36C24725R0008_3.docx

DEPARTMENT OF VETERAN AFFAIRS

MILLEDGEVILLE CBOC/NEW REPLACING LEASE

NCO 7

GENERAL INFORMATION

SET-ASIDE

VETERANS HEALTH ADMINISTRATION

Network Contracting Office (NCO) 7 2957 CLAIRMONT ROAD NE, Suite 1200 Atlanta GA 30329

POINT OF CONTACT*

Leasing Contracting Officer Michael Elisha James michael.james6@va.gov 8134470780

PLACE OF PERFORMANCE

ADDRESS

Milledgeville GA

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

DESCRIPTION

SOLICITATION NOTICE: MILLEDGEVILLE CBOC NEW REPLACING LEASE, MILLEDGEVILLE GA

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice See attached document: Exhibit A Global Lease Template L100 Mar 2025.

Combined Synopsis/Solicitation Notice

Milledgeville Community Based Outpatient Clinic

The Department of Veterans Affairs is interested in leasing a minimum of 10,002 (contiguous) net usable square feet of clinical space for a Community Based Outpatient Clinic (CBOC) in Milledgeville, Georgia.

Space shall be available for use by Tenant (VA) for personnel, furnishings, and equipment to meet the needs for a CBOC. Space design will provide maximum co-location of the staff providing services to our patients. Space must be designed in accordance with the most current edition of the VA CBOC and PACT design guides, available at https://www.cfm.va.gov/til/Prototypes.asp#CBOC , https://www.cfm.va.gov/til/dGuide/dgPACT.pdf , and https://www.cfm.va.gov/TIL/Leasing/VA_Leased_CBOC_Design_Narrative_LDN_6_9_24.docx . Required spaces to be in accordance with attached SEPS space plan. Final design plan to be approved by COR. Building shall be constructed or modified to meet Physical Security requirements to Life Safety Protected Level II, in accordance with VA Physical Security Design Manual for Life Safety Protected Facilities, available at https://www.cfm.va.gov/til/spclRqmts.asp#PHS.

The space shall be of contiguous clinical space in a professional and aesthetically pleasing Building. Space offered must be in a quality building of sound and substantial construction, either a new, modernized building, or one that has undergone restoration or rehabilitation for the intended use. Space shall be located in a prime medical office space with attractive, professional surroundings. Streets and public walkways shall be well maintained.

The clinic shall contain one PACT modules, a general Mental Health (Behavioral Health Interdisciplinary Program), pathology and lab draw area, and various support spaces.

The incoming main power for the building will be from an outdoor, pad-mounted transformer. This transformer will be located such that it adheres to AT/FP criteria and guidelines outlined in the Physical Security Design Manual for Life Safety Protected Facilities. Back-up emergency power shall be provided for the building via an outdoor, pad-mounted generator installed in a weatherproof and soundproof enclosure. This generator will provide back-up power for life safety, critical, and essential electrical loads as required by the VA Electrical Design Manual, located at https://www.cfm.va.gov/til/dManual/dmElec.pdf .

The mechanical and plumbing system will follow the Sustainable Design Principles outlined in the VA Sustainable Design Manual (September 2017). The mechanical systems will be based on the VA HVAC Design Manual (March 2024), located at cfm.va.gov/til/dManual/dmHVAC.pdf . The plumbing system will be based on the VA Plumbing Design Manual (February 2024) located at dmPlbg.pdf (va.gov). The fire protection systems will be based on the VA Fire Protection Design Manual (November 2023) located at https://www.cfm.va.gov/til/dManual/dmFire.pdf . Comment by Cheng, Bill: All references updated to this point

ROOM REQUIREMENTS

NOTE THAT ALL ROOM REQUIREMENTS MUST COMPLY WITH THE RECOMMENDATIONS OF THE VA CBOC DESIGN GUIDE. BELOW ARE A SUMMARY OF THE ITEMS REQUIRED, HOWEVER, THE CBOC DESIGN GUIDE HAS THE FULL SCOPE OF REQUIREMENTS, AS WELL AS RECOMMENDED ROOM LAYOUTS

WAITING / RECEPTION AREA

· Approximately 500 square foot waiting area, with a portion dedicated to family waiting space.

· Quad electrical outlets, location and number as determined by VA.

· Telecommunication outlets, location and number as determined by the VA.

· All walls to have Chair Rail per ADA requirements.

· Corner guards from floor to ceiling.

· Space for 3 check-in booths, all of which shall be handicap accessible.

· Alcove for wheelchair storage will be part of lessor provided vestibule.

· Main entrance vestibule.

· Direct window access to waiting area.

· Restricted access or lockable door to clinic area.

· Front and back entrances to check-in area.

· Duress alarm at reception booths.

· Wall Mounted coat rack.

· Backing and data/power for one 60” televisions to broadcast VA material (no cable required).

· Luxury Vinyl Tile or similar durability commercial flooring per COR’s selection.

RESTROOMS (MALE AND FEMALE WAITING AREA)

· Door, hardware, lavatory, mirror and other accessories shall be accessible and designed for bariatric wheelchair access per the Uniform Accessibility Code

· Minimum one (1) accessible wall hung water closet and wall hung lavatory or as required by the International Plumbing & Building Codes

· Grab bars: For water closet

· Toilet paper dispenser

· Lavatory: Wall Hung with automatic sensors, gooseneck spout with plain outlet. At VA's option power operated automatic sensors may be required.

· Mirror: Minimum over lavatory, 24"x 36"

· Waste receptacle and paper towel dispenser

· Wall mounted soap dispenser

· Wall mounted coat rack

· Baby changing stations

· One (1) GFCI electrical outlet

· Duress Alarm pull stations in all stalls

· Tile Flooring per COR’s selection; tile shall extend 42” up wall on all walls.

PACT TEAM AREAS (Qty 1)

· STC 50 requirements for partitions and sound gasketing and sweeps for the doors

· Alcoves for Height/Weight Station, one accessible, one standard per PACT team area.

· Alcoves for Medication, one per PACT team area.

· Alcove for Resuscitation Cart, one per PACT team area

· Consult Rooms, four per PACT team area, include plumbing stubs for future sink/cabinetry

· Exam Rooms, four per PACT team area, with one additional Shared Exam room per PACT team area.

· Women’s Health Exam Room, two per PACT team area, with adjoining restroom

· Procedure Room, one per PACT team area

· Medical Storage for Equipment, one per PACT team area

· Locker area for Staff

· Lounge/conference room for Staff

· PACT Team Work Areas, as per PACT Design Guide, one per PACT team area, with direct window access

· Patient Toilet, one per PACT team work area

· Staff Toilet, two per PACT team work area

· Teleretinal room

· Workstation extended team area, with direct window access

MENTAL HEALTH CLINIC/BHIP AREA

· Consult Rooms, Quantity three

· Storage Area for General Storage

· Team Work area for Mental Health Staff

MENTAL HEALTH GROUP COUNSELING ROOM

· One, approximately 200 SF

· STC 50 requirements for partitions and sound gasketing and sweeps for the doors

· Eight (8) quad electrical outlets

· Four (4) Telecommunication outlets

· One (1) additional Telecommunication outlet located by COR for conference call system (Possible location: Floor center of room)

· Vtel Equipped

· TV Outlet and separate electric outlet

· Wall mounted TV holder

· Duress Alarm

· Luxury Vinyl Tile per COR’s selection

EMPLOYEE BREAK ROOM

· All perimeter walls shall extend from floor slab to six inches above the ceiling grid and filled with fiberglass bat insulation to ensure acoustical privacy

· Minimum Four (4) GFCI Electrical outlets

· Minimum Two (2) Telecommunication Outlets

· Minimum of twelve (12) feet of counter with base and overhead cabinets; double compartment sink

· Full size refrigerator (VA to provide, Lessor provide power)

· Convection Microwave Oven (VA to provide, Lessor to provide power)

· Luxury Vinyl Tile flooring per COR’s selection

Janitorial/Utility Closet

· Mop Sink

· Four (4) GFCI Electrical outlets

· Adjustable shelving on two walls

· Tile flooring per COR’s selection

PATHOLOGY AND LABORATORY MEDICINE

· Two Blood Specimen Collection Rooms

· Refrigerated Storage Area

· One restroom for Specimen Collection

· Workstation

ADDITIONAL STAFF AND SERVICING AREAS PER SEPS PLAN, attached.

DATA CLOSET

· Minimum of 170 square feet

· All perimeter walls shall extend from floor slab to structural system (deck) to prevent up and over access

· No windows or other openings

· Room must be protected from weather

· Overhead lighting

· Metal frame and door with dead lock pin, automatic locking upon entry and exit for a secure File Room

· The data closet shall be secured to VA access only and not be shared with any other tenant.

· Room shall be temperature controlled and maintained at 72 degrees.

· Data racks shall have sufficient space to mount patch panels, data equipment, PBX and UPS. Adequate space for growth must be figured in.

· Data racks shall have vertical and horizontal organizers affixed.

· Data racks shall be secured to the floor.

· All cabling and materials shall be guaranteed for the term of the lease.

· Security systems hardware will not be housed in telecommunications room.

· Duress system shall be located in the telecommunications room.

· See DATA CLOSET REQUIREMENTS section for details.

DATA JACKS (TO CONNECT INTO THE VHA NETWORK)

· There must be a minimum of two data location in each room (excluding bathrooms and to be based on tenant furniture layout) that consists of three cables that can be used for voice or data, each to have its own location number and all to be terminated on a patch panel in the grounded data rack (not a server rack) in the data closet sequentially.

· Cabling must be installed according to BISCI standards.

· All cabling shall be continuous runs with no splices and be less than 328’.

· Patch Panels, jacks, and cable shall all be rated at Cat 6 or higher and be tested and certified with a passed rating

· Must have the capability to add additional data locations as determined by occupants to be provided by the lessor within ten days from request

OTHER CONSIDERATION

· Signage outside building provided by the Lessor, according to VA specifications and meets City Ordinances pending written approval by VA COR.

· All rooms (except IT Closet) should be master keyed with BEST 7-pin, locking mechanism should be on the inside of the frame, and locking mechanism must be approved by the VA.

· The VA requires two walls with a series of exterior windows, maximizing the amount of natural light, unless waived by the Lease Contracting Officer (LCO).

OTHER REQUIREMENTS:

THE LESSOR WILL PROVIDE:

· Snow/ice removal

· Heating system, and heating system maintenance and repair.

· Window washing and window washing supplies (windows to be washed inside every 3 months and washed outside every 6 months by Lessor)

· Lawn and landscaping maintenance (including exterior trash pickup outside 5-foot radius of exterior doors) performed weekly.

· Replacement of exterior/interior light bulbs/lamps that are hardwired to the building power

· Plumbing maintenance and repair

· Air conditioning, and air conditioning system maintenance and repair (balance report and adjustment for HVAC system provided annually to VA COTR. This test is to be performed by a licensed HVAC system balancing contractor.)

· Electrical maintenance and repair

· Electrical Utility Service

· Water Service

· Heating Fuel / Natural Gas Utility Service

· Trash removal

· Janitorial service and janitorial supplies.

· On-site janitorial services during normal operations Monday - Friday

· Supplies (soaps, tissues, towels, toilet paper, etc.)

· Pest Control

· A Fire Alarm and Intrusion System. Include a Dispatch Service and all Maintenance and Testing in accordance with NFPA

· Security Alarm System and Monitoring

· Scheduled paintings every 4 years with wall patching and touchups quarterly with no additional cost

· Carpet cleaning once every 6 months or as necessary.

· Carpet repair and replacement-scheduled and for damage every five years if VA deems necessary

GENERAL TECHNICAL REQUIREMENTS:

ACCESSIBILITY: Facility must be in full compliance with American Disabilities Act (ADA) requirements, including building, building access, and parking. Accessibility for new construction: to be considered for award, building to be constructed must fully meet the new construction requirements of the Americans with Disabilities Act Accessibility Guide (ADAAG) (36 CFR Par 36, App. A), the Uniform Federal Accessibility Standards (UFAS) and Department of Veterans Affairs Barrier Free Design Guide (PG-18-13, April 2006). The VA Barrier Free Design Guide can be found at the following website: http://www.wbdg.org/ccb/VA/VADEGUID/barrfree.pdf. All doors to patient accessible areas shall be 36” minimum width. Where standards conflict, the more stringent shall apply. Comment by Cheng, Bill: check

CODES: Structure shall be in compliance with local, national, and the International Building Code, and all applicable current NFPA Fire and Life Safety codes. Where codes conflict, the more stringent shall apply.

1. The Lessor shall develop and submit a design that is clearly defined, meets the overall solution for the primary Vet Center construction project. The design shall be in accordance with the Criteria For Design And Project Development, General Requirements and address the technical requirements, and new construction.

2. The Lessor shall meet with the Contracting Officer’s Technical Representative (COTR) prior to start of design to determine detailed requirements of work involved GOVERNMENT-FURNISHED DESIGN CRITERIA.

3. The Lessor shall design the space to conform to the requirements of the following VA documents, in preparing the design specified in this work order amendment. These documents can be found at the following website: http://www.cfm.va.gov/til/spec.aspCRITERIA FOR DESIGN AND PROJECT DEVELOPMENT (as applicable to project). Other design criteria may be required to meet specific requirements of the design work scope that are not listed above, or are not available on the VA Office of Facilities web site. Design shall be in accordance with applicable federal, state, and local codes. The Lessor is responsible for obtaining and complying with all such criteria.

ARCHITECTURAL:

FLOORS: Space shall be all on one level with direct parking lot access. Entrance shall be handicap accessible.

WALL FINISHES: Wall coverings shall be washable vinyl or washable paint. VA to select colors. Vendor shall be responsible for moving and returning of furniture to allow painting and vinyl replacement. Painting/vinyl work shall be done after hours and must be odor free when open for business. Perimeters of rooms must have rubber or vinyl base cove. All walls shall be finished, no exposed ductwork, conduit, or piping. Install wood chair rail to protect wall services.

WALLS: The Lessor shall provide sound dampening insulation in all interior walls.

PAINTING: Painted walls shall be washable semi-gloss; ceilings shall be flat paint finish. All other painted surfaces shall be washable semi-gloss. Low VOC Paint shall be used.

FLOOR FINISH: Waiting area, Multipurpose Room, group room, staff offices, and reception area shall be VA approved flooring. Vestibule, other rooms with sinks, Restroom floors and wainscoting shall be ceramic tile. MDF room shall have static dissipative tile. VA to select color. Carpet must meet recommended fire/smoke requirements. Flooring materials shall be free of asbestos containing materials.

CEILING FINISH: Ceilings may be sheetrock or lay in tile.

ASBESTOS / ENVIRONMENTAL HAZARDS: Existing buildings must be asbestos, mold, and lead free.

DOORS: Minimum door width is 36 inches. All doors to exam rooms, or other patient care areas shall be 42 inches maximum in width. Doors shall be 1-3/4” solid core wood. Exterior entrance door shall be a minimum of 48 inches. Automatic door openers are required at the main entrance of the Clinic and waiting room bathrooms for handicap accessibility. Doors to the clinic area shall be push pad operated on the clinic side and numerical combination operated on the waiting room side. Exterior doors with removable hinge pins will be retained with set pins or spot welded. A locked door will be required from the main waiting room to access the clinic areas. VA will assign locations of doors after award of contract.

DOOR HARDWARE: Doors shall have thumb lock door handles with heavyweight hinges. All doors shall have corresponding doorstops (wall or floor mounted) and silencers. All public use doors and toilet room doors shall be equipped with kick plates. Exterior doors and all common area doors shall have automatic door closers. All building exterior doors shall have locking devices shall be panic type devices. All hardware shall provide unrestricted egress and be capable of restricting access from the exterior. Properly rated and labeled fire door assemblies shall be installed on all fire egress doors.

The Lessor is encouraged to avoid the use of chrome-plated hardware. Doors designated by the Government shall be equipped with 7-pin, tumbler cylinder locks and strike plates. All door entrances leading into the Government-demised area from public corridors and exterior doors shall have automatic door closers. All locks shall be master keyed along with thumb locks per VA guidance. Furnish at least two master keys for each lock to the Government. Any exterior entrance shall have a high security lock, with appropriate key control procedures, as determined by Government specifications. Hinge pins and hasps shall be secured against unauthorized removal by using spot welds or peened mounting bolts. The exterior side of the door shall have a lock guard or astragal to prevent jimmying of the latch hardware. Doors used for egress only shall not have any operable exterior hardware. All security-locking arrangements on doors used for egress shall comply with requirements of NFPA 101.

Door for Telecommunication closet(s), Suite entry door and all other doors connecting the government space with the rest of the building, shall be equipped with 7-pin Interchangeable Cores and strike plates to be operated by card readers.

LOCKS: All doors must be equipped with cylinder lock locking hardware and master keyed to match existing VA “Best” brand, 7 pin locking system. Egress doors must be equipped with panic hardware and meet NFPA requirements for exit. Toilets to be equipped with privacy locks that can be unlocked in emergency with coin from outside. The Lessor will be responsible for providing and installing an automatic locking system with a buzzer to be used on the door from the waiting room to access the clinic area. The Lessor/Owner shall provide all hardware to include the interchangeable cores. The Lessor shall be responsible for the cost of the cores. The Lessor/Owner shall provide a door schedule submittal for VA approval. The key numbering convention will be agreed upon during the design phase.

Three master keys will be provided to the government. An exception to the building entrance will be made when the VA is not sole building tenant.

SIGNAGE: Emergency egress signage meeting Life Safety code and The Joint Commission (TJC) is required.

All rooms must be equipped with solid plastic identification signs with room function and room number on all doors in both patient and staff corridors. Unicore brand signage (or approved equal) required in order to match VA system signage-will be approved by COTR. Owner to provide overhead directional signage to restrooms. Emergency egress signage meeting NFPA Life Safety code and Joint Commission is required. All signage must be ADA compliant. For additional information regarding signage see http://www.cfm.va.gov/til/spec.asp

PRIVACY: Aural privacy is required between rooms and between rooms and corridor so that private patient information may be discussed without being overheard. For sound privacy, walls of counselor offices and group/conference rooms must go from deck to deck and be sound insulated with an approved acoustical insulation. All doors must be solid core and include mechanical door bottom seals where necessary. All doors must be solid core. There is to be a privacy door(s) between the counseling area and the reception/waiting area. Wall construction of STC50. Sound Masking Baseline for Enclosed Office 40-42 dBA40-42 dBA and Open Office 48 dBA45-48 dBA.

Partition type options:

Option #1 Head Condition: Slab to deck partition extends up to the underside of the deck above, with continuous acoustical sealant.

Option #1 Partition Assembly: ½” quiet rock or equal, 3 5/8” metal stud framing, 3 ½” acoustical insulation (roxul or equal), ½” gypsum wall board

Option #2 Head Condition: partition extends 12" above highest ceiling, both sides of wall. 6" unfaced mineral fiber blanket insulation friction fit for sound deadening (ROXUL or equivalent approved acoustical insulation)

Option #2 Partition Assembly: ½” quiet rock or equal, 3 5/8” metal stud framing, 3 ½” acoustical insulation (ROXUL or equal), ½” gypsum wall board

Base Condition: Continuous Acoustical Sealant

Doors: should be solid core with sound gaskets and sweeps. Door frames should be insulated.

Outlet boxes: cover all sides of all tel. & elec. Outlets with 1/4" thick acoustical sealant before applying gwb. Do not install outlets back to back. To maintain max spacing between outlets on opposite sides of partitions.

ACOUSTICAL REQUIREMENTS:

· Reverberation Control. Ceilings in carpeted space shall have a noise reduction coefficient (NRC) of not less than 0.55 in accordance with ASTM C423. Ceilings in offices, conference rooms, and corridors having resilient flooring shall have an NRC of not less than 0.65.

· Ambient Noise Control. Ambient noise from mechanical equipment shall not exceed noise criteria curve (NC) 35 in accordance with the ASHRAE Handbook of Fundamentals in offices and conference rooms; STC 47-50 in corridors, cafeterias, lobbies, and toilets; STC 47-50 in other spaces.

· Noise Isolation. Rooms separated from adjacent spaces by ceiling high partitions (not including doors) shall not be less than the following noise isolation class (NIC) standards when tested in accordance with ASTM E336:

· Group Rooms STC 47-50

· Counseling Offices STC 47-50

· The sound resistant enclosures (partitions, doors, duct system) of the spaces listed below shall be designed to suppress generated noise and provide a satisfactory degree of acoustical isolation for adjacent occupied spaces. A minimum Sound Transmission Class (STC) rating of 47-50 shall be achieved. The required rating may be achieved through the use of construction such as a double layer of GWB on both sides or Quiet Rock product on both sides, slab/slab and/or ROXUL insulation for above ceiling.

· Alternatively, a gypsum board ceiling or gypsum board lay-in ceiling panels, both with sound attenuation blanket above the ceiling, shall be provided where ducts, pipes, etc., make it impractical to extend sound partitions to slabs or deck above. Where gypsum board ceilings with attenuation blankets are used, the double GWB partitions and sound attenuation blanket shall extend 6" above the ceiling. Studs shall continue to the floor above. Special attention shall be given to prevent possible flanking paths for noise transmission.

· The sound resistant enclosures of the following spaces shall be designed to assure speech privacy and achieve an STC rating of 47-50.

· Use sound gasketing around doors and door sweeps.

· In the design of exterior building walls at sites near airports, freeways, or heavy city traffic, consideration shall be given for the control of noise transmission from external sources.

WINDOW TREATMENT: Windows must be covered with vertical window blinds that utilize traverse rods provided by the Lessor. Blinds that utilize pull cords are not acceptable. Traverse rods shall draw from the center, right or left side. Horizontal blinds are acceptable only for enclosed integrated blinds. Draperies are not acceptable.

BATHROOMS: Sinks shall be equipped with soap dispenser provided by the lessor. A shelf and mirror provided by the lessor shall be installed above each sink. Each commode shall have a toilet paper dispenser provided by the lessor installed within easy reach. A coat hook shall be installed on inside face of door. A paper towel dispenser and baby changing station shall be provided by the lessor installed near the sink. All bathrooms shall meet handicap accessibility codes and will include grab bars at commode. The men's toilet shall have a urinal in addition to a commode. All toilets shall meet handicap accessibility codes and will include grab bars at commode. Metal partitions required at urinals and metal partitions with doors at commodes unless otherwise noted. Commodes and urinals shall be auto sensor flush.

CORRIDORS: All corridors shall be a minimum of 42” wide to meet ADA requirements.

FIRE EXTINGUISHERS: Portable 10 lb. fire extinguishers will be provided, hung, and maintained by the Lessor. Accompanied by proper signage above. Lessor is to install recessed fire extinguisher cabinets at appropriate locations to meet NFPA.

COUNTERS: All counter tops shall be solid surface material (ex. Corian type) all exposed edges shall have a minimum ¾” radius (top, bottom, and corners).

CANOPIES: Entrance doors will be recessed 3 feet or a minimum of 3 ft by 3 ft rain canopies will be over each entrance door. Vestibule (air lock) must have 2 sets of doors separated by at least 8 feet. One door in each set must have an automatic door opener.

VESTIBULE: Vestibule shall be ADA compliant.

DRINKING FOUNTAIN: An accessible public refrigerated, wall hung water bottle filling fountain will be provided in the waiting room or adjacent to the waiting room but not in the corridor.

ELECTRIC: Electric panels must be circuit breaker type with 25% excess capacity. Circuit breakers must be identified as to area served. Bathrooms and other wet locations must be equipped with GFCI outlets. All items must be U.L. approved. Rooms must be equipped with at least one duplex outlet on each of four walls of rooms and an additional outlet for walls longer than 12 feet. Smaller rooms must have at least two outlets. No more than 8 outlets per circuit. Data closet to have at least 5 120Vduplex outlets on 2 circuits and 1 dedicated 30 amp, 208V, 2 pole, 3 wire circuit with a L6-30R outlet. Lessor to provide one 120 V duplex in the center of the group clinic rooms, above the ceiling for future projector mounting provided and installed by the VA. Corridors will have outlets at least every 25 feet. All outlets in all rooms to be set ground plug up. All electrical systems shall meet and be in compliance with the National Electric Code (NFPA 70). Standard size ¾” conduit or above shall be used throughout entire space leased by the VA. Flexible whips are permitted only for lighting of type MC Cable and shall be used in accordance with NFPA 70. Outlet placement will be indicated by the VA during design review. As part of the lease the Lessor will provide the VA with a cost per electrical outlet for the Lessor to install electrical outlet additions to the facility beyond the previously listed requirements.

SITE CONSIDERATIONS:

LOCATION: Facility must be highly visible and located in an area accessible to and from main thoroughfares.

PARKING: Adequate, safe lighted parking on site for regular vehicles and (8) handicap vehicle parking spaces shall be provided, with one designated van drop off/loading area. Minimum of 55 parking spaces required.

ACCESSIBLE PARKING: The accessible parking spaces must be immediately adjacent to the building, meeting local code but not exceeding a distance of 60 feet of entrance. Accessible spaces will be marked with signage by lessor. Entrance to the clinic must be handicap accessible in accordance with ADA.

EXTERIOR SIGNAGE: Lessor must provide, approved by the VA, an internally lighted sign with VA logo and approved wording. Sign shall be a minimum of 24 inches above finished grade. Lessor shall develop and provide a complete exterior signage plan to include identification, directional, informational, and regulatory signage. Signage must comply with local municipality’s codes and specifications. Careful consideration of the location of monument signs shall be taken to avoid sight triangle encroachment. Lessor shall provide signage on the building/ door.

SIGNAGE AND WAYFINDING: A "wayfinding" process needs to be designed into every project. Veteran clients, visitors, and staff need to know where they are, what their destination is, how to get there, and how to return to their origination point. Identification, personalization of occupied spaces, and orientation are all to be addressed in the design. Wayfinding is to be thought of broadly as building elements, color, texture, and pattern cues, as well as a coordinated set-up for separate contacted signage and artwork. Lessor shall provide interior signage for and 10 x 2 inch standard aluminum wall sign (holder) for slide in name plates. (VA will purchase name plates). Signage must state room number only. Room name or purpose must not be stated on sign.

SITE FLAGPOLE: A flagpole will be provided and installed by the Lessor at a location to be approved by the LCO. The flagpole will be 25 feet (minimum height). Flagpole shall include adequate lighting to illuminate flag between dusk and dawn. Flagpole shall be protected from vehicular traffic. Lighting shall be controlled by a photocell device. The flag will be provided by the Government.

MARQUEE: Marquee will be required if the property is located within a mall-type area. The Lessor will provide a lighted marquee. VA will provide design.

SECURITY:

SECURITY ALARM SYSTM

· Lessor shall provide all materials and equipment required to complete installation of a security alarm system. The security alarm system shall include:

· Motion detectors for all rooms with windows.

· Motion detectors in hallways.

· Control pad at primary entrance/ suite entrance.

· Door contacts at all perimeter doors.

· Wall mounted panic buttons.

· Internal overhead security paging.

1. Include a commercial intrusion detection alarm system which detects entry into the room, and which broadcasts a local alarm of sufficient volume to cause an illegal entrant to abandon a burglary attempt. Intrusion detector equipment which operates on the principle of narrow beam interception, door contacts, microwave, or photoelectric eyes are unacceptable as the primary means of detection. Intrusion detectors must have the following essential features. An internal, automatic charging DC standby power supply and a primary AC power operation.

2. A remote, key operated activation/deactivation switch installed outside the room and adjacent to the room entrance door frame and/or a central alarm ON-OFF control in the Police office or other monitoring location.

3. An automatic reset capability following intrusion detection.

4. A local alarm level of 80 dB (min) to 90 dB (max) within the configuration of the protected area.

5. An integral capability for the attachment of wiring for remote alarm and intrusion indicator equipment (visual or audio).

6. A low nuisance alarm rate as defined in VA Master Specifications, Division 28 Electronic Safety and Security "28 16 11 INTRUSION DETECTION SYSTEM."

7. Installation Notes

(a) A locally sounding alarm should not be installed in a room which is close to an ICU, cardiac care, or other special treatment areas where a loud alarm would have an injurious effect on patients.

(b) In addition to the locally sounding alarm, remote visual and/or audio annunciators must be at a location within the facility which ensures 24-hour monitoring. These annunciators will have the capability of identifying individually protected zones.

(c) In protected rooms of outpatient clinics not on facility grounds, intrusion detector alarms may be routed to a commercial security alarm monitoring firm, a local police department, or a security office charged with building security. The remote alarms will be in addition to locally broadcast alarms in the protected areas.

Security panel – Provide one DSL and one pots line to the panel. Provide the necessary adjunct boards and panels to accommodate IP connectivity.

provide the necessary power supplies for the security system. provide the necessary wiring in accordance with the current version of NEC.

Security Alarm Intrusion Detection System – Provide a security system, to alarm upon illegal entry or loitering in the leased space and to prevent unauthorized entry 24 hours per day, 7 days per week that alarms locally at the site and to a remote monitoring location.

CCTV Monitoring/Surveillance – Install twenty-four hour Closed Circuit Television (CCTV) coverage and recording operated internally, and maintained by the Lessor. The Building Security Assessment of the building will determine the exact number of cameras and locations. Time-lapse video recordings (digital storage) are also required and need to have at least 180 days of storage capacity. The DVR for the time-lapse video recordings will be housed in the telecommunications space and be compatible with the current security CCTV system at the main facility. The camera system will be integrated with the intrusion detection system.

Interior: The following areas are required to be under camera surveillance: The general waiting area, IT Data Room, Entrance to the Mechanical Room, hallways, common areas, all exits/egress doors for the facility and building perimeter (i.e., parking lots, rear of the building and all applicable areas).

Exterior: The following areas are required to be under camera surveillance: Patient, employee parking and all entrances.

Duress alarm - Button wireless duress / panic button each duress button is to be supplied a mounting clip to be installed by the agency personnel. Supply and install a wireless receiver to interface with panel. Each duress button is to be an individual zone. Provide and install group rooms with hard-wired duress alarms.

Door contacts – If using card readers only. Recessed door contact or approved equal.

Glass break – Motion sensitive glass-break. The glass break and the motion device from each sensor is to be wired separately to panel (home run). Each sensor is to be individually identified.

Keypad intrusion detection – Keypad compatible in vestibule to control the arming and disarming of the suite intrusion detection system. The keypad in MDF room is to arm and disarm the security zone in room that room only. An automatic rest capability following intrusion detection.

Motion detector - Sensor or approved equal. Each motion detector is to be wire separately to panel. An intrusion detection alarm system which detects entry into the room, and which broadcasts a local alarm of sufficient volume to cause an illegal entrant to abandon a burglary attempt. Intrusion detector equipment which operates on the principle of narrow beam interception, door contacts, microwave, or photoelectric eye are unacceptable, Intrusion detectors must have the following features.

· An internal, automatic charging DC standby power supply and a primary AC power operations.

· A local alarm level of 80 dB (min) to 90 dB (max) within the configuration of the protected area.

· In addition to the locally sounding alarm, remote visual and/or audio annunciators must be at a location within the facility which ensures 24-hour monitoring.

· An integral capability for the attachment of wiring for remote alarm and intrusion indicator equipment (visual or audio).

Power operated push button automatic door opener – VA to identify locations.

Data Closet - Door shall have an automatic closure installed, with mortise lockset and deadbolt lock according to VA security regulations. Main door to the data closet shall be solid core wood or metal and shall be 42” wide.

DATA CLOSET REQUIREMENTS:

(1) Facility shall have, at a minimum, a single 100 Mbps circuit with > 50 Mbps CIR or bandwidth allocation of peack usage plus 50%, whichever is greater.

(2) DISTRIBUTION FACILITY: (communications/data closet): The room shall be a minimum of 80 square foot room. The Lessor shall install a 4 foot by 8 foot ¾ inch thick fire retardant plywood board on the wall of the telephone closet for the mounting of equipment. The plywood board should be placed so that stenciling is facing away from the wall to clearly display it. All DMARC equipment should terminate in this room from the exterior point of presence. Fiber should be terminated to ST type connectors.

(3) FIBER: All fiber-optic cables, equipment and terminations shall comply with ANSI/EIA/TIA specifications. The insulation and jacketing for fiber-optic cable shall be type, OFNP for Plenum applications, jacket shall also be rated for indoor/outdoor use. If cable is to be direct buried or aerial applications the cable must be armored. The fiber strands shall be 900um tight buffered, cable shall be of dry blocked distribution construction. Fiber shall be 62.5/125 for Multimode and 8/125um for Single mode as specified by end user.

(4) DATA WIRE: Cable goal shall be Category 6A (CAT6A) unshielded twisted pair (UTP), with additional slack, as required. Terminate cable on RJ-45, Category 6E, high density modular 110 patch panels. Each patch panel shall have a channel identification system that allows numbering or labeling of the jacks (A,B= phone; C,D= data). Provide and run the 25 pair cable. Install a minimum 25 pair phone and 4 pair fiber optic cable from the primary Point of Presence (data closet) to all other closets in a multi-level or multi closet system

(5) JACKS: Jacks shall be quad with a 4 position faceplate, Category 6E compliant, eight position RJ-45 jack designed for Voice/Data (jacks wired for 568B Category 6E standards), Ortronics Series. Furnish and install two quad jacks for each room, except where site drawings specify otherwise. Locations and number of drops will be determined by the site service drawing provided by the VA.

(6) SECURITY:

a. Construct walls deck to deck with no opening to prevent “up and over” access. The barricade must be with a suitable partition in the interstitial space. Ventilation grills on doors and air circulation ducts which exceed 0/06 m2 (100 square inches) must be reinforced to percent their removal from outside the room. Other possible access means such as dumbwaiter shafts, rood or wall ventilator housings, etc. must be secured by an appropriate means.

b. Door Construction: Doors are to be of 45mm (1-3/4 in.) solid core hardwood or hollow steel construction. Dutch or half doors are unacceptable. Removable hinge pins on door exteriors must be retained with set pins or spot welded, preventing their removal.

c. Mechanical locking systems. Where mechanical lock systems are used, installed lock sets must allow for a single motion egress. The installation of a high security exit device meeting NFPA Life Safety Code standards is required. If a door is not set in a steel frame, one of the two locks must be a jimmy proof rim dead lock. Doors set in steel frames must be fitted with a mortise lock with a deadlock pin feature. The day lock on the main door must be automatically locking, with a minimum 19mm (3/4 in.) dead bolt and inside thumb latch. Combinations or keys to day locks will be restricted to VA OI & T personnel.

d. Hinges either on inside of closets or if exterior are welded or pinned to prevent removal of hinge bolt.

e. Data closets may not be shared space with any other services such as housekeeping, storage, electrical panels, alarm systems, etc.

(7) UTILITIES:

a. Install 2 120-volt 20 AMP 4 plex grounded electrical outlets (NEMA 5-20R) and 1 biplex data jack in each data closet for security camera installation. The 2 outlets will be connected as a stand-alone circuit for connection to a UPS device on one end and the camera on the other. The UPS will supply power to the circuit.

b. Minimum 80 square feet.

c. At least one 240-volt 30 amp outlet.

d. 2 or 4 bulb Fluorescent Electrical light with light switch mounted on inside of the room.

e. HVAC or ventilation sufficient to cool and control humidity for equipment. (If the existing system cannot be zoned to supply individual room control, then a separate AC system will be required). Temperature should be maintained between 68-75 degrees with humidity between 20%-60%.

f. The data closet will be provided a separate, thermostatically controlled cooling unit.

g. Monitoring is required for temperature and humidity with alarm and reporting capabilities available for VA staff.

(8) OTHER:

a. No water lines may run through or over closet.

b. Room must be protected from weather.

c. No windows in door or wall. (See ISO for possible exceptions)

d. Power equipment for the information system needs to be protected from tampering, damage, and destruction. The breaker box that controls power to the facility including the telecommunications closet is required to be secured.

e. Access to the closet will be restricted to include only those persons specifically authorized by the VA-OIT, including facility lessors.

f. Power equipment for the information system needs to be protected from tampering, damage, and destruction. The breaker box that controls power to the facility including the telecommunications closet is required to be secured.

g. Employ and maintain an automatic emergency lighting that activates in the event of power outage or disruption, and that covers emergency exits and evacuation routes within the vicinity of the telecommunications wiring closet.

h. Employ and maintain fire suppression and detection devices/system that are automatically activated in the event of a fire such as an automatic sprinkler system inside the telecommunications wiring closet.

i. Water sensor installed and maintained on the floor to prevent water damage to equipment.

OTHER:

CONDITION: Facility must be in a like new condition prior to VA occupancy. If the space is to undergo any construction, refinishing or remodeling prior to VA occupancy, Lessor to provide VA with 3 color boards for selection of finishes and colors.

DOCUMENTS: In addition to regular contract documents, test results described above and proof that the construction meets contract requirements, the lessor must provide MSDS sheets on chemicals used in maintenance such as pest control products, etc.

INTERIOR DESIGN/FURNITURE: The Lessors A/E shall provide Interior Design Services in accordance with VA Interior Design Manual, For New Construction and Renovations of Hospitals and Clinics http://www.cfm.va.gov/til/dManual/dmIDhonh.pdf.

A. The Lessor shall provide an Interior Designer to coordinate with VA Staff for the configuration, color pallet/finishes, layout and furnishings for the designated space. Once the Government agrees to the configuration, color choices and furniture, the lessor shall include the value of the designed layout to the cost of the tenant improvements.”

B. The Lessor’s Interior Designer will acquire approved sample products from the VA Interior Designer to enable room-by-room coded furniture and equipment layouts (to scale), outlining exam tables, patient lifts, privacy curtains (fully installed), stool, work stations/media-mounts, wall mounted items, casework, bookcases, and room furniture locations so Lessors MEP design team can determine plumbing, electrical power, and data drop locations. The Lessor’s Interior Designer layouts will also include, but not limited to, artwork, desks, chairs, filing cabinets, bookcases, window coverings, LED lamps, articulating monitor arms, acoustical panels, glass magnetic white boards with all accessories included, trash cans (for entire facility, to include bio-hazard cans and recycle), clocks, coat hooks, and tables. All work surfaces will have an adjustable height range between 24” and 52”. All cabinet and casework doors will have “soft-closing” doors.

C. The Lessor’s Interior Designer will provide a complete preliminary and final set of deliverables in a 3-ring binder, or other suitable submittal means, as well as electronically for the VA Interior Designer to review and provide comments for incorporation. Each submittal shall include:

1) Coded, furniture plan (to scale) to include generic furniture schedule of all items within the scope of work,

2) Complete furniture specifications with salient characteristics for each item:

Specifications and salient characteristics shall be per FAR 52.211-6, and shall include (but not limited to): manufacturer, model, dimensions, cost, fabric type, fabric grade or C.O.M., finishes and all features required to submit a complete purchase order.

Furniture selections to be incorporated into this scope of work, shall not be intended to be proprietary. It is the Lessor’s Interior Designer’s responsibility to provide salient characteristics for each items that will be available from more than one supplier.

3) Each binder (or other suitable submittal means) shall include “cut-sheets” for each unique furniture item with the following information: each item coded to the furniture plan; image or illustration of the item/product with size, finish and upholstery information to include the actual finishes and fabric samples associated for each (photos of finishes or fabrics will not be accepted).

4) Itemized cost estimate (coded to floor plan). The cost estimate shall provide unit cost, quantities, and extended cost for each item and be coded to the Furniture Plan;

5) A written a statement of work for installation services, which includes complete installation instructions for project schedule, the specific furniture, building access and site features relevant for installers to prepare a firm, fixed price for full-service installation of this scope of work to the VA.

JANITORIAL SERVICES:

The Lessor shall maintain the Premises and all areas of the Property to which the Government has routine access in a clean condition and shall provide supplies and equipment for the term of the Lease. The following schedule describes the level of services intended. Performance will be based on the LCO’s evaluation of results, not the frequency or method of performance. There will be NO government furnished property or supplies involved with the lease janitorial services. Lessor will furnish all supplies and equipment Including cleaning supplies (chemicals, PPE, mops, equipment, and SDS). Comment by Cheng, Bill: add link for chemicals to use Comment by Cheng, Bill: kevin will get

Frequency of tasks

1. Door and Doorjambs: Perform spot cleaning by damp-wiping and polishing unpainted metal doors, washable surfaces of walls, partitions, doors and fixtures, and handrails. Sanitize as needed.

2. Light Fixtures, Vents and Louvers: These areas are to be cleaned and vacuumed to remove dust.

3. Elevators: Clean all interior surfaces, including doors, metal thresholds, tracks, fans. Spot-clean walls.

4. Entrance Area: Sweep landing, steps, sidewalk of front entrance area, clean the walk-off mats, hose off as required, and remove standing water. The Contractor shall damp-mop the entrance and lobby floors during inclement weather.

5. Exam Rooms: Exam rooms shall be swept and mopped daily, all surfaces cleaned with disinfectant, sinks disinfected, and towel dispensers checked for refills as needed.

6. Floor maintenance (non-carpeted):

a) Individual rooms and/or a designated area requiring the stripping of wax, refinishing and rebuffing, shall occur and direction of the on-site POC. The area or the room requiring the service will be identified by on-site POC or designated representative to the COR.

b) Wet mop using a neutral floor cleaner, using a Micro-Fiber Mopping System to mop all accessible areas including corners and abutments. The Contractor shall remove any splash marks or streaks on furniture, walls, baseboards, etc... The Contractor will only use string mops in the case of large spills. When string mops are required, a double bucket mopping process will be used.

c) Sweep, dust, and damp mop hard-surfaces, resilient flooring to include normal traffic areas, group rooms, and restrooms. The floors shall be swept, dusted and damp mop using a treated or dust- free method/mop. Ensure that the cleaning includes the corners and abutments.