SOW_FireAlarm_AnnualContract_V1_31AUG26.docx

Fire Alarm System Annual Inspection, Maintenance, and Repairs

Statement of Work

Carl Vinson VA Medical Center 1826 Veterans Blvd Dublin, Ga 31021 Contract Purpose:

This Statement of Work defines the requirements to provide comprehensive annual services for inspection, testing, maintenance, repair, and 24/7 emergency support of the Honeywell Notifier Fire Alarm System at the Carl Vinson VA Medical Center (CVVAMC), located at 1826 Veterans Blvd, Dublin, GA 31021.

The contractor must be able to perform all duties defined within this scope. Due to the security and sensitive nature of the fire alarm system, the VA reserves the right to veto any contractor that 1) Does not present required training/certifications 2) Has limited experience working on systems of similar size and complexity, 3) Has previously produced poor quality of work on the existing fire alarm system at CVVAMC.

System Description:

The Carl Vinson VAMC campus includes:

· Notifier system includes:

· FACP: NFS2-3030 panels

· 19 panels

· Workstations

· 2 Onyx work stations

· Panel Maintenance to include:

· Power supply devices

· Batteries

· Annunciating devices

· Devices to Include:

· 74 duct detectors

· 8 heat detectors

· 45 heat detector fixed temp

· 264 pull stations

· 777 smoke detectors

· 70 supervisory duct detectors

· 31 door holders

· 75 horn/strobe

· 140 speakers

· 527 speaker/strobes

· 23 strobes

· 24 AHU fan shutdowns

· 11 Alternate elevator recall

· 9 amplifiers

· 10 annunciators

· 11 elevator shunt trip

· 11 primary elevator recalls

· 8 remote power supply

· 659 Smoke dampers (To be completed during the base year only)

Scope of Work:

The contractor will provide all supervision, labor, equipment, and materials needed to complete work for this service contract per the SOW. The contractor shall test and certify all devices associated with systems and provide documentation of inspections in accordance with the current applicable NFPA 72, NFPA 101, The Joint Commission (TJC) Life Safety, VA, and OSHA requirements. Specific work to include:

· The contractor shall perform all required annual, semiannual, and quarterly inspections and testing of fire alarm system components in accordance with the applicable edition of NFPA 72 and manufacturer requirements. Inspection and testing frequencies shall be based on the requirements applicable to each device or system component.

· NOTE: Inspection, testing, maintenance, and repair of sprinkler and suppression systems are excluded from this contract and are covered under a separate VA contract.

· Preventive maintenance (PM)

· PM includes scheduled and routine activities required to keep the system operational. This includes inspection/testing, cleaning, adjustments, tightening connections, checking batteries/power supplies, minor troubleshooting discovered during planned inspections, resetting devices, minor adjustments, software configuration checks that don’t constitute an upgrade, and labor associated with performing required PM

· System repairs within a pre-authorized repair contingency budget

· The repair contingency shall be used for corrective repairs resulting from failed, defective, or damaged fire alarm system components or conditions requiring repair or replacement beyond routine PM. This may include replacement parts, materials, and associated labor necessary to restore the system to normal operation. Troubleshooting and diagnosis performed during scheduled PM shall be included in the annual contract price. Repair or replacement of the identified failed or defective component may be funded through the repair contingency when authorized in accordance with this SOW.

· 24/7 emergency service response with a 4-hour on-site arrival time

· Five business day delivery of all official inspection and testing reports.

· Submission of work logs when on-site within two business days of visit.

· Logs must include a detailed description of work completed, buildings accessed, parts replaced, hours on-site, employee name, issues not addressed, and other relevant information

· Delivery instructions: All required documentation, logs, inspections, annual reports, etc. must be sent to a shared distribution list specified after award.

· The contractor shall furnish and install two new gateways during the Base Year and provide twelve (12) months of monitoring service during the Base Year and each exercised Option Year.

Services Required Inspection, testing, and maintenance:

· Perform a complete system-wide NFPA 72-compliant test.

· Functional testing of:

· Control panels and remote annunciators

· All initiating and notification devices

· Supervisory and trouble circuits

· Signal transmission to monitoring stations

· Verify battery voltage/load, clean panels and devices

· Document deficiencies and recommendations for corrections

· Provide complete testing report and updated device inventory Repairs:

· All additional repair work using contingency funds require prior approval from the Contracting Officer Representative (COR).

· All Red Tagged items will be repaired within 72 hours of identification. Yellow tag deficiencies will be completed within two weeks of identification. If timeframe cannot be completed due to material limitations, and extension will be granted.

Repair Contingency:

The VA shall authorize a repair contingency fund not to exceed $50,000 per year for use at the discretion of the CO and COR for immediate, necessary system repairs. The contractor must notify the CO and COR of the known deficiency/repair and provide a detailed (labor, materials, travel, etc.) cost estimate. The contractor must receive approval from the CO and COR before conducting the work.

Deficiencies identified by VA employees or third-party inspections, audits, etc. may also be repaired under this contingency.

Emergency Response:

· Contractor must provide 24/7 emergency services. If the emergency is not deemed to be caused by the contractor (i.e. a faulty installation), then the contingency fund will cover costs associated with emergency requests.

· Contractor shall provide 24/7 emergency service. Initial response may be provided remotely when the condition can be successfully diagnosed and resolved remotely. When on-site response is required, the contractor shall arrive on-site within four (4) hours of notification.

· Provide documentation of cause, corrective action, and resolution for each emergency event.

Training:

All contractors must have a working knowledge of NFPA requirements and procedures. Additional requirements:

· Contractor shall maintain sufficient Notifier-certified personnel throughout the contract to perform all repair, programming, and emergency response requirements.

· Technicians performing fire alarm inspections and testing shall possess a current NICET Level II or higher certification in Inspection and Testing of Fire Alarm Systems (ITFAS), or equivalent. Certifications for a minimum of three NICET Level II or higher individuals shall be provided with the proposal to demonstrate sufficient coverage and redundancy.

Hours of Work

Normal working hours are 0700 – 1700 Monday to Friday, except for federal holidays. Preparation can be done during these hours. To reduce patient impact, all work that requires a utility outage will need to take place during afterhours (1700 – 0500) or during weekends. Any work that disrupts patient care or staff areas (for longer than 15 minutes) will be completed after hours. All work started shall be completed and the work area(s) ready for full operations no later than 0500 the following day, unless otherwise coordinated with the COR. All schedules and work hours shall be requested, coordinated, and approved through the COR.