S06 36C24825R0164 0001 10.9.25.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

0001 10-09-2025 673-23-107

36C248

Department of Veterans Affairs Network Contracting Office 8 (NCO 8)

8875 Hidden River Pkwy Suite 525 Tampa FL 33637

36C248

Department of Veterans Affairs Network Contracting Office 8 (NCO 8)

8875 Hidden River Pkwy Tampa FL 33637

To all Offerors/Bidders 36C24825R0164

X

X X

** HOUR & DATE for Receipt of Offers is EXTENDED to: 11-07-2025 5:00 PM EST

X 1

Project Name: BB Install Continuous Water Quality for Legionella Directive Compliance Project Number: 673-23-107 Project Location: James A. Haley Veteran’s Hospital, 13000 Bruce B. Downs Boulevard, Tampa, FL 33612

See page 2 for amendment information.

Stacy Figlinski Contracting Officer

10-09-2025

1 3

PROJ:673-23-107 BB Install Continuous Water Quality for Legionella Directive Compliance Solicitation 36C24825R0164 Amendment 0001

1. The Site Visit Sign-In Sheet is provided as Attachment 1.

2. RFIs that are not technical in nature are answered below. The remaining RFIs are with the technical personnel for response and will be provided through an Amendment as soon as they are received in Contracting.

Question 1. What is the total dollar amount that the VA has requested for this project?

Answer: The Magnitude of Construction was provided in the original Solicitation, Page 6 No. 2.

Question 2. Has this request been approved and full funding for this project available to the NCO station?

Answer: This information was provided in the original Solicitation, Page 7 No. 10.

Question 3. On page 7 of the solicitation #14. states the Performance Period is 390 calendar days.

Answer: This is an error. The Period of Performance is 180 days from receipt of the Notice to Proceed. See Attachment 2 for the correction.

Question 4. If it is only the 180 day Period of Performance, does that include the lead time on the new Water Monitoring Devices or will an Administrative NTP be issued prior to the Construction NTP?

Answer: We do not issue administrative NTPs. The NTP is issued within ten days of contract award. See the original solicitation, Page 7 No. 14 regarding long lead items.

Question 5. On page 7 of the solicitation 2. Technical Proposal Format, c. states to include a copy of the current VetBiz.gov SDVOSB certification. VetBiz.gov no longer provides certification for SDVOSB, will the government please revise this requirement?

Answer: I’ve removed the requirement but all offerors are expected to be properly registered as SDVOSBs as indicated on both Page 1 and Page 7 (#8) of the original solicitation. If the offeror is not registered in both locations when their proposal is received it will not be considered for award.

Question 6. In Factor 1 it states to provide 3 relevant projects, do these projects need to be the same 3 projects that are submitted for Factor 3 Past Performance?

Answer: Yes. See the original solicitation, Page 8, Factor 3.

Question 7. In Factor 1, is the Experience Information Sheet attachment to be used to satisfy this requirement or is this for Factor 3?

Answer: The form is required for Factor 1. See Attachment 2 for the correction.

Question 8. Factor 2 requires a preliminary schedule, can the government please provide a hypothetical NTP date for the contractors to use when creating their preliminary schedules?

Answer: We don’t provide that information.

Question 9. In Factor 2, it is asked to provide a written commitment as to the time frame the offeror will guarantee completion. Is there a form that the government has for this written commitment the contractor can use or can more detail be provided as to exactly what the government is looking for to satisfy this requirement?

Answer: We do not have a form.

Question 10. In Factor 3 in our proposal can the contractor only include Page 1 of the PPQs since the contractor will not have access to the fully completed PPQs?

Answer: We only accept the fully completed questionnaire.

Question 11. Is pricing Factor 4 or Factor 5, it is listed as both in the solicitation?

Answer: It is factor 4. See Attachment 2 for the correction.

Question 12. For the pricing factor can the contractor submit a breakdown from their estimating software that provides all of the same information that is in Project Price Breakdown form instead?

Answer: You can provide your own form in addition to the required documents stated in the original solicitation, which are the Project Price Breakdown and A.3 PRICE/COST SCHEDULE (Page 5).

Question 13. In the Pricing Factor it states that the Project Price Breakdown form will be included in the Phase II request for proposals. Is this a Phase I submission or Phase II submission, or is this a typo?

Answer: It is a typo, there is only one phase. See Attachment 2 for the correction.

Question 14. Will the proposal submission be one single volume with all of the Factors or multiple volumes?

Answer: Two separate volumes, one for ALL technical factors and one for pricing. See Attachment 2 for the correction.

Question 15. Is the original bid bond required to be mailed?

Answer: The bid bond is to be provided with your price proposal, which is only accepted electronically.

Question 16. Can the bid date for the project be extended to provide more time for contractors?

Answer: Extended to 11/7/2025 at 5:00 PM EST, see page 1 of this Amendment and Attachment 2 for the change.

Question 17. Can a second round of RFIs be submitted once the initial RFI answers are provided as usually these answers call for more clarifications in most cases?

Answer: We will only have one round of RFIs.

See attached document: Attachment 1 Sign-In Sheet 673-23-107.

See attached document: Attachment 2 RFP Revised 10.9.25.

REQUEST FOR PROPOSAL

SOLICITATION NO. 36C24825R0164

ISSUE DATE: September 25, 2020 PROPOSAL DUE DATE: October 27, 2025 at 10:00 AM EST REVISED DUE DATE: November 7, 2025 at 5:00 PM EST

PROJECT NUMBER: 673-23-107

PROJECT TITLE: Bid Build – Install Continuous Water Quality Monitoring for Legionella Directive Compliance

PROJECT LOCATION: James A. Haley Veteran’s Hospital, 13000 Bruce B. Downs Boulevard, Tampa, FL 33612

PROJECT SUMMARY: The contractor shall provide all labor, tools, and materials necessary for the following work: Bid Build project to complete installation of a new water monitoring system. Currently, the James A. Haley VA Hospital lacks modern continuous water monitoring systems, which places it out of compliance with VA Directive 1061. Upon completion, this project will ensure compliance with continuous water monitoring as outlined in VA Directive 1061. The new system will be centrally integrated, monitoring all incoming water sources on campus—such as municipal supplies, wells, and water towers—and all building supply connections. It will track essential data for real-time and historical water analysis and facilitate necessary adjustments to engineering controls, including monitoring water temperature, pressure, and chemistry. Project is located at the James A. Haley Veteran’s Hospital, 13000 Bruce B. Downs Boulevard, Tampa, FL 33612.

OFFICE ISSUING THIS REQUEST:

Department of Veterans Affairs Network Contracting Office (NCO) 8 Contracting Officer: Stacy Figlinski Email: Stacy.Figlinski@va.gov

PART I – GENERAL INFORMATION

1. All references to “Bid” or “Bidder” shall be understood to mean “Offer” or “Offeror”.

2. MAGNITUDE OF CONSTRUCTION: Between $500,000.00 and $1,000,000.00.

3. SITE VISIT: An organized site visit is scheduled to occur on October 1, 2025, at 1:00 PM EST. Please notify CORs Eric Richardson (Eric.Richardson7@va.gov) and Kara Chaput (Kara.Chaput@va.gov) by email that you will be attending. You will meet them at Building 42, 2702 E 131st, Tampa, FL. The Government requests that parties be limited to prime representative and estimator. Technical questions are not allowed during the site visit. Please record your questions and submit them to the Contracting Officer as an RFI by the date indicated in #6 below.

5. OFFER ACCEPTANCE PERIOD: Offers providing less than one-hundred and twenty (120) calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

6. REQUESTS FOR INFORMATION: Requests for Information (RFIs) shall be submitted by the prime contractor through email only to Stacy.Figlinski@va.gov. No solicitation questions will be accepted in any other format. The cutoff for submission of RFIs is October 7, 2025 at 10:00 AM EST. Send RFIs to the Contracting Officer only, do not include VA technical representatives. Responses will be provided through an Amendment posted to SAM.gov in a Question & Answer format visible to all offerors.

7. SPECIFICATIONS AND DRAWINGS: All applicable specifications and drawings, if available, will be provided electronically in SAM.gov as attachments to this RFP. No hard copies will be made available to proposing contractors.

8. SDVOSB VERIFICATION: The Government will confirm SDVOSB status verification for the submitted proposals. Evaluations will be performed on proposals submitted by verified SDVOSBs only. Subsequent confirmation of SDVOSB verification status will be performed for the apparent awardee. Verification is done through the following two websites: System for Award Management (SAM): https://www.sam.gov and SBA Veteran Small Business Certification (VetCert): https://veterans.certify.sba.gov.

9. LIMITATIONS ON SUBCONTRACTING: (Reference Contract Clause FAR 52.219-14 for further information): By submission of an offer and execution of a contract, the Offeror agrees that in performance of the contract, the concern will perform at least fifteen (15) percent of the cost of the contract, not including the cost of materials, with its own employees.

10. FUNDS: Award is subject to availability of FY26 funding.

11. BONDS: (Reference Contract Clause FAR 52.228-15 for further information on applicability):

A payment and performance bond shall be provided. The penal sum shall be one hundred percent (100%) of order price. Bonds and other payment protection shall be provided within 10 calendar days of award of the Contract. The Notice to Proceed will not be issued until the Contractor provides sufficient bonding to cover the work being performed. Provide electronically only. NCO 8 no longer accepts bonds through the mail.

12. OFFER GUARANTEE (BID BOND) (SUBMIT WITH YOUR PRICE PROPOSAL): Per FAR Clause 52.228- 1-Bid Guarantee, the amount of the bid guarantee shall be 20 percent of the bid price Or $3,000,000, whichever is less. Provide with price proposal.

13. WAGE DETERMINATION: Wages for all contractors and subcontractors must comply with Davis Bacon Wage Determinations. The current determination is General Decision FL20250208 dated 05/23/2025. Be advised the determination that is current at the time of the Contract award is the determination that will apply for the project.

Current determinations are always available at: http://www.sam.gov/.

14. CONTRACT PERFORMANCE PERIOD: 180 calendar days after receipt of written Notice to Proceed performed in concurrent or sequential phases as indicated or required. If you anticipate long lead times for project materials, state this in the technical proposal with your anticipated lead time for the specific item.

PART II – PROPOSAL PREPARATION AND EVALUATION INFORMATION

1. To assure timely and equitable evaluation of the proposals, offerors must follow the instructions contained herein. For proposals to receive full consideration for award, offerors should ensure that the information furnished in support of the proposal is factual, accurate, and complete, and directly responds to the requirements of this solicitation. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

2. Prospective vendors shall provide their proposal in any of the following formats: .pdf, .docx, or .doc to the issuing office address identified above. All technical proposals and the price proposal shall be provided via email to Stacy.Figlinski@va.gov. The technical proposal shall address each of the evaluation criteria.

2. Technical Proposal Format: The technical proposal shall address all information requested and will then be evaluated against the stated factors. The technical proposal shall include:

a. Cover page with Solicitation Number and Project Title

b. Signed offer/Acknowledgement of Amendments

Factor 1: Specialized Experience & Capability

The offeror is required to submit three (3) relevant projects similar to water quality/ VHA Directive 1061 demonstrating your firms experience and capability similar to this requirement per the provided Statement of Work.

These demonstrations in similar experience and capability shall be in a healthcare environment with trade coordination work as critical activities for these capability areas: Cost control, quality of work and compliance with performance schedules on a project of similar scope and size. Briefly describe the team's specialized experience, technical competence, and expertise in understanding how to complete general construction work in a hospital setting in accordance with the submitted Statement of Work (SOW) the VA specifications and the drawings. The offeror is required to demonstrate recent (within the last five years), successful performance under contracts (ongoing or completed) which are similar in scope, magnitude, and complexity to the subject requirement.

Formatting and Other Restrictions: The submission is limited to the provided Experience Information Sheet.

Factor 2: Schedule

The offeror is required to submit a proposed progress schedule in a time scaled bar graph format. The horizontal axis will be scaled for time beginning with the Notice to Proceed and concluding with contract completion. The vertical axis will show the milestones and major portions of the contract work. All schedule items will show a start date and a completion date. The detailed schedule will show the offerors ability to complete the project in the required time frame of One Hundred-eighty days (180) calendar days.

Provide specific tasks with dates for the following:

• Construction Period to include all phases of the construction project such as mobilization, provisions for overtime or shift work, Site utilities, temporary rerouted medical center vehicular and pedestrian routes, final inspection and close out.

• The Offeror shall specify how much allowance has been made for bad weather in the schedule, the days of the week and the hours of construction operations during each phase of the work, and the percentage of contract completion that will be achieved at the end of each month of the contract.

• The Offeror will provide a written commitment as to the time frame (number of days after receipt of the notice to proceed) within which the Offeror will guarantee completion. If there is a long lead time for materials, please note the items in your proposal.

Formatting and Other Restrictions: There is no page limitation.

Factor 3: Past Performance

Past performance information will be obtained from references provided by the offeror and from other sources known to the Government or learned during the course of the evaluation. Each offeror will be evaluated on its performance for similar type of projects. The government will focus on information that demonstrates quality of performance relative to the size and complexity of the procurement.

a. In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance, in accordance with FAR 15.305 (a)(2)(iv). Therefore, the offeror shall be determined to have unknown past performance.

b. Offerors shall provide completed Past Performance Questionnaires (provided with this solicitation) or CPARS on at least one (1) but not more than three (3) recent (within the past 5 years) and relevant projects that were submitted for Factor 1. Relevant means similar in size, scope, magnitude of effort and complexity to this requirement. The Contracting Officer will evaluate past performance to rate accordingly and may contact sources provided in the survey as necessary.

Formatting and Other Restrictions: Limited to CPARS records or Past Performance Questionnaire.

9. Pricing (Factor 4 below):

Factor 4 - Price Proposal The Government will evaluate price based on the total price. The price proposal should be submitted as a separate document from the Technical Proposal. No pricing information should be included in the Technical Proposal. Contractor is to complete the Project Price Breakdown form. Also complete and return A.3 PRICE/COST SCHEDULE in the price proposal. Total price consists of the basic requirement. The price proposal shall show direct and indirect project price break down. The price breakdown shall reflect the Base proposed items using, at a minimum, the following cost elements:

(1) Labor (Direct & Indirect),

(2) Materials, Material Markups, Materials overhead,

(3) Equipment

(4) Subcontractor Cost

(5) Travel

(6) Other Direct Costs

(7) Overhead expenses

(8) Indirect Cost

(9) General & Administrative (G&A) expenses

(10) Profit

Technical Evaluations - All technical factors when combined are more important than price.

PART III – AWARD

1. The Government will evaluate proposals submitted in response to this solicitation which meet the requirements that have been provided in Parts I and II above.

2. This procurement will be a single award on a trade-off basis resulting from this solicitation to the responsible offeror.

3. Award may be made without discussions, except for minor clarifications.