S01 Solicitation 36C24626Q0491.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

590-26-3-506-0793

36C24626Q0491 07-02-2026

Krisanne Dernago 07-23-2026

10:00am EDT

Department of Veterans Affairs

Network Contracting Office 6

100 Emancipation Drive

Hampton VA 23667

X 100

X

541380

$19 Million

N/A

X

VISN 6

Hampton VA 23667

Financial Services Center

PO BOX 149971

Austin TX 78714-9971

512-460-5049 512-460-5221

See CONTINUATION Page

Legionella Testing

Services for Department of Veteran Affairs facilities.

Ashville, NC, Durham NC, Fayetteville NC, Hampton VA, Richmond VA, Salem VA, and Salisbury NC

Period of Performance:

Base: 10-01-2026 - 09-30-2027

Option Year One: 10-01-2027 - 09-30-2028

Option Year Two: 10-01-2028 - 09-30-2029

Option Year Three: 10-01-2029 - 09-30-2030

Option Year Four: 10-01-2030- 09-30-2031

See CONTINUATION Page

590-3660162-506-850100-2543-010050192 x X x x x 1

Stephanie Thompson

Contracting Officer

36C24626Q0491

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

PERFORMANCE WORK STATEMENT

B.5 SPECIAL CONTRACT REQUIREMENTS

SECTION C - CONTRACT CLAUSES

C.1 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.2 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) ... 20

C.3 52.219-14 LIMITATIONS ON SUBCONTRACTING (NOV 2025) (DEVIATION)

C.4 VAAR 852.204-70 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR

PERSONNEL (MAY 2020) (DEVIATION)

VAAR 852.204-72, PERSONNEL VETTING AND CREDENTIALING (MAR 2026)

(DEVIATION)

C.5 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED

SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023)

(DEVIATION)

C.6 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023)

(DEVIATION)

C.7 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

C.8 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) ... 32

C.9 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

D.1 VA INFORMATION AND INFORMATION SYSTEM SECURITY/ PRIVACY

LANGUAGE

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2021)

ADDENDUM to 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

(DEVIATION AUG 2025)

ADDENDUM to 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

(DEVIATION AUG 2025)

E.2 SUPPLEMENTAL INSURANCE REQUIREMENTS

E.3 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.4 52.240-90 SECURITY PROHIBITIONS AND EXCLUSIONS REPRESENTATIONS

AND CERTIFICATIONS (NOV 2025) (DEVIATION)

E.5 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

E.6 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C246 Stephanie Thompson

100 Emancipation Drive

Hampton VA 23667

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other []

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment

Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBE

R

DESCRIPTION OF

SUPPLIES/SERVIC

ES

QUANTIT

Y

UNI

T UNIT PRICE AMOUNT

7.00 EA ________________

Expert Site Visit Contract Period: Base POP Begin: 10-01-2026 POP End: 09-30-2027

3,462.00 EA ________________

Legionella Testing including Other Parameters Testing (Temp, Residual Cl, Total Cl, pH) Contract Period: Base

6.00 EA ________________

Low Level Potable Water Disinfection (5ppm) Contract Period: Base

2.00 EA ________________

Hyper-Chlorination up to 200ppm with labor for flushing Contract Period: Base

Expert Site Visit Contract Period: Option 1 POP Begin: 10-01-2027 POP End: 09-30-2028

Legionella Testing including Other Parameters Testing (Temp, Residual Cl, Total Cl, pH) Contract Period: Option 1

Low Level Potable Water Disinfection (5ppm) Contract Period: Option 1

Hyper-Chlorination up to 200ppm with labor for flushing Contract Period: Option 1

Expert Site Visit Contract Period: Option 2 POP Begin: 10-01-2028 POP End: 09-30-2029

Legionella Testing including Other Parameters Testing (Temp, Residual Cl, Total Cl, pH) Contract Period: Option 2

Low Level Potable Water Disinfection (5ppm) Contract Period: Option 2

Hyper-Chlorination up to 200ppm with labor for flushing Contract Period: Option 2

Expert Site Visit Contract Period: Option 3 POP Begin: 10-01-2029 POP End: 09-30-2030

Legionella Testing including Other Parameters Testing (Temp, Residual Cl, Total Cl, pH) Contract Period: Option 3

Low Level Potable Water Disinfection (5ppm) Contract Period: Option 3

Hyper-Chlorination up to 200ppm with labor for flushing Contract Period: Option 3

Expert Site Visit Contract Period: Option 4 POP Begin: 10-01-2030 POP End: 09-30-2031

Legionella Testing including Other Parameters Testing (Temp, Residual Cl, Total Cl, pH) Contract Period: Option 4

Low Level Potable Water Disinfection (5ppm) Contract Period: Option 4

Hyper-Chlorination up to 200ppm with labor for flushing Contract Period: Option 4

GRAND TOTAL ________________

PERFORMANCE WORK STATEMENT

VISN 6 Water Management Contract

VISN 6 will solicit an annual service contract with four one-year option periods to provide services to test for legionella in facility/building potable water systems as identified in the attached VISN 6 Directive 1061 Water Sampling Requirements. The Offeror shall possess an understanding of the Government’s requirements and an understanding of the nature of the work to be performed under the prospective contract guidelines. The Offeror shall provide a technical team of qualified staff, partners, consultants, and sub-offeror to perform the work.

PERIOD OF PERFORMANCE

The base year/period shall be awarded July 1, 2026. Total period of performance shall be the base year/period plus four option years.

SCOPE OF WORK

1. Provide all the necessary services to provide guidance and monitoring for the seven

VISN 6 facilities Water Management Programs (WMP). Contractor shall provide a minimum of 1 face-to-face meeting per year for each facility in February or March to review contract execution prior to the exercise of each option year. In Option Year 2, this meeting will also serve to review each facility’s WMP to ensure each facility’s WMP meets the current requirements of VA Directive 1061 Prevention of Healthcare-

Associated Legionella Disease and Scald Injury from Potable Water Distribution

Systems. This review shall be documented in a report to the COR with a copy to the technical manager at each facility by June 30, 2027.

2. Provide Legionella testing and the other data as identified in the attached VISN 6

Directive 1061 Water Sampling Requirements and the sample data spreadsheets, including Temperature, Residual/Total Cl and pH. Testing shall be accomplished quarterly in: Testing may be accomplished in other months, with the medical center POC approval. Facilities shall receive one-week notice prior to taking any samples, POCs identified are in the table below. Facilities shall receive all water testing results directly from the laboratory performing analysis and within 24 hours of release of laboratory reports. Each facility shall receive a full summary report within 15 days of the sample date.

Sampling shall be in accordance with CDC Legionella Sampling procedures and shall be a first draw sample. Samples are to be taken from both the hot and cold-water systems from the distal point of delivery. If the location to be sampled has a filter, the filter shall be removed and a first draw sample taken. The facility may ask for a discretionary sample to be taken after flushing the location, but the first draw must be taken and recorded. In order to obtain the hot water temperature, or if the fixture has mixing valves, water shall be flushed after the legionella sample is taken in order to record the water temperature.

If a building has ice machines, they will be tested quarterly and counted towards the building’s 20 samples. If the ice machine has a water dispenser, then the sample may be drawn from the dispenser, if not, collect ice from the bin or ice dispenser. Enough ice must be collected, such that when it melts, 250 ml of water is sent to the testing laboratory.

Data will also be input into 2 data upload spreadsheets provided at contract award

(samples of the spreadsheets are attached). There will be one spreadsheet for building samples and one for tower samples provided to the POCs and COR named below. The data upload spreadsheet may change in minor aspects periodically, and the COR will provide updated spreadsheets to the contractor when this occurs. Contractor shall populate all columns, except Column G, Occupancy, which will be completed by the technical manager upon receipt of the completed spreadsheet. Contractor shall not change the spreadsheet format or columns. In columns that are not applicable, such as

“Was PCR screening option chosen,” leave blank. The completed spreadsheets will be uploaded by the POCs to the national Water Safety Management Tool and cannot be altered.

3. Low Level and High-Level Remediation: Remediations shall be performed at the request of the

COR. Low level remediation shall raise the residual chlorine level to 5 ppm, while high level remediation shall raise the residual chlorine level up to 200 ppm. For High level remediation, contractor shall supply at least 2 people to aid the facility in flushing to return the residual chlorine level to safe drinking water standards < 4 ppm.

The Contractor shall provide all labor, material, supplies, management and supervision necessary to add chlorine in the injection point downstream of the backflow preventer, disinfection of the potable water system. Water samples will be taken immediately following the hyper-chlorination for the required domestic water testing:

a. The contractor will open faucets at the furthest location from the point of injection and verify that the drains can handle the flow.

b. The contractor will raise the levels to the required ppm and check by using test strips at each water outlet and log each one. Signage will be provided by the contractor to affix to the outlets.

c. Once the chlorine is brought into range at the last outlet, the levels will be maintained for a minimum of 4 hours and up to 8 hours at the discretion of the POC with each fixture tested for chlorine residual to verify that the level is maintained at the required ppm. The levels will be checked at the outlets prior to the flushing by the contractor.

d. The contractor will then open all water outlets to flush the chlorine. The level will be reduced to below 4 ppm at each outlet and recorded.

e. Once the levels are below 4 ppm, the contractor will remove the signs.

f. The contractor will provide a final report once the project is complete, including residual before during and after the remediation.

g. Test set-up shall be as follows:

VA Medical Center Contact Information (site POC) Address City

Any positive detections shall result in required resampling with 5 working days of notification by the facility technical manager.

The following information shall be provided as indicated on the attached sample spreadsheets and shall include: Building, Floor, Asset Type, Sample ID, Date Sampled, Asheville VA Medical

Center

Dan Schweikert

Phone: (828) 298-7911 x5625

Email: daniel.schweikert@va.gov

1100 Tunnel

Road, Asheville, NC

28805 Asheville

Durham VA Medical

Center

Selby Primus

Phone: 919-286-0411 EXT 172307

Email: Selby.primus@va.gov

508 Fulton

Street, Durham, NC

27705 Durham

Fayetteville VA

Medical Center

Diony Ohakwe

Phone: (910) 488-2120 x5665

Email: Diony.ohakwe@va.gov

2300 Ramsey

Street, Fayetteville, NC, 28301 Fayetteville

Hampton VA Medical

Center

Michael Rondini

Phone: (757) 349-3497

Email: Michael.rondini@va.gov

Emancipation

Drive, Hampton, VA

23667 Hampton

Richmond VA

Medical Center

Isis Otero

Phone: (804) 675-5905

Email: isis.otero@va.gov

1201 Broad

Rock

Boulevard, Richmond, VA

23249 Richmond

Salem VA Medical

Center

Tim Keating

Phone: (540) 982-2463 x3879

Email: Timothy.Keating@va.gov

1970 Roanoke

Boulevard, Salem, VA, 24153 Salem

Salisbury VA Medical

Center

Joseph Laurer

Phone: (704) 638-9000 x12333

Email: joseph.laurer@va.gov

1601 Brenner

Ave, Salisbury, NC, 28144 Salisbury

Date Reported, Barcode, Location, Legionella Test #, Legionella Total (CFU/mL), LP

SG1 (CFU/mL), LP SG2-14 (CFM/mL), Legionella Other (CFU/mL), Fluorescent

Legionella, Sample Temperature (degrees F), Free Chlorine (mg/L), Total Chlorine

(mg/L), pH, and a column for notes. Cooling towers (CTs) shall be identified by building served and cell number. Each cooling tower cell shall have 2 samples drawn from diagonally opposite ends of each cell, if the draw can be accomplished safely.

VISN 6 Directive 1061 Water Sampling Requirements

Facility Bldgs

Qtr

Samples

Base

ST/Qtr Base ST/Yr Resamples/Yr

Discretionary

Sample Total/Yr3

Asheville

47 20

46 184 4 2 190 62 20

CTs 6

Durham

1 20

48 192 6 2 200 23 20

CTs 8

Fayetteville

1 20

72 288 12 8 308 72 20

73 20

CTs 12

Hampton

110 20

174 696 84 10 790

114 20

137 20

146 20

148 20

CT

110B 8

CT 137 4

CT 135 2

TR-1 18

TR-2 16

TR-3 16

TR-4 10

Richmond

500 20

106 424 16 2 442

507 20

512 20

513 20

514 20

CTs 6

Salem

12 20

190 760 84 20 864

143 40

17 20

170 20

2 20

2A 20

7 20

75 2

9 20

Main 2

CTs 6

Salisbury

14E 20

144 576 84 8 668 2 20

21 20

4 20

42 20

43 20

8 20

CTs 4

ST

3,462

Qualifications of Offeror

The company selected to perform this work must be an independent provider of water management services engaged in the development and on ongoing management of facility and corporate water management programs.

The Offering Organization must have the following in-house capabilities/qualifications:

• Lab for Legionella testing that is certified by the CDC Environmental Legionella Isolation

Techniques Evaluation (ELITE) Program, or the PHE Legionella EQA scheme and has experience in culturing Legionella from environmental water samples and be accredited in environmental microbiological testing and provide certification of accreditation. The lab must provide culture methods for identification of Legionella and must be capable of detecting, at a minimum, 1 colony forming units per milliliter (CFU/ml).

• The testing Lab shall use a traditional culture method that will detect all species of Legionella, not just a subset of Legionella species. The method used on the VISN 6 water samples shall be the same traditional culture method the laboratory used to receive certification.

• Contractor shall provide a copy of the lab’s certification annually and ensure it maintains the certification during the contract performance period, including the option years. If the lab does not maintain the certification or loses its certification for any reason the contractor shall find another lab with the required certification at no additional cost to the Government.

• Project Managers possess a bachelor’s degree or higher in science or engineering and are certified

HACCP Managers. These qualifications and certifications demonstrate expertise in developing legally defensible water safety programs

• Demonstrated expertise and experience in developing Water Management Programs that address both cost and safety issues in potable and utility water

• Five years’ experience collecting and reporting legionella tests in a hospital environment.

• Qualified water samplers, with training documented and completed prior to taking any samples.

Training shall be updated annually and reported to the COR and Technical Managers.

TESTING

Offerors shall provide individual laboratory analytical reports for each test conducted and summary laboratory analytical reports for each round of testing.

Offerors must be able to provide CDC-ELITE certified Legionella tests from a culture-based method that does not require the shipment of a water sample (NWSSL – no water sample shipped Legionella). The microbiological characteristics of water begin to change as soon as a water sample enters a sample bottle, which could possibly result in erroneous test results. The possibility of having to remediate based upon false positive results or the alternative possibility of not remediating when action is required cannot be allowed.

Offerors must provide CDC-ELITE certified Legionella tests from a culture-based method that requires the shipment of a water sample (ISO 11731 Spread Plate Method). Currently, VHA adheres to the CDC recommendation of a 1-liter water sample per test; therefore, the laboratory must be able to test for Legionella using this sample size. Regular quarterly samples test volumes can be 250 mL, however, all retests shall be 1 liter.

Legionella Test Bundle – (NWSSL, THAB, ISO & PCR)

L. pneumophila serogroup 1 @ t =0

L. pneumophila serogroups 2-14 @ t = 0

Legionella species @ t = 0

Total Heterotrophic Aerobic Bacteria (THAB) @ t = 0

ISO 11731 Spread Plate Method

PRICING- See CLINS

Service Description Unit of Issue Price/Unit Total Price

Review Existing WMPs (7 total) Each Facility

Site Visit (1/yr/facility, 7 total) Each Visit

Legionella Testing1 including Other

Parameters Testing (Temp, Residual Cl, Total Cl, pH)1

Each

Low Level Remediation Each

High Level Remediation Each

1Sample testing price shall include the reporting requirements.

Billing shall be quarterly after receipt of all Laboratory Samples results and the completed building/tower spreadsheets.

B.5 SPECIAL CONTRACT REQUIREMENTS

1 HOURS OF OPERATION.

The services covered by this contract shall be furnished by the contractor as defined herein. The contractor shall not be required, except in case of emergency, to furnish such services on Federal

Holidays or during off duty hours as described below.

Normal working hours are Monday through Friday, 8:00am – 4:30pm, excluding federal holidays which are as follows:

New Year’s Day Birthday of Martin Luther King, Jr.

Washington’s Birthday Memorial Day Independence Day

Labor Day Columbus Day Veterans Day

Thanksgiving Day Christmas Day Juneteenth

Any other day specifically declared by the President of the United States to be a federal holiday.

When one of the holidays falls on Sunday, the following Monday shall be observed as a Federal

Holiday. When a holiday falls on a Saturday, the preceding Friday shall be observed as a

Federal Holiday.

NOTE: Contractor may choose to perform work on a federal holiday, but there shall be no overtime charges incurred by the VISN if the work is considered voluntary, as opposed to an emergency service request. Any deviation from the normal working schedule shall be approved in advance by the COR or Facilities Engineering Department. The identification of federal holidays is controlled by the United States Office of Personnel Management (OPM).

2 CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM (CPARS).

(a) FAR 42.1502 directs all Federal agencies to collect past performance information on contracts. The Department of Veterans Affairs has implemented use of the Contractor

Performance Assessment Reporting System (CPARS) to comply with this regulation. One or more past performance evaluations will be conducted in order to record your contract performance as required by FAR 42.15.

(b) The past performance evaluation process is a totally paperless process using CPARS.

CPARS is a web-based system that allows for electronic processing of the performance evaluation report. Once the report is processed, it is available in the Past Performance

Information Retrieval System (PPIRS) for Government use in evaluating past performance as part of a source selection action.

(c) Please furnish the Contracting Officer with the name, position title, phone number, and email address for each person designated to have access to your firm’s past performance evaluation(s) for the contract no later than 30 days after award. Each person granted access will have the ability to provide comments in the Contractor portion of the report and state whether or not the

Contractor agrees with the evaluation, before returning the report to the Assessing Official. The report information must be protected as source selection sensitive information not releasable to the public.

(d) When your Contractor Representative(s) (Past Performance Points of Contact) are registered in CPARS, they will receive an automatically-generated email with detailed login instructions.

Further details, system requirements, and training information for CPARS are available at www.cpars.gov. The CPARS User Manual, registration for online training for Contractor

Representatives may be found at this site.

(e) You have 14 calendar days following the Assessing Official signature date to submit comments before the evaluation is made available in the Past Performance Information Retrieval

System (PPIRS). You have a total of 60 calendar days following the Assessing Official signature date to submit comments. Any comments that you submit will be posted to PPIRS. If you do not sign and return the evaluation within 60 calendar days the evaluation will be returned to the

Assessing Official, you will no longer be able to provide comments and the evaluation will be annotated as follows: 'The report was delivered/received by the contractor on (date). The contractor neither signed nor offered comment in response to this evaluation.' Partially completed comments that were not signed and returned to the Government within 60 calendar days will be removed from the evaluation.

(f) The following guidelines apply concerning your use of the past performance evaluation:

(1) Protect the evaluation as “source selection information.” After review, transit the evaluation by completing and submitting the form through CPARS. If for some reason, you are unable to view and/or submit the form through CPARS, contact the Contracting Officer for instructions.

(2) Strictly control access to the evaluation within your organization. Ensure the evaluation is never released to persons or entities outside of your control.

(3) Prohibit the use of or reference to evaluation data for advertising, promotional material, pre-award surveys, responsibility determination, production readiness reviews, or other similar purposes.

(g) If you wish to discuss a past performance evaluation, you should request a meeting in writing to the Contracting Officer no later than seven days following your receipt of the evaluation. The meeting will be held in person or via telephone or other means during your 60-day review period.

(h) A copy of the completed past performance evaluation will be available in CPARS for your viewing and for Government use supporting source selection actions after it has been completed.

2 BILLING AND PAYMENT.

The contractor shall submit payment requests in electronic form via VA’s Electronic Invoice

Presentment and Payment System http://www.fsc.va.gov/fsc/einvoice.asp .

Invoices shall be submitted in arrears. The following information must be included on all submitted invoices. Invoices submitted without the following information may be rejected for payment. Invoices shall include at a minimum:

Contract Number Obligation/Purchase Order Number http://www.cpars.gov/ http://www.fsc.va.gov/fsc/einvoice.asp

Invoice Number CLIN (contract line item number)

Date of Service

2 CONTRACT ADMINISTRATION.

Notwithstanding the Contractor's responsibility for total management during the performance of this contract, the administration of the contract will require maximum coordination between the

Government and the Contractor.

The Contracting Officer is the only person authorized to approve changes or modify any of the requirements of this contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitments or issue changes that shall affect price, quantity or quality of performance of this contract.

In the event the contractor effects any such change at the direction of any person other than the contracting officer without authority, no adjustment shall be made in the contract price to cover an increase in costs incurred as a result thereof.

Point of Contact:

Contracting Officer

Stephanie Thompson, 757-315-3935

Stephanie.Thompson20@va.gov

Network Contracting Office 06 (NCO 6)

Hampton, VA 23667

Contracting Officer Representative (COR)

William Hudson. (757) 722-9961 Ext 3307

William.Hudson2@va.gov

Hampton VA Medical Center

Hampton, VA 23608 mailto:Stephanie.Thompson20@va.gov mailto:William.Hudson2@va.gov

SECTION C - CONTRACT CLAUSES

FAR

Number

Title Date

52.217-5 EVALUATION OF OPTIONS JUL 1990

C.1 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

(End of Clause)

C.2 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR

2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years six (6) months.

(End of Clause)

C.3 52.219-14 LIMITATIONS ON SUBCONTRACTING (NOV 2025)

(DEVIATION)

(a) This clause does not apply to the unrestricted portion of a partial set-aside.

(b) Definition. Similarly situated entity, as used in this clause, means a first-tier subcontractor, including an independent contractor, that—

(1) Has the same small business program status as that which qualified the prime contractor for the award (e.g., for a small business set-aside contract, any small business concern, without regard to its socioeconomic status); and

(2) Is considered small for the size standard under the North American Industry Classification

System (NAICS) code the prime contractor assigned to the subcontract.

(c) Applicability. This clause applies only to—

(1) Contracts that have been set aside for any of the small business concerns identified in

19.000(a)(3);

(2) Part or parts of a multiple-award contract that have been set aside for any of the small business concerns identified in 19.000(a)(3);

(3) Contracts that have been awarded on a sole-source basis in accordance with sections

19.105, 19.106, 19.107, and 19.108;

(4) Orders expected to exceed the simplified acquisition threshold and that are set aside for small business concerns under multiple-award contracts, as described in 8.4 and 16.5;

(5) Orders, regardless of dollar value, that are set aside in accordance with sections 19.105, 19.106, 19.107, and 19.108 under multiple-award contracts, as described in 8.4 and 16.5; and

(6) Contracts using the HUBZone price evaluation preference to award to a HUBZone small business concern unless the concern waived the evaluation preference.

(d) Independent contractors. An independent contractor shall be considered a subcontractor.

(e) By submission of an offer and execution of a contract, the Contractor agrees that in performance of a contract assigned a North American Industry Classification System (NAICS) code for—

(1) Services (except construction), it will not pay more than 50 percent of the amount paid by the Government for contract performance to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor’s 50 percent subcontract amount that cannot be exceeded. When a contract includes both services and supplies, the 50 percent limitation shall apply only to the service portion of the contract;

(2) Supplies (other than procurement from a nonmanufacturer of such supplies), it will not pay more than 50 percent of the amount paid by the Government for contract performance, excluding the cost of materials, to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor’s

50 percent subcontract amount that cannot be exceeded. When a contract includes both supplies and services, the 50 percent limitation shall apply only to the supply portion of the contract;

(3) General construction, it will not pay more than 85 percent of the amount paid by the

Government for contract performance, excluding the cost of materials, to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor’s 85 percent subcontract amount that cannot be exceeded; or

(4) Construction by special trade contractors, it will not pay more than 75 percent of the amount paid by the Government for contract performance, excluding the cost of materials, to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor’s 75 percent subcontract amount that cannot be exceeded.

(f) The Contractor shall comply with the limitations on subcontracting as follows:

(1) For contracts, in accordance with paragraphs (c)(1), (2), (3) and (6) of this clause—

[] By the end of the base term of the contract and then by the end of each subsequent option period; or

[x] By the end of the performance period for each order issued under the contract.

(2) For orders, in accordance with paragraphs (c)(4) and (5) of this clause, by the end of the performance period for the order.

(g) A joint venture agrees that, in the performance of the contract, the applicable percentage specified in paragraph (e) of this clause will be performed by the aggregate of the joint venture participants.

(1) In a joint venture comprised of a small business protégé and its mentor approved by the

Small Business Administration, the small business protégé shall perform at least 40 percent of the work performed by the joint venture. Work performed by the small business protégé in the joint venture must be more than administrative functions.

(2) In an 8(a) joint venture, the 8(a) participant(s) shall perform at least 40 percent of the work performed by the joint venture. Work performed by the 8(a) participants in the joint venture must be more than administrative functions.

(End of Clause)

52.222-90 ADDRESSING DEI DISCRIMINATION BY FEDERAL CONTRACTORS

(APR 2026) (DEVIATION)

(a) Definitions. As used in this clause—

Program participation means membership or participation in, or access or admission to: training, mentoring, or leadership development programs; educational opportunities; clubs; associations; or similar opportunities that are sponsored or established by the contractor or subcontractor.

Racially discriminatory diversity, equity, and inclusion (DEI) activities means disparate treatment based on race or ethnicity in the recruitment, employment (e.g., hiring, promotions), contracting (e.g., vendor agreements), program participation, or allocation or deployment of an entity's resources.

(b) In connection with the performance of work under this contract, the Contractor agrees as follows:

(1) The Contractor will not engage in any racially discriminatory DEI activities;

(2) The Contractor will furnish all information and reports, including providing access to books, records, and accounts, as required by the Contracting Officer, for purposes of ascertaining compliance with this clause;

(3) In the event of the Contractor's or a subcontractor's noncompliance with this clause, this contract may be canceled, terminated, or suspended in whole or in part, and the Contractor or subcontractor may be declared ineligible for further Government contracts;

(4) The Contractor will report any subcontractor's known or reasonably knowable conduct that may violate this clause to the Contracting Officer and take any appropriate remedial actions directed by the Contracting Officer; and

(5) The Contractor will inform the Contracting Officer if a subcontractor sues the Contractor and the suit puts at issue, in any way, the validity of this clause.

(6) The Contractor recognizes that compliance with the requirements of this clause are material to the Government's payment decisions for purposes of 31 U.S.C. 3729(b)(4).

(c) The Contractor must include the substance of this clause, including this paragraph (c), in subcontracts at any tier, including those for commercial products and commercial services, except those where the place of delivery or performance is outside the United States.

(End of clause)

Number

Title Date

52.240-91 SECURITY PROHIBITIONS AND EXCLUSIONS

(DEVIATION)

NOV 2025

C.4 VAAR 852.204-70 PERSONAL IDENTITY VERIFICATION OF

CONTRACTOR PERSONNEL (MAY 2020) (DEVIATION)

a. The Contractor shall comply with current Department of Veterans Affairs policy for personal identity verification of all employees performing under this contract when physical access to VA facilities, and/or logical access to VA information and VA information systems is required.

b. The Contractor shall insert this clause in all subcontracts when the subcontractor's employees will require physical access to VA facilities, and/or logical access to VA information and VA information systems.

VAAR 852.204-72, PERSONNEL VETTING AND CREDENTIALING (MAR

2026) (DEVIATION)

(a) Definitions. As used in this clause –

VA Information system is the same as information system and means, pursuant to 38 U.S.C. 5727, a discrete set of information resources organized for the collection, processing, maintenance, use, sharing, dissemination, or disposition of information whether automated or manual.

VA sensitive information means all VA data, on any storage media or in any form or format, which requires protection due to the risk of harm that could result from inadvertent or deliberate disclosure, alteration, or destruction of the information and includes sensitive personal information. The term includes information where improper use or disclosure could adversely affect the ability of VA to accomplish its mission, proprietary information, records about individuals requiring protection under various confidentiality provisions such as the Privacy Act and the HIPAA Privacy Rule, and information that can be withheld under the Freedom of Information Act. Examples of VA sensitive information include the following:

individually-identifiable medical, benefits, and personnel information; financial, budgetary, research, quality assurance, confidential commercial, critical infrastructure, investigatory, and law enforcement information; information that is confidential and privileged in litigation such as information protected by the deliberative process privilege, attorney work-product privilege, and the attorney-client privilege; and other information which, if released, could result in violation of law or harm or unfairness to any individual or group, or could adversely affect the national interest or the conduct of Federal programs.

(b) General. Contractor personnel assigned to work for or on behalf of VA must undergo a background investigation commensurate with the risk and sensitivity level designation associated with the work to be performed at the level indicated in the contract.

The Contractor and subcontractors shall comply with VA Directive/Handbook 0710, Personnel Security and Suitability Program, which can be accessed at:

https://vaww.va.gov/vapubs/index.cfm

(c) Risk and Sensitivity Levels. The following table identifies the risk and sensitivity levels that apply to any personnel providing services under this contract.

(d) Fitness. The results from a background investigation are used to determine if an individual’s fitness is sufficient for that individual to perform work for or on behalf of VA in the position identified in this contract. Contractor fitness determinations are made in accordance with 5 CFR Part 731.202.

Fitness requirements for employment are separate and distinct from job qualifications. If a Contractor or subcontractor employee is found to be unsuitable or unfit to provide services under this contract, the Contractor shall immediately remove the employee from working on

Positions/Tasks Designated as Non-Sensitive Positions - Tier 1/Low Risk

All on site personnel https://vaww.va.gov/vapubs/index.cfm this contract and take those necessary steps that restrict the employee’s logical access to VA data, information, VA sensitive information, or information technology or VA information systems containing such data or information.

The Contractor shall advise the employee that they are not permitted to access any VA controlled building or real property in relation to this contract.

The removal of an unfit Contractor or subcontractor employee does not alleviate the Contractor from satisfying the requirements of this contract. The Government will not reimburse the Contractor for any costs associated with the recruitment/replacement of an employee or subcontractor employee who is found to be unfit.

(e) Identification Cards. The Government will provide a Personal Identification Verification (PIV) card or other identification card, as necessary, to fit Contractor personnel who require physical access to VA facilities and/or logical access to VA data, information, VA sensitive information, or information technology or VA information systems containing such data or information. Contractor and subcontractor personnel shall prominently display their PIV/identification card on their persons while working at a VA facility and shall present their PIV/identification card for inspection upon request by a VA official. The Contractor must surrender the employee or subcontractor employee’s PIV/identification card in accordance with the requirements set forth in Directive/Handbook 0735 when any of the following events occur:

1. When no longer needed for contract performance.

2. Upon completion of the Contractor/subcontractor employee’s employment.

3. Upon contract completion or termination.

(f) Lost/stolen. Immediately upon detection, the Contractor shall report a lost or stolen PIV/identification card to the Government authorities as identified in Directive/Handbook 0735. Within 48 hours of reporting the lost/stolen PIV/identification card, the Contractor shall submit to the Program Manager an incident report that describes the relevant facts and circumstances regarding the loss/theft. If the loss/theft was reported by the Contractor to the local police, the Contractor shall further submit a copy of the final police report to the Program Manager within 48 hours of the report being made available by the local police department. The Government will not reimburse the Contractor for any costs that result from lost/stolen PIV/identification card(s).

(g) Regular Reporting. The Contractor shall submit a status report to PIV Sponsor within 5 working days after the end of each calendar quarter and as requested by the Government in order to initiate contract closeout procedures. The report must provide the status of each contractor/subcontractor employee who is required to have a PIV/identification card during the performance of the contract. The report shall identify the Contractor and the contract number, and list the following status for each contractor/subcontractor employee who holds a PIV/identification card under this contract:

1. Contractor/subcontractor employee name.

2. Name of VA facility where Contractor/subcontractor employee works, if applicable.

3. Date background check submitted for Contractor/subcontractor employee.

4. Date PIV/identification card issued to Contractor/subcontractor employee.

5. Contractor/subcontractor employee’s PIV/identification card number, as applicable.

6. Date Contractor/subcontractor employee no longer has need for PIV/identification card.

7. Date Contractor notified VA that PIV/identification card is no longer required.

8. Date Contractor returned PIV/identification card was returned to VA.

(h) Flow down of clause. The Contractor shall include the substance of this clause in subcontracts, third-party agreements, and BAA’s, in which subcontractors, third-party servicers/employees, and business associates will perform functions where they will have physical access to a VA facility or logical access to VA data, information, VA sensitive information, or information technology or VA information system containing such data or information.

C.5 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED

SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023)

(DEVIATION)

(a) Definition. for the Department of Veterans Affairs, ‘‘Service-disabled Veteran-owned small business concern or SDVOSB’’:

(1) Means a small business concern—

(i) Not less than 51 percent of which is owned by one or more service-disabled Veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled Veterans or eligible surviving spouses (see VAAR

802.201, Surviving Spouse definition);

(ii) The management and daily business operations of which are controlled by one or more service-disabled Veterans (or eligible surviving spouses) or, in the case of a service-disabled

Veteran with permanent and severe disability, the spouse or permanent caregiver of such

Veteran;

(iii) The business meets Federal small business size standards for the applicable North

American Industry Classification System (NAICS) code identified in the solicitation document;

(iv) The business has been certified for ownership and control pursuant to 38 U.S.C. 8127, 13 CFR 128, and is listed as certified in the SBA certification database at https://veterans.certify.sba.gov/; and

(v) The business agrees to comply with VAAR subpart 819.70 and Small Business

Administration (SBA) regulations regarding small business size, government contracting, and the Veteran Small Business Certification Program at 13 CFR parts 121, 125, and 128.

(2) The term ‘‘Service-disabled Veteran’’ means a Veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

(3) The term ‘‘small business concern’’ has the meaning given that term under section 3 of the Small Business Act (15 U.S.C. 632).

https://veterans.certify.sba.gov/

(4) The term ‘‘small business concern owned and controlled by Veterans with service-connected disabilities’’ has the meaning given the term ‘‘small business concern owned and controlled by service-disabled veterans’’ under section 3(q)(2) of the Small Business Act (15

U.S.C. 632(q)(2)).

(5) The term “SDVOSB participant” or certified SDVOSB means a small business that has been certified in the SBA Veteran Small Business Certification Program and listed in the SBA certification database (see 13 CFR 128.102).

(b) General. In order for a concern to submit an offer and be eligible for the award of an

SDVOSB set-aside or sole source contract, the concern must qualify as a small business concern under the size standard corresponding to the NAICS code assigned to the contract and be listed as an SDVOSB participant in the SBA certification database as set forth in 13 CFR

128.

(1) Offers received from entities that are not certified SDVOSBs and listed in the SBA certification database at the time of offer shall not be considered.

(2) Any award resulting from this solicitation shall be made to a certified SDVOSB listed in the

SBA certification database who is eligible at the time of submission of offer(s) and at the time of award.

(3) The requirements in this clause apply to any contract, order or subcontract where the firm receives a benefit or preference from its designation as an SDVOSB, including set-asides, sole source awards, and evaluation preferences.

(c) Representation. Pursuant to 38 U.S.C. 8127(e), only certified SDVOSBs listed in the SBA certification database are considered eligible to receive award of a resulting contract. By submitting an offer, the prospective contractor represents that it is an eligible and certified

SDVOSB as defined in this clause, 13 CFR 121, 125, and 128, and VAAR subpart 819.70.

(d) Agreement/LOS certification. When awarded a contract action, including orders under multipleaward contracts, an SDVOSB agrees that in the performance of the contract, the

SDVOSB shall comply with requirements in VAAR subpart 819.70 and SBA regulations on small business size, and government contracting programs at 13 CFR part 121 and part 125, including the non-manufacturer rule and limitations on subcontracting (LOS) requirements in 13

CFR 121.406(b) and 13 CFR 125.6. For the purpose of limitations on subcontracting, only certified SDVOSBs listed in the SBA certification database (including independent contractors) shall be considered eligible and/or ‘‘similarly situated’’ (i.e., a firm that has the same small business program status as the prime contractor). An otherwise eligible firm further agrees to comply with the required LOS certification requirements in this solicitation (see 852.219–75 or

852.219–76 as applicable). These requirements are summarized as follows:

(1) Services. In the case of a contract for services (except construction), the SDVOSB prime contractor will not pay more than 50% of the amount paid by the government to the prime for contract performance to firms that are not certified SDVOSBs listed in the SBA certification database (excluding direct costs to the extent they are not the principal purpose of the acquisition and the SDVOSB/ VOSB does not provide the service, such as airline travel, cloud computing services, or mass media purchases). When a contract includes both services and supplies, the 50 percent limitation shall apply only to the service portion of the contract.

(2) Supplies/products.

(i) In the case of a contract for supplies or products (other than from a non-manufacturer of such supplies), the SDVOSB prime contractor will not pay more than 50% of the amount paid by the government to the prime for contract performance, excluding the cost of materials, to firms that are not certified SDVOSBs listed in the SBA certification database. When a contract includes both supply and services, the 50 percent limitation shall apply only to the supply portion of the contract.

(ii) In the case of a contract for supplies from a non-manufacturer, the SDVOSB prime contractor will supply the product of a domestic small business manufacturer or processor, unless a waiver as described in 13 CFR 121.406(b)(5) has been granted. Refer to 13 CFR

125.6(a)(2)(ii) for guidance pertaining to multiple item procurements.

(3) General construction. In the case of a contract for general construction, the SDVOSB prime contractor will not pay more than 85% of the amount paid by the…