36C24821R0044.docx

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Required Field Contract Opportunity Sources Sought Notice

C1DA

NRM (PROJ 672-20-603) A-E Provide Fire Sprinkler System Throughout Main Building Number 1.

00921 36C24821R0044 N

SDVOSBC

541330 Department of Veterans Affairs Network Contracting Office 8 (NCO 8) VA Caribbean HCS (Admin Bldg) 10 Calle Casia Suite No 4M440 San Juan PR 00921-3201 NCO-8 Contracting Officer Rey F. Clemente Rey.Clemente@va.gov (787) 641-7582 Ext.34951

DEPARTMENT OF VETERANS AFFAIRS

VA CARIBBEAN HEALTHCARE SYSTEM

10 CALLE CASIA

SAN JUAN PR

00921-3201

USA

http://www.va.gov DVA web page rey.clemente@va.gov POC: NCO-8 Contracting Officer CONTRACTING OFFICE: NETWORK CONTRACTING OFFICE-8 (NCO-8), REGIONAL PROCUREMENT -EAST, VHA-DEPARTMENT OF VETERANS AFFAIRS

ALL INFORMATION NEEDED TO SUBMIT RESPONSES TO PROVIDED QUESTIONS IS CONTAINED HEREIN. THIS IS NOT A REQUEST FOR A/E FEE PROPOSAL. CO WILL BE INQUIRING AE OFFERS AFTER SSTEB EVALUATES ALL NCO-8 A/E MATOC OFFERORS AND RANKS ALL (SEE PROCESS IN ORIGINAL EMAIL CHAIN).

PROJECT IS SUBJECT TO AVAILABILITY OF FUNDS.

Point of contact: Rey F. Clemente, NCO-8, Construction Team 2, Contracting Officer Email: rey.clemente@va.gov

The Department of Veterans Affairs, VA Caribbean Healthcare System (VACHS), San Juan, Puerto Rico and NCO-8 are soliciting and intend to award a firm fixed-price contract for Architect/Engineering “A/E” Services to the most highly qualified registered A/E Services Firm or A/E Contractor for design development services, complete construction documents and provide A/E support services during Construction for Project No.: 672-20-603, “Provide Fire Sprinkler Main Throughout Building #1”. The AE will be given written information; participate in project planning meetings, pre-bid meetings (if applicable), pre-offer site visit meetings, and pre-construction meetings as required; communicate with VA personnel via telephone, emails or letter and is expected the A/E firm coordinates; so that the final documents include all requirements, in accordance with Industry Standard Practices, VA standards, VA Design Manuals, and Government Team Review Comments. The VACHS is a working facility and phasing plans may be required to minimizing downtime and provisions for continuation of service during outages is critical to this project.

Federal Acquisitions Regulations (FAR) 36.6 (Brooks Act) selection procedures apply. The NAICS Code for this procurement is 541310 (annual small business size standard is $7.5 M) and 541330 (annual small business size standard is $15.0 M). The AE that will design and prepare specifications in conjunction with this contract, is prohibited from participating on any future construction contract. This limitation also applies to subsidiaries/affiliates of the A/E firm. To be eligible for consideration, the selected A/E firm must be incompliance with Act 173 which requires that all Professional Engineers (PE) must be licensed in the Commonwealth of Puerto Rico.

The profession of engineering and land surveying in Puerto Rico is regulated by the Puerto Rico State Department (Departamento de Estado) through the PR Examining Board of Engineers and Land Surveyors (Junta Examinadora): http://www.estado.gobierno.pr/

Additional Puerto Rico contact information:

PCS Phone Number: 888-773-9266 PCS fax: 615-846-0153 Email Address:pringenieros@pcshq.com

This is a 100% Service-Disabled Veteran Owned Small Business Set-Aside. Only SDVOSB SF330s from NCO-8 A/E Services MATOC were accepted; Interview Questions and Responses from those qualified A/E firms will be accepted by NCO-8 CO.

Other Web Sites References for Puerto Rico Architectural and Engineering Licenses:

https://estado.pr.gov/en/architects-and-landscape-architects/ Florida Professional Engineering Certificate of Authorization:

Puerto Rico Professional Engineering Endorsement Process:

http://estado.pr.gov/en/engineers-and-surveyors/

NCARB rules for all States and PR/VI on architectural Licensing:

http://www.ncarb.org/en/~/link.aspx?_id=23ECD0D1498C44FDA1D6FCBF2F06E42D&_z=z

Scope of Work has been attached.

A/E firm shall comply with the following:

A/E as part of their deliverables must include any swing space construction as impact costs in their cost estimates. The schematic design (SD) (preliminary drawings) design phase will take the design to 35% completion. The contract document (working drawing) design phases will include 35%, 75% and 100% review stages. If the documents do not meet all the requirements of each submission, then the portions of the documents that are not acceptable by the VA according to the design standards and criteria must be updated by the A/E prior to moving on to the next scheduled submission. All submittals shall be in accordance with VA’s Program Guide PG‐18‐15, Volume C‐ A/E Design Submission Instructions for Minor and NRM Construction Program Medical Center Projects. The VA may provide requested As‐Built drawings (in either AutoCAD, PDF, or JPG form) on a CD ROM to the A/E for design purposes. The A/E is encouraged to review all drawings with the assigned VA representative COR to verify what existing drawings are available. The A/E shall coordinate with the VA representative COR prior to viewing the drawings located at the VA and shall not remove any documents from the files. The existing drawings on file at the VA may not be 100% accurate and may not exactly reflect the current conditions of the VA Caribbean Healthcare System. It is the responsibility of the A/E to review the existing drawings and verify the existing conditions. This project is to provide design and engineering services to develop detailed as built drawings, design & bidding documents, construction cost estimates, construction phasing schedule and provide necessary construction period services for the project titled: Provide Fire Sprinkler Main Throughout Building #1 at VA Caribbean, San Juan, Puerto Rico. The A/E firm or Engineering Firm shall be performing 100%, in accordance with the Scope of Work, Project Specifications, VA Master Specifications and referenced approved drawings. The Contractors shall ensure that the Works, Supervision, Management, and Testing shall be performed, in accordance with Local Government (i.e. Commonwealth of Puerto Rico), State and all Federal Regulations. Work shall be completed in a period of 365 calendar days from notice to proceed.

1. The AE shall design for a total construction project budget of approximately Two-Million Dollars with zero cents ($2,000,000.00).

1. The AE Services (Design Development (DD)) Budget or Magnitude, including A/E Design support services; during the construction between $100,000.00 and $250,000.00, in accordance with FAR 36.204 (c).

The detailed project design should begin with the above-mentioned intense on-site physical survey and collection of previous project data.

All designs shall incorporate all architectural and engineering disciplines necessary to provide a complete and functional design. Designs shall be in accordance with all applicable requirements of NFPA, EPA, ANSI, OSHA, National Plumbing Code, National Electric Code, ASHRAE, National Safety Code, VA Specifications, VA Construction Standards, VA Design Handbooks, etc. and all applicable local, state, and Federal Regulations and Standards. Existing drawings, if available, will be handed to the A/E for their use; however, their accuracy shall be field verified by the A&E and all consulting firms as part of investigative services.

The AE will be required to perform all necessary site investigations such as verifying record drawings.

The following investigative work shall be included within the scope of this project:

1. Provide all Engineer investigative work for application to this project including but not limited to site surveys, study analysis and any other tests required to ensure the provided design is feasible and absent of major obstacles for successful project completion. Perform field verification for existing conditions to ensure the accuracy of your design. AE will be responsible to perform all necessary structural, electrical, cooling and heating loads calculations to perform an optimum design.

1. Field verify all VA furnished drawings to ensure AE design is accurate. It is the AE’s responsibility to determine existing conditions and to base the design on this information.

1. Materials to be furnished to the AE by the VA – The following shall be Furnished to the AE upon request:

1. The VA Engineering Service will provide the AE with all applicable drawings for the project. The accuracy of the paper copies of Drawings is not guaranteed and shall be used only for general information. Actual conditions must be field verified by the AE and all consulting firms. The AE will then make copies of these drawings at the VA using VA equipment.

1. All VA standards, specifications, Space Planning Criteria, Equipment & Design Guides List and design submission guidelines can be obtained by accessing the sites listed below:

http://www.cfm.va.gov/TIL/ http://www.cfm.va.gov/index.asp http://www.cfm.va.gov/contract/ http://www.cfm.va.gov/contract/ae.asp http://www.cfm.va.gov/contract/aeDesSubReq.asp http://www.cfm.va.gov/til/dManual.asp

See attached document: S03 - ENCL1_COPY OF P09-FINAL SOW 11-12-20 NRM 672-20-603.

See attached document: S03 - ENCL2_A-E Firms Selection Criteria Table AE_NRM_672-20-603.

See attached document: S03 - ENCL3_LOS_Form_Mandatory_For_All_Offerors_Rev 2020_NRM_607-20-603.

See attached document: S03 - ENCL4_SAMPLE VAF_08-6298 AE FEE PROPOSAL.

See attached document: S03 - ENCL5_VA DESIGN_SUBMISSION_PG-18-15_VOL-C_11-2008_672-20-603.

See attached document: S03 - ENCL6_APPLICABLE_SPECIAL_PROVISIONS_REV1_672-20-603_COR.

See attached document: S03 - ENCL7_PROJ_REFERENCED_0-FLOOR-Model 672-20-603.

See attached document: S03 - ENCL8_PROJ_REFERENCED_1-FLOOR-Model 672-20-603.

See attached document: S03 - ENCL9_PROJ_REFERENCED_2-FLOOR-Model 672-20-603.

See attached document: S03 - ENCL10_PROJ_REFERENCED_3-FLOOR_AS2-112R-P2_ENLARGED ARC_PLAN_672-20-603.

See attached document: S03 - ENCL11_PROJ_REFERENCED_LOCATION_PLAN_672-20-603.