Attachment_2_Statement_of_Need_Revison_1_dated_010919.docx

B.2 STATEMENT OF NEED

I. INTRODUCTION

The James A Haley Veterans’ Hospital (JAHVH) has a requirement for a Contractor to furnish all services and supplies for Ceiling Mounted Patient Lifts, ICU Equipment Booms, and Modular Headwalls plans design, equipment and installation (as applicable)for a newly constructed Veterans Administration hospital patient bed tower.

II. BACKGROUND

James A Haley Veterans’ Hospital (JAHVH) is currently amid constructing a patient bed tower building in support of our veterans. The bed tower building will require design drawings, booms, headwalls, patient lift equipment and installation (as applicable). JAHVH is seeking design drawing and equipment capable of providing the highest quality of care, integration and standardization of equipment equal with currently installed brands of equipment in the medical center.

III. PERIOD OF PERFORMANCE

The period of performance shall be for a twelve (12) month base period and two 12 months optional periods.

IV. PLACE OF PERFORMANCE James A Haley Veterans’ Hospital 13000 Bruce B. Downs Blvd., Tampa, FL 33612

V. GENERAL REQUIREMENT/SCOPE OF WORK FOR DESIGN, DRAWINGS AND PLANS OF BOOMS, CEILING MOUNTED PATIENT LIFT AND HEADWALLS.

5-1 Contractor shall provide all labor, materials, equipment, tools, supervision, and other incidentals necessary to perform the work, deliverable of equipment, designs, drawings as defined in this Statement of Need. (SON). Contractor shall provide a sample of the drawings in the required format with its CAD/Revit or capable response in the Contractor quote.

5-2 Contractor shall provide ceiling mounted, and specifications for Booms, Equipment, Tandem Arm, Headwall, Modular Panel System and Patient Lifts. The drawings shall include room-specific layout plans indicating coordination with the building construction design floor plan layouts, elevations or details necessary to describe the installation, coordination with adjacent construction including any necessary electrical or low voltage utility or pathway provisions. Contractor shall provide detailed specification and installation details for structural steel support requirements and utility rough-in requirements.

5-3 Contractor shall reference Joint Schedule Numbers (JSN) on drawing per list below:

5-3a Contractor shall use Revit 2016 and AutoCAD 2016 or compatible software to create and provide drawings, Building Information Model (BIM) 3D models, and specifications for coordination and site prep for design, plans and drawings of booms, headwalls and patient lifts. The file format shall allow the government to view, edit, print, share, and plot drawings and plans in government software program.

5-3b Contractor shall provide drawings and specification in accordance with the below deliverables. The drawings shall be delivered upon issuance of a government order as detailed below. Contractor shall provide capability to meet the below deliverable timeframe.

(1st Review)

(Final Review) Contractor Final Deliverable

Within 15 days ARO (After Receipt of Order) 3 days after government receipt of Contractor 1st deliverable

2nd deliverable 3 days after receipt of government final review

VI. GENERAL REQUIREMENT/ EQUIPMENT INSTALLATION FOR KITS AND ACCESSORIES FOR HEAD WALL MODULAR SYSTEM, BOOMS AND PATIENT LIFTS.

6-1 Contractor shall provide all labor, materials, equipment, tools, supervision, and other incidentals necessary to perform the work, deliverable of equipment and installation of as defined in this Statement of Need. (SON) for HEAD WALL MODULAR SYSTEM.

a. Contractor shall provide required installation kits including mounting plates with bolts and special fasteners, medical gas manifolds, special electrical or low voltage connection provisions, and any other items necessary to be installed prior to the final construction contractor installation of the headwall system.

b. All mounting hardware including an engineered structural support system and any floor, wall, or ceiling components shall be provided to and coordinated with the construction General Contractor (GC).

c. Contractor shall make all coordination through the Contracting Officer Representative (COR) for changes or coordination with the building construction General Contractor (GC) prior to and during delivery.

d. Finished color sample of headwalls shall be coordinated and determined with the COR during acceptance of order of equipment and prior to delivery.

6-2 Contractor shall provide all labor, materials, equipment, tools, supervision, and other incidentals necessary to perform the work, deliverable of equipment and installation of as defined in this Statement of Need. (SON) for BOOMS SYSTEM.

a. Contractor shall provide required installation kits including mounting plates with bolts, medical gas manifolds, special electrical or low voltage connection provisions, and any other provisions necessary to be installed prior to the final installation of the booms.

b. Contractor shall provide the installation of all Booms. During the duration of assembly and installation, the Contractor will have a representative on-site to manage the assembly and installation, and to serve as the interface between the Contractor, JAHVH COR, and General Contractor (GC). The COR may provide specific instructions, however, only the CO may change the terms or conditions of the contract.

c. Contractor shall make all coordination through the Contracting Officer Representative (COR) for changes or coordination with the building construction General Contractor (GC) prior to and during delivery and installation activities.

6-3 Contractor shall provide all labor, materials, equipment, tools, supervision, and other incidentals necessary to perform the work, deliverable of equipment as defined in this Statement of Need. (SON) for PATIENT LIFTS.

a. Contractor shall provide all required installation kits with any special connectors, fasteners, or accessories for the patient lift rail support system, rails, rail switches, and patient lift motors.

b. Contractor shall provide all rails, associated track switches or turnstiles, chargers, continuous rail charging provisions, and any special electrical or low voltage connections.

c. Contractor shall make all coordination through the Contracting Officer Representative (COR) for changes or coordination with the building construction General Contractor (GC) prior to and during delivery.

VII. GENERAL REQUIREMENT/ EQUIPMENT FEATURES/SPECIFICATIONS FOR HEAD WALL MODULAR SYSTEM, BOOMS, PATIENT LIFTS AND ACCESSORIES TO INCLUDE INSTALLATION (as applicable).

7-1. Headwall modular equipment.. Contractor shall provide all labor, materials, equipment, tools, supervision, and other incidentals necessary to perform the work, deliverable of equipment and as defined in this Statement of Need. (SON).

7-1a. Contractor shall have provided equipment that meets the below features/specifications and level of quality that will satisfy the government and allow for the integration and standardization with current equipment in the JAHVH. Contractor shall provide prefabricated, configurable, modular headwall system that consists of a patient service module for general care, and contains lighting, medical gas outlets, electrical outlets, nurse call and low voltage provisions, and bed bumper

a. Each modular headwall system shall extend the entire width of the bed headwall.

b. Equipment rail compatibility including attachment places for configurable and interchangeable equipment attachments is necessary.

c. Per Joint Commission guidelines (Environment of Care), life support equipment shall be readily accessible and functional.

d. Gas outlets shall be coordinated with building construction design interior elevations prior to production and placed at appropriate intervals to allow for appropriate use of supplies/equipment (e.g. suction canisters) to be used concurrently without interference.

e. Each headwall shall contain the following Diameter Index Safety System (DISS) outlets: two (2) Oxygen, two (2) Medical Vacuum, and three (3) Medical Air, location and number to be confirmed with final construction design elevations prior to production.

f. Vacuum pressure/flow shall be equivalent to wall source.

g. Each headwall shall have (10) total emergency and normal power electrical duplex receptacles, location and number to be confirmed with final design elevations prior to production.

h. Each headwall shall include ten (10) low voltage/video/data ports with specific number, location, and port arrangement to be confirmed with final construction design elevations prior to production.

i. Each headwall shall have nurse call and code blue device provisions, location and number to be confirmed with final construction design elevations prior to production.

j. Each headwall will consist of a single or double bed bumper to be coordinated with final construction design.

k. Each headwall will have a light over the bed with a toggle switch on the headwall for provider use and an integrated switch for patient control on the pillow speaker

l. Each headwall will include a procedure light

m. Each headwall shall include one mounted shelf

n. Each headwall shall support bracket for mounting for nurse side computer.

o. Headwalls shall cover entire

7.2. Ceiling Mounted Equipment Boom, exam lights and IV pole arms. Contractor shall provide all labor, materials, equipment, tools, supervision, and other incidentals necessary to perform the work, deliverable of equipment and installation of as defined in this Statement of Need. (SON).

7.2a. Ceiling Mounted Equipment Boom: Contractor shall have provided equipment that meets the below features/specifications and level of quality that will satisfy the government and allow for the integration and standardization with current equipment in the JAHVH.

a. Ceiling Mounted Equipment Boom with two (2) extendable dual arm supported supply modules, minimum overall reach of 59” fully extended for each arm

b. Maximum allowable dimension from face of patient headwall to the center of the boom support mount shall be 26”.

c. Boom arm shall have rotational range of 180 to 330 degrees

d. Boom supply module shall have a rotation of at least 330 degrees with two (2) control handles each

e. Supply modules shall be vertically and horizontally adjustable with boom arm articulation

f. Boom arms shall articulate to allow maximum patient bed flexibility and staff access to the patient, to include both arms positioned together on one side of the bed, or on opposite sides of the patient

g. All mounting hardware including an engineered structural support system and any ceiling components shall be provided to and coordinated with the construction General Contractor (GC)

h. Independent electric boom braking system for each arm (pneumatic will not be accepted, air source does not exist)

i. Boom braking and movement mechanisms shall be powered via a single 120V, 20A electrical circuit

j. Boom shall have an emergency stop safety switch on the boom to disconnect power to the motor housing if needed

k. Boom shall have multifunctional rails so any shelves can be easily adjusted and accessories can attach directly to rails

l. Boom controls shall be available at front and rear of boom with specific location determined prior to installation

m. Boom shall can expand in length and width and reducing in length and width via layered modules that can be added or subtracted without changing any of the boom arms or down tubes

n. Boom shall have a load bearing capacity (articulating) of at least 330 pounds

o. Boom gas outlets shall be placed at appropriate intervals to allow for appropriate use of supplies/equipment (e.g. suction canisters) to be used concurrently without interference

p. Each boom service head shall contain the following DISS outlets, location and number to be confirmed with final construction design elevations prior to production: two (2) Oxygen, three (3) Medical Vacuum, and two (2) Medical Air

q. Vacuum pressure/flow shall be equivalent to wall source

r. Each boom service head shall have a minimum of seven (7) duplex 120V, 20A emergency electrical outlets, location and number to be confirmed with final construction design elevations prior to production.

s. Each boom service head shall include ten (10) low voltage/video/data plates with cable pathways for future capacity for up to twelve (12) with specific number, location, and port arrangement to be confirmed with final construction design elevations prior to production.

t. Non-Clinical side boom shall have mounting provisions for a physiological monitor, Phillip Healthcare Intellivue MP 70 capability or equal.

7-2b. Exam light and IV pole . Contractor shall have provided equipment that meets the below features/specifications and level of quality that will satisfy the government and allow for the integration and standardization with current equipment in the JAHVH.

a. Retractable LED exam light minimum 50,000 lux, minimum 4,400k rendering, shall be mounted to the boom to provide focused illumination for emergency surgical procedures on the clinical/nurse side of the ICU room

b. Arm System, IV Pole, Double

7-3. Patient Lift (Traverse H-type w/single Rail). Contractor shall provide all labor, materials, equipment, tools, supervision, software, parts necessary and deliverable of equipment as defined in this Statement of Need. (SON).

7-3a. Patient Lift (Traverse H-type w/single Rail). Contractor shall provide equipment that meets the below features/specifications and level of quality that will satisfy the government.

a. Lift system must move patient from wheelchair or stretcher, to bed, to chair, to toilet, to sink, and to shower

b. Underwriter Laboratory (UL) listed for electrical safety with overload circuit protection

c. Metal gear construction with electrical braking system

d. Disinfectable/cleanable using standard hospital cleaning procedures Minimal exposed hardware or rough surfaces that are difficult to clean and disinfect

e. All lifts shall include integral patient scale with minimum capacity to match lift capacity

f. Minimized infection control or cross-contamination hazard

g. Minimum 550lb weight capacity for JSN A1205 (Med/Surg patient rooms and ICU patient rooms) and safe working load.

h. Minimum 800lb weight capacity for JSN A1203 (Med/Surg bariatric patient rooms) and safe working load.

i. Continuous charging rail system and wall docking station.

j. Batteries must be Lithium-Ion (or alternative rechargeable, long-lasting, lead and acid free)

k. Must have emergency-lowering safety feature

l. Emergency Stop function

m. Visual Battery Life Indicator

n. Lifting speed (vertical) minimum 2.0 in/sec (no load); adjustable horizontal speed

o. Ceiling mounted primary and secondary rail system with structural pendent type support above ceiling including all provisions to pass through bathroom door opening. Travese H-type secondary rail shall not extend more than 11” below ceiling grid.

p. Medical Surgical patient rooms Traverse H-type frame rail system over bed with single rail connection to the bathroom and allowing movement to toilet, sink, and in front of shower.

q. Intenstive Care Units patient rooms Traverse H-type frame rail system over bed with single rail connection to the bathroom and allowing movement to toilet and sink.

r. All rail switch and turntable controls shall be electrically controlled from the lift hand control (no independent wall switch control).

VIII. EQUIPMENT DELIVERY

8-1. Contractor shall deliver and /or install( as applicable) equipment or designs within the order time frame indicated in each individual order of the purchase order processing and order placement. Contractor delivery of items identified in this document shall take place during normal business hours which are defined as: 0800 to 1630 (i.e.: 8:00am to 4:30pm Eastern Standard Time), Monday through Friday, and excluding Federal Holidays. Delivery trucks will not be permitted to remain at the loading dock. Trucks shall be unloaded, moved from the dock, and then brought back to the dock if required to haul out any waste, tools, or excess materials. Contractor shall be responsible for removal and disposal of packing material and trash after installation of equipment. Government will not be responsible for providing dumpsters. The removal of waste and/or excess material shall be conducted through the loading dock area of the patient bed tower building

IX. TRAINING

9-1. Contractor shall coordinate through the COR to provide training sessions to government staff on equipment. Training shall be completed within 45 days after installation of equipment. The Contractor will record the training and provide a copy of the training material to the COR.

Contractor shall provide training classes for ICU, Med/Surg. clinical staff and other government employees. All trainers shall be manufacturer’s approved. Training shall be providing instruction on proper operation and maintenance for equipment.

X. PRODUCT MARKING AND LABELING

10-1. Labeling of delivered items shall include the delivery order number and purchase order number for identification and reference upon receipt of product.

XI. WARRANTY

11-1. Contractor shall provide warranty in accordance with manufacturer’s normal warranty terms.

XII. PERFORMANCE STANDARDS

12-1. Contractor is 100% responsible for compliance with all Veterans Administration (VA), local, state, and federal environmental/occupational safety laws, rules and regulations. The contractor must follow life safety codes and take necessary actions to avoid conditions that may be hazardous to health and safety of hospital personnel and patients. The contractor is responsible for meeting all applicable OSHA and VA guidelines for safe working processes to include all upgrades/updates of equipment.

XIII. CONTRACTOR TRAINING

13-1. All contractor employees under this contract or order are required to complete VA's Information Security and Privacy Combined Awareness Training Course. Contractors must provide signed certifications of completion to the COR prior to installation date. This requirement is in addition to any other training that may be required of the contractor.

XIV. CONTRACTOR EMPLOYEE IDENTIFICATION

14-1 Contractor employees must be clearly identified as contractors (not VA employees) when performing services under this contract. This includes visual (appearance), verbal (phone), and electronic (email).

a. The contractor must provide all employees with a contractor identification (ID) badge at the contractor’s expense prior to performing work under this contract.

b. Contractor employees are required to display this badge always when performing services under this contract. All badges must contain an expiration date and photograph of the employee.

c. All contractor employees must also be required to wear VA issued badges and must display these badges always while in the performance of this contract and/or as instructed by the COR.

d. The contractor supervisor must ensure that all contractor employees display their VA issued badges.

e. The contractor supervisor must be responsible for managing all VA issued badges provided to contractor employees and immediately collect these badges from employees no longer working on the contract.

XV. CONTRACTOR EMPLOYEE CONDUCT

15-1. The contractor is completely responsible for all actions and conduct of their employees.

a. Contractor employees must be well-groomed and neat in appearance.

b. Contract employees must be professional in attire and must not wear any offensive clothing.

c. Contractor employees must conduct themselves in a socially acceptable manner appropriate for an office work environment.

d. Loudness, vulgarity, rudeness, or other similar offensive conduct by a contractor employee may be grounds for denying the employee further access to VA premises.

e. Contractor employees must not consume alcohol or illegal drugs during working hours or at any other time the employees are performing work under this contract.