Project Management software as the primary submittal and data tracking tool for this project? The software is compatible with the VA’s networks and is currently in use at many VA locations.

ANSWER:

Procore software is acceptable for use on this project.

QUESTION:

During construction in an area where the ceilings or fire suppression system will be disrupted, will NFPA 241 apply? Will the government require additional security measures beyond NFPA code such as fire watch, temporary fire alarms, adjustments to sprinkler heads, etc.

ANSWER:

Yes, Per Spec 01 35 26 Safety Requirements, perform and safeguard operations in accordance with NFPA 241 and NFPA 51B. Coordinate with Contracting Officer Representative (COR). Obtain permits from facility Safety Manager Officer at least 5 days in advance. Designate contractor's responsible project-site fire prevention program manager to permit hot work.

QUESTION:

Does the Government have a fire alarm servicer that they currently work with? What is the name and contact information of the person or persons that will need to be coordinated with for security and fire alarm and suppression systems work and/or disruptions?

ANSWER:

Current Vendor is Federal Fire. COR will assist in the coordination of shutdowns with fire and alarm within the Medical Center.

QUESTION:

Has the work area been checked for asbestos?

ANSWER:

Yes, See drawings and specifications

QUESTION:

What is the Governments’ policy if asbestos products are encountered during construction?

ANSWER:

Please see drawings and specifications

QUESTION:

Does the Government currently have a 3rd party testing service for those items requiring testing or is the contractor free to locate and hire applicable testing firms?

ANSWER:

All 3rd party testing is the responsibility of the Prime contractor at the discretion and cost of the prime contractor.

QUESTION:

Who is responsible for the utility locations?

ANSWER:

Please see drawings and specifications

QUESTION:

Due to current potentially significant tariffs being placed on the importation of building materials such as wood or steel by the current Presidential Executive Branch, if a tariff is placed after bid time and before award will the government consider a price escalation on a contract value for products such as steel or wood should the executive branch levee tariffs effecting such materials? Most of these materials would still have been Buy American compliant as the tariffs would increase pricing on all steel or wood materials, regardless of origin.

ANSWER:

If this happens, discuss with the Contracting Officer and it will be addressed at that time.

QUESTION:

Can the Sustainable Construction Requirements clause from the VA be removed?

ANSWER:

No. Clauses are not to be removed from the contract.

QUESTION:

Is American Iron and Steel Certification (AISC) required for the structural steel fabrication and/or erection for this project?

Yes, See Spec 13 05 41 Seismic Restraint Requirements for Non-Structural Components.

Describe any and all tasks that may be required for this project as it relates to infectious control?

ANSWER:

Please see SOW, Drawings, especially Sheet G101, and Specifications, including 01 35 26 Safety Requirements & 01 57 19 Temporary Environmental Controls.

QUESTION:

What is the level of infectious disease control rating for this site?

ANSWER:

See Sheet G101 for ICRA and Dust Barrier Control Requirements.

QUESTION:

Reference file “Specs - 626-18-202 Upgrade Surg Ste AHUs Vol1 Div_00-13.pdf”, section 01 45 00, paragraph 3.4.B., page 7 (page 123 of 516): This states, in part: “The CQC System Manager is required to be a graduate engineer, graduate architect, or a graduate of construction management, with a minimum of PM or SRE to determine qualifications based on project complexity at construction review 2 years construction experience on construction similar to the scope of this Contract. construction person with a minimum of PM or SRE to determine qualifications based on project complexity at construction review years in related work.” A good portion of this text is unintelligible. Can you please revise for clarity?

ANSWER:

“The CQC System Manager is required to be a graduate Engineer, graduate Architect, or a graduate of Construction Management, with a minimum of 2 years PM or SRE experience to determine sufficient qualifications based on project complexity. At Construction review, CQC System Manager shall demonstrate/provide documentation of at least 2 years of construction experience on construction similar to the scope of this Contract.”

QUESTION:

Due to the extenuating circumstances because of the Coronavirus (e.g. partially staffed offices, people still working from home, furloughs, etc.), it is going to prove extremely difficult for Contractors to get their Customers to fill out PPQ’s for projects that don’t have CPARS already completed on them. Would the Government be willing to accept previously signed and submitted PPQ’s from our customers included in our response document to the Government?

Yes, that is acceptable.

Can CPARS Evaluations be submitted in lieu of Past Performance Questionnaires?

ANSWER:

Past Performance Questionnaires is what was in the solicitation to provide and to evaluate fairly, please keep it to the PPQ.

QUESTION:

Reference solicitation, page 11 of 64, Sub-Factor 1, Experience: This state, in part: “The Contractor shall list a minimum of three (3) projects completed over the past three (5) years….” Is the experience from the past three years or the past five years?

Three (3) years is fine.

Reference solicitation: Nowhere in the submission requirements does it state that we are to submit Representations & Certifications. However, there are typical Reps & Certs listed in the Table of Contents which are also included in pages 26 – 33. Are we required to submit these Reps & Certs?

You do not need to submit. As long as you confirm you are in the SAM Database and provide your DUNS number so we can check responsibility and successful registration; that will suffice.

Reference solicitation, page 12 of 64, Factor 3, Past Performance: In the base paragraph, it states, in part: “Offeror shall list three (3) only prior clients for completed projects….” The Standard for Acceptability states, in part: “This factor is met when up to three (3) past performance questionnaires….” Is the number of past performance projects set at three or at any number up to three?

ANSWER:

You shall list three (3) successful/completed projects and request up to three PPQ’s for evaluation. Please review Evaluation Factors and how you will be evaluated. A good package includes the required detailed documents showing responsibility.

QUESTION:

Reference solicitation, pages 11 & 12, Sub-Factor 1a and Sub-Factor 2a: In the first case, we are told, in part: “Provide the names of the Prime Contractor’s project manager and on-site superintendent, ….” In the second case, we are told, in part: “Offeror must include identification of proposed personnel for project management, site superintendence, and quality control….” Do you want us to provide duplicate information in both locations or are you wanting different information in each location?

ANSWER:

1a is asking for the Project Manager and Site Superintendent. 2a is asking for the same two AND the Quality Control.

QUESTION:

Reference file “Price Schedule - Project 626-18-202.xlsx”: There are several calculation errors on this spreadsheet which are copied onto both tabs. For example, cell G18 should provide a sum of F19:F22. However, the formula currently shows = SU (F22:F22). Another example is cells F26 and F27 which do not perform a calculation as all others like it do. There are several other errors of this nature. The questions are: (1) Will the government provide an updated spreadsheet that corrects all of the formulas or (2) is it incumbent upon the contractor to ensure all fields are computing correctly?

ANSWER:

Ensure your calculations are accurate. You can change formulas.

QUESTION:

Per page 1 of the solicitation (paragraph 1, block 10 of SF1442): “NAICS code 238220 is applicable to this project”. This is a specialty NAICS for Plumbing, Heating, and Air-Conditioning Contractors. This project’s scope includes significantly more trades than just HVAC. The project includes asbestos abatement, lead abatement, structural steel and a substantial amount of division 9 work.

ANSWER:

The NAICS is 238220 as stated.

QUESTION:

Will the government revise the NAICS code to 236220 (which encompasses the entire scope of this project)?

No. The value of the procurement and the NAICS size standard are not directly related. The contracting officer must select the NAICS code (and corresponding size standard) for the solicitation that best describes the principal purpose of the product or service being acquired. See 13 C.F.R. § 121.402.

Page 11 of the solicitation (Factor 1, Construction Management: Sub-Factor 1a – Experience) states: The Contractor shall list a minimum of three (3) projects completed over the past three (5) years demonstrating the experience among the key personnel in the removal and installation of heating, cooling and ventilation systems, air-conditioning systems, chillers, plumbing, piping, variable speed drives (VSD) and variable speed controls (VSC). Contractor shall list two completed projects over the past three years with a dollar magnitude of $500,000.00 or greater. The tasks associated with this project work is listed under the NAICS 238220 or Product Service Code (PSC) Z1NB.

Any three (3) projects associated to the above experiences and either classification.

Will the VA please confirm the project completion timeframe? Is it within the last 3 years, or 5 years?

ANSWER:

Three (3)

QUESTION:

F1442 - Section 13 Additional Solicitation Requirements – Item a, requires the proposal to be delivered in hard copy as “sealed offers”. Given the impacts of COVID on the vendor and subcontractor arenas, request the VA also allow for electronic submission of offers via email.

ANSWER:

Yes. The VA will allow electronic submittals.

QUESTION:

Will the Government allow the page limit to be increased by allowing up to 75 pages (this would include a binder cover, cover letter, table of contents, figures and tables, page/tab dividers, bid bond, complete representations and certifications section, bid bond, teaming agreement, and detailed price breakdown).

ANSWER:

No. The allowable pages are set at 50.

QUESTION:

Is this project sales tax exempt? If the project is sales tax exempt can the government provide a sale tax exemption certificate?

No, it is not Tax Exempt.

As a result of the effect of COVID-19 throughout the U.S., and the resulting Federal, State and local governments’ responses/requirements of safe distancing and potential advocations of working remotely and/or complete organization closures, please advise how the Government intends to address delays resulting there as it pertains to the current solicitation schedule for this and all future projects.

If and when will be addressed at that time. The government is currently implementing safe distances, face coverings, and precautions will be addressed at the post award meeting for the successful offeror.

See attached document: SITE VISIT SIGN IN SHEET.