S02 - 7-15-2022 FINAL SOL 36C24822R0155.pdf

1. SOLICITATION NUMBER 2. TYPE OF SOLICITATION 3. DATE ISSUED PAGE OF PAGES

4. CONTRACT NUMBER 5. REQUISITION/PURCHASE REQUEST NUMBER 6. PROJECT NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO

a. NAME b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATIONSOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within ____________ calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES NO

a. Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date, and time offers are due.

b. An offer guarantees is, is not required.

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C24822R0155 X

07-15-2022

TBD 672-22-2-530-0035 672-22-809

36C248

Department of Veterans Affairs Network Contracting Office 8 (NCO 8) VA Caribbean Healthcare System #10 Calle Casia Suite #4M440(Adm. Bldg.)

San Juan PR 00921-3201 rey.clemente@va.gov

Rey F. Clemente (939) 339-2946

Project Title: DB Install New HVAC Unit in SPS for Backup at VA Caribbean Healthcare System (VACHS), 10 Calle Casia, San Juan, 00921-3201. Project Number: 672-22-809.

The Magnitude of Construction VA project is between $100,000 and $250,000, pursuant FAR 36.204 (c).

NAICS: 236220 - Commercial and Institutional Building Construction.

Service Code: Z2DA - Repair or Alteration of Hospitals and Infirmaries.

This solicitation will be evaluated on a Trade-Off basis. As stated elsewhere in this solicitation, this procurement is a two (2) Phase Design/Build. IAW FAR 36.3 one solicitation will be issued covering both phases. In Phase I proposals will be evaluated to determine which offerors will submit proposals in Phase II. Block 13a refers to Phase I proposals.

This requirement is set-aside for VIP certified, Service-Disabled Veteran Owned Small Businesses (SDVOSB) Vendor verification for SDVOSB can be found here at https://www.vetbiz.va.gov/ THIS ACQUISITION IS SET-ASIDE 100% SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS (SDVOSB) ONLY, UNDER THE AUTHORITY OF 38 U.S.C PART 74. ANY PERSON OR BUSINESS ENTITY SUSPECTED OF MISREPRESENTATION FOR THE PURPOSE OF THE SECURING A GOVERVERMENT CONTRACT MAY BE CRIMINALLY INVESTIGATED AND PROSECUTED FOR FRAUD AGAINST THE UNITED STATES GOVERMENT.

VA Caribbean Hospital is a smoke free facility. Contractors, in order to enter the campus, you must have picture ID.

All contractors are required to wear a face covering (covering nose and mouth per CDC guidelines) while on campus.

All contractors will be screened at the entrance of the campus. A series of questions will be asked, and temperature taken. While working on the Medical Center (both inside and outside) the contractor will be responsible to wear a face mask covering at all times. PPE is not provided. Refer to COVID-19 Local Protocol in Attachments Section.

Refer to solicitation instructions for Phase One cutoff date for submission of Requests for Information (RFIs), or Questions (if any). Site Visit has been scheduled for 07/20/2022 at 10:00 AM AST. All Interested Offerors must meet at VAMC Bldg. #1 at Basement, Room B#13 Project, and Planning Sections (138). Only one (1) site visit has been scheduled for this project. All Offerors must comply with all solicitation terms and conditions.

Please refer to solicitation 36C24822R0155 package for further solicitation requirements.

It shall be known that funds are not currently available. No contract award will be made until appropriated funds are made available.

15 365

X X 52.211-10

X 10

VIA EMAIL (ONLY) 04:30 PM

08-17-2022

X

14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO 10 U.S.C. 2304(c)( ) 41 U.S.C. 3304(a) ( )

26. ADMINISTERED BY 27. PAYMENT WILL BE MADE BY

PHONE: FAX:

28. NEGOTIATED AGREEMENT 29. AWARD Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code)

(Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

(Type or print)

(4 copies unless otherwise specified)

(Type or print) (Type or print)

(Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror)

(To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

SEE PRICE SCHEDULE

36C248

Department of Veterans Affairs Network Contracting Office 8 (NCO 8) VA Caribbean Healthcare System #10 Calle Casia Suite #4M440 (Adm. Bldg.)

San Juan PR 00921-3201

Department of Veterans Affairs Financial Services Center

P.O. Box 149971 Austin TX 78714-9971

REY F. CLEMENTE

CONTRACTING OFFICER

36C24822R0155

Table of Contents

PART I - THE SCHEDULE

SECTION A - SOLICITATION/CONTRACT FORM

A.1 SF 1442 SOLICITATION, OFFER, AND AWARD (Construction, Alteration, or Repair) ..1

A.2 SF 1442 SOLICITATION, OFFER, AND AWARD (CONSTRUCTION, ALTERATION,

OR REPAIR)– BACK

A.3 PRICE SCHEDULE

ITEM INFORMATION

A.4 DELIVERY SCHEDULE

STATEMENT OF WORK

CONTRACT CLAUSES

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

2.1 PARTNERING

2.2 52.216-1 TYPE OF CONTRACT (APR 1984)

2.3 52.222-23 NOTICE OF REQUIREMENT FOR AFFIRMATIVE ACTION TO ENSURE

EQUAL EMPLOYMENT OPPORTUNITY FOR CONSTRUCTION (FEB 1999)

2.4 52.228-1 BID GUARANTEE (SEP 1996)

2.5 52.228-17 INDIVIDUAL SURETY—PLEDGE OF ASSETS (BID GUARANTEE) (FEB

2021)

2.6 52.233-2 SERVICE OF PROTEST (SEP 2006)

2.7 52.236-27 SITE VISIT (CONSTRUCTION) (FEB 1995) ALTERNATE I (FEB 1995) ...24

2.8 VAAR 852.228-72 ASSISTING SERVICE-DISABLED VETERAN-OWNED AND

VETERAN-OWNED SMALL BUSINESSES IN OBTAINING BONDS (DEC 2009)

2.9 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

2.10 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

REPRESENTATIONS AND CERTIFICATIONS

3.1 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (JAN 2022) (JUL

2020) (DEVIATION)

3.2 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

3.3 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

3.4 52.209-13 VIOLATION OF ARMS CONTROL TREATIES OR AGREEMENTS—

CERTIFICATION (NOV 2021)

GENERAL CONDITIONS

4.1 52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND

CERTIFICATIONS (DEC 2014)

4.2 52.204-23 PROHIBITION ON CONTRACTING FOR HARDWARE, SOFTWARE, AND

SERVICES DEVELOPED OR PROVIDED BY KASPERSKY LAB AND OTHER COVERED

ENTITIES (NOV 2021)

4.3 52.209-9 UPDATES OF PUBLICLY AVAILABLE INFORMATION REGARDING

RESPONSIBILITY MATTERS (OCT 2018)

4.4 52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK (APR

1984)

4.5 52.219-28 POST-AWARD SMALL BUSINESS PROGRAM REREPRESENTATION (SEP

2021)

4.6 52.222-35 EQUAL OPPORTUNITY FOR VETERANS (JUN 2020)

4.7 52.223-2 AFFIRMATIVE PROCUREMENT OF BIOBASED PRODUCTS UNDER

SERVICE AND CONSTRUCTION CONTRACTS (SEP 2013)

4.8 52.225-9 BUY AMERICAN—CONSTRUCTION MATERIALS (NOV 2021)

4.9 52.244-2 SUBCONTRACTS (JUN 2020)

4.10 SUPPLEMENTAL INSURANCE REQUIREMENTS

4.11 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

4.12 52.222-36 EQUAL OPPORTUNITY FOR WORKERS WITH DISABILITIES (JUN 2020)

4.13 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

4.14 VAAR 852.204-70 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR

PERSONNEL (MAY 2020)

4.15 VAAR 852.228-70 BOND PREMIUM ADJUSTMENT (JAN 2008)

4.16 VAAR 852.219-10 VA NOTICE OF TOTAL SERVICE-DISABLED VETERAN-

OWNED SMALL BUSINESS SET-ASIDE (JUL 2019) (DEVIATION)

4.17 VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING—MONITORING AND

COMPLIANCE (JUL 2018)

4.18 VAAR 852.219-77 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (SEP 2021)

(DEVIATION)

4.19 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

4.20 VAAR 852.236-71 SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION (APR

2019)

4.21 VAAR 852.236-79 CONTRACTOR PRODUCTION REPORT (APR 2019)

4.22 VAAR 852.236-80 SUBCONTRACTS AND WORK COORDINATION (APR 2019)

4.23 VAAR 852.242-70 GOVERNMENT CONSTRUCTION CONTRACT

ADMINISTRATION (OCT 2020)

4.24 VAAR 852.243-70 CONSTRUCTION CONTRACT CHANGES—SUPPLEMENT (SEP

2019)

4.25 VAAR 852.270-1 REPRESENTATIVES OF CONTRACTING OFFICERS (JAN 2008) 60

4.26 IT CONTRACT SECURITY

DESIGN BUILD SPECIFICATIONS

4.27 GENDER

4.28 CONTRACTOR'S COST BREAKDOWN

4.29 SCHEDULE OF PAYMENTS FOR DESIGN SERVICES

4.30 OWNERSHIP OF ORIGINAL DOCUMENTS

4.31 RETENTION OF REVIEW DOCUMENTS

4.32 CONTRACT DRAWINGS AND SPECIFICATIONS GOVERNMENT FURNISHED

PLANNING INFORMATION

4.33 COORDINATION WITH MEDICAL CENTER

4.34 RESPONSIBILITY OF THE DESIGN-BUILD CONTRACTOR

I. INSTRUCTIONS TO OFFERORS:

A. GENERAL PROPOSAL INFORMATION

II. PROPOSAL PREPARATION AND EVALUATION INFORMATION

A. PROPOSAL INSTRUCTIONS:

B. BASIS FOR AWARD

EVALUATION FACTORS

DB PHASE ONE - FACTOR 1: TECHNICAL APPROACH

DB PHASE ONE - FACTOR 2: TECHNICAL QUALIFICATIONS

SUB-FACTOR 2A: SPECIALIZED EXPERIENCE AND TECHNICAL COMPETENCE.76

SUB-FACTOR 2B: CAPABILITY TO PERFORM

SUB-FACTOR 2C: PAST PERFORMANCE

PHASE TWO - FACTOR 1: DESIGN CONCEPTS/TECHNICAL SOLUTIONS

PHASE TWO - FACTOR 2: SCHEDULE

PHASE TWO - FACTOR 3: KEY PERSONNEL

PHASE TWO - FACTOR 4: PRICE

LIST OF DOCUMENTS-EXHIBITS-AND-OTHER-ATTACHMENTS

A.3 PRICE SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT

UNIT

PRICE AMOUNT

0001 1.00 JB _________ __________________

Design and Build Services to Install New HVAC Unit in SPS for Backup for Station Funded (PROJ: 672-22-809) at VA Caribbean Healthcare System (VACHS). The selected contractor will be required to perform all necessary Design/Build works per drawings and specifications.

Base: Period of Performance (PoP) is 365 calendar days after receipt the NTP.

PRINCIPAL NAICS CODE: 236220 –

Commercial and Institutional Building Construction

PRODUCT/SERVICE CODE: Z2DA –

Repair or Alteration of Hospitals and Infirmaries.

GRAND

TOTAL

A.4 DELIVERY SCHEDULE

ITEM NUMBER QUANTITY

DELIVERY

DATE

0001 SHIP TO: VA Caribbean Healthcare System 10 Calle Casia San Juan, PR 00921-3201

USA

VA Station: 672

1.00 365 calendar days after receipt the

NTP.

VETERANS AFFAIRS CARIBBEAN HEALTHCARE SYSTEM

INSTALL NEW HVAC UNIT IN SPS FOR BACKUP

672-22-809

STATEMENT OF WORK

PART I - DEFINITIONS AND ACRONYMS:

1. A/E: This term, as used herein, refers to the Architect Engineer firm(s) that are a part of the Design/Build team, also referred to as D/B/A/E.

2. Certified Independent Third-Party Safety Professional (CITP): Certified Independent Third- Party Safety Professional for the review of the design documents for compliance with national and local codes, standards, federal and state regulations.

3. Competent Person (CP): One who is capable of identifying existing and predictable hazards in the surroundings or working conditions which are unsanitary, hazardous, or dangerous to employees, and who has authorization to take prompt corrective measures to eliminate them.

4. Contracting Officer (CO): The services to be performed under this contract are subject to the general supervision, direction, control, and approval of the Contracting Officer.

5. Contracting Officer Representative (COR): The Contracting Officer's authorized representative at the construction site. The COR is responsible for protecting the Government's interest in the execution of the construction contract work. Their duties include surveillance of all construction work to assure compliance with the contract documents, interpretation of the contract documents, approval of changed work, approval of all submittals, samples, shop drawings, etc. The COR may issue change orders to the Contractor within the limitations set forth in his delegation of authority from the Contracting Officer.

6. Contractor: This term, as used herein, refers to the Prime Construction Contractor or D/B Contractor Team under this contract.

7. Contractor’s Appearance and Badges: Contractor employees shall be required to maintain a professional appearance including a shirt bearing the company logo. All contractor employees will be required to acquire, and wear approved Medical Center Contractor badge. Per Medical Center policy, badge must be visible and located above the waist.

8. Design-Build (D/B): as defined by the Department of Veterans Affairs (DVA) is the procurement by the Government, under one contract, with one firm (which may be a joint venture) for both design and construction services on a specific project.

9. Design-Build Team A/E: This term, as used herein, to refer to the entire Design-Build Team (Contractor, AE, and any sub-contractors) all inclusive.

10. Design-Build Contract: This term, as used herein, refers to the Contract(s) to perform the design and construction of the project.

11. Facilities Condition Assessment (FCA): Is an industry term that describes the process of a qualified group of trained industry professionals performing an analysis of the condition of a group of facilities that may vary in terms of age, design, construction methods, and materials.

12. Interim Life Safety Measures (ILSM): Measures that are instituted to compensate for significant hazards posed by existing life safety (fire) code deficiencies or construction/renovation activities.

13. National Fire Protection Association (NFPA): The world's leading advocate of fire prevention and an authoritative source on public safety, NFPA develops, publishes, and disseminates codes and standards intended to minimize the possibility and effects of fire and other risks.

14. Pre-Construction Risk Assessment (PRCA): Used to identify potential risks associated with the renovation, construction, and some maintenance & repair activities and to develop risk mitigation strategies to minimize these risks. Prior to beginning work this assessment will be completed.

15. Project Manager (PM): The PM representative is responsible for administering contracts under the immediate direction of the Contracting Officer.

16. Request for Proposal (RFP): Is a solicitation made, often through a bidding process, by an agency or company interested in procurement of a commodity or service, to potential suppliers to submit proposals.

17. RFP/A/E: The firm(s) directly hired by the VA for the preparation of the RFP Documents and to provide other technical assistance to the PM/COR.

18. The Joint Commission (TJC): Formerly the Joint Commission on Accreditation of Healthcare Organizations (JCAHO) and before that the Joint Commission on Accreditation of Hospitals (JCAH). The Joint Commission provides evaluation, accreditation, and disease-specific certification programs for healthcare facilities.

PART II – SCOPE OF WORK

A. GENERAL REQUIREMENTS:

1. Provide all labor, materials, tools and equipment, and design services necessary for design and construction of the project described herein and other specific tasks as further defined by this Task Order Proposal Request (TOPR). All proposals are to provide both design and construction services for this project.

B. PROJECT OVERVIEW:

1. VA Caribbean Healthcare System strives to support both patients and staff in a healthcare setting.

Protection of patient’s, visitor’s and staff’s health from risks associated with the environment and construction activities is the highest priority. The architecture and interior design embody the highest level of environmental stewardship. All designs shall incorporate all electrical, mechanical, plumbing, structural, and architectural components necessary to provide for a complete structure and functioning building. Designs shall be in accordance with all applicable requirements of the NFPA, EPA, OSHA, National Plumbing Code, National Electric Code, ASHRA/E, National Safety Code, VA Specifications, VA Standard Details, VA Construction Standards (match existing site materials), VA Space Planning Criteria PG-18-9, and applicable local, state, and federal regulations

2. Existing as-built drawings can be made available to the CONTRACTOR; however, their accuracy along with survey, subsurface information and data is not guaranteed and shall be completed and verified by the CONTRACTOR as part of the investigative services.

3. This is a design/build construction project where the contractor is to provide all labor, materials, tools and equipment, and design-build services. The space will comply with the latest VA design standards located in the Technical Information Library (TIL) (http://www.cfm.va.gov/TIL/). While the Master Specification located in the Technical Information Library (TIL) at http://www.cfm.va.gov/til/spec.asp is considered the standard, it is important for the successful offeror to note that VA Caribbean Healthcare System has more stringent specifications. It is the vendor’s responsibility to familiarize themselves with VA Caribbean Healthcare System specifications.

4. This document contains information as specified for each submission, in the production of Construction Documents for this D/B project. It shall give VA Reviewers and the D/B Contractor or A/E firm a clear understanding of what is required at each stage of design.

5. The goal of this SOW is to ensure the quality of VA facilities while controlling construction and operating costs. This document is not to be used as a standard design and does not limit or relieve the project D/B Team A/E from their professional responsibilities to develop a complete and accurate project design that best meets the users' needs, VA design standard, VA master specifications, design manuals, other publications, and applicable code requirements or to conduct and produce a correct, complete, and fully coordinated project. These Government guidelines, but are not limited to, should be obtained by the D/B Team or A/E firm to aid in the completion of this project at the following Internet addresses:

http://vaww.va.gov/facmgt/standard/accessibility.asp http://vaww.va.gov/facmgt/standard/d_alert.asp http://vaww.va.gov/facmgt/standard/fire.asp http://vaww.va.gov/facmgt/standard/specifications.asp http://vaww.va.gov/facmgt/standard/metr_idx.asp

Office of Construction & Facilities Management Site Map www.cfm.va.gov/sitemap.asp The Technical Information Library (TIL) www.cfm.va.gov/TIL/ TIL - Master Construction Specifications www.cfm.va.gov/til/spec.asp Office of Construction & Facilities Management www.cfm.va.gov/index.asp VA Office of Health and Safety (OHS) www1.va.gov/vasafety/ National Fire Protection Code - NFPA Manual www.nfpa.org

C. SPECIFIC PROJECT REQUIREMENTS:

1. This request is for a Design/Build for the Installation of a New HVAC Unit in SPS for Backup.

2. As-built drawings indicating the location of the existing HVAC System shall be provided to the contractor for reference.

3. The contractor shall perform a thorough field assessment to validate the HVAC system location shown on drawings. This includes a new chiller water piping from the main header to the new AHU with new control valves, strainers, etc.

4. Provide Electrical, Mechanical, Structural, Civil and Architectural disciplines for the D/B Design-

Build Project to install a redundant Air Handling Unit (AHU) to serve the SPS area, as a backup for AHU-23. The new unit will be installed in parallel and will have 100% of the required capacity such that:

a. During Normal Operating conditions both Units run in parallel at 50%.

b. Have the capability to run independently and supply 100% of the required capacity.

c. Based on the HVAC Design Guide requirements for the SPS area, the required 100% capacity requirement needs to be validated by the Contractor to properly size the new AHU and to properly design any required modification of the existing AHU-23.

5. This equipment must operate 24hr/7days which makes it extremely difficult to coordinate shutdowns to perform their required maintenance, which in turn shortens the life of the equipment and increase the maintenance cost associated with the equipment. By having a redundant AHU running in parallel would allow to have redundancy, which will provide the capability of providing maintenance to each equipment without affecting the SPS Area. Furthermore, this new equipment will eradicate the existing Single Point of Vulnerability associated with AHU-23 and the SPS Area Parameters.

6. The new equipment shall be located next to the exiting AHU-23. As such any site preparation required to the existing structure needs to be completed to accommodate the new AHU.

7. A new control system through the existing Building Automation System (BAS) shall be provided.

Waterside and airside Testing, and Balancing (TAB) services shall be provided. TAB reports shall be provided for existing and new conditions. Cooling / heating loads calculations, field measurements, etc., shall be performed by the contractor for proper sizing of the system if deemed necessary by the designer. All the calculation, field measurements and diagrams required for the correct sizing and selection of the equipment shall be provided.

8. Those systems shall be connected to the exiting piping distribution and its control system integrated on the new controls architecture. As built drawings of those systems shall be provided to the contractor.

9. Existing main chiller water piping is located at the 2nd floor roof of the Main Building. The contractor shall perform a thorough assessment of those piping systems and can incorporate any required modification as part of the new design, if deemed appropriate by the designer. As-Built Drawings shall be generated and provided by the contractor.

10. System design shall be per VA HVAC Design Manual, latest edition, ASHRAE, VA Master Specifications, National Electric Code, latest editions, and all applicable plumbing codes.

11. The selected contractor shall be responsible for all State and Federal construction permits applicable to this project.

12. The DB Contractor who prepares the construction documents shall be a professional Architect or Engineer Licensed in Puerto Rico, in which the design build work is completed. The professional seal indicating such license by Commonwealth of Puerto Rico shall appear on the final construction documents. The Architect whose seal is shown in the drawings shall be known as the Architect of Record. The DB Contractor shall certify compliance with the VA Solicitation Requirements, including all applicable codes.

13. COVID -19 Requirements: The selected contractor shall strictly follow the implemented hospital protocols to deal with the current COVID-19 situation as stated by the CDC, OSHA, VA authorities and Local Government. Verify the state requirements regarding flying into Puerto Rico as VA have no control over state restrictions: https://travelsafe.pr.gov/ .They may change at any time and may (or may not be) more stringent than VA requirements. The CDC has issued a Warning Level 3 for Puerto Rico: " Warning Level 3, Avoid Nonessential Travel". See the following website:

https://wwwnc.cdc.gov/travel/destinations/traveler/none/puerto-rico

14. Cap and properly finish all utilities not to be reused under this project so as to maintain utilities outside of the project area operational. Coordinate this work with the COR.

15. All work to be conducted during regular business hours. The interruption of utilities by this project that affect surround active areas may require the work to be accomplished outside of normal working hours (Weekends, Holidays, Evenings and Nights) so as not to interfere with normal Hospital functions. However, project shall be accomplished to ensure minimal interruptions with daily hospital operations and patient care. Utility Outages, including disruption of fire alarms, must be requested by the Contractor at least 14 working days in advance.

16. All D/B Contractor's personnel are required to have completed an OSHA-approved 10-hour construction worker course prior to working on the site. The On-site general superintendent/ supervisor is required to have completed an OSHA-approved 30-hour construction course prior to working on the site. Every worker must provide the Contracting Officer a copy of current certificates identifying successful completion of the training prior to executing work for the Veterans Administration. In addition, D/B Contractor shall provide submittals for contract construction or renovation work which include the names, qualifications, and training dates for D/B Contractor’s Competent Persons (CP), who has been designated to administer the site-specific safety program, as well as the CP for other activities as required by OSHA regulation 29 CFR 1926.32 (such as scaffolds, cranes, excavations, etc.). D/B Contractor’s CP are required to implement and maintain effective safety programs that identify and control hazards that may cause injury or illness to VA patients, staff, visitors, and D/B Contractor employees. The VA CP does not take the place of D/B Contractor’s CP nor acts on their behalf. The VA CP determines if D/B Contractor is meeting VA standards and contractual requirements for safety and OSHA compliance. When these standards and contract requirements are not being met, the VA COR/PM and/or CP will take immediate action to prevent injury, non-compliance, and/or property damage. The D/B Contractor shall submit an Activity Hazard Analysis (AHA), and an Accident Prevention Plan (APP) as per FAR 52.236-13 prior to commencement of site activities. The Government shall have twenty-one (21) calendar days to review the AHA and APP.

17. Contractor period of performance shall be 365 calendar days after the Notice to Proceed (NTP), including design phases, Government review phases and construction.

D. SUBMITTALS

1. "SCHEMATIC DESIGN and DESIGN DEVELOPMENT " – FIRST SUBMISSION (35%)

a. Schematic Design for this construction project is a means of identifying alternative approaches to correcting physical and functional deficiencies on the conceptual plan.

b. The development of this Schematic Design is an interactive process between VAMC staff and the Design Build Contractor in order to produce a narrative and graphical description of possible alternatives.

c. The Schematic Design shall provide a well-organized narrative and design schematic alternative approaches with respect of functional operation, demolition, maintenance, and construction cost.

d. The Schematic Design shall contain, but not limited to, the following:

1) Plot Plans showing:

a) Location of the existing and the alternative locations of the new facility and related equipment.

b) Architectural and structural design approach.

c) Coordination drawings showing all units and systems to be upgraded replaced and/or added.

d) Electrical design approach in a narrative form.

e) Ventilation and A/C design approach in a narrative form.

f) New controls schematic design approach in a narrative form.

2. "DESIGN DEVELOPMENT"

a. Submit Design Development plans in accordance with the applicable requirements of the design development submission of Handbook H-08-15, Vol. C, and the review comments of the approved Schematic Design submission.

b. VA Master Specifications Sections may not cover some of the project elements. It is the responsibility of the Design Build Contractor to develop the final specific requirements for each unit of work introduced into the project. New technical specifications developed by the Design Build Contractor shall be in the same format as that used in VA Master Specifications.

c. Submit a Cost Estimate in accordance with Handbook H-08015 Vol. C.

d. The Design Build Contractor shall submit one (1) copy of the first submission for review and approval that includes the schematic and design development phases of the design.

The A/E shall submit a copy to the Life Safety/Fire Prevention Third Party Evaluator for their evaluation. The A/E shall provide a verbal presentation of his work to the VA Staff during the review process.

3. "CONSTRUCTION DOCUMENTS" - second SUBMISSION (95%)

a. Submit the 95% DESIGN DOCUMENTS in accordance with the applicable requirements of CONSTRUCTION DOCUMENTS submission of Handbook H-08-15 Vol. C and the REVIEW comments of the approved DD submission.

b. Plans, specifications, cost estimates, construction phasing and all related construction documents shall be completed, coordinated and ready for the FINAL REVIEW and approval.

c. The Design Build Contractor shall submit the 95% design documents in accordance with this contract (i.e., drawings, catalog cuts, equipment description, schedule of work, etc.).

d. The Design Build Contractor shall submit one (1) copies of this design package for review and approval and provide the necessary verbal presentations. The Design Build Contractor shall submit a copy to the Life Safety/Fire Prevention Third Party Evaluator for their evaluation.

e. The Design Build Contractor shall prepare the construction's submittal list. It is Design Build Contractor responsibility to provide a quality set of documents. The Design Build Contractor shall perform a Quality Assurance of the complete set of documents.

f. The Design Build Contractor shall incorporate the corrections, adjustment, and change made by VA and third-party evaluators during the final review and submits one (1) copy of the final approved 95 percent design submission. The A/E shall also submit a copy on electronic PDF format to the Life Safety/Fire Prevention Third Party Evaluator.

4. “Construction Documents” – Final 100% SUBMISSION

a. The Design Build Contractor shall submit 1 Full and 1 half hard copies of the corrected final set of construction documents for construction. In addition, two (2) copies on electronic format (2 CDs on PDF and 2 CDs on AutoCAD Version).

E. SUBMISSION SCHEDULES

a. Schedule Objectives - The anticipated completion of this project is 365 calendar days after “Notice to Proceed” (NTP). The contractor design work shall last 120 calendar days, however, two weeks (14 days) per submission will be allowed for Government revision (total of 42 days).

b. First Submission 35%: Within 60 calendar days after the Notice to Proceed submit the "SCHEMATIC and DESIGN DEVELOPMENT DESIGN" in accordance with clause 2 of submittal section for review and approval. Coordinate with the COR and Contracting Officer and provide the verbal presentation. VA will return the design documents review comments, two weeks after the presentation.

c. Second Submission 95%: Within 90 calendar days after the Notice to Proceed submit the "Construction Documents" in accordance with clause 3 of submittal section for review and approval. Coordinate with the COR and Contracting Officer and provide a verbal presentation.

d. Final Submission: Within 120 calendar days after the Notice to Proceed submit the reviewed final 100% "Construction Documents". Provide to VA all originals and 2 copies on electronic format (PDF format) of the final set for bidding. Provide original CAD drawings and Specifications in hard copies two (2) copies 1 full and 1 half and 2 CD’s electronic format. If the final construction documents submission package is not complete a post submittal may be required, the cost of which will be borne by the DB Contractor.

F. SPECIAL OPERATION/CONSTRUCTION CONSIDERATIONS

1. Noise and Vibration: Contractor shall minimize noise and vibration that will disrupt patient care at each building. Please refer to Specs 01 57 19 TEMPORARY ENVIRONMENTAL

CONTROLS.

2. Infection Control: Contractor will need to comply with VACHS’s Infection Control Guidelines on Construction and Renovation, Center Memo No. 11B-17-05.

3. Fumes: In addition to the Infection Control Guidelines attached, for all work outside that will generate fumes, contractor will need to install carbon fiber filters and duct diverters on all HVAC intakes within a 50ft radius of the impacted area. This approach considers changes in wind direction.

4. Leaks: Contractor to provide means to cover area impacted in order to avoid leakages or infiltration. If water damage occurs, the contractor shall deploy cleaning crew within 30 minutes of the event. The Contractor restore space to the pre-existing condition, including mold and mildew removal, floor waxing, ceiling tile replacement, and wall painting. Contractor will be responsible for any damaged equipment.

5. Parking: VACHS will not provide parking to contractor.

G. GENERAL CONSTRUCTION REQUIREMENTS

1. Some of the General Construction Requirements listed below may be repetitive from other specifications included in this package. These requirements are not listed in any specific order; the requirements are intended to stress important areas to the VA; however, the selected Contractor shall follow all the requirements, specifications, and documents provided in this package.

2. The contractor shall provide all labor, materials, tools and equipment, and design-build services necessary for design and construction of a project described in the entire package of the Install New HVAC Unit in SPS for Backup for the VA Caribbean Healthcare System.

Work includes the specialized construction labor, certified technicians and supervision work, technical support; materials & equipment’s provision; and certain other related architectural, mechanical, structural, electrical, and demolition work.

3. All the quantities that are indicated or successively added are estimates. Therefore, the government shall not be held responsible for the accuracy of the estimated quantities. It is therefore the responsibility of the contractor to calculate, foresee and perform all quantities and work necessary even if not mentioned in the specifications but included in the drawings and/or are manifested, in order to deliver a complete project based on its overall scope. The Government will not be responsible for any error or variation in the square footage listed.

Contractor shall verify square footage by means of a proper site visit and shall be responsible with the intent of the areas covered in this solicitation thereafter called “contract”.

4. Any drawings provided in the solicitations are to be considered as informational only. All drawing data must be verified in the field by contractor.

5. The contractor shall be responsible to obtain all state and federal permits required for construction and waste disposal. The contractor shall be responsible for preparing all the necessary documentation for all the endorsements and applicable permits including all environmental permits. Also, the contractor shall be responsible to submit all applicable permit applications and obtain the approval of such permits.

6. The contractor shall comply with the Federal Government policy on waste recycling, disposition and shall present a Waste Management Plan to be approved by the facility Environmental Department.

7. The Contractor is responsible for ensuring that materials and supplies are in accordance with VA policy for no or low Volatile Organic Compounds (VOC).

8. Contractor shall completely prepare site, prior to the installation of the equipment, and furnish all labor, equipment, and materials necessary to perform work for this specific project as required by this statement of work and the project specifications and drawings.

9. All projects’ associated construction and temporary works shall conform to the latest VA specifications, VA Standards, energy conservation methods, EPA, OSHA, NFPA, NEC, ASHRAE, LIFE SAFETY CODE, UBC, local, Federal and industry requirements and regulations.

10. Temporary construction partitions must meet the guidelines set forth in the ICRA specific to the Contract.

11. Contractor shall keep the VA Project Manager/COR and Contracting Officer informed at all times of the status and progress of the project.

12. Detailed Schedule and Narrative: The Contractor shall provide a detailed phasing schedule and written narrative, indicating specific dates for each step of the construction process in concurrence with the progress schedule.

13. Contract Progress Schedule: The progress schedule will be provided in a time scaled bar graph format for each project phase. The horizontal axis will be scaled for time beginning with the Notice to Proceed and concluding with contract completion. The vertical axis will show the milestones and a detailed breakdown of the construction tasks. All schedule items will show a start date and a completion date.

14. The Contractor shall breakdown the construction period in construction tasks as required, (e.g.: site preparation, demolition, equipment procurement, equipment/materials delivery, equipment installation, tests, and final inspection, etc.)

15. The Contractor shall develop a well-organized, practicable and complete written narrative construction phasing for the proposed project in order that the normal hospital operations will not be interrupted except by previous and timely coordination with VA staff through the VA Project Manager/COR.

16. The narrative will also detail how the contractor intends to prepare the site, disassemble, relocate, reassemble, and reactivate the services to the Medical Center within the specified time limits.

17. The Contractor shall specify the days of the week and the hours of construction operations during each phase of the work and report entry and exit in Operations Control Center office.

18. The Contractor shall prepare written minutes of each meeting with the Government concerning contractual, design and construction matters. Copies of the minutes shall be furnished to the COR and Contracting Officer and within two (2) calendar days of the meetings. The Contractor shall prepare written records of phone conversations addressing major project issues and furnish a copy to the COR and Contracting Officer within two (2) calendar days of contract.

19. Other submittals: The Contractor shall submit test results, certificates, manufacturer’s instructions, manufacturer’s field reports, installation & operation manuals, etc.

20. Project Record Drawings: The Contractor will maintain a set of Record Drawings. The Contractor will maintain a set of construction documents (field as-built drawings) to record actual construction changes during the construction process. The project record drawings will be available for review by the COR or the VA Project Manager at all times.

21. Shop drawings and submittals: The DB A/E shall check government furnished and/or the DB construction contractor's shop drawings, detail drawings, schedules, descriptive literature, and samples, testing labor-laboratory reports, field test data and review the color, texture, and suitability of materials for conformity with the RFP documents and construction documents.

22. The DB A/E shall recommend approval, disapproval, or other suitable disposition to the COR. The COR have final approval authority. The DB AE shall evaluate the submittals with reference to any companion submittals that constitute a system. When necessary, the DB A/E will request the DB Construction Contractor to submit related components of a system before acting on a single component. Should this procedure be inappropriate, the DB A/E shall review all prior submittals for related components of the system before acting on a single component. The DB A/E may be required to hold joint reviews with the VA technical staff and /or the COR on complicated system submittals. The DB A/E shall notify the COR in writing of all deviations from the requirements of the construction documents that he has found in the submittals.

23. The Contractor shall develop a complete set of as-built drawings at the end of the construction work and submit it for VA review and approval in AutoCAD 2016 (or newer version).

24. Any related supporting system, apparatus, material or work not mentioned, or any incidental accessories necessary to make the work complete in all respects and ready for operation even if not particularly specified, shall be furnished, delivered, and installed by the Contractor without additional cost to the Government.

25. Construction General Sections' applicable requirements: the Contractor shall comply with the applicable construction project requirements (e.g. submission of final as-built drawings, shop drawings, tests, safety requirements, new material and equipment provision and installation requirements, Buy American Act, payment and performance bonds requirements;

insurance requirements; progress payments and schedules, work inspection and supervision, daily logs requirements, material and workmanship, warranty, cleaning up, accident prevention, and other requirements) included in the specifications.

26. The contractor guarantees the equipment against defective material, workmanship, and performance for a period of one year, said guarantee to run from date of acceptance of the equipment by the Government. The contractor agrees to furnish, without cost to the Government, replacement of all parts and material that are found to be defective during the guarantee period. Replacement of material and parts will be furnished to the Government at the point of installation, if installation is within the continental United States, or f.o.b. the continental U.S. port to be designated by the contracting officer if installation is outside of the continental United States. Cost of installation of replacement material and parts shall be borne by the contractor.

27. Any equipment system must be installed and integrated by a manufacturer certified personnel.

28. The contractor must provide adequate Training for all end users.

29. All contractor employees and subcontractor employees requiring access to VA information and VA information systems shall complete VA Privacy and Information Security Awareness and Rules of Behavior Training before being granted access to VA information and its systems.

30. Sign and acknowledge (either manually or electronically) understanding of and responsibilities for compliance with the Rules of Behavior Attachment before being granted access to VA information and its systems.

31. The contractor shall provide to the Contracting Officer and/or the COR a copy of the training certificates and certification of signing the Rules of Behavior for each applicable employee within 1 week of the initiation of the contract and annually thereafter, as required.

32. Failure to complete the mandatory annual training and sign the Rules of Behavior annually, within the timeframe required, is grounds for suspension or termination of all physical or electronic access privileges and removal from work on the contract until such time as the training and documents are complete.

33. Prior to any mobilization and construction, the contractor shall request and have approved an Infection Control Construction Permit, a Construction Safety Certification, and an Interim Life Safety Measures Certification from the VA Medical Center. Also, project schedule and construction phases must be approved by COR, and VA Chief Engineering. Contractor shall provide all necessary environmental documents and related EQB approved permits for construction.

34. The Contractor shall comply with all applicable federal, state, and local requirements for protecting the safety of the contractor’s employees, building occupants and the environment.

In particular, all applicable standards of the Occupational Safety and Health Administration (OSHA) shall be followed when working in accordance with this project. No process or materials shall be employed in such a manner that they will introduce additional hazards into occupied space.

35. Contractor shall have comprehensive knowledge, experience, expertise, equipment, and personnel to complete this work.

36. Pedestrian and Vehicular Maintenance of Traffic: The construction of the proposed project shall allow for full operation of the existing hospital at all times and maintaining the operations of all existing utility services and fire exits. In addition, it shall maintain free and unobstructed access to facility emergency vehicles and for fire, police, and other emergency response forces in accordance with NFPA 241. The phasing plan on the contract drawings will indicate, primarily throughout written and graphical instructions, the general sequencing and staging for each phase of the site and project development construction. Contractor is to submit a phasing plan for VA final approval. The Contractor shall provide an equivalent continuous secured perimeter while work is performed to prevent intrusion to the federal premises.

37. Prior to the initial Pre-Construction Meeting, Contractor shall submit a list key personnel (Project Manager, on-the-job Superintendent, Quality Control Manager, Safety Representative, etc.) to be involved in this project including name of individual, tasks to be assigned to that individual on this Project, percentage of workweek to be committed to this Project, and authority of that individual to act on behalf of the Contractor. All key personnel shall submit evidence of their OSHA 30-hour construction safety training. VA expects to have a Project Manager, Quality Control Manager, Safety Representative (Site Safety Health Officer or SSHO), and Superintendent on-site fully devoted for this project. The Project Manager shall be committed a minimum of 30% of work per week on this project and be present on site the same percentage. The Quality Control Manager, Safety Representative and Superintendent, shall be committed a minimum of 100% of work per week on this project and be present on site the same percentage. The Safety Representative and Superintendent may be the same person without requiring more than 100% of work per week.

38. Quality Assurance/Quality Control (QA/QC): To reduce design errors and omissions, the DB team shall develop and execute a QA/QC plan that demonstrates the project plans and specifications have gone through a rigorous, thorough review and coordination effort. Within two (2) weeks of receipt of Notice to Proceed, the DB Team will submit a detailed QA/QC plan describing each QA/QC task that will be taken during the development of the various design submission packages and the name of the DB Team member responsible for QA/QC.

Upon its completion, each task shall be initialed and dated by the responsible DB Team member.

39. Energy Star/Energy Efficient Products EPA Act of 2005, Section 104 and FAR 23.203 require federal agencies to purchase Energy Star® qualified or Department of Energy’s (DOE’s) Federal Energy Management Program (FEMP)-designated products when procuring energy-consuming products. The technical requirements that each product must meet to become Energy Star® qualified are available at ENERGY STAR Qualified Products:

ENERGY STAR. Information on FEMP-designated products can be found at http://www.eere.energy.gov/. Information on low standby power products can be found on FEMP’s web site at: http://www.eere.energy.gov.

40. All vendor/contract personnel must report to the Police Service and identify themselves upon entering the VACHS facility. They shall all abide by Police Service rules and personal identification verification (PIV) regulations, process and to carry the identification card throughout the entire period while providing the service.

41. Contractor shall coordinate activities closely with the COR and the VA Project Manager.

Ensure all work within and…