S02 - Specification 00 11 21 NRM 672-22-809 (10 Pages).docx
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- Solicitation number
- 36C24822R0155
About this file
This document describes a federal design-build contract opportunity for installation of a new HVAC unit at a VA medical center in Puerto Rico. The Department of Veterans Affairs intends to issue a solicitation for design and construction services to install a redundant air handling unit to serve as backup for an existing unit serving the SPS area. The new unit must have 100% capacity to run independently or in parallel. The contractor will be responsible for mechanical, electrical, structural, civil and architectural design and construction. The contractor must also perform testing, balancing, and integrate new controls. The response due date is August 1, 2022. The contract will be set aside for SDVOSB and have a value between $100,000 to $250,000. The period of performance is 365 days from notice to proceed.
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Text version
06-01-20
SECTION 00 11 21
DESIGN BUILD
DB Install New HVAC Unit in SPS for Backup (Project No. 672-22-809)
(VACHS, SAN JUAN, PR)
| A. | PART I - General |
| A1. | Scope of Contract |
| Provide all labor, materials, tools and equipment, and design-build services necessary for design and construction of a project described in the solicitation and other specific tasks as further defined by the request for proposal (RFP). Refer to SOW included in the solicitation for additional scope details. |
| A2. | Definitions |
| A. | Design-Build (DB) as defined by the US Department of Veterans Affairs (VA) is the procurement by the Government, under one contract, with one firm or joint venture (JV) for both design and construction services for a specific project. |
| 1. | Contracting Officer: The services to be performed under this contract are subject to the general supervision, direction, control and approval of the Contracting Officer. |
| 2. | Project Manager: The Contracting Officer's representative responsible for administering contracts under the immediate direction of the Contracting Officer. |
| 3. | Resident Engineer: The Contracting Officer's authorized representative at the construction site. When more than one Resident Engineer is assigned to a construction project one is designated as being incharge and is called the "Senior Resident Engineer". The Resident Engineer is responsible for protecting the Government's interest in the execution of the construction contract work. His duties include surveillance of all construction work to assure compliance with the contract documents, interpretation of the contract documents, approval of changed work, approval of all submittals, samples, shop drawings, etc. The Resident Engineer may issue change orders to the Contractor within the limitations set forth in his delegation of authority from the Contracting Officer. |
| 4. | Design Build Contract: This term, as used herein, refers to the Contract(s) to perform the design and construction of the project. |
| 5. | Contractor: This term, as used herein, refers to the contractor under this contract or the DB team. |
| 6. | AE: This term, as used herein, refers to the ArchitectEngineer firm(s)that are a part of the DB team, also referred to as DB/AE. |
| 7. | RFP/AE: The firm(s) directly hired by the VA for the preparation of the RFP Documents and to provide other technical assistance to the VA. |
| B. | PART II - RESPONSIBILITIES |
| B1. | VA Team |
| A. | The RFP A/E team shall not be included as members of the offeror’s DB team. The VA will retain their RFP A/E team for the remainder of the project’s development for design and construction period review, and monitoring purposes. The RFP A/E team that produced the RFP documents is: |
| RFP/AE : |
| N/A |
| Consultants: |
| N/A |
| B. | The VA team is also comprised of VA Office of Facilities Management and others at VA Headquarters located in Washington, DC, a Resident Engineer (R/E) who will be located at the construction site and VA medical center staff. The coordinator/manager of the VA team will be the R/E, who will have Contracting Officer authority. |
| B2. | Design-Build Team: |
| A. | The DB team includes all J/V partners, consultants, and sub-contractors to the one firm. The DB team shall provide Architectural and Engineering disciplines for the preparation of construction documents, and construction contractor capabilities for construction of the project. |
| B. | If the DB Team A/E and contractor are a J/V (not one and the same firm) engineering and other technical consultants shall be subcontractors of the J/V Architect - not the Design-Build construction contractor or sub-contractors. If the DB Team A/E and contractor are one and the same firm (not a J/V) those consultants shall be subcontractors of DB firm not the construction subcontractors. |
| C. | The RFP documents are intended to define existing conditions, certain required items, and design parameters to be included in the project. It is the DB Team’s responsibility to complete the documents and construction in a manner consistent with the intent of the RFP documents within the required time period (contract length). |
| C. | PART III - PROPOSAL REQUIREMENTS |
| C1. | General |
A. Refer to RFP instruction for details.
D. PART IV - POST AWARD REQUIREMENTS
| D1. | Construction Document Preparation: |
| A. | Design Review Submissions: |
| 1. | The Design-Build Team A/E (DB A/E) shall prepare and submit complete construction documents for review and approval by the VA in accordance with standard professional practice, the US Department of Veterans Affairs RFP (VA RFP), and prevailing codes. |
2. The documents may be divided into multiple review submission packages. The VA will review as many as six (6) package submissions (examples: demolition, civil, architectural, structural, mechanical, Electrical, plumbing etc.) to facilitate the start of construction.
3. All submission packages: Refer to SOW.
| B. | Design Review Meetings: |
| 1. | A review meeting to resolve design issues will be held for each design review package submitted. The meeting will include discussion of VA comments on functional relationships and technical peer review comments (by others). |
2. Participants will include RFP A/E, VA Staff and DB team members as appropriate for the specific package to be reviewed and others. The DB team members will each allow for (1) full day for each discipline/package design review meeting. DB team management will be present at each review meeting.
| 3. | The DB team shall allow a minimum of ten (10) working days for each review cycle. A cycle includes: |
| a. | The VA’s receipt of the design review submission package. |
| b. | The review meeting. |
| c. | DB teams receipt of comments from the VA, either electronically, by fax, or by hard copy delivery. |
| 4. | Coordination of the review meeting schedules will be the responsibility of the VA Project Manager (for the VA and RFP AE) and the DB Team Project Manager (for the DB Team). See section H. Quality Assurance/Quality Control. |
| C. | Electronic Media: |
| 1. | Design review submission drawings and final Construction Document submission drawings will be executed in electronic format AutoCAD version 2006. |
| 2. | The drawings included in the VA RFP will be available to the DB team for use in preparing the construction drawings. Since data stored on electronic media can deteriorate undetected or be modified without the RFP Architect/Engineer’s knowledge, the CADD drawing files are provided without warranty or obligation on the part of the RFP Architect/Engineer as to accuracy or information contained in the files. The user shall independently verify all information in the files. Any user shall agree to indemnify and hold the RFP Architect Engineer harmless from any and all claims, damages, losses, and expenses including, but not limited to, attorney’s fee arising out of the use of the CADD drawing files. |
| 3. | Design review submission specifications and other 8 1/2 by 11 formatted material and final Construction Document submission specifications and other 8 1/2 by 11 formatted material will be executed in electronic format Microsoft Word & PDF. |
| 4. | The specifications included in the VA RFP shall be available to the DB team in electronic format for use in preparing the construction specifications. Since data stored on electronic media can deteriorate undetected or be modified without the RFP Architect/Engineer’s knowledge, the CADD drawing files are provided without warranty or obligation on the part of the RFP Architect/Engineer as to accuracy or information contained in the files. The design builder shall independently verify all information in the files and shall agree to indemnify and hold the RFP Architect Engineer harmless from any and all claims, damages, losses, and expenses including, but not limited to, attorney’s fee arising out of the use of the electronic files. |
| 5. | The construction record drawings shall be completed in AutoCAD. |
| 6. | Construction shop drawings are not required to be completed in AutoCAD. |
| D. | Professional Licensing: |
| 1. | The DB A/E who prepares the construction documents shall be a professional architect or engineer licensed in the Commonwealth of PR in which the design work is completed. |
| 2. | The professional seal indicating such license by the state shall appear on the final construction documents. The architect whose seal is shown will be known as the Architect of Record. The DB A/E shall certify compliance with the VA RFP and all applicable codes. |
| E. | Approved Construction Documents: |
| 1. | The final construction document submission package will be submitted by the DB team for approval by the VA after completion of the 95% review cycle for the final package to be submitted by the DB team. The VA will have 5 days to take approval action. |
| 2. | The final construction documents submission package will include a full set of construction documents including all disciplines/packages. |
| 3. | The final construction documents submission package will incorporate all VA supplied comments from the earlier 30% and 95% submission package reviews and will comply with the VA RFP. |
| 4. | If the final construction documents submission package is not complete a post submittal may be required the cost of which will be borne by the DB Team. |
| 5. | The approved final construction documents include such details that the project can be constructed and will be used for construction of the project. |
| 6. | See PART IV, D2 CONSTRUCTION PERIOD SUBMITTALS for Approved Construction Document distribution. |
| F. | Construction Drawing Preparation - Mandatory material and equipment schedules and details may be indicated either on the drawings or in the specifications, at the option of the DB team. The construction drawings shall include a coordinated set of the following: |
| 1. | Civil engineering drawings including demolition plans, grading and drainage plans, paving plans, utility plans, schedules calculations and details. |
| 2. | Landscape drawings including demolition plans, landscape plans, plant schedule and list, special landscape elements, proposed materials to be used for each special landscape element, calculations and details. |
| 3. | Structural drawings including foundation plans, framing plans, schedules, and details, including general notes and all calculations. |
| 4. | Architectural drawings including floor plans, building elevations, building sections, wall sections, reflected ceiling plans, stair details, toilet and bath details, door schedules and details, window schedules and details, room finish schedules, auto transport and other details. |
| 5. | Fire protection drawings including floor and roof plans, riser diagrams, equipment schedules, and details, including general notes calculations and all related calculations. |
| 6. | Plumbing drawings including floor and roof plans, riser diagrams equipment schedules, plumbing fixture schedules, and details, including general notes, and all related calculations. |
| 7. | HVAC drawings including floor and roof plans, one-line flow diagrams, equipment schedules, and details, including general notes and all related calculations. Also provide sections for mechanical equipment rooms and sequence of operation for all HVAC equipment. |
| 8. | Outside steam distribution drawings including demolition plans, system plans and profiles, manhole piping plans, calculations and sections, equipment schedules, and details. |
| 9. | Electrical drawings including site demolition plans, site, floor and roof plans (power, lighting, and other systems), one-line diagrams, panel schedules, equipment schedules, light fixture schedules calculations and details |
| 10. | Asbestos abatement drawings including site demolition plans and floor plans indicating asbestos abatement method. |
| G. | Construction Specifications - Project specifications shall include specifications for all products, materials, equipment, methods, and systems shown on the construction drawings in accordance with standard professional practice and the VA RFP. The specification submitted for review shall include: |
| 1. | The name of the manufacturer, the product name, model number, or other identification as appropriate to clearly identify the product that will be used in the construction of the project; |
| 2. | Other data as appropriate to clearly identify the product that will be used in the construction of the project i.e. shop drawings, product data, and samples as required by the VA RFP documents; and |
| 3. | The required stamp of the licensed architect or engineer of record will be considered as certification of compliance with the RFP requirements. |
| H. | Design Requirements - Compliance with codes and standards. |
| 1. | Project design shall be in compliance with applicable standards and codes described in VA Program Guides and design materials included or referenced in the solicitation materials. |
Spec Writer Note: The project manager is responsible for selection of applicable standards for a project. If selected, individual VA standards/guides should be indicated under each technical Specification Section’s "Applicable Publications" sections. Also see Section 01 42 19 Reference Standards 1.4 availability of specifications not listed in the GSA index of Federal Specifications, Standards and Commercial Item (FAR 52.20-4.) This paragraph should reference the internet address where VA standards are available, if applicable.
| 2. | See Section E. Approved Construction documents, above, for required inclusion of design review comments. |
| 3. | In the design of new building and alteration work under this contract, the DB team shall consider all requirements (other than procedural requirements) of: |
| l. | Zoning laws: |
| 2. | Environmental and erosion control regulations; and |
| 3. | Laws relating to landscaping, open space, minimum distance of a building from the property line, maximum height of a building, historic preservation, and esthetic qualities of a building. Also similar laws, of the State and local political division, which would apply to the building if it were not to be constructed or altered by the U.S. Government. |
| 4. | The DB team shall consult with appropriate officials of the Federal, state, and political subdivision, and submit plans under the rules prescribed by those reviewing authorities. The A/E and VA shall give due consideration to the recommendations of the referenced building officials. VA will also permit inspection by the officials described above during the construction period in accordance with the customary schedule of inspections in the locality of the building construction. Such officials shall provide VA with a copy of the schedule before construction begins or give reasonable notice of their intention to inspect before conducting an inspection. |
| 5. | The DB team shall provide prompt, written notification to the Contracting Officer concerning conflicts with, or recommended deviations from codes, laws, regulations, standards, and opinions of review officials as described above. No work altering the scope of this contract shall be undertaken prior to receipt of written approval from the Contracting Officer. |
| 6. | No action may be brought against the DB Team or VA and no fine or penalty may be imposed for failure to carry out any of the previously described recommendations of Federal, state, or local officials. VA and its contractors, including RFP A/E, shall not be required to pay any amount for any action taken by a state or political division of a state in carrying out functions described in this article, including reviewing plans, carrying out on-site inspections, issuing permits, and making recommendations. |
| 7. | The DB team shall advise the Contracting Officer of any variances with the applicable US Department of Labor, Occupational Safety and Health Standards, for occupancy requirements. |
| I. | Quality Assurance/Quality Control: |
| 1. | To reduce design errors and omissions, the DB team shall develop and execute a QA/QC plan that demonstrates the project plans and specifications have gone through a rigorous, thorough review and coordination effort. |
| 2. | Within 2 weeks of receipt of Notice to Proceed, the DB Team will submit a detailed QA/QC plan describing each QA/QC task that will be taken during the development of the various design submission packages and the name of the DB Team member responsible for QA/QC. |
| a. | Upon its completion each task shall be initialed and dated by the responsible DB Team member. |
| b. | A 100% completed QA/QC plan shall be submitted with the final construction document submission package. |
| D2. | Construction Period Submittals |
| A. | The DB contractor shall distribute a total of (Refer to SOW) sets of the approved construction documents prepared by the DB Team to the VA and RFP AE, as directed by the VA Project Manager. |
| B. | Other submittals - The DB team shall submit test results, certificates, manufacturer’s instructions, manufacturers field reports, etc. as required by the VA RFP specifications, to the VA R/E. |
| C. | Project record drawings - The DB team will maintain a set of construction documents (field as-built drawings) to record actual construction changes during the construction process as required by the RFP specifications. The project record drawings will be available for review by the VA Resident Engineer at all times. |
| D. | Shop drawings and submittals - The DB A/E shall check government furnished and/or the DB construction contractor's shop drawings, detail drawings, schedules, descriptive literature and samples, testing labor-laboratory reports, field test data and review the color, texture and suitability of materials for conformity with the RFP Documents and construction documents. The DB A/E shall recommend approval, disapproval, or other suitable disposition to the VA RE. The VA RE will have final approval authority. The DB AE shall evaluate the submittals with reference to any companion submittals that constitute a system. When necessary, the DB A/E will request the DB Construction Contractor to submit related components of a system before acting on a single component. Should this procedure be inappropriate, the DB A/E shall review all prior submittals for related components of the system before acting on a single component. The DB A/E may be required to hold joint reviews with the VA technical staff and /or the RFP AE on complicated system submittals. The DB A/E shall notify the VA Resident Engineer (RE) in writing of any and all deviations from the requirements of the construction documents that he has found in the submittals. |
| D3. | Project Close-Out |
| The DB team shall comply with the requirements in FAR 4.804 Closeout of Contract Files, for submission of final RFP as built drawings, manuals, and other documents as noted. Required as built drawings and specifications will be submitted in the same format required for the construction documents. | |
| D4. | Site Visits and Inspections |
| During the construction period the DB A/E shall make visits to the project site when requested by the Resident Engineer (RE). The Resident Engineer (RE) may also request visits for special purposes. Only registered architects and engineers thoroughly familiar with the project may make these site visits. The Resident Engineer (RE) has the prerogative to determine the professional discipline(s) required for any visit. The DB A/E shall observe the construction, advise the Resident Engineer of any deviations or deficiencies or solutions to issues discussed. A site inspection report which includes the purpose of the inspection, items reviewed, deficiencies observed, recommendations and additional actions required, shall be furnished to the Resident Engineer (RE) within three work days following the site visit date. |
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