36C24725R0008 - Milledgeville GA - Clarification Questions.pdf
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- Solicitation number
- 36C24725R0008
About this file
This document is a set of 12 clarification questions for the Milledgeville, GA Community-Based Outpatient Clinic (CBOC) lease solicitation, number 36C24725R0008. The questions address key uncertainties in the Request for Lease Proposals (RLP), including discrepancies in square footage requirements (12,002 to 12,602 ABOA), parking space specifications (conflicting statements between 85 and 55 required spaces), tenant improvement pricing methods, and the need for specific design documentation like a Space Plan. Additional clarifications sought include lease term length, transit accessibility requirements, seismic safety compliance, green building ratings, broker representation, and backup generator specifications.
The solicitation is for a new VA healthcare facility lease in Milledgeville, Georgia, with the Department of Veterans Affairs seeking either an existing building or new construction site. Key unresolved issues include the precise square footage needed, parking space count, improvement pricing approach (allowance vs. turnkey), and several technical requirements that appear contradictory or intentionally deleted across different sections of the solicitation documents. The offerors are seeking definitive guidance on these points to prepare an accurate and compliant lease proposal for the Veterans Health Administration.
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CLARIFICATION QUESTIONS
MILLEDGEVILLE, GA - CBOC # 36C24725R0008 7/16/2025
1. CLARIFICATION ONE: Program for design attached
- Of the documents released within this RLP package there is no Space Plan listed. There is nothing within the documents that would show the amount of each room as well as the square footages. Without this document, the Offeror is simply guessing how many exam rooms, bathroom, group rooms etc. and how large the Agency would like each room to be. This document typically tells the Offeror if different specialty departments such as Radiology or Audiology are needed, which require specific needs in Shell components.
- Provided in our email is an example of a Space Plan for a recent CBOC project in Texas City, TX (EXHIBIT K SPACE PLAN). Program for design attached
-Can the Agency please provide this document or incorporate it into an amended SOW?
2. CLARIFICATION TWO: Delegation approved for ten (10) years only
- Section 1.02 of RLP 36C24725R0008 – item F. states, “The lease term shall be 10 Years, 5 Years Firm….”
Would the Agency consider a 20 Years, 10 Years Firm Lease Term?
3. CLARIFICATION THREE: Transit Accessibility is intentionally deleted
- Section 1.05 D. Transit Accessibility appears as shown below.
“Transit Accessibility. A subway, light rail, or bus rapid transit stop shall be located within the immediate vicinity of the Building, but generally not exceeding a safely accessible, walkable 2,640 feet from the principal functional entrance of the building, as determined by the LCO.
Transit Accessibility. : intentionally deleted”
- The city of Milledgeville, GA does not have a daily set route public transportation service. Baldwin County, GA offers an on demand service that can be scheduled in advance, but there are not set bus stop locations.
Can the Agency clarify if Transit Accessibility is intentionally deleted? If not, will the on-demand service meet this requirement?
4. CLARIFICATION FOUR: The RLP does not have seismic requirements. Please follow the instructions to Offeror as it pertains to the L100 template.
- Section 2.03 and 2.04 of RLP 36C24725R0008 regarding “Seismic Safety” are both intentionally deleted.
- Section 3.06 – item U of RLP 36C24725R0008 states, “Evidence of seismic safety compliance as required in Section 2 of this RLP.”
- Section 1.07 of the Lease – “Documents Incorporated in the Lease” shows “Seismic Form C, Building Retrofit or New Construction Preaward Commitment” as an incorporated document.
- Section 3.46 of the Lease states requirements of, “Seismic Safety for New Construction”.
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- Lease Section 4.14 states requirements of, “Seismic Retrofit”.
Can the Agency clarify if RLP 36C24725R0008 has seismic requirements?
5. CLARIFICATION FIVE: The RLP and Lease numbers below does not apply to this RLP.
- Section 3.06 – S and T of RLP 36C25025R0030 shows requirements for Green Globes and LEED.
- Section 3.48 and 3.49 of Lease 36C25025L0019 Green Globes, LEED and LBC requirements.
- Would the VA consider removing all LEED and LBC requirements and using Green Globes?
Can the Agency clarify Green Building Ratings?
6. CLARIFICATION SIX: 12,002 ABOA to 12,602 ABOA. nusf x 1.20 = ABOA
- Section 1.02 of RLP 36C24725R0008 states, “a minimum of 12,002 to a maximum of 12,602 of American National Standards Institute/Building Owners….”
- The first line of Exhibit B SOW states, “The Department of Veterans Affairs is interested in leasing a minimum of 10,002 (contiguous) net usable square feet…”
Can the Agency clarify the intended amount of ABOA space?
7. CLARIFICATION SEVEN: There will not be Broker representative
- Section 1.13 of RLP 36C24725R0008 – Broker Commission and Commission Credit is intentionally deleted.
- Section 1.04 of the Lease shows Broker Commission and Commission Credit, with an authorized real estate Broker representing GSA in connection with this Lease Transaction.
Can the Agency clarify if there is a Broker representing the GSA in the Lease Transaction?
8. CLARIFICATION EIGHT: 85 surface/outside parking spaces are required
- Section 1.02 – item C of RLP 36C24725R0008 states, “The Government requires 85 surface/outside parking spaces, reserved for exclusive use of the Government.”
- Exhibit B SOW – Site Considerations states, “ Adequate, safe lighted parking on site for regular vehicles and
(8) handicap vehicle parking spaces shall be provided, with one designated van drop off/loading area.
Minimum of 55 parking spaces required.”
Can the Agency clarify how many parking spaces are required for this project?
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9. CLARIFICATION NINE: 85 surface/outside parking spaces are required
- Section 1.02 – item C of RLP 36C24725R0008 states, “The Government requires 85 surface/outside parking spaces, reserved for exclusive use of the Government.”
- Exhibit B SOW – Site Considerations states, “Adequate, safe lighted parking on site for regular vehicles and
(8) handicap vehicle parking spaces shall be provided, with one designated van drop off/loading area.
Minimum of 55 parking spaces required.”
Can the Agency clarify how many parking spaces are required for this project?
10. CLARIFICATION TEN: Allowance pricing is the intended method, and for facility security level II the template calls for $12.00 per ABOA
- Section 3.07 of RLP 36C24725R0008 states Tenant Improvement Allowance Pricing while also showing intentionally deleted.
- Section 3.08 states Turnkey Pricing With Design Intent Drawings Prior to Award.
- Section 4.01 of the Lease states Design Intent Drawings following Lease Award.
- Section 3.09 states an allowance of $12.00 per ABOA SF for BSAC.
- Allowance Pricing and Turnkey Pricing are contradictory.
Can the Agency clarify the intended method of Tenant Improvement pricing? If Allowance pricing, what is the square foot allowance price?
11. CLARIFICATION ELEVEN: existing building is preferable
Is the Agency accepting both existing buildings and land sites for new construction?
12. CLARIFICATION TWELVE: Back-up generator is not required but would be great.
- Exhibit B SOW page 1 – paragraph 5 states, “Back-up emergency power shall be provided for the building via an outdoor, pad-mounted generator installed in a weatherproof and soundproof enclosure.”
Can the Agency confirm that a Back-up generator is required for RLP 36C24725R008?
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SUBJECT: RLP# 36C24725R0008 millegeville, Ga - cboc
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