Performance Work Statement-Revised.pdf

36C24824Q0829

PERFORMANCE WORK STATEMENT (PWS)

1. OBJECTIVE: The tasks covered by this PWS are to perform installation services for three (3) exhaust hoods at the new Mental Health Domiciliary Food and Nutrition main kitchen.

2. PERIOD OF PERFORMANCE: The Contractor shall perform the installation of the three (3) exhaust hoods from April 22, 2024 until May, 2024.

3. REQUIRED SERVICES: The exhaust hoods that will be installed consist of the following:

3.1 One (1) exhaust hood built to fit: Model 4824-PK-ND-2-Q

- Dimensions: 6 ft 3 in. long exhaust-only wall

- Canopy hood with built-in 3 in. back standoff x 1 - 430 SS where exposed

- X1 filter 20 in. tall x 16 in (19.625 in. by 15.625 in) wide stainless steel Captrate solo filter with hook, ETL listed

- Particulate capture efficiency: 85% efficient at 9 microns, 76% efficient at 5 microns, used on hoods manufactured after 7/27/17

- Four (4) recesses LLANSON round LED fixture light, 3500 K warm output

- Two (2) exhaust riser factory installed 10 in. x 12 in. x 4 in.

- One (1) 1 - ½ pint grease cup style flanged slotted x 2 field wrapper 12.00 in. high front, left, right x 1 full crating x 1

3.2 One (1) exhaust hood built to fit: Model 6024PK-ND-2-Q

- Dimensions 9 ft 9 in. long exhaust-only wall canopy hood with 16 in. wide

- Perforated supply plenum with built-in 3 in. back standoff x 1 - 430 SS where exposed x 1 filter – 20 in.

- Tall x 16 in. (19.625 in. by 15.625 in.) wide stainless steel Captrate solo filter with hook, ETL listed

- Particulate capture efficiency: 85% efficient at 9 microns,76% efficient at 5 microns, used on hoods manufactured after 7/27/17

- Seven (7) recessed Allanson round LED fixture and LED light, 3500 K warm output

- Tree (3) exhaust riser factory installed 10 in. x 19 in. x 4 in. x 1 supply riser – 12 in. x 28 in.

supply riser with volume dampers x 2 - ½ - pint grease cup new style, flanged slotted x 2 field wrapper 12.00 in. high front, left, right x 1

3.3 One (1) exhaust hood built to fit: Model 166MISC-PSP

- Dimensions 56 in. long perforated stainless-steel plenum x 1 - 430 SS where exposed x 1 supply riser – 12 in. x 28 in. supply riser with volume dampers x 1 full crating x 1

4. GENERAL REQUIREMENTS:

4.1 The Contractor shall provide all labor, materials, equipment, transportation, and supervision necessary for the installation of these exhaust hoods.

4.2 The Contractor shall provide and install the structural steel attachments required to securely anchor these exhaust hoods to allow proper functionality.

4.3 The Contractor shall provide exhaust air testing and balancing once the installation is complete.

4.4 Contractor shall refer to the Kitchen Area Power Plan for area specifications, which can be seen in section D2.

4.5 The Contractor shall be responsible for the removal and disposal of all waste generated in the provision of these services. The Contractor shall provide his own waste container (dumpster) for the disposal of the waste generated as part of the installation of these exhaust hoods. The container can be placed in the area identified in section D3. The Contractor shall adhere to all federal and state waste management and disposal laws and regulations.

4.6 The Contractor shall fix any damages to the facility which he caused during the installation services.

4.7 The Contractor shall coordinate with the Activation Specialist for any necessary electrical connections. The Contractor shall use the facility power and outlet boxes.

4.8 The Contractor shall assemble and connect exhaust hoods to utility sources and test it for functionality prior to operational use. Contractor shall proceed to perform troubleshooting as needed, so that the exhaust hoods function as originally designed.

4.9 Contractor shall provide grease ducts and fire suppression for the exhaust hoods to be installed.

4.10 During the entire duration of the installation, the Contractor shall have a competent representative on-site to serve as the interface between the Contractor and the Government.

This representative may also be the installer.

4.11 The Contractor personnel shall present a professional appearance and shall have a uniform or some method of identifying them as an employee of the Contractor. A VA badge will be provided and must be worn above the waist and be always visible while on Government property.

4.12 All Contractor workers are required to check-in and out at the facility security checkpoint. A valid state driver’s license or state identification card is mandatory for all employees to have access to these facilities. All Contractor employees are required to wear any VA badges, as provided.

4.13 The Contractor shall be made aware of and must comply with local security policies and procedures.

4.14 The Contractor shall perform all services following all safety guidelines, and in a manner that they do not present any safety hazards to his employees, as well as any Government employee or visitor in the area where the services are being performed. This includes the adequate use of Personal Protective Equipment (PPE), as necessary.

4.15 The Contractor shall comply with all applicable federal, state, and local laws, building codes, Life Safety Codes, and Occupational Health and Safety Administration (OSHA) guidelines while performing these services.

4.16 The Contractor shall ensure that his personnel have the required licenses and certifications necessary for the provision of these services. Additionally, the HVAC technician providing the balancing services shall be certified with the National Environmental Balancing Bureau (NEBB).

4.17 The Contractor is also responsible for ensuring the exhaust hoods are installed in accordance with the manufacturer’s specifications, to allow for their original functionality and the preservation of any applicable warranty.

4.18 The Contractor shall also provide and install wall flashing beneath each installed exhaust hood, to prevent kitchen operations under each exhaust hood from affecting the facility’s walls.

5. INITIAL START-UP AND OPERATIONAL TEST:

5.1 The Contractor shall provide all parts and materials necessary for the initial start-up of the exhaust hoods and shall proceed to perform said start-up and operational tests.

5.2 The Contractor shall follow the manufacturer’s procedures and place the exhaust hoods in all modes of operation, to allow a full testing of the installed equipment.

5.3 The Contractor shall also adjust any safety and automatic control instruments.

5.4 Once the initial start-up and operational test has concluded, the Contractor shall submit a report on these tests.

5.5 The Contractor shall provide the start-up and operational test instructions to the VA personnel as identified by the Activation Specialist.

6. WORK HOURS: Facility normal business hours are 7:30 AM to 4:00 PM Atlantic Standard Time (AST), Monday thru Friday, excluding Federal Holidays. Services performed outside this time shall be coordinated beforehand through the Activation Specialist.

6.1 The Government recognized US holidays are: New Year's Day, Martin Luther King Jr. Day, Presidents Day, Juneteenth, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day. If the holiday falls on Sunday, it is observed on Monday.

7. ACCESS TO WORK AREA: The VACHS Activation Specialist will coordinate site access for the Contractor employees, to allow for the performance of the services stated in this PWS.

8. SERVICE REPORT: A copy of the service report shall be provided to the Project Activation Program office, within one (1) week of the completion of these services.

9. OVERLAYS AND EQUPMENT SPECIFICATIONS: Overlay of the Mental Health Domiciliary Nutrition and Food Service main kitchen can be seen in Section D of the solicitation.

10. INFLUENZA VACCINATION:

10.1. All contract employees shall comply with VHA Directive 1192.01, Seasonal Influenza Vaccination Program for VHA Healthcare Personnel. This policy applies to all individuals who, during the influenza season, work in VHA locations or who come into contact with VA patients or other Health Care Personnel (HCP) as part of their duties.

10.2. Masking requirements for unvaccinated HCP: HCP who do not receive influenza vaccination due to medical or religious exemptions must designate this at the VA Employee Health Unit on the HCP Influenza VA Form 10-9050 and wear a face mask while in any VHA location, including both clinical and non-clinical areas. In addition, HCP are required to wear a face mask during performance of their assigned duties and responsibilities. The face mask shall be worn throughout the influenza season, or until the individual HCP receives a flu vaccination and completes the required VA Form 10-9050.

11. POINT OF CONTACT: The Contractor shall contact the following personnel for the performance of these services:

11.1 Arch. Emmanuel Ramirez-Quiñones, Project Activation Program at (787) 641-7582, Ext.

125343 or at emmanuel.ramirez-quinones@va.gov.

11.2 Arch. Emma Colon, facility Architect at (787) 641-7582, ext. 125347 or at emma.colon@va.gov.

11.3 For contractual matters, the Contractor shall contact Wilfredo Perez, Contracting Officer at 939-759-6783 or at wilfredo.perez3@va.gov.

mailto:emmanuel.ramirez-quinones@va.gov mailto:emma.colon@va.gov mailto:wilfredo.perez3@va.gov