36C24825Q0607 0005.docx

Amendment to Solicitation 36C24825Q0607 0005

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

07-10-2025

516-25-2-5105-0499 516-25-2-5309-0111 None 36C248 Department of Veterans Affairs Network Contracting Office 8 (NCO 8)

10000 Bay Pines Blvd Bay Pines FL 33744

36C248 Department of Veterans Affairs Network Contracting Office 8 (NCO 8) C.W. Bill Young VA Medical Center 10000 Bay Pines Blvd.

Bay Pines FL 33744 To all Offerors/Bidders

36C24825Q0607 05-23-2025

X

** HOUR & DATE for Receipt of Offers is EXTENDED to: 07-18-2025 2pm EDT

516-3650162-5105-854100-2580 010050192 516-3650162-5309-854100-2580 010055590

1. The purpose of this amendment is to extend the solicitation due date and to publish responses to questions received.

2. The solicitation response due date is hereby changed from July 10, 2025, at 2:00PM EST, to July 18, 2025, at 2 pm.

3. See pages 2 through 5 of this amendment for questions and answers.

4. See attachments “Boiler Sheets and “Picture 1 – Cooling Tower” for additional information.

5. There are no additional changes to the terms and conditions of the solicitation.

Moneque Rodriguez Contracting Officer

The purpose of this amendment is to extend the response due date from 10 July 2025 to 18 July 2025.

Respond to questions emailed by contractors, and to add the Boiler Sheets and Picture 1 – Cooling Tower 1 attachments.

There are no additional changes to the solicitation and there are no changes to the Statement of Work.

Questions and responses:

1. We believe in order to provide the best and most accurate quote; we require a plant survey. I have to coordinate this with our local team near Bay Pines. Based on this and the due date of next week, we can only consider quoting if we can have the quote due date extended possibly by about 4 weeks, just to be safe. This will include a site visit, current samples, tests (w/ a 7-day turnaround time). Will the VA provide an extension so offerors may provide the best and most accurate quotes?

A site visit was coordinated for 10 Jun (BP) and 11 June 2025 (Lee County), 11:00, the only site visit. Completed

2. Can you Provide how many Pumps and controllers are currently onsite at each location?

Lee County: x6-chilled water, x7-heating hot water, x3-condensing water with VFD’s Bay Pines – Boiler Plant has 5x Domestic Hot water pumps, 2x brine water pumps, 2x condensate pumps, 4x boiler feedwater pumps.

Chiller plant #1- 8x secondary pumps, 5x CWP pumps for Cooling Towers, 3x Emergency Chilled Water pumps, 2x REFER pumps, 3x Sand Filter pumps, 2x Heat Exchanger pumps Chiller Plant #2 – 4x Condenser pumps, 4x Chilled water pumps

3 Can you provide the Tonnage of the Cooling System (design V Actual) and how many Chillers?

Lee County: x3 350ton Trane chillers, x1-70 ton Trane heat pump chiller, x1-35 ton air-cooled chiller.

Bay Pines- Chiller Plant #1 2x 1070 ton centrifugal chillers, 3x 770 ton centrifugal chillers All with VFD’s.

Chiller Plant #2 – 3x 1300 ton centrifugal chillers W/O VFD’s, 1x- 1070 ton chiller w/VFD

4 Can you provide the number of boilers and the Horsepower of each?

Lee County: x3-LAARS heating hot water low pressure boilers 2,500,000 btu/hr Bay Pines- 3x- 700 BHP CBEX Cleaver brooks Boilers.

5 How many closed loops (hot & chill) are there per location and system volumes of each?

Lee County: x2-chill water and x1-heating hot water loops Bay Pines-

6 Can you extend the Proposal due date?

The Response Due date has been extended

7 Are there any water softeners( for Boilers) if yes how many per location? What is the condition of each one?

Lee County: x4-domestic water softeners.

Bay Pines- Boiler Plant – one set (two tanks, one system) industrial water softener (also services Chiller Plant #1), one set (two tanks, one system) Dealkalizer tank.

Chiller plant #2 – one set (Two tanks, one system) industrial Water softener *** all systems currently maintained by Ashberry. All three are currently undergoing replacement of gravel and resin etc.***

8 Who is the current incumbent?

9 What is the Recirculation rate of the condenser pumps?

Lee County: 817.5 gpm each x3

10 What is the source of the Make-up water for the Cooling Towers (Sample required for calculations)?

Lee County: Industrial water from 180,000 deluge tank and condensate (from AHU’s, FCU’s, CRAC’s units) Bay Pines- The water softener is the primary source for make up water for the cooling towers.

11 Will there be a site visit for the above solicitation? Also, is this a new requirement and if not, may I have the incumbent's information to include pricing and the performance period?

Site Visit already completed.

· What is Lee County's cooling tower tonnage?

Lee County: 327 tons per cell x3 Marley Towers for a total of 981tons.

· What is the Horsepower for Lee County's boiler?

2,500,000 btu/hr

· What are Lee County's steam rates?

Lee County: No steam boilers. x3 low pressure heating hot water boilers.

· How many closed loops does Lee County have?

Lee County: x2-Chllied water and x1-Heating hot water loops.

· What is the cooling tower water usage?

Lee County: Approximately 10,000/15,000 gallons per day depending on conditions and time of year.

· If Lee County is currently utilizing pretreatment for their boilers, can you please provide details on what is included? (ex. Filtration, Softeners, RO System, Dealkalizer, Deaerator, Chemical Treatment) Lee County: Our x3 boilers are on a closed loop. The water is fed from our domestic water lines.

12 Bay Pines VA., Can you provide a run schedule/ rotation schedule for the chiller plants and steam plant? Ie. How many chillers/boilers normally run and how many are on standby and how often they rotate?

BP -BOILERS ROTATE EVERY 10 days CHILLERS: 2-3 in Plant #1 – Rotate as needed 1 Plant#2 – Rotate as needed 13 Bay Pines VA, the specs state there are additional closed loops located in certain buildings that are listed in the spec. However, when we asked about them during the site visit , we were told there were no additional loops outside the ones we saw in the plants. Can we have clarification on this and a total number of additional loops?

BP - SOW has listed loops x 2 for chiller plant

14 For both locations, can you verify the tower cleaning frequency per year? Lee County: All 3 Marley Towers had the fill removed, power washed/cleaned, and then new fill installed November of 2024. We just power washed / cleaned all three towers again in May 2025. We flush the basins quarterly and do a full-service cleaning/power washing annually.

Once a year

15 For both locations, can you verify the legionella testing frequency and we would need to know how many Legionella samples per location as well? Lee County: We test for Legionella quarterly. We test 5 different ports in our cooling tower yard.

BP - Monthly 2-3 test points per plant.

16 Are corrosion coupons required for the closed loops as well and how many? Lee County: Yes, we require corrosion coupons in our Cooling tower yard, boiler loop, and chilled water loop.

BP - Yes, one for each plant

17 Does the customer know the volumes of the chilled loops and Cooling Tower condenser systems?

BP - Unknown 18 Are there any other Closed loops located throughout the property for both locations that are not listed in the Statement of work? if so, what is the service frequency of those smaller loops?

BP - All loops are listed in the SOW.

19 C.W. Bill Young VA Medical Center / Bay Pines, FL

a. What is the annual make-up water volume for

i. Plant 1 cooling tower - Unknown

ii. Plant 2 cooling tower - Unknown

b. What is the cooling water system volume for

i. Plant 1 cooling tower - Unknown

ii. Plant two cooling tower - Unknown

c. What is the cooling water recirculation rate for

i. Plant 1 cooling tower - Unknown

ii. Plant 2 cooling tower - Unknown

d. What is the Approach Temperature for each of the chillers in Plant 1 and Plant 2?

Chillers are set to supply at 42 deg F for the larger chillers and 43 for the smaller. Return is around 53 or 54 deg F. COND temps are 76 supply-86 return.

e. What is the annual steam produced for the steam plant

i. If annual steam produced is not available

1. What is the annual make-up water volume – REFER TO BOILER SHEETS

f. Who owns the surface blowdown controllers that are located at each of the Cleaver Brooks 700HP boilers? - Bay Pines VA Medical Center.

g. Who owns the chemical feed pumps for all cooling tower, closed loop, and boiler chemicals? – Bay Pines VA Medical Center

h. Who owns the chemical storage/feed tanks?

NALCO

20 Lee County Healthcare Center / Cape Coral, FL

a. What is the annual make-up water volume for

i. Cooling tower: 10,000gal-15,0000 per month depending on season (x12)

b. What is the cooling water system volume Lee County: 3,128 gal

c. What is the cooling water recirculation rate See attached scheduled

d. What is the Approach Temperature for each of the chillers 85 degrees

e. Who owns the Walchem controller, chemical pumps, and chemical storage/feed tanks Lee County VA Healthcare Center 21 Pricing Line Item 0005AC - Offline cooling tower cleaning - is this for all of the cooling towers at both Bay Pines and Lee County? Or is pricing per tower (this would be difficult to price per tower since the towers are different sizes)? Can this scope please be clarified?

22 Same for Pricing line item 0005BC - is this one tower or all of them?

23 Can the cutsheet for the run times and/or percent loading for condenser water circulation pumps for lee county please be provided?

See attached scheduled.

24 For the Cooling Towers:

a. Is the makeup water softened?

BP - Yes Lee County: Water comes from the City of Cape Coral.

b. is the makeup water dealkalized?

BP - No Lee County: Water comes from the City of Cape Coral.

25 For the Boilers:

a. Is the makeup water dealkalized?

Lee County: Water comes from the City of Cape Coral.

26 * What is the estimated condensate return for the boilers?

Lee County: There is no condensate return. Condensate is discharged into a neutralization box

27 Please provide water volume of:

Refer to Picture 1 – Colling Tower 1, totals aren’t kept for plant #2

a. Cooling Towers Chiller Plant 1: Lee County: 3,128 gal

b. Cooling Towers Chiller Plant 2:

c. Chill Water Loop