36C24622B0035 0001.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 565-22-303 Department of Veterans Affairs Network Contracting Office 6 2300 Ramsey St.

Fayetteville

NC

28301 Department of Veterans Affairs Network Contracting Office 6 2300 Ramsey St.

Fayetteville

NC

28301 To all Offerors/Bidders

36C24622B0035 06-22-2022

X X X ** HOUR & DATE for Receipt of Offers is EXTENDED to:

August 19, 2022 2pm EST.

X Project# 565-22-303 Replace Obsolete Police Security Camera Systems Fayetteville Veteran Medical Center Fayetteville, NC 28301

All sealed bids due electronically No Later Than August 19, 2022 at 2pm EST to angelo.harris@va.gov.

Bid opening to occur virtually via Microsoft teams at 1PM EST August 22, 2022. Invite sent upon timely bid submission.

Acknowledgment of this amendment preferred through email to angelo.harris@va.gov.

SDVOSB Set-aside Magnitude of construction between $500,000 and $1,000,000.

Mark Griffin Contracting Officer This amendment serves to provide clarification to questions and extend the original bid due date to August 19, 2022 2pm est. Bids should be submitted electronically to angelo.harris@va.gov. Bid opening will be virtual, using Microsoft teams, on August 22, 2022 at 1pm EST. An invite to the bid opening will be sent upon receipt of timely bid.

A.1 PRICE/COST SCHEDULE

ITEM INFORMATION

A.2 DELIVERY SCHEDULE

Replace Obsolete Police Security Camera System Project: 565-22-303 VAMC Fayetteville, NC Statement of Work

I. General Intent II. Scope of Work III. Materials Provided after Award IV. Project and Review Requirements A. Survey and Investigation Approach and Discussion B. Survey and Investigation Results, New Systems Presentation C. Draft Replacement Plan and Review D. Final Replacement Plan and Review E. Replacement and Quality Control V. Schedule VI. Replacement and Closeout VII. CAD Requirements

I. GENERAL INTENT:

Replace the existing Vicon Velerus Professional system with an updated system that will integrate with the facility existing Niagara Framework that also has improved functionality and uninterrupted power supply (UPS) backup incorporated into rack. Preference is a replacement system with an intuitive operational approach for security personnel to learn and operate in relatively short period of time with up-to-date functions and features. System program and programming shall be licensed to the VA personnel and controlled by the VA Security POC from the beginning for facility control during installation through turnover.

II. SCOPE OF WORK:

The FNCVAMC has approximately 40 buildings/structures located on a site over 50 acres in size.

The below list of some existing system components is meant to represent the approximate scale of efforts only and does not represent the entirety of the project requirements. The contractor shall develop a complete plan to replace all system components with the new VA approved system.

The replacement system is expected to have its own four post mounting rack furnished and installed beside the existing system rack. Upon completion the existing rack and components will be removed and disposed of (or turned over to the VA if this is per approved plan – Expect all end item components to be removed and turned over to the VA (cameras, switches, recorders)). New rack must be installed to be able to move into the position of the former rack once removed.

This project includes replacing up to 1000 feet of CAT6 cable in the existing system to replace lessor cable or failed/broken cabling. Any unused portion of this new cabling shall be turned over to the VA at the end of the project. Expect up to 200 feet of new ¾” conduit and 20 new 4” x 4” junction boxes to be required to retrofit new system.

Existing exterior housings and brackets can be re-used as needed.

Existing interior mounting brackets can be re-used as needed. VA will supply replacement ceiling tiles as needed, but contractor must have pre-work survey photographs for existing conditions references before starting any work. Ceiling tiles damaged by the contractor shall be replaced at the contractors expense and must match surrounding tile style and manufacturer.

The contactor shall offer no less than two viable replacement system alternatives. Replacement plan shall include descriptions and details of both systems that will address positive and negative aspects, availability of system replacement components, warranty, overall functions and abilities. Any offered system must meet VA requirements otherwise the contractor shall find and offer another alternative at no additional cost to the VA (ensue any offered system meets requirements before offering as a viable replacement). Replacement system must include rack mounted UPS to support the system for a minimum of one hour.

The existing system consists of:

156 interior and exterior cameras 3 Network Video Recorders 27 Power over Ethernet (PoE) switches 2 core switches at Building 21 3 Operator Workstations 6 large screen wall mounted television monitors 1 computer rack

Design references listed at III.B. below are meant for the contractor to use to identify any issues in the existing system that is not being replaced under this project but prevents proper function or operation.

III. MATERIALS PROVIDED AFTER AWARD:

A. PLANS: Any existing drawings shall be made available.

NOTE: Not all record drawings are available on AutoCAD. Additionally, it is emphasized that the accuracy of facility drawings must be completely field verified by the contractor. Any field verification services required for site utilities/infrastructure will be covered by the contractor.

B. SPECIFICATIONS, STANDARDS, ETC:

The project shall be completed in accordance with this scope and all appropriate Department of Veterans Affairs (VA) standards, specifications, and other criteria otherwise required by the VA. The contractor shall retrieve all VA information and standards from the VA Facilities Technical Information Library at www.cfm.va.gov/til/index.asp These documents and all national, state and local codes adopted and used by the VA shall be incorporated in this project. The following references, as applicable, shall be utilized for planning, design and construction purposes:

A. Master Construction Specifications (PG-18-1) See Table of Contents 00 01 10 B. Design and Construction Procedures (PG-18-3) C. Standard Details and CAD Standards (PG-18-4) D. Design Manuals (PG-18-10), particularly Physical Security and Resiliency E. Topic Specific Standards and Criteria (PG-18-13) F. Minimum Requirements for A/E Submissions (PG-18-15), Design Review Checklist, Schematic 1 under Site and Landscape G. Cultural Resource Management Procedures, Handbook 7545 (H-7547) H. Cultural Resource Management, Directive 7545 (D-7545)

IV. PROJECT AND REVIEW REQUIREMENTS:

A. SURVEY AND INVESTIGATION APPROACH AND DISCUSSION:

1. Contractor shall make a written plan and agenda to show and explain how they intend to conduct and document surveying the existing system.

2. This must address who, what, when, and how this survey will capture actual existing system situation for the entire facility.

3. This should have a draft replacement plan format or points of discussion to develop a replacement plan.

4. This shall be set up by the contractor as both an in person and video accessible meeting (Microsoft Teams preferred). The contractor shall take minutes of all meetings, conferences, site visits and daily reports, etc. A copy of the minutes for each shall be provided to the COR.

5. This survey must document existing power and data serving each system components with wire type/sizes, circuits, ports etc.

B. SURVEY AND INVESTIGATION RESULTS, NEW SYSTEMS PRESENTATION:

1. Upon completion survey and investigation and once gathered data has been incorporated into the final plan, the contractor shall present to VA staff the final results. This shall include an existing system plan and discuss the new system components and requirements as compared to the existing system.

2. This step will again review replacement plan development and schedule.

3. Same meeting requirements as A. above.

C. DRAFT REPLACEMENT PLAN AND REVIEW:

1. Brief to the VA staff the mid-development replacement plan and schedule. This should be the overall building by building approach for the entire facility with approximate durations each will take.

2. This plan must have identified expected camera outages by area.

3. This plan should have the draft approach to replacement work required at the existing dispatch office where the main system is located.

4. This plan must include the minimum two replacement alternatives along with major components and functions of each.

5. Same meeting requirements as A. above.

D. FINAL REPLACEMENT PLAN AND REVIEW:

1. Brief to the VA staff the mid-development replacement plan and schedule. This should be the overall building by building approach for the entire facility with approximate durations each will take.

2. This plan must have identified expected camera outages by area.

3. This plan should have the draft approach to replacement work required at the existing dispatch office where the main system is located.

4. This plan must include the minimum two replacement alternatives along with major components and functions of each

5. Same meeting requirements as A. above.

E. REPLACEMENT AND QUALITY CONTROL:

V. SCHEDULE

1. Kick-Off meeting and Notice to Proceed.

2. Pre-Survey and Investigation Discussion within 30 calendar days from NTP.

3. Survey and Investigation per VA Approved schedule and plan (30 calendar days duration)

4. Survey and Investigation results and new systems presentation (within 10 calendar days of survey completion)

5. Draft Replacement Plan review and discussion (within 15 calendar days of new systems presentation)

6. Final Replacement Plan review and discussions (withing 15 calendar days of draft presentation)

7. System Replacement (180 calendar days total including components lead time)

8. Total calendar days from Notice to Proceed to System Completion and Turn-over: 280 calendar days

VI. REPLACEMENT and CLOSEOUT:

1. Any mobilization areas required shall be approved by the VA COR. The VA COR can also direct changes to this plan per facility needs.

2. Materials storage is expected to be in contractor vehicles only or at replacement work specific locations.

3. Daily clean-up is required.

4. The contractor shall not leave any tools or materials unattended in open patient areas at any time.

5. The contractor shall update plans daily to reflect actual installed conditions.

6. The contractor will inform the VA COR immediately upon any condition or situation that will impact schedule.

7. System training shall occur during installation and at the end per specifications requirements.

8. Final closeout documentation shall be provided as both hardcopy and electronic copies. Everything shall be properly indexed for ease of information locating.

9. Warranty period shall be as approved by the contracting officer. Any item with a warranty period longer than one year shall have the separate warranty information provided with closeout documents.

VII. CAD REQUIREMENTS:

A. DRAWINGS: Completed drawing files shall be fully operational in the current VA accessible AUTOCAD Version; PDF copies will accompany any submitted AutoCAD copies provided.

B. DELIVERY FORMAT: Media and archive procedure for transfer of all drawing files to the office of Engineering Project Section shall be through VA COR approved file transfer site. No CD’s or “thumb drives” will be accepted.

C. NAMING CONVENTIONS: Files will follow VA BIM and CAD Standards (PG-18-13) VA Drawings Deliverable Requirements (DDR) v 1.0 [or most current as of award date of this project]

The contractor is recommended but not required to visit and inspect the project site prior to submitting their proposal for this project. Provide any questions regarding the scope of the project or requirements to the Contracting Officer before submitting the proposal.

Attachments:

Existing Site Plan (1 page) Project Specifications (314 pages) See attached document: 36C24622B0035 Replace Camera System Questions and Answers.

See attached document: FNCVAMC Site Plan 2300 Ramsey Street.

See attached document: List of existing Cameras.

See attached document: Bldg 1 Basement Floor Plan.

See attached document: Bldg 1 1st Floor Plan.

See attached document: Bldg 1 2nd Floor Plan.

See attached document: Bldg 1 3rd Floor Plan.

See attached document: Bldg 1 4th Floor Plan.

See attached document: Bldg 1 5th Floor Plan.

See attached document: Bldg 1 Penthouse Floor Plan.

See attached document: Bldg 3 Basement Floor Plan.

See attached document: Bldg 3 1st Floor Plan.

See attached document: Bldg 3 2nd Floor Plan.

See attached document: Bldg 3 3rd Floor Plan.

See attached document: Bldg 3 4th Floor Plan.

See attached document: Bldg 4 Basement Floor Plan.

See attached document: Bldg 4 1st Floor Plan.

See attached document: Bldg 4 2nd Floor Plan.

See attached document: Bldg 8 1st Floor Plan.

See attached document: Bldg 8 2nd Floor Plan.

See attached document: Bldg 9 Floor Plan.

See attached document: Bldg 10 Basement Floor Plan.

See attached document: Bldg 10 1st Floor Plan.

See attached document: Bldg 11 Basement Floor Plan.

See attached document: Bldg 11 1st Floor Plan.

See attached document: Bldg 11 2nd Floor Plan.

See attached document: Bldg 15 Floor Plan.

See attached document: Bldg 16 Floor Plan.

See attached document: Bldg 18 Floor Plan.

See attached document: Bldg 21 Floor Plan.

See attached document: Bldg 22 Floor Plan.

See attached document: Bldg 34 Floor Plan.

See attached document: Bldg 35 Floor Plan.

See attached document: Bldg 45 Floor Plan.

See attached document: Bldg 46 Floor Plan.

See attached document: Bldg 47 Floor Plan.

See attached document: Bldg 48 Floor Plan.

See attached document: Bldg 50 1st Floor Plan.

See attached document: Bldg 50 2nd Floor Plan.

See attached document: Bldg 57 1st Floor Plan.

See attached document: Bldg 57 2nd Floor Plan.

See attached document: Bldg 70 Floor Plan.

See attached document: Bldg 71 Floor Plan.

See attached document: Bldg 72 Floor Plan.

See attached document: Bldg 73 Floor Plan.

A.3 52.228-15 PERFORMANCE AND PAYMENT BONDS—CONSTRUCTION (JUN 2020)

(a) Definitions. As used in this clause— "Original contract price" means the award price of the contract; or, for requirements contracts, the price payable for the estimated total quantity; or, for indefinite-quantity contracts, the price payable for the specified minimum quantity. Original contract price does not include the price of any options, except those options exercised at the time of contract award.

(b) Amount of required bonds. Unless the resulting contract price is valued at or below the threshold specified in Federal Acquisition Regulation 28.102–1(a) on the date of award of this contract, the successful offeror shall furnish performance and payment bonds to the Contracting Officer as follows:

(1) Performance bonds (Standard Form 25). The penal amount of performance bonds at the time of contract award shall be 100 percent of the original contract price.

(2) Payment Bonds (Standard Form 25-A). The penal amount of payment bonds at the time of contract award shall be 100 percent of the original contract price.

(3) Additional bond protection.

(i) The Government may require additional performance and payment bond protection if the contract price is increased. The increase in protection generally will equal 100 percent of the increase in contract price.

(ii) The Government may secure the additional protection by directing the Contractor to increase the penal amount of the existing bond or to obtain an additional bond.

(c) Furnishing executed bonds. The Contractor shall furnish all executed bonds, including any necessary reinsurance agreements, to the Contracting Officer, within the time period specified in the Bid Guarantee provision of the solicitation, or otherwise specified by the Contracting Officer, but in any event, before starting work.

(d) Surety or other security for bonds. The bonds shall be in the form of firm commitment, supported by corporate sureties whose names appear on the list contained in Treasury Department Circular 570, individual sureties, or by other acceptable security such as postal money order, certified check, cashier's check, irrevocable letter of credit, or, in accordance with Treasury Department regulations, certain bonds or notes of the United States. Treasury Circular 570 is published in the Federal Register or may be obtained from the:

(e) Notice of subcontractor waiver of protection (40 U.S.C. 3133(c)). Any waiver of the right to sue on the payment bond is void unless it is in writing, signed by the person whose right is waived, and executed after such person has first furnished labor or material for use in the performance of the contract.

(End of Clause)

A.4 VAAR 852.214-71 RESTRICTIONS ON ALTERNATE ITEM(S) (MAY 2018)

Bids on will be considered only if acceptable bids on are not received or do not satisfy the total requirement.

(End of Provision)

A.5 52.214-26 AUDIT AND RECORDS—SEALED BIDDING (JUN 2020)

(a) As used in this clause, "records" includes books, documents, accounting procedures and practices, and other data, regardless of type and regardless of whether such items are in written form, in the form of computer data, or in any other form.

(b) Certified cost or pricing data. If the Contractor has been required to submit certified cost or pricing data in connection with the pricing of any modification to this contract, the Contracting Officer, or an authorized representative of the Contracting Officer, in order to evaluate the accuracy, completeness, and currency of the certified cost or pricing data, shall have the right to examine and audit all of the Contractor's records, including computations and projections, related to—

(1) The proposal for the modification;

(2) The discussions conducted on the proposal(s), including those related to negotiating;

(3) Pricing of the modification; or

(4) Performance of the modification.

(c) Comptroller General. In the case of pricing any modification, the Comptroller General of the United States, or an authorized representative, shall have the same rights as specified in paragraph (b) of this clause and also the right to interview any current employee regarding such transactions.

(d) Availability. The Contractor shall make available at its office at all reasonable times the materials described in paragraph (b) of this clause, for examination, audit, or reproduction, until 3 years after final payment under this contract, or for any other period specified in Subpart 4.7 of the Federal Acquisition Regulation (FAR). FAR Subpart 4.7, Contractor Records Retention, in effect on the date of this contract, is incorporated by reference in its entirety and made a part of this contract.

(1) If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement.

(2) Records pertaining to appeals under the Disputes clause or to litigation or the settlement of claims arising under or relating to the performance of this contract shall be made available until disposition of such appeals, litigation, or claims.

(e) Subcontracts. The Contractor shall insert a clause containing all the provisions of this clause, including this paragraph (e), in all subcontracts expected to exceed the threshold for submission of certified cost or pricing data in FAR 15.403-4(a)(1) on the date of subcontract award.

(End of Clause)

A.6 VAAR 852.219-77 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (SEP 2021) (DEVIATION)

(a) Pursuant to 38 U.S.C. 8127(k)(2), the offeror certifies that—

(1) If awarded a contract (see FAR 2.101 definition), it will comply with the limitations on subcontracting requirement as provided in the solicitation and the resultant contract, as follows:

(i) [X] Services. In the case of a contract for services (except construction), the contractor will not pay more than 50% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs as set forth in 852.219-10 or VOSBs as set forth in 852.219-11. Any work that a similarly situated VIP-listed subcontractor further subcontracts will count towards the 50% subcontract amount that cannot be exceeded. Other direct costs may be excluded to the extent they are not the principal purpose of the acquisition and small business concerns do not provide the service as set forth in 13 CFR 125.6.

(ii) [] General construction. In the case of a contract for general construction, the contractor will not pay more than 85% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs as set forth in 852.219-10 or VOSBs as set forth in 852.219-11. Any work that a similarly situated VIP-listed subcontractor further subcontracts will count towards the 85% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(iii) [] Special trade construction contractors. In the case of a contract for special trade contractors, the contractor will not pay more than 75% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs as set forth in 852.219-10 or VOSBs as set forth in 852.219-11. Any work that a similarly situated subcontractor further subcontracts will count towards the 75% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(2) The offeror acknowledges that this certification concerns a matter within the jurisdiction of an Agency of the United States. The offeror further acknowledges that this certification is subject to Title 18, United States Code, Section 1001, and, as such, a false, fictitious, or fraudulent certification may render the offeror subject to criminal, civil, or administrative penalties, including prosecution.

(3) If VA determines that an SDVOSB/VOSB awarded a contract pursuant to 38 U.S.C. 8127 did not act in good faith, such SDVOSB/VOSB shall be subject to any or all of the following:

(i) Referral to the VA Suspension and Debarment Committee;

(ii) A fine under section 16(g)(1) of the Small Business Act (15 U.S.C. 645(g)(1)); and

(iii) Prosecution for violating section 1001 of title 18.

(b) The offeror represents and understands that by submission of its offer and award of a contract it may be required to provide copies of documents or records to VA that VA may review to determine whether the offeror complied with the limitations on subcontracting requirement specified in the contract. The Contracting Officer may, at their discretion, require the Contractor to demonstrate its compliance with the limitations on subcontracting at any time during performance and upon completion of a contract if the information regarding such compliance is not already available to the Contracting Officer. Evidence of compliance includes, but is not limited to, invoices, copies of subcontracts, or a list of the value of tasks performed.

(c) The offeror further agrees to cooperate fully and make available any documents or records as may be required to enable VA to determine compliance with the limitations on subcontracting requirement. The offeror understands that failure to provide documents as requested by VA may result in remedial action as the Government deems appropriate.

(d) Offeror completed certification/fill-in required. The formal certification must be completed, signed, and returned with the offeror’s bid, quotation, or proposal. The Government will not consider offers for award from offerors that do not provide the certification, and all such responses will be deemed ineligible for evaluation and award.

Certification:

I hereby certify that if awarded the contract, [insert name of offeror] will comply with the limitations on subcontracting specified in this clause and in the resultant contract. I further certify that I am authorized to execute this certification on behalf of [insert name of offeror].

Printed Name of Signee:________________________________________ Printed Title of Signee:_________________________________________ Signature:___________________________________________________ Date:_____________________ Company Name and Address:________________________________________ (End of Clause)