36C24726Q0328-RFI Responses-Final 4.23.26.docx

Request for Information questions for Request for Quotation 36C24726Q0328 Repair Perimeter Fence Columbia SC VA

Question 1:

We’ve reviewed the documents currently available on the GDrive for the fence project, and it appears that the files provided consist of fence/column details and product specifications rather than a civil plan set. At this time, we do not see typical civil information such as site layout, grading, drainage, or utility plans. Could you please confirm whether a separate civil plan set will be provided, or if these detailed drawings are intended to serve as the full design documents for this scope?

Answer No, there are no civil plans that will be provided that are just associated with the scope. Yes, the documents that have been provided serve as design documents for the scope. The repair is just a reconstruction of the existing column that already exists and the privacy fence panels.

Question 2:

The SOW says, “the intent is also to repair the privacy fence on the south side of the campus”. Does this mean we can reuse any part of the existing fence as part of the repair?

Answer No, replace all panels that do not contain any visible damage that will cause the new work to be faulty.

Question 3:

The SOW says, “Contractor shall also resod grass along the privacy fence, within the limits of construction.” Can we get the exact width of new sod that needs to be installed?

Answer The estimated area for new sod on the west fence is 100 sqft. The sod adjacent to the south fence shall be replaced as damage occurs to the sod during construction.

Question 4:

AE-501 Drawing 21 of 21 was the only plan put in the solicitation. In the top right corner of that plan, it says see civil plans for start and finish locations of fence types. Can we get those civil plans?

Answer The location of the fence already exists, and the type of fence is consistent with the repair that will take place. The AE- 501 was added in the solicitation as reference point (the drawing dose contain useful information).

Question 5:

What sod variety does the VA want to use? Centipede or something else?

Answer Palisades Zoysia Question 6:

Based on site conditions, could you please confirm whether the contractor is required to replace the fence in sections/phases to maintain adjacent homeowners’ property enclosures and security, or if it is acceptable to remove the entire existing fence and proceed with full replacement at once?

Answer The contractor will be required to maintain adjacent property enclosures as approved by the COR.

Question 7:

Site Superintendent/Competent. Will the Government require the contractor to have a full-time site superintendent, competent person, or other designated supervisory personnel present on-site at all times during work activities? If so, are there any specific qualifications, certifications, or experience levels required for this individual?

Answer

A site superintendent and competent person (site safety and health officer) are both required to be onsite full-time and may be the same person. The quality control manager is a required role but is not required to be onsite full-time. The quality control manager shall be onsite to inspect the construction of the columns to include the foundation, structural block work, pre-cast placement, and brick laying. The quality control manager is responsible for inspecting any structural reinforcement on the south fence. Quality inspections for fence panel installation and repairs shall be performed weekly by COR.

The competent person shall meet the qualifications identified in OSHA standards with a minimum of five years’ experience working on construction sites serving as the site safety and health officer.

The quality control manager shall have completed the Construction Quality Management (CQM) for Construction course and have a minimum of five years of experience inspecting construction projects.

Question 8:

Site Safety and Health Officer. Will the Government require the contractor to provide a dedicated Site Safety and Health Officer (SSHO) for this project? If so, please specify the required qualifications, certifications (such as OSHA 30-hour Construction), and whether the SSHO must always be on-site during work activities.

Answer

See response to question 7.

Question 9:

Quality Control Manager (QCM). Is the contractor required to designate a Quality Control Manager (QCM) for this project? If so, please clarify the minimum qualifications, responsibilities, and whether the QCM role can be combined with other supervisory positions or must be a dedicated individual.

Answer

See response to question 7

Question 10:

Duties. Please confirm whether the superintendent, the SSHO or the QCM can share these roles or if the intent is for them to be separate roles on the project? Can it be the same individual if they meet all training and experience requirements.

Answer

See response to question 7

Question 11:

Scope. I understand the repair for the aluminum Fence. Are we replacing 1300'+ Of Trex fence or repairing it? What are the repair parameters? Who deciphers which areas are to be replaced or not?

Answer

The panels are to be replaced if they are warped, bent, broken, or severely damaged. The panels to be replaced will be verified by the COR during the investigative phase. The investigative phase will occur within 7 business days of NTP. The contractor will have 7 days to complete the investigation.

Question 12:

Funding. Based on the site visit the question of funding came up. Is funding slated for this job? Yes

Answer

Yes

Question 13:

Would the USG consider increasing the magnitude of the project from $100,000 - $150,000 to $150,000 - $200,000 based on current market value of material cost?

Answer During an internal Government review, it was discovered that the required magnitude in accordance with FAR 36.204 was listed incorrectly. The magnitude was correct under Amendment 0002 from $100,000–$150,000 to $100,000–$250,000.

Question 14:

What would be the highest cost magnitude the USG can advertise for this project?

Answer See question 13 Question 15:

Would the USG consider reducing the Period of Performance?

Answer The POP is 365 from NTP Question 16:

What was the basis of the POP of 365 days?

Answer The POP includes performing all work as prescribed in the SOW as well as the time required to provide the government for review and approval of all submittals. This time also includes time to secure all tools, equipment, materials and incidentals to complete the work.

Question 17:

What is the total perimeter length of the fence for this project? Did not find measurements in the documents.

Answer –The ornamental fence (from column to column) is approximately 67 feet.

The total linear footage of the privacy fence for the project is approximately 1,300–1,400 feet.

For additional product information, refer to the attached brochures: Privacy Panels, Classic 1, Aegis II Brochure.

Question 18:

What is the total linear footage of Fortress ornamental fence to be removed and replaced along Old Woodlands Road? The SOW says "repair and replace the damaged fence and column" but doesn't specify the extent of damage. Does the photo show the only damaged area?

Answer:

Yes, the photo identifies the specific section of the fence that needs to be repaired or replaced. There are no other areas included in the scope of this project. Include linear footage of replaced panels on the photo.

Question 19:

How many brick masonry columns need to be demolished and rebuilt with new footings? The SOW references "column" (singular) in some places and implies multiple in others.

Answer – Only one brick masonry column needs to be demolished and rebuilt with a new footing for this project.

Question 20:

What is the total linear footage of Trex Seclusions privacy fence to be repaired/replaced on the south side?

Answer – The total linear footage of Trex Seclusions privacy fence to be repaired or replaced on the south side is approximately [1300-1400] feet. Please reference Trex Seclusions Profile View Sheet.

Question 21:

What is the total linear footage of existing fence that needs to be straightened and realigned (but not replaced)?

Answer The total linear footage of existing fence that needs to be straightened and realigned (without replacement) is approximately 1300 to 1400. For additional product information, refer to the attached brochures: Privacy Panels, Classic 1, and Aegis II Brochure.

Question 22:

Are there gates within the repair scope? If so, how many walk gates and drive gates?

Answer – There are no gates included in the scope of repairs for this project.

Question 23:

The RFQ line-item description mentions "new security fencing and gates to be provided along west, north, and east property lines" plus "repair of the fence along southern property line." Is the scope limited to the south perimeter repair per the SOW, or does it include new fencing on the other three sides?

Answer - The repair and replacement work is limited to the south and west perimeter of the fence along the property line, as specified in the Statement of Work (SOW). The line-item description has been updated; please see the amendment for details.

Question 24:

Can the VA confirm the exact Fortress Fence product line and color match? The spec references the Estate Ornamental Privacy line — is there a specific model number or color code from the original 2020 installation?

Answer – No, there is not a specific model number or color code from the original 2020 installation. Aegis II, Classic 1, and Fortress are attachments that you can reference. There is File attached that has the specifications that you can reference. See provided brochures.

Question 25:

For the Trex Seclusions, what color was originally installed — Woodland Brown, Winchester Grey, or another option?

Answer – Woodland Brown was the original color installed.

Question 26:

Has the gas line near the damaged fence been located and marked? Can the VA provide as-built utility drawings for the south perimeter?

Answer – Yes, the gas line has been marked, and it is located at the corner of the fence Next to the brick column. Please see the attached picture for reference. Additionally the contactor shall be responsible for having all utilities marked and identified.

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