36C24726Q0652_Questions and Answers.docx

Solicitation 36C24726Q0652

1. Will the Government extend the quotation due date by a minimum of ten (10) business days following issuance of the Government’s written responses?

No solicitation is extended to 9/14/2026 10:00 AM EST

2. The scope of the requirement is stated inconsistently across the solicitation:

a) SF 1449, Block 20 (Continuation) describes the requirement as “Fire Alarm and Sprinkler Testing Maintenance and Repair.”

This is for fire alarm alone. No sprinkler/suppression is in scope. We have a separate contract for sprinkler/suppression maintenance/inspections. Updated SOW to be posted.

b) The Statement of Work is titled “Fire Alarm System Annual Inspection, Maintenance, and Repairs,” and its Contract Purpose paragraph is limited to “the Honeywell Notifier Fire Alarm System.”

This is correct. Per the SOW, the scope only includes fire alarm maintenance. The selected contractor must be notifier certified or have access to a notifier certified company who is able to do any programming work if needed. Proof of being a notifier distributer must be included in proposals.

c) The Repairs paragraph (page 6) refers to deficiencies identified “during a fire alarm and sprinkler/suppression inspection.”

This is a typo. SOW to be revised.

d) CLINs 0001 through 4001 describe the work solely as “inspect and test the fire alarm system.”

This is correct.

Please state definitively whether the inspection, testing, and maintenance of water-based fire protection systems and suppression systems is within the scope of this requirement. This is the single largest determinant of price.

NO, suppression systems are not included. Only fire alarm systems.

3. If water-based and suppression systems are in scope, please confirm which of the following are included and provide quantities for each: NFPA 25 inspection, testing, and maintenance of wet and dry sprinkler systems (including main drain tests, inspector’s test connections, and dry-system trip tests); fire pumps (churn and annual flow tests); backflow preventer forward-flow tests; standpipes and hose valves; NFPA 10 portable fire extinguishers; NFPA 17A kitchen hood suppression systems; NFPA 2001 clean agent systems; and NFPA 96 hood and duct cleaning.

Not within scope.

4. If water-based and suppression systems are not in scope, please confirm that the contractor’s responsibility for the devices listed in the Testing Frequencies table (pressure supervisory switches, water level and water/room temperature supervisory devices, valve tamper switches, and waterflow devices) is limited to functional testing of those devices as fire alarm supervisory and initiating devices in accordance with NFPA 72, and does not extend to the mechanical condition, servicing, or repair of the sprinkler systems, valves, or piping to which they are connected.

These items were removed from the SOW. They are covered under the suppression contract.

5. The System Description lists “Fan Shut Down Devices (Duct detectors and smoke dampers).” Please clarify whether the contractor must perform inspection and operational testing of smoke and combination fire/smoke dampers in accordance with NFPA 80 and NFPA 105; including providing access, opening ceilings and walls, and cycling each damper; or only verify the fire alarm output signal that commands damper closure. If damper testing is in scope, please provide the damper count by building, the date of the last inspection cycle, and identify who provides access.

6. During the Base Year, the contractor shall inspect and operationally test approximately 659 fire, smoke, and combination fire/smoke dampers in accordance with applicable NFPA 80 and NFPA 105 requirements. Testing shall include accessing, cycling, verifying closure, resetting/reopening as applicable, documenting results, and identifying deficiencies. The VA will provide available damper location information and coordinate access to restricted areas.

7. The System Description lists “Elevator functions.” Please confirm whether the contractor’s responsibility is limited to testing the initiating devices and interface relays that produce elevator recall (Phase I) and shunt trip, and confirm that the VA’s elevator maintenance contractor will be made available at no cost to this contract to support recall and shunt-trip testing, including after hours.

Confirmed.

8. The System Description lists “Electromagnetic Releasing Devices.” Please clarify whether this refers to door hold-open magnets and magnetic locking hardware, to releasing service panels for pre-action, deluge, or clean agent suppression systems, or to both, and provide quantities.

This applies to magnetic door holders.

9. The System Description lists “Auxiliary functions (door release, HVAC shutdown).” Please confirm whether the contractor is responsible for the fire and smoke door assemblies themselves (NFPA 80 annual fire door inspection) and for air handling equipment, or only for the fire alarm interface that initiates those functions.

a) Will VA facilities staff operate air handling equipment in support of duct detector and HVAC shutdown testing, including after hours, at no cost to this contract?

Yes, the VA will facilitate testing. This contractor is not responsible for annual fire door inspections.

10. Please identify any other systems interfaced to the fire alarm system that must be functionally tested under this contract, including but not limited to mass notification and voice evacuation, nurse call, security and access control, magnetic egress locking, generators and automatic transfer switches, building automation (BACnet/BAS), medical gas alarms, and kitchen hood suppression.

NA to our site. The Fire alarm system is separate.

11. Please confirm that the contractor is not responsible, within the firm-fixed-price CLINs, for bringing systems into compliance with current editions of NFPA 72 or NFPA 101, for correcting original design or installation deficiencies, or for code-required system upgrades, and identify how such work will be funded if it is required.

Contractor is not responsible.

12. The Statement of Work states the campus includes 86 buildings over approximately 101 acres, 19 NFS2-3030 fire alarm control panels, and 2,139 devices. No device inventory is provided. Please furnish a device inventory in electronic (Microsoft Excel) format identifying, by building and by panel: device type, model number, device address, and quantity. Please provide the quantity of each of the following campus-wide:

a) smoke detectors by type (photoelectric, ionization, beam, aspirating)

b) duct smoke detectors

c) heat detectors

d) carbon monoxide detectors

e) manual pull stations

f) waterflow switches

g) valve tamper switches

h) pressure, level, and temperature supervisory devices

i) audible, visual, and combination notification appliances

j) voice evacuation speakers

k) network control annunciators and remote annunciators

l) releasing devices

m) communicators/DACTs

n) notification appliance circuit power supplies and boosters Revised list and amounts provided in updated SOW. Annual fire alarm inspection from 2025 to be provided as well.

13. Please identify which buildings are networked on NOTI•FIRE•NET, which are served by standalone panels, and which are not provided with a fire alarm system.

All panels are connected.

14. Please confirm the number of panels other than the 19 NFS2-3030 panels, if any, as the System Description states the system “includes but is not limited to” those panels.

Yes, there are 19 NFS2-3030 panels. The language “includes but is not limited to” will be removed. We do have 2 Onyx workstations.

15. Please provide the installation date, panel firmware revision, and date of the most recent smoke detector sensitivity test for each of the 19 fire alarm control panels.

The last annual inspection was done in November 2025.

16. Please provide the most recent years fire alarm inspection and test reports and the current open deficiency list (all red-tag and yellow-tag items) relating to the fire alarm system that the incoming contractor would inherit at contract start.

Annual fire alarm to be provided.

17. Are any of the 86 buildings scheduled for renovation, decommissioning, demolition, or fire alarm system replacement during the base or option periods, and are any new buildings or system additions planned to come online? Please state the mechanism by which the firm-fixed price will be equitably adjusted for additions to or deletions from the device count during the period of performance.

Renovations are anticipated at certain buildings during the base and/or option periods; however, no new building construction or building decommissioning/demolition is currently planned. Renovation activities may result in changes to the quantity, type, or configuration of fire alarm system devices.

Any additions to or deletions from the device count resulting from renovations or other Government-directed changes during the period of performance will be addressed through a bilateral contract modification. Any equitable adjustment to the firm-fixed price will be negotiated based on the documented change in scope and associated increase or decrease in devices and/or required services, in accordance with the applicable contract terms and conditions.

18. Are any off-campus locations, community based outpatient clinics, leased facilities, or outbuildings included in this requirement? If so, please identify them by address and provide device counts for each.

CBOCS or off-campus locations are not included.

19. The Scope of Work paragraph (page 5) describes “Annual NFPA compliant inspection and testing,” while the Testing Frequencies table (page 7) requires quarterly, semiannual, and annual testing of different device categories. Please confirm the total number of discrete campus-wide inspection events required per contract year and identify precisely which devices are to be tested at each event. The number of required mobilizations is a primary cost driver.

20. The contractor shall perform four (4) scheduled inspection/testing events per contract year. Semiannual and annual testing requirements shall be incorporated into the applicable quarterly inspection events to the maximum extent practicable. The annual inspection shall include a complete system-wide test of all devices and functions required by this SOW.

21. Please confirm whether the quarterly and semiannual testing requirements apply campus-wide across all 19 panels and all covered buildings, or only to specified buildings/systems.

Applies to all buildings.

22. Please confirm whether smoke detector sensitivity testing in accordance with NFPA 72 is required under this contract, the number of detectors requiring it, the applicable frequency, and whether panel-reported sensitivity or other alternate methods are acceptable to the VA in lieu of individual field testing.

All smoke detectors must undergo functional and sensitivity testing (at NFPA 72 required intervals).

23. The Services Required paragraph directs the contractor to “clean panels and devices.” Please confirm whether annual cleaning of all initiating devices campus-wide is required, or whether cleaning is required only for devices identified as dirty or as failing sensitivity testing.

Cleaning is required only for devices identified as dirty, contaminated, or failing applicable sensitivity requirements.

24. The Services Required paragraph directs the contractor to “verify battery voltage/load.” Please confirm:

a) Whether annual load or discharge testing of all panel and power supply batteries is required.

Yes, this is required.

b) Provide the quantity, type, and installation date of all batteries in the system.

Mix of PS-1270 12V 7AH BATTERY and PS-12100 12V 12AH BATTERY

c) State whether scheduled and unscheduled battery replacement is included in the firm-fixed price, chargeable to the repair contingency, or Government-furnished.

Batteries shall be visually inspected and tested in accordance with the applicable requirements of NFPA 72 and manufacturer recommendations. Batteries that fail required testing, exhibit physical deterioration, or cannot provide the required standby/alarm capacity shall be identified for replacement. Battery replacement shall be considered corrective repair and funded through the repair contingency when authorized by the CO.

25. Does the VA require the annual inspection to be completed within a specific window or by a specific month; for example, to align with a Joint Commission survey window or the VA fiscal year? Please state any required scheduling constraints.

Annual fire alarm inspection to be initiated within 1 month of the contract award date. Intervals for annual inspections may not exceed 12 months.

26. The Services Required paragraph requires functional testing of “signal transmission to monitoring stations.” Please identify:

a) Each supervising station to which alarm, supervisory, and trouble signals are transmitted (VA Police dispatch, on-site engineering, or a third-party central station).

Transmitted to VA Police, VA Boiler Plant, and 2 third-party monitoring.

b) The means of transmission for each (POTS, cellular, or IP).

Cellular monitors and IP/network based.

c) The account and receiver information.

This information will be provided to the selected offeror.

d) The party responsible for the cost of the transmission means and any recurring monitoring fees.

The VA will be responsible for paying for the cellular monitors transmission fee. Contractor to provide necessary gateways and fees for monitoring via the fiber.

27. The Hours of Work paragraph requires that all work requiring a utility outage, and any work that disrupts patient care or staff areas for longer than fifteen minutes, be performed after hours (1700–0500) or on weekends. In a fully occupied medical center, most notification appliance testing meets that description. Please state the Government’s estimate of the percentage of the total inspection and testing effort that must be performed outside normal working hours, and identify by building the areas the VA considers patient care areas. Absent this, offerors must price the entire effort at premium labor rates.

Assume 25% of the total inspection will have to be done after hours.

28. Please confirm whether weekend day-shift hours (for example, Saturday 0700–1700) are acceptable for work that must be performed outside normal hours, or whether all such work must fall within the 1700–0500 window.

Saturday work is permissible if enough notice is given to the COR.

29. Please confirm whether campus-wide audible, voice evacuation, and visual notification appliance testing must be performed after hours, or whether the VA will permit daytime testing using silent or coded testing methods and announced testing windows.

Daytime testing is permitted using silent or coded testing methods an/or announced testing windows.

30. During system impairments and testing, is the VA or the contractor responsible for providing fire watch and Interim Life Safety Measures?

a) If the contractor is responsible, please state the estimated number of fire watch hours per contract year and the maximum number of concurrent impairments, as this is a significant and otherwise unquantifiable cost.

Fire watches will not be the responsibility of the contractor. If systems are to be left inactive for longer than 8 hours, a 48-hour notice must be provided to allow the VA to imitate a fire Warch. The system should be left deactivated for longer than 8-hours.

31. Please describe the required impairment permit and notification process, any limit on the number of buildings, zones, or panels that may be impaired simultaneously, and the required advance notice for scheduling outages.

Outages to be scheduled 2-weeks in advance. No limit on buildings that may be impaired at one time. Impairment must not be for longer than 8 hours for any one building.

32. Will the VA provide escorts and access to all locked and restricted spaces, including after hours and on weekends, at no cost to this contract?

Yes, escorts will be provided when needed.

33. Please identify areas requiring special scheduling or access restrictions (operating rooms, intensive care, behavioral health, sterile processing, imaging, dialysis, research, and food service) and any areas requiring above-ceiling work permits or Infection Control Risk Assessment permits.

Above ceiling permits will be issued by building for work requiring ceiling tiles to be lifted.

All patient areas will have to be scheduled in advance (radiology, primary care, women’s health, surgery, endo, mental health, etc.).

34. Are asbestos, lead, or other regulated materials known or suspected in above-ceiling or concealed spaces where devices are located? Please identify affected buildings and state who is responsible for surveys, abatement, and any resulting schedule impact.

No anticipated asbestos in areas where inspections take place.

35. The required emergency on-site response time is stated two different ways. The Scope of Work paragraph (page 5) requires “24/7 emergency service response with a 4-hour on-site arrival time,” while the Emergency Response paragraph (page 6) requires the contractor to “respond on-site within 3 hours of facility notification.” Please state which requirement governs.

Four hour response time will govern. Correction to SOW to be made.

36. Does the required response time differ between normal working hours, after hours, weekends, and Federal holidays?

a) Will telephone or remote diagnosis be credited toward the required response time?

If the issue can be handled via phone or remote diagnosis, that will suffice. VA staff will attempt to rectify any issues, but if unsuccessful, the contractor will be called for repairs.

37. Are emergency and after-hours call-out responses included in the firm-fixed price of CLINs 0001 through 4001, chargeable against the $50,000 repair contingency, or separately reimbursable? If they are included in the firm-fixed price, offerors cannot price the obligation without the historical data requested in the following question.

Unless the issue is deemed to be contractor caused, emergencies will be paid via the contingency fee. An example of a contractor caused issue would be a system component failing that the contractor replaced within 72 hours.

38. Please provide, for each of the last three contract years, the number of after-hours and weekend emergency call-outs, the average labor hours per call-out, and the number of unwanted alarm, ground fault, and trouble events that required a contractor response.

Not available.

39. Does “emergency response” include troubleshooting of system troubles, ground faults, and nuisance alarms reported by VA staff?

a) Is there any annual cap on the number of emergency responses included in the fixed price?

Emergency response is to be covered under the $50,000 contingency fee.

40. The Repair Contingency paragraph (page 6) authorizes a fund “not to exceed $50,000 per year,” and each of CLINs 0001 through 4001 states that “Repairs (up to $50,000.00) are to be made under the contract’s contingency repair fund.” No separate CLIN or line item is established for the contingency, and the B.2 schedule provides only one priced line per contract period. Please state definitively whether offerors are to include the $50,000 within the unit price of each CLIN, or whether the Government will establish a separate not-to-exceed line item by amendment.

A separate CLIN is to be established for each year for the contingency fund.

41. If required repairs in a contract period exceed $50,000, is the contractor obligated to perform the additional work? Please confirm that work exceeding the ceiling will be funded by separate purchase order or contract modification and is not an obligation of the fixed price.

The contractor is not obligated to complete additional work over the $50,000.00. A modification will be executed if needed.

42. Is the contingency intended to cover labor, materials, travel, and after-hours premium time; consistent with the estimate requirement in the Repair Contingency paragraph?

Yes.

43. The Repairs paragraph states that the contractor “shall be responsible for all routine maintenance and repairs up to an agreed repair contingency fund.” Please clarify the dividing line between preventive and routine maintenance included in the firm-fixed price and corrective repairs chargeable to the contingency. Specifically, are consumables and wear items; batteries, detector heads replaced during cleaning, lamps, and fuses; included in the fixed price or charged to the contingency?

Preventative maintenance items- The VA has a small stock of items already. Once the stock has been used, the contingency fee will be used to buy additional items.

44. What is the Government’s required turnaround time for Contracting Officer’s Representative and Contracting Officer approval of a repair estimate? If approval is not received within the seventy-two-hour red-tag correction window, is the contractor relieved of that requirement?

Contractor must wait for CO approval. If this inhibits 72-hour requirement, the contractor will not be held liable.

45. Please provide the VA’s definitions of “Red Tagged” and “yellow tag” deficiencies as those terms are used in the Repairs paragraph, or identify the standard or policy being referenced.

Red Tag – Critical Deficiency/Impairment: A condition that renders the fire alarm system, a significant portion of the system, or a critical life-safety function inoperable. Red Tag conditions shall be reported to the COR immediately upon discovery.

Yellow Tag – Deficiency: A condition requiring corrective action that does not render the overall fire alarm system or a critical life-safety function inoperable. Yellow Tag deficiencies shall be documented on the inspection report.

46. Red-tag items must be “investigated/completed within 72 hours.” Please confirm whether the requirement is satisfied by investigation, mitigation, and interim protective measures where parts lead times or funding approval prevent completion.

a) What relief is available where a required Notifier component carries a manufacturer lead time exceeding 72 hours?

The VA understands there may be excessive lead times. Proof of lead times may be requested from supplier. If a system component is down, the VA expects the contractor to notify the COR/safety staff via formal and detail suggested corrective actions. This email must be sent within 2 hours of discovery of red-tagged item.

47. Yellow-tag deficiencies must be “completed within two weeks of identification.” Please confirm whether the two-week period runs from identification or from the Government’s authorization of funding under the repair contingency.

It starts at identification. If material lead time impacts the ability for the contactor to complete the work, proof of lead times will be requested and extension will be granted.

48. The Repairs paragraph requires the contractor to “maintain stock of common Notifier parts to ensure timely repairs.” Please state the Government’s expectation as to:

a) Types and quantities of spare parts.

b) Whether that stock must be maintained on VA property (and if so, whether the VA will furnish secured storage space).

c) Whether the stocking obligation is separately compensated.

d) Who owns unused stock at contract completion.

Removed requirement.

49. Does the VA maintain an inventory of spare fire alarm parts that will be made available to the contractor for repairs? If so, please provide that inventory.

10 FSP-951 INTELLIGENT ADDRESSABLE PHOTO DETECTOR; WITH FLASHSCAN; WHITE

5 FMM-1 ADDRESSABLE MONITOR MODULE; WITH FLASHSCAN; SUPERVISES EITHER A CLASS A OR CLASS B CIRCUIT OF DRY-CONTACT INPUT DEVICES 5 FSP-951R REMOTE TEST CAPABLE INTELLIGENT PHOTO DETECTOR WITH FLASHSCAN; FOR USE WITH DNR(W) DUCT DETECTOR HOUSING; WHITE 5 FRM-1 ADDRESSABLE RELAY MODULE WITH FLASHSCAN; PROVIDES TWO FORM-C DRY CONTACTS THAT SWITCH TOGETHER.

2 NBG-12LX ADDRESSABLE NBG-12L PULL STATION; WITH FLASHSCAN.

1 FCM-1 ADDRESSABLE CONTROL MODULE WITH FLASHSCAN; CONFIGURED FOR ONE CLASS A OR CLASS B NAC.

16 PS-1270 12V 7AH BATTERY

18 PS-12100 12V 12AH BATTERY

50. Are any devices, modules, or panel components in the installed system obsolete, discontinued, or no longer supported by the manufacturer? Please identify them.

No.

51. Where a failed device cannot be replaced in kind, please confirm that the cost of a compatible replacement; including any required engineering, programming, or ancillary device replacement to maintain compatibility; is chargeable to the repair contingency.

NA.

52. Clause C.7 (FAR 52.223-23, Sustainable Products) states that the Government “has identified in the statement of work or elsewhere in the contract the sustainable products that are required.” The Statement of Work identifies none. Please identify the required sustainable products or confirm that none apply to this requirement N/A

53. Who is responsible for the removal, transport, and disposal or recycling of spent sealed lead-acid batteries, ionization detectors containing radioactive sources, and other regulated waste generated under this contract?

Contractor is responsible for disposing of used batteries.

54. The Scope of Work paragraph lists “Gateway monitoring capabilities” without further definition, and the term appears nowhere else in the solicitation. Please define this requirement precisely, including whether the contractor must furnish, license, install, host, or maintain any gateway, ONYXWorks or web-based supervising station, remote monitoring service, or offsite central station monitoring, and whether any recurring monitoring or connectivity fee is to be included in the CLIN price.

SOW clarified. Contractor to provide 2 new gateways and monitoring for 12 months in pricing.

55. Who currently holds the fire alarm system programming database and the Notifier VeriFire Tools software licenses and passcodes for the 19 panels?

a) Will the current program files, software licenses, and access credentials be furnished to the awardee at contract start? If the incumbent’s programming is proprietary or locked, please state how the awardee is to obtain access.

VA has all of the passcodes. All databases can be accessed by notifier technician.

56. Is fire alarm panel programming within the scope of this contract; for example, device additions and deletions, descriptor and zone text corrections, and sequence-of-operation changes? If so, is programming included in the firm-fixed price or chargeable to the repair contingency?

Any programming work will utilize the repair contingency.

57. Is the existing panel programming current and accurate as compared to the installed devices? If the awardee must reconcile or re-create the programming database or the device labeling, please confirm how that effort is to be funded and whether it is expected within the base period.

The existing panel programming matches devices in the field.

58. Are the network media and network interface cards connecting the 19 panels (NOTI•FIRE•NET, fiber, or copper, including any inter-building pathways) within the contractor’s maintenance responsibility, or is the inter-building infrastructure the responsibility of the VA?

If a network card goes bad, the contractor will be asked to use contingency funds to replace.

59. The Statement of Work and the E.8 evaluation criteria require the contractor to be “a certified Notifier distributor authorized to inspect, maintain, and repair Notifier systems.” It is typical that any competent (NICET II) technician can perform basic functional testing and inspection of fire alarm equipment, it does not need to be performed by a Notifier authorized technician. Requiring manufacturer authorized technicians unnecessarily increases inspection and testing costs and provides no benefit to the VA. Please confirm Notifier authorized technicians are only required to perform installation, repairs, and programming work consistent with industry norms.

Proposal must include at least one certification for personnel that is employed by a notifier certified company. This is due to potential programming needs. Technicians performing the annual inspection do not have to be a notifier authorized technician.

60. FAR 52.222-41 (Service Contract Labor Standards) is incorporated by reference at C.11 and C.5 (FAR 52.222-42) is included, but no Department of Labor wage determination is attached and the C.5 table of employee classes and equivalent Federal rates is blank. Please provide the applicable wage determination number, revision number, and date for Laurens County, Georgia, and complete the C.5 table.

See attached

61. This is a multiple-year contract with options that is subject to the Service Contract Labor Standards, yet FAR 52.222-43 (Fair Labor Standards Act and Service Contract Labor Standards — Price Adjustment (Multiple Year and Option Contracts)) does not appear in the list of clauses at C.11. Will the Government incorporate FAR 52.222-43 (or FAR 52.222-44, as applicable) so that option-period prices may be adjusted for wage determination revisions? Absent that clause, offerors must price five years of wage escalation risk into their fixed prices.

Offerors must price five years of wage escalation risk into their fixed prices.

62. Please confirm which Executive Order minimum wage applies (E.O. 14026 under FAR 52.222-55, or E.O. 13658), the current applicable hourly rate, and whether E.O. 13706 paid sick leave under FAR 52.222-62 applies to this contract.

See attached wage determination. E.O. 13706 does not apply to this award

63. Please confirm whether any portion of the work; particularly repair work funded from the contingency; could be classified as construction subject to the Davis-Bacon Act rather than the Service Contract Labor Standards. If so, please identify the applicable threshold and the applicable construction wage determination.

There will be NO construction in this contract.

64. Please specify the required format for inspection and testing reports. Will the NFPA 72 Inspection, Testing, and Maintenance form be acceptable, or does the VA require a specific form, template, or Joint Commission-formatted report?

No VA specific form/template required.

65. Are reports required per building, per panel, or campus-wide, and is a single consolidated annual report acceptable?

Single consolidated annual report is acceptable.

66. Is the contractor required to enter inspection data into any VA system, portal, or computerized maintenance management system, or to use a specific third-party inspection reporting platform? If so, please identify it and state who furnishes licenses and access.

Not required.

67. Is the contractor required to attend recurring meetings such as Environment of Care or Safety Committee meetings, to provide on-site support during Joint Commission or CMS surveys, or to participate in mock surveys? Please state the expected number of meetings and support hours per contract year so that this effort can be priced, and confirm whether attendance may be virtual.

Not required.

68. Provision E.8 identifies three factors: Technical Approach, Past Performance, and Price. Please state the relative order of importance of the three factors, and whether the non-price factors, when combined, are significantly more important than, approximately equal to, or less important than price.

See attached basis for award and evaluation factors

69. Is a pre-quotation site visit or walkthrough available? Given 86 buildings across approximately 101 acres, with no device inventory, no drawings, and no prior inspection reports furnished, we respectfully request that a site visit be scheduled. If a site visit is not held, please confirm that offerors may rely on the system data furnished in the solicitation and any amendment, and that offerors will not be held responsible for site conditions not disclosed.

Site drawing, device inventory (via annual inspection), panel location, etc. to be provided.

70. Is this requirement a follow-on to an existing contract? If so, please identify the incumbent contract umber.

Not available.

Not a follow-on requirement

71. B.1 paragraph 2 indicates neither FAR 52.232-33 nor FAR 52.232-36. Please confirm the payment method and, in accordance with VAAR 852.232-72, identify the electronic invoicing portal to be used and any required invoice supporting documentation.

Payment

72. Only the Notifier fire alarm system and sprinkler-related monitoring devices interfaced with the fire alarm system; or,Full inspection, testing, maintenance, and repair of the fire sprinkler/suppression systems as well.

This is for fire alarm only.

73. Construction cost estimate or a construction cost range for the project.

Not a construction contract. No construction cost

74. Planholders list/bidders list No

75. When is the best time to follow up for bid results?

After award has been announced

76. Is there a complete device count list for these buildings. If not, how many smoke detectors per building?

Provided on updated SOW and in annual report.

77. How many heat detectors per building?

Provided on updated SOW and in annual report.

78. How many monitor modules per building ?

Provided on updated SOW and in annual report.

79. How many relays per building ?

Provided on updated SOW and in annual report.

80. How many strobes per building?

Provided on updated SOW and in annual report.

81. How many speaker strobes per building?

Provided on updated SOW and in annual report.

82. Number and type of fire alarm panels in each building?

In SOW.

83. Year of install for the fire alarm panels?

84. Is monitoring covered in the contract? If so, how many monitoring points per location? Is it one per building or one for each location (all panels report to a central location)?

Yes, included in the SOW. 19 panels and 2 Onyx workstations. Include 12 months for each OY.

85. How many duct detectors are there?

Provided on updated SOW and in annual report.

86. Are we responsible to inspect the elevators, if so how many are there?

Information provided in SOW and annual report.

87. If we are inspecting elevators, do we need to pay the elevator contractor, or will that be coordinated through the VA?

No.

88. As the solicitation failed to give any information needed to formulate a bid, can we get at least a week extension to digest the information needed to produce a bid that is beneficial to all the stakeholders (contractor, VA, and Government)?

Solicitation is extended to 9/14/2026

89. Do we need to add the $50,000 per year to our CLIN sheet or is that money the will be added later?

Needs to be a separate CLIN. See attached revised Price/Cost Schedule