36C24726R0078_1.docx

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

1/74 36C24726R0078 X 03-24-2026 508-26-1-5980-0001 508-26-102 36C247 Department of Veterans Affairs VISN 7 Network Contracting Office Atlanta VA Healthcare System (AVAHCS) 1670 Clairmont Road Decatur GA 30033 Email only. Send to Contract Specialist Margaret.Yeaton@va.gov and cc: Ryan.Crispin@va.gov

Margaret Yeaton N/A Project No. /Title: Project No. 508-26-102: Building 1 Exterior Repair and Coating Phase 1 Atlanta Veteran Affairs Healthcare System (AVAHCS) 1670 Clairmont Road. Decatur, GA 30033

This acquisition is 100% Set-aside for Service-Disabled Veteran Owned Small Business (SDVOSBs) only.

The SDVOSB Business must be 51% owned and controlled by one of more veterans.

MAGNITUDE OF CONSTRUCTION BETWEEN: $500,000 AND $1,000,000.

NAICS Code 238320; Small Business Standard: $19 Million.

Offerors are required to complete VAAR 852-219-75 Limitations on Subcontracting (See Attachment 2).

To be eligible for award, the offeror shall be registered at the following websites: System for Award Management at sam.gov with completed electronic annual representations certifications, SBA at certifications.sba.govsam.gov with comply and comply with VETS 4212, Federal Contractor Veterans Employment Report. Offerors MUST ensure registration in these websites are accurate, complete, and have not expired prior to proposal due date or thereafter.

Offerors who have not done business with the VA must completed VA1001 to register in financial database-- See attachment 6.

Site visits:

An organized Site Visit is Scheduled for Apr 1, 2026, at 10:00 EST.

Location: Building 13 -- located across from the emergency entrances.

--Information provided at the site visit shall not alter the terms and conditions of the solicitation. The Terms of the solicitation and specifications remain unchanged unless the solicitation is amended in writing. Offerors and required to submit all questions in writing to the contracting officer following the site visit.

Requests for Information (RFIs) are due by Apr 7, 2026 @ 1300 EST via email to Margaret.yeaton@va.gov.

Late RFIs may not be accepted, and offerors are responsible of ensuring questions are received on time.

Responses to RFIs will be provided in questions and answer form via a posted amendment at www.sam.gov.

Offer guarantee will be accepted via email only. if received before the date/time specified in block 13a below to the email specified in block 8 above. Hand delivered and/or mailed offer guarantees will not be accepted.

X 52.211-10 X 13:00

EDT

04-27-2026 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

Complete Price Offer Schedule 36C247 Department of Veterans Affairs VISN 7 Network Contracting Office

AVAHCS

1670 Clairmont Road Decatur GA 30033 Austin Payment Center Department of Veteran Affairs PO Box 149971 Austin TX 78714-8971

(877) 353-9791

(512) 460-5545 Ryan Crispin

VA-VHA-RPOE-2026-0019

Table of Contents

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

2.1 PRICE OFFER SCHEDULE

Item 1 – Provide all labor, materials, tools, equipment, and services necessary for construction ITEM I, EXTERIOR REPAIR: Work includes general construction, alterations, repair of masonry, coating of masonry, necessary removal of related construction, repair of metal wall panels, and necessary removal of existing structures and construction and certain other items as per the Statement of Work, Specifications and drawings.

Completion Time: 180 Calendar Days from Notice to Proceed (NTP)

JB

A single award will be made on line item 1 for which funds are determined available.

The Period of Performance includes submittal phase and the completion of all punch list items.

ATTACH YOUR ITEMIZED COST BREAKDOWN: Offerors are to include a construction price/cost breakdown using Attachment 4.

2.2 STATEMENT OF WORK

A. GENERAL REQUIREMENTS:

The Contractor shall provide supervision, labor, material, equipment, tools, supplies, travel, and related services, in accordance with this scope of work, VA drawings, and specifications as necessary to comply with and complete the intent, end-result, and other performance requirements described herein.

1. PROJECT INTENT

The intent of this requirement is to repair the exterior and coat the exterior paintable surfaces (to include but not limited to concrete, stucco, EIFS, wood, plastic) of Building 1 northwest side of the building. The area is the exterior face approximately from the northwest corner of the emergency department near the pedestrian bridge stair tower to the southwest corner of building 1, terminating at the northwest facing wall across from parking deck D and parallel to the catwalk above. See provided drawing showing the extent. The work includes any adjacent structures, parapet structures, and other items as indicated in the associated drawings/photographs and example conditions.

2. END RESULT:

Upon completion of the requirement all indicated exterior surfaces of 1 as well as any adjacent structures, and parapet structures shall be refinished and sealed with no visible imperfections or brush marks.

3. CONTRACTOR PARKING

Parking will be made available for standard passenger vehicles belonging to the contractor and any subcontractors. Coordinate location of parking with the COR and specification 01 00 00.

4. SMOKING RESTRICTIONS

Smoking is prohibited in and adjacent to construction areas inside existing buildings and additions under construction. In separate and detached buildings under construction, smoking is prohibited except in designated smoking rest areas.

5. PEDESTRIAN AND VEHICULAR TRAFFIC

The contractor shall make every effort to maintain both pedestrian and vehicular traffic. Ingress and egress of people into and out of the hospital shall not be impacted unless approved by the COR in writing 2 weeks prior to the scheduled work beginning. Work which impacting ingress and egress points shall be performed after regular open hours.

6. HOSPITAL OPERATIONS

Hospital operations shall not be impacted by any construction activities.

7. BADGING AND SECURITY

Contractors shall visually identity themselves at all times while on the Medical Center campus. The contractor shall work with the COR to obtain all required badging and identification.

8. SAFETY PROTOCOLS & PREVENTATIVE MEASURES

Provide SDS for all materials used through the duration of the project. Products must be approved in writing prior to their use. When working within 30 yards of a mechanical air intake or similar, a carbon filter must be installed over the intake to limit, to the fullest extent possible, the amount of off-gas & dust brought into the facility from all construction products. Additional measures shall be taken by the contractor to limit the amount of off-gassing of repair materials, including selection of products with low VOCs.

9. CONTRACTOR PERSONNEL SECURITY REQUIREMENTS

Contractor personnel and subcontractors shall visually identify themselves. All equipment, tools, and construction material belonging to the contractor shall be secured and attended. The contractor shall not leave any aforementioned items unsecured or unattended. Failure to do so is considered a safety violation.

10. SAFETY PROTOCOLS

a. No on-site office or office trailer is allowed. On-site storage or storage container may be allowed on an as needed basis by the Contracting Officer Representative. Provide ‘just-in-time delivery and pickup’. Coordinate with COR for staging within the work zone 4 days prior to the beginning of the work.

b. All delivered materials, gang boxes, ladders and supplies shall be marked with the Contractor’s name, foreman’s name and cell number, and project number. Any material kept on VA premises is the responsibility of the contractor, until final approval of work is granted.

c. No photography of VA premises is allowed without written permission of the COR.

d. VA reserves the right to close or shut down the project site and ask Contractor’s employees to leave the premises in the event of an emergency, or operational requirement. The Contractor may return to the site only with the written approval of the CO.

B. PROJECT DESCRIPTION

1. Project Number: 508-26-102

2. Project Title: Building 1 Exterior Repair and Coating Phase 1

3. Project Location: Joseph Maxwell Cleland Atlanta VA Medical, 1670 Clairmont Road, Decatur, GA 30033-4004

4. Scope of Work: refer to D. Performance Requirements

5. Project Description:

The intent of this requirement is to coat the exterior paintable surfaces (to include but not limited to concrete, stucco, EIFS, wood, plastic, brick) of the northwest to southwest of Building 1 as well as any adjacent structures, connecting corridors, parapet structures, and other items as indicated in the associated drawings/photographs and examples.

Damaged brick & CMU blocks shall be replaced. Damaged grouting must be repointed or otherwise repaired prior to application

Upon completion of the requirement, all indicated exterior surfaces of Building 1, connecting corridors, parapet structures shall be refinished and sealed with no visible imperfections or brush marks, as well as having met the manufacturers recommended curing time, and conditions.

Note that Building 1 of the Atlanta VAMC consists of Buildings A, B, and C. Jointly, they are all referred to as Building 1.

6. Background The Joseph Maxwell Cleland VA medical Center is a 328-bed facility, encompassing acute medical, surgical, psychiatric, and emergency care. The hospital is located in Atlanta, Georgia. The hospital is operational 24 hours a day, including emergency department entrance in the area of this repairs project.

C. PERIOD OF PERFORMANCE

The Period of Performance shall be 180 days.

This service shall be performed during normal working hours of 7:00am through 4:30p.m. from Monday through Friday. Weekend or evening work may be required for work at areas of heavy traffic. Overtime and holiday work may be authorized in extenuating circumstances.

D. PERFORMANCE REQUIREMENTS:

· This work shall be coordinated with the Contracting Officers Representative (COR), with input from the engineering grounds shop. Work is to be performed at the Department of Veterans Affairs, Atlanta VA Medical Center (AVAMC).

· Contractor shall be responsible for verifying all quantities and dimensions.

· Though not required, a site visit to verify existing conditions is highly recommended. Date and time of an optional visit are To Be Determined.

· Contractor is responsible for the following:

· Removal of all cracking or damaged joint sealant in scoped portion of exterior masonry surfaces of buildings. See drawings for extents of scope.

· Cleaning, preparation, and priming of all paintable surfaces being coated

· and sealed in accordance with manufacturer’s instructions

· Caulking of all joints using gun grade, non-priming elastomeric polyurethane sealant (MasterSeal NP1 or equivalent as approved by COR)

· Exterior masonry crack repair and coating preparation

· Restoration or replacement of any compromised wood surfaces and structures

· All repairs to be approved by COR prior to coating.

· Application of an elastomeric 100% acrylic coating to all paintable surfaces of portion of Building 1 noted in the adjacent structures, connecting corridors, parapet structures (MasterProtect Elastomeric Masonry Coating or equivalent as approved by COR) color code SW7006 Extra White or alternate as indicated in associated drawing(s)

· Ensuring smooth transitions between painted and nonpainted surfaces.

· Application of the requisite number of coats to supply a minimum dry film thickness of 8-12 mil topcoat with 10 or less pinholes per square foot as inspected by the COR

· When working or storing materials within 100 feet of an air intake louver or similar, contractor shall install carbon filters over louvers, for preventing off-gases and dust from entering the hospital air handling system. Carbon filters shall be replaced at minimum weekly, or when weather conditions lower the efficacy of the filters.

· Material selection must be approved by the COR prior to application. All submittals and RFIs are to be submitted through a construction management software managed and operated by the contractor, similar to Submittal Exchange, Procore, Newforma, etc.

· The contractor shall establish a project boundary capable of preventing pedestrian, patient, and employee traffic into construction zones during the performance of contract work

· The contractor shall take all the necessary precautions to prevent or limit patient and staff disturbance.

· Coordination of work activities with other active projects in the immediate area is the responsibility of the awarded contractor

· The contractor shall adhere to all applicable OSHA standards related to work performance.

· The contractor is responsible for furnishing at least one OSHA 40 hour certified individual on site during the performance of any work related to this requirement to serve as the CP (Competent Person)

· The contractor shall be responsible for adherence to the Atlanta VA masking and entrance policies.

· Any work done shall be performed in such a way as to prevent damage to VA property.

· Contractor shall be responsible for the repair of any VA property damaged as a result of project related work.

· Contractor shall be responsible for cleaning and removal of all debris generated from project work daily

· All on site material shall be stored in such a way as not to impede the work of VA contractors or engineering personnel. Storage of any material on site must be reviewed and approved by the COR.

· Proper disposal of work-related debris is the sole responsibility of the awarded contractor and shall be done promptly and in accordance with all Federal, State, and local regulations, and ordinance.

· The contractor shall be responsible for furnishing all labor, tools, equipment personnel, supervision, materials, supplies, and transportation necessary to fulfill requirement.

· The contractor shall abide by all VA Medical Center directives and policies as provided by the COR post-award

· The contractor shall warranty the exterior coating of all buildings associated with this requirement for one-year post government acceptance, the contractor shall, at no cost to the government, repair any issues not resulting from standard wear and tear, The contractor must meet all deliverable requirements for construction, but not limited to:

Task 1 – First Construction Meeting with Documentation: Contractor’s superintendent and Quality Control Manager (if separate person) must conduct a kick-off meeting, to discuss the project details.

1. Submit construction baseline schedule fulfilling the requirements of the contract. Baseline schedule must denote weekend work. Weekend work may be required around exits which impact life safety egress or block access to hospital departments.

2. Submit a schedule of values matching the format of VA Form 10-6001a. The schedule of value must match construction activities shown on the baseline schedule.

3. Submit Subcontractor Payment Summary Form.

4. Submit SF1413 the list of all contractors and subcontractors: company names, office address and main point of contact name with telephone number.

5. Submit all required key field staff Resumes for VA approval.

6. Provide a comprehensive submittal and RFI logs.

7. Submit scanned copy of all workers OSHA construction safety training certificates.

8. Submit copies of all required state license and registrations. See Requirements on Project Specifications.

Task 2 – Coordination: Contractor must make all necessary field measurements and investigations to create work zones to minimize shutdowns. Contractor must identify and verify location where infection control barriers need to be installed to isolate each work zone.

Contractor must review construction drawing phasing notes, if applicable, to determine proper sequence of construction as nearby doors often conflict. Special attention must be paid to all doors which impact means of emergency egress (i.e. stairwell doors), or block access to departments.

1. Submit a project specific Infection Control Plan: each work zone must have a detailed infection control plan narrative with sketches showing proposed location and expected duration of all infection control measures per zone. See the project specification manual and ICRA forms provided for all necessary precautions.

2. Submit procedures for intermediate life safety measures and phasing narrative that identifies services affected by construction (i.e. alternate means of egress). All floors above/below construction must be considered; refer to phase and life-safety drawings for more details.

3. Submit a detailed construction schedule showing specific work zones and the proposed work zone sequence.

4. Show all anticipated closures and interruptions to hospital operations.

All submittals listed above, and Division 01 – General Requirements must be reviewed and approved by the VA prior to issuance of the Infection Control Permit. Contractor must not begin Task 3 until all the requirements of this task have been fulfilled, unless otherwise directed.

Task 3 – Pre-Construction: Contractor must not mobilize on site until all Pre-Construction requirements are met.

1. Submit product data, shop drawings, finishes samples and all other required documentation. See project constructing drawings and specification manual for all requirements.

2. Before starting work all construction submittals must be reviewed and approved by the VA. Contractor must not begin Task 4 until all the requirements of this task have been fulfilled, unless otherwise directed.

Task 4 – Mobilization and Performance of the Work: Contractor must meet all the requirements of the construction documents.

1. Contractor must not start the work in any area of the campus without VA COR approval.

2. At entry points to the work zone post and maintain emergency contact information, VA ICRA, VA PCRA, any other information required by the COR.

3. The Contractor must provide construction signage and notifications to all hospital services effected by construction. Signage must be provided at doors and corridors showing alternate means of egress and intermittent life safety measures. Any floors above/below the construction area must be considered as needing required signage the same as detailed above.

4. Vehicular traffic must not be impacted

5. The Contractor must furnish to the COR, for each workday, a consolidated report for the preceding workday. Reporting must begin from date of contractor mobilization until the date of final acceptance. The Contractor must provide a Daily Contractor Production Report (VA10101) in compliance with VAAR 852.236-79 DAILY REPORT OF WORKERS AND MATERIAL. Each report must include and specifically identify at least one safety topic relevant to the jobsite or tasks of that day. Email the Daily Report to the COR no later than 9 am the next working day.

6. VA will perform site inspections daily. Contractor must address deficiencies or policies violations identified the same day the deficiency notice is issued. The COR or Safety or Infection Control may issue an order stopping all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to such stop order is acceptable as the subject for claim for extension of time, for excess cost or damages by the Contractor.

Task 5 – Construction Progress Meetings:

1. The Contractor’s Project Manager and Field Supervisor must provide weekly or bi-weekly as determined by the COR teleconference construction progress meetings with the COR for the entire period of performance. Subcontractors are not required to attend.

2. Field crews must collect data and information as job progresses capturing all changes and modifications during construction on red-line drawing plan set.

3. Submit construction progress meeting minutes issued by email not later than one day after the meeting. Provide PDF and Word/Excel format. Meetings minutes must contain:

a. List of attendees

b. Contract Status: percentage of completion, days remaining per the contract, original contract amount, modifications to date, payment amount to date.

c. List any issues or concerns.

d. Safety incidents

e. RFI Log

f. Submittal Log

g. Payment and pencil draw log with comparison to schedule of values and percent complete.

h. Detailed 2-week look ahead and shutdown schedule

Task 6 – Closeout: Provide two printed sets and an electronic copy of each closeout submittal. See project specification manual for all other Close Out requirements.

1. The contractor is to submit a written statement attesting that the Work is Substantial Complete:

a. The final construction inspection and the related work corrections must be completed before the end of the period of performance. Prior to expected Substantial Completion, at 75% construction complete or as noted on the construction project schedule, notify the CO and COR. Provide the following:

i. This notification will allow the COR to coordinate with Operations and Maintenance Staff’s schedules to accommodate Demonstration and System Training.

ii. With this notification, the Contractor must provide the COR a list of items that are incomplete / incorrect. This list of incomplete / incorrect items will allow the Project Team to understand what work remains so that construction inspection findings are not incorrectly identified as a deficiency.

b. At Substantial Completion, the Contractor must notify the CO and COR in writing that work is complete, and the Contractor has completed their quality control measures.

2. Operations and Maintenance Manuals (all cut sheets must have the installed product highlighted)

All construction submittals must be reviewed and approved by the VA prior to issuing the Acceptance Letter.

E. RECORDS MANAGEMENT LANGUAGE FOR CONTRACTS:

The following standard items relate to records generated in executing the contract and should be included in a typical Electronic Information Systems (EIS) procurement contract:

a. Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228.

b. Contractor shall treat all deliverables under the contract as the property of the U.S.

Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

c. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.

d. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

e. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

f. The Government Agency owns the rights to all data/records produced as part of this contract.

g. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

h. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e‐mail, fax, etc.] or state of completion [draft, final, etc.].

i. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation.

Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules

2.3 PROPOSAL PREPARATION AND EVALUATION INFORMATION

I. PROPOSAL SUBMISSION

This is a competitive Request for Proposal (RFP) that represents the best value to the Government conducted under the Revolutionary Federal Acquisition Regulation Overhaul (RFO) Subpart 15.1 using the tradeoff process and evaluated in accordance with RFO Subpart 15.2, Evaluation and Award. This section describes the method for evaluating and selecting offers for this procurement.

A. Proposal Submission:

1. Submit one (1) Electronic Proposal to the email addresses indicated on page 1, block 8 of Standard Form 1442. The Subject Line of the email should include “Company Name, RFP number, Project Title.”

2. The size of your file shall not exceed 10 MB. If you have multiple documents, please submit them as separate emails. Emails larger than this may be rejected by the network servers and will be considered non-responsive.

3. Interested firms are responsible for ensuring electronic submission delivery by the time and the date specified. It is highly recommended that interested firms confirm that the Contracting Officer has received electronic submissions. Failure to provide a proposal in its entirety before the deadline will render the proposal non-compliant.

B. Proposal Preparation and Format Instructions:

Offerors must provide all requested information for each factor. Proposals must address each element of each factor as applicable to be considered responsive to this RFP. Factor headings should be highlighted in yellow or typed in bold text for identification. It is the contractor’s responsibility to ensure the submitted proposal is in the proper format and that the information provided is clearly understood and free of ambiguities.

Offerors’ proposals should consist of past performance and price proposals, as described below.

1. TAB A: General Information:

(1) Cover Page with Solicitation Number, Project Title

(2) Table of Contents

(3) Signed offer/Acknowledgement of Amendments (SF1442)

(4) Copy of current SDVOSB MySBA Certification.

(5) SAM UEI Number

(6) Offer Guarantee Bond (DO NOT SEND HARD COPY) Electronic copy acceptable and should be emailed to Point of Contact(s) listed on page 1, block 8.

(7) Safety or Environmental Violations and Experience Modification (EMR) Rate *Submit information regarding current experience modification rate form (See Attachment 1). An EMR of greater than 1.0 may disqualify the bidder/offeror.

(8) 852.219-75 VA Notice of Limitations on Subcontracting—Certificate of Compliance for Services and Construction (Jan 2023) (Deviation), (See Attachment 2).

(9) Provide evidence of VETS-4212 Reporting (if applicable)

2. TAB B: Relevant and Recent Past Performance Experience

3. TAB C: Price Proposal

II. EVALUATION CRITERIA AND FACTORS

A. The evaluation is subjective based on the information provided in response to the information requested in the evaluation factors. The two (2) factors to be evaluated include past performance and price.

B. Relevant and Recent Past Performance Experience will be evaluated to assess recent and relevant past performance resulting in a performance confidence assessment rating. For evaluation purposes, past performance will be significantly more important than cost or price.

C. Offerors proposal shall address the following:

1. FACTOR 1 – RELEVANT AND RECENT PAST PERFORMANCE EXPERIENCE:

***Relevant is defined as performance similar or greater in scope, magnitude, and complexity than the effort described in this solicitation’s scope of work, to include coat the exterior paintable surfaces to include but not limited to concrete, stucco, EIFS, wood, and plastic. This relevant work can be a portion of a larger requirement, which was issued by the VA, Federal, State, Local Government agencies, and/or commercial facilities.

***Recent is defined as performance within the last five (5) years, to include ongoing projects.

Proposal shall include:

(1) Offeror must submit a minimum of one (1) but no more than three (3) references.

(2) The submission shall include a brief description of the project, the Contracting Officer’s Representative (COR) contact information for references, Contract Number, and Dollar Value.

(3) Provide a brief narrative describing the firm’s (primary and sub) specialized experience working with painting various exterior surfaces to include concrete, stucco, EIFS, wood, and plastic. General construction to include repair and coating of masonry.

i. Further note: If utilizing the past performance of a subcontractor, subcontractors identified in the proposal must remain on the contract for its duration unless there is a compelling reason to replace them. The prime contractor will need to obtain approval from the contracting officer before making changes to key subcontractors.

(4) Respondents with no previous past performance shall state this when addressing the selection criteria. Where there is no record of past performance, the proposal will be evaluated neither favorably nor unfavorably. Superior performance ratings on relevant projects may be considered more favorably in the evaluation.

(5) The Government will evaluate the offeror’s past performance on active and completed contracts. The Government will contact the offeror’s submitted references on contracts if deemed necessary. Past performance information may be obtained from any other sources available to the Government, to include, but not limited to: Contract Performance Assessment Reporting System (CPARS) or other databases, past performance questionaries, and interviews with Program Managers, Contracting Officers, and/or Contracting Officer Representatives. The past performance evaluation will assess the relative risks associated with an offeror’s likelihood of success in performing the scope of work requirements as indicated by the offeror’s record of past performance.

(6) The following evaluation documents are acceptable:

i. Contractor Performance Assessment Report System (CPARS), or

ii. Past Performance Questionnaire (PPQ) evaluation (Attachment 3).

(7) If a completed CPARS evaluation is available, it shall be submitted with the proposal. If using Attachment 3 PPQ, it should be emailed to the construction contract administrator of the entity (Government or civilian) for which the construction was completed and emailed to Margaret Yeaton at email Margaret.yeaton@va.gov, and CC: ryan.crispin@va.gov.

2. FACTOR 2 – PRICE PROPOSAL:

(1) Complete the price offer schedule in section A.3.

(2) Price shall be addressed using the attached price breakdown worksheet, which is included in Attachment 4 to include cost elements such as:

a. Labor (Direct & Indirect),

b. Materials, Material Markups, Materials overhead,

c. Equipment

d. Subcontractor Cost

e. Other Direct Costs

f. Overhead expenses

g. Indirect Cost

h. Profit

i. Bonds

j. Breakdown of G&A expenses inclusive of all project staff and general requirements of the Prime Contractor.

(3) Provide supporting documentation showing quotes/price breakdowns for both prime and subcontractors.

NOTE: Price breakdown shall be indicative of showing at least 25% percent of the cost of the contract performance incurred for personnel will be spent on the concern's employees or the employees of other eligible service-disabled veteran-owned small business concerns in accordance with VAAR 852.219-73(d)(4).

III. EVALUATION CRITERIA/OVERVIEW

A. Proposals will be evaluated on the basis of two evaluation criteria: Past Performance and Price. Past performance will be evaluated for relevancy and confidence levels. Past performance will be considered significantly more important than price.

B. Past Performance: The basis of the evaluation will be the degree to which past performance evaluations and all other past performance information reviewed by the Government reflect a trend of satisfactory performance considering:

1) Compliance with the contract requirements,

2) Effectiveness of the Offeror's on-site management;

3) Use of appropriate personnel for contract requirements);

4) Timeliness in the submission of schedules, reports, and submittals;

5) Adherence to the construction schedule;

6) Coordination and control of subcontractors;

7) Ability to effectively deal with the customer and other Government personnel.

8) Cooperativeness in solving problems and negotiating changes; and

9) Response to warranty notifications, and other pertinent information obtained from past performance evaluations that have affected the overall performance of previous or ongoing projects.

C. The Government reserves the right to obtain information for use in the evaluation of past performance from any and all sources, including sources outside of the Government. Other sources may include but are not limited to past performance information retrieved through the (CPARS), for Contractors who are part of a partnership or joint venture identified in the offeror’s proposal, inquiries of owner representative(s), and any other known sources not provided by the offeror.

D. In evaluating past performance, the government reserves the right to give greater consideration to information on those contracts deemed most relevant to the effort described in this solicitation. Common aspects of relevancy include similarity of service/support, complexity, dollar value, contract type, and degree of subcontract/teaming.

Table 1. Past Performance Relevancy Ratings

E. Past performance evaluation will allow the government to assess the offeror’s ability to perform the effort described in this solicitation based on the offeror’s demonstrated present and past performance. The assessment process will result in an overall performance confidence assessment of Substantial Confidence, Satisfactory Confidence, Limited Confidence, No Confidence or Neutral/Unknown Confidence.

Table 2. Performance Confidence Assessments

F. In evaluating price, the government may use various price analysis techniques and procedures to determine price reasonableness. Price will be evaluated for Price Reasonableness. The Government reserves the right to evaluate proposals and award a contract without discussions (except clarifications as described RFO 15.202(a)(2)(i-iv)). Therefore, the offeror’s initial proposal should contain the offeror’s best terms from a performance and price standpoint. The Government will evaluate price based on the total price.

IV. EVALUATION AND BASIS FOR AWARD:

A. RFO 15.103-1 shall apply to the government’s evaluation of proposals. The factors that shall be used to evaluate offers are Past Performance and Price. Past Performance is significantly more important than Price.

B. Discussions: The Government intends to evaluate proposals and award a contract without discussions with offerors (except clarifications as described in RFO 15.202(a)(2)(i-iv)). Offerors should not automatically assume that they will have an opportunity to participate in discussions or be asked to submit a revised offer. Communication conducted to resolve minor or clerical errors would not constitute discussions. The Government reserves the right to conduct discussions if the Contracting Officer later determines them necessary.

C. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation, will be most advantageous to the Government, past performance, and price considered. The proposals must conform to the RFP's requirements and be evaluated to represent the Best Value to the Government. The Best Value is the most advantageous offer, consistent with the Government's stated importance of evaluation criteria. This may result in award being made to a high-rated, higher-priced offeror where the Contracting Officer determines that it is worth the price premium to do so.

D. Offerors must provide all requested information for each factor. Proposals must separately address each of the factors as applicable to be considered responsive to this RFP. It is the contractor’s responsibility to ensure the submitted proposal is in the proper format and that the information provided is clearly understood and free of ambiguities (Reference Proposal Preparation and Format Instruction).

E. To determine which proposal represents the best overall value, the Government will conduct a tradeoff analysis, comparing the strengths and weaknesses of the competing proposals to determine which proposal represents the best value to the Government and thus shall receive contract award.

F. The Government reserves the right to accept other than the lowest priced offer. The right is also reserved to reject any and all offers. The basis of the award will be a conforming offer, the price or cost of which may or may not be the lowest. If other than the lowest offer, it must be sufficiently more advantageous than the lowest offer to justify the payment of additional amounts.

G. Award will result in a firm-fixed-price contract. It is the Offeror’s responsibility to ensure the submitted price proposal includes all costs for total project requirements and completion in accordance with the specifications and drawings herein. The Offeror assumes all risk for omissions in prime and/or subcontractor proposals.

H. The Government evaluation team will consider all information provided in the proposal individually. Once these individual analyses are completed, the team will meet and determine a rating by consensus decision.

I. Exceptions to the contractual terms and conditions of the solicitation (e.g., standard company terms and conditions) may result in a determination to reject a proposal.

J. Failure to submit all the data in the format indicated in this section may be cause for determining a proposal incomplete and, therefore, not considered for evaluation and for subsequent award.

K. A Determination of Responsibility will be accomplished for the apparent awardee prior to processing the award. Information obtained from government and commercial systems will be used to determine responsibility. Any information received by the Government that would be cause for an adverse Determination of Responsibility will make the offeror ineligible for award.

SDVOSB Verification: The Government will review SBA certification database (https://certifications.sba.gov/) to confirm Service-Disabled Veteran-owned Small Business (SDVOSB) status certification for the submitted proposals. Evaluations will be performed on proposals submitted by verified SDVOSBs only. Subsequent confirmation of SDVOSB certification status will be performed for the apparent award. For a Joint Venture to be considered eligible as an SDVOSB if the joint venture 13 CFR 128.402 and the managing joint venture partner makes the representations under paragraph (c) of this clause. A joint venture agrees that, in the performance of the contract, the applicable percentage specified in paragraph 852.219-73(d) of the clause will be performed by the aggregate of the joint venture participants. Failure of a prospective SDVOSB to meet these certification requirements by the SBA shall result in elimination from consideration. Joint Venture -- Any offeror submitting a proposal as a joint venture must provide a certification from each SDVOSB joint partner, signed by an authorized official of each partner to the joint venture, stating that the parties to the joint venture:

1) have entered into a joint venture agreement that fully complies with paragraph (c) of 13 CFR § 128.402; and

2) will perform the contract in compliance with the joint venture agreement. Failure to submit the certification with the offeror’s proposal will render the offeror ineligible for award.

L. Limitations on Subcontracting Certificate. The prospective offeror must complete certification -- 852.219-75 VA Notice of Limitations on Subcontracting—Certificate of Compliance for Services and Construction (Jan 2023) (DEVIATION).

M. To be eligible for an award, if applicable, offerors must have submitted the required Federal Contractor Veterans’ Employment Report (VETS-4212 Report) with respect to the preceding fiscal year if the contractor was subject to the reporting requirements in accordance with 52.222-37.

N. Safety or Environmental Violations and Experience Modification Rate (EMR):

a. Offerors shall submit information pertaining to their past Safety and Environmental record. The information must contain a certification that the bidder/offeror has no more than three (3) serious, or one (1) repeat or one (1) willful OSHA or any EPA violation(s) in the past three years. If such certification cannot be made, a Bidder/Offeror shall explain why and submit as much information as possible regarding the circumstances of its past safety and environmental record, including the number of EPA violations and/or the number of serious, repeat, and/or willful OSHA violations, along with a detailed description of those violations.

b. Offerors shall submit information regarding their current Experience Modification Rate (EMR). This information shall be obtained from the Bidder’s/Offeror’s insurance carrier and be furnished on the insurance…