36C24619R0051-000.docx

36C24619R0051

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C24619R0051 X 01-24-2019

TBD

658-16-101 Department of Veterans Affairs Network Contracting Office 6 Bryant Guerrant 1970 Roanoke Blvd Salem

VA

24153 Department of Veterans Affairs Salem Va Medical Center ATTN: Bryant Guerrant, Bldg 74 1970 Roanoke Blvd Salem

VA

24153 Bryant Guerrant 540-982-2463 x4253

PROJECT TITLE: Replace Roof and Tuckpoints for Bldg 5

PROJECT DESCRIPTION: The Contractor shall furnish all labor, materials, tools, equipment, transportation, and qualified supervision necessary to to perform the general construction, alterations, and certain other items as graphically illustrated on the contract drawings, narratively described in the contract specification. The work is for the replacement of the Building 5 Roof.

See the PROPOSAL ITEM LIST, the Specifications, and the Drawings for additional descriptions.

THIS IS A 100% SERVICE DISABLED VETERAN OWNED SMALL BUSINESS (SDVOSB) SET-ASIDE IAW 38.U.S.C 8127 (d).

The SDVOSB is required to perform a minimum of 15% of the construction work on the project with its own labor force.

This does not include paperwork, submittals, and project management.

The SDVOSB must be a small business under the relevant NAICS Code 238160 / $15M

Pre-Proposal Conference / Site Visit: January 31, 2019 @ 1:30PM EST Room 232 of Bldg 74 Questions/RFI's Cutoff: February 7, 2019 @ 2:00PM EST; No telephone will be accepted Proposals Due: February 28, 2019 @ 2:00PM EST

Place of Performance will be at:

Salem VA Medical Center 1970 Roanoke Boulevard Salem, VA 24153-6404

THIS PROCUREMENT IS A COMPETITIVE REQUEST FOR PROPOSAL (RFP) THAT REPRESENTS THE BEST VALUE TO THE GOVERNMENT CONDUCTED USING FAR PART 36 AND 15.101-2, LOWEST PRICE TECHNICALLY ACCEPTABLE (LPTA) SOURCE SELECTION PROCESS.

AWARD WILL BE MADE ON THE BASIS OF THE LOWEST PRICED PROPOSAL THAT MEETS OR EXCEEDS THE ACCEPTABILITY STANDARDS FOR

NON-COST FACTORS.

X 52.211-10 X

2:00 PM EST

02-28-2019 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

Department of Veterans Affairs Network Contracting Office 6 1970 Roanoke Blvd Salem

VA

24153 Department of Veterans Affairs Financial Services Center P.O. Box 149971 Austin

TX

78714-9971

Table of Contents

PROPOSAL ITEM LIST

Salem VAMC, Salem, VA Replace Roof and Tuckpoint for Bldg. 5; Project No. 658-16-101

PROPOSAL ITEM I (BASE PROPOSAL):

The Contractor shall furnish all labor, materials, tools, equipment, transportation, and qualified supervision necessary to perform the general construction, alterations, and certain other items as graphically illustrated on the contract drawings, narratively described in the contract specification. The work is for the replacement of the Building 5 Roof. All work shall be performed at the VA Medical Center, Salem, Virginia 24153-6404.

This Project outlines both the demolition and new work associated with the roof removal and masonry tuck-pointing of Building 5 on the Salem VA Medical Center campus. The scope of the project will be limited to all areas above and including the roof cornice, with the exception of including new downspouts.

Demolition includes, but not limited to, the following:

· Removal and proper disposal of hazardous materials (ACM, LBP) as identified in the Building 5 Hazardous Material Survey results.

· Demolition/disposal of existing roofing materials that includes, but not limited to, the following: o Approximately 11,715 S.F. of slate roof tiles, the main roof and dormers – it is not the Salem VA Medical Center’s desire to retain any of the roof tiles as salvaged materials,

· Approximately 205 S.F. of built-up asphalt roofing and roof insulation Damaged roof substrate material on both the sloped roofs and the flat roof,

· All wood support/trim for built-in copper gutter, built-in copper gutters/downspouts, copper valley and hip flashing, copper cover on gable end trim, and chimney caps,

· Removal of existing wood dormer louvers,

· Removal of slate tile on vertical surfaces of dormers,

· Removal of existing lightning protection system.

New work includes, but not limited to, the following:

The installation of:

· New aluminum louvers in the roof dormers with associated flashing,

· Replacement of any damaged/deteriorated existing roof substrate,

· 1/2” plywood over the existing roof substrate, including both the vertical surfaces of the dormers as well as the dormer roofs, to act as a leveling layer for the attachment of the new slate tile shingles,

· Ice and Water Shield Membrane continuous over the entire surface of the main roof area, including both the vertical surfaces of the dormers as well as the dormer roofs,

· New slate roof tiles

· New slate tiles on vertical surfaces of the dormers

· New copper snow guards

· New wood support/trim for built-in copper gutter

· Built-in copper gutters and downspouts/downspout receptors

· Copper cover over gable end trim

· New EPDM roof, tapered insulation for positive drainage, flashings

· New lightning protection system

· Prep and finish paint all new wood surfaces

· Re-cap chimney top with copper cover

· Repair/tuck-point masonry chimneys

The General Contractor to provide all necessary equipment and materials required to construct overhead protection at all ingress/egress access points for Building 5. The overhead protection is to be constructed of 1 hour fire rated materials. It will be the contractor’s choice whether to use fire treated wood or steel scaffolding for the vertical sections of the overhead protection.

All work to be completed in strict accordance with the attached drawings and specifications. All work, including final cleanup and completion of any punch list items, shall be performed within three hundred (300) calendar days after the date of receipt of notice to proceed.

BID ITEM I $_______________________________

NOTE: Offerors must submit an itemized breakdown of costs (Attachment A) for all Proposal Items, in sufficient detail to permit a complete analysis of labor burden, materials, equipment, transportation, supervision, disposal costs, overhead and profit and shall cover all work involved in the solicitation.

Submitted for:

Company Name __________________________________________

Submitted by:

Authorized Signature ___________________________________Date: ________________

Printed Name: _________________________________________

(This individual must be a legally authorized signatory of the company)

NOTICE

1. The Base Proposal contains all the project work. Each additional Proposal Item (deduct alternate) deletes a portion of the work from the previous Proposal item.

2. It is anticipated that award will be made on Proposal Item I (Base Proposal) to the Lowest Price Technically Acceptable and responsible offeror for Proposal Item I. However, if the Proposals exceed the funds available, award will be made on Proposal Item II (Deduct Alternate 1) to the lowest technically acceptable, responsive and responsible offeror for Proposal Item II. Likewise, if the Proposals exceed the funds available for the Proposal Item I (Base Proposal) and Proposal Item II (Deduct Alternate 1), award will be made on Proposal Item III (Deduct Alternate 2) to the lowest technically acceptable, responsive and responsible offeror for Proposal Item III (Deduct Alternate 2), et cetera.

3. The Proposal Items are listed in descending order.

4. offerors shall affix a price to each Proposal item. Failure to do so may render the Proposal as nonresponsive.

5. Prices for each Proposal Deduct Alternate shall be expressed as the total price for the entire project at the Deduct Alternate level and NOT the dollar amount to be deducted from the price for the Proposal Item above. For example, price the Deduct Alternate as a whole value, such as $425,000.00 in lieu of a negative value, such as -$25,320.00.

Page 1 of Page 1 of

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS

(a) If the bid/offer exceeds $150,000, an offer guarantee is required in an amount not less than twenty (20) percent of the bid/offer price or $3M, whichever is less.

(b) Offerors are reminded that an acceptable Offer Guarantee MUST be received with the bid/offer before the proposal opening. Failure to furnish the required offer guarantee in the proper form and amount, by the time set for opening of bids/offers, will require rejection of the bid/offer in all cases except those listed in Federal Acquisition Regulation (FAR) 28.101-4, and may be cause for rejection even then. For guidance, Bidders/Offerors are referred to FAR provision 52.228-1, BID GUARANTEE (SEP 1996) in the solicitation, FAR Part 28.101 Bid Guarantees, and FAR Part 28.2 Sureties and Other Security for Bonds. Corporate sureties offered for bonds must appear on the list contained in the Department of Treasury Circular 570, “Companies Holding Certificates of Authority as Acceptable Sureties on Federal Bonds and Acceptable Reinsuring Companies, ” See http://www.fms.treas.gov/c570/c570.html

(c) If the contract will exceed $30,000 but will not exceed $150,000, the bidder/offeror to whom award is made will be required to furnish a Payment Bond, Standard Form 25A, or alternative payment protection.

(d) If the contract will exceed $150,000, the bidder/offeror to whom award is made shall be required to furnish a Payment Bond, Standard Form 25A, and a Performance Bond, Standard Form 25. Copies of the Standard Forms 25A and 25 may be obtained upon application to the Issuing Office.

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

A. SAFETY AND ENVIRONMENTAL RECORD: In order to be eligible for consideration and award, the contractor shall have no more than three serious, or one repeat, or one willful OSHA or EPA violation(s) in the past 3 years and have an Experience Modification Rate (EMR) of equal to or less than 1.0.

All Bidders/Offerors shall submit the following information pertaining to their past Safety and Environmental record with their bid.

1. A self-certification on company letterhead that the bidder has no more than three (3) serious, or one (1) repeat or one (1) willful OSHA or any EPA violation(s) in the past three years. Bidders shall submit copies of their OSHA logs (OSHA Form 300A) for the past three years with their bid. If the firm has been in business for less than three years, they shall submit copies of their OSHA logs for the period of time they have been in business.

1. Information regarding their current Experience Modification Rate (EMR) equal to or less than 1.0. This information shall be obtained from the bidder’s/offeror’s insurance company and be furnished on the insurance carrier’s letterhead.

Self-insured contractors or other contractors that cannot provide their EMR rating on insurance letterhead must obtain a rating from the National Council on Compensation Insurance, Inc. (NCCI) by completing/submitting form ERM-6 and providing the rating on letterhead from NCCI. Note: Self-insured contractors or other contractors that cannot provide EMR rating on insurance letterhead from the states or territories of CA, DE, MI, NJ, ND, OH, PA, WA, WY, and PR shall obtain their EMR rating from their state-run worker’s compensation insurance rating bureau.

B. DESCRIPTION OF WORK: See SCOPE OF WORK and PROPOSAL ITEM LIST.

C. COST RANGE: $500,000.00 - $1,000,000.00

D. NAICS: The NAICS Code for this procurement is 238160, Roofing Construction, with a maximum small business size standard of $15 million.

E. COMPLETION TIME: SEE PROPOSAL ITEM LIST

F. SDVOSB SET-ASIDE: Effective June 20, 2007, Public Law 109-461, the Veterans Benefits, Health Care, and Information Technology Act of 2006 allow procurements to be set-aside for SDVOSBs and VOSBs. This procurement is 100% set-aside for Service-Disabled, Veteran-Owned Small Business (SDVOSB). Bids are solicited only from SDVOSB concerns and bids received from concerns that are not SDVOSB concerns shall be rejected. In order to be considered, the firm must be shown in the Center for Business Enterprise (VetBiz) website as verified at the time of submission of their bid. No award can be made unless the vendor is registered.

G. Plans/Drawings/Specifications: Drawings and specifications are attached in electronic format to this solicitation. Offerors are responsible for downloading and printing their own bid sets. The VA will not provide hard copies of the drawings and specifications to any offeror. Contractors are responsible for ensuring that any construction document package used for proposals or construction is complete and up-to-date.

H. RESIDENT PROJECT ENGINEER: All reference to "Resident Project Engineer" in the solicitation will be changed to "Contracting Officer’s Representative" or “COR.”

I. GENDER: Wherever masculine gender is used in the solicitation and contract documents, it shall be considered to include both masculine and feminine.

J. DEPARTMENT OF VETERANS AFFAIRS: All reference to "Veteran's Administration" or "VA" in the solicitation will be changed to Department of Veterans Affairs".

K. METRIC PRODUCTS: Products manufactured to metric dimensions will be considered on an equal basis with those manufactured using inch-pound units, providing they fall within the tolerances specified using conversion tables and contained in the latest revision of Federal Standard No. 376, and all other requirements of this document are met.

If a product is manufactured to metric dimensions and those dimensions exceed the tolerances specified in inch-pound units, a request should be made to the Contracting Officer, in writing, to determine if the product is acceptable. The Contracting Officer, in concert with the Contracting Officer’s Representative (COR), will accept or reject the product.

L. CONTRACTOR RESPONSIBILITY: Contractor shall be required to complete all contract work and schedule a final inspection within the specified contract performance period. Should the Contractor fail to complete the contract work (including scheduling of the final inspection), and it is determined by the Government to be a Contractor-caused delay, the Contractor shall be in default status. If the Government determines it to be in the best interest of the Government to allow the Contractor to continue to perform contract work, the Contractor shall provide equitable consideration to the Government for additional time granted for completion of contract work. Such agreement shall not be deemed a waiver of the Government’s right to terminate this contract in the event the Contractor fails to complete the contract work (including scheduling of the final inspection) on or before the completion date.

M. TRAINING: Effective July 1 2005, all employees of the general contractor and subcontractors shall have the 10-hour OSHA certified construction safety course and/or other relevant competency training, as determined by the COTR with input from the ICRA (Infection Control Risk Assessment) team. The General Contractor’s competent person shall have completed the 30-hour OSHA certified construction safety course. Documentation of training shall be submitted to the Contracting Officer for review and approval prior to any work being performed. No ID badge will be issued to an employee who does not provide this documentation. There shall be no exceptions to this requirement.

N. TB TESTING: It is the responsibility of the contractor to provide TB training annually and a PPD test annually for any employee(s) providing services at VAMC, Salem, VA. The Government reserves the right to review the contractor’s records.

O. PRE-PROPOSAL CONFERENCE: A pre-proposal conference has been scheduled for January 31,2019 at 1:30 p.m., at the Medical Center (Bldg. 74), 2nd Floor, Conference Room 232; Salem VA Medical Center, Salem, VA. This pre-proposal conference will be the only opportunity for potential offerors to visit the site.

All potential offerors, subcontractors, and suppliers are strongly encouraged to attend this pre-proposal conference/site visit.

NOTE: QUESTIONS/RFI’s REGARDING THIS SOLICITATION MUST BE SUBMITTED VIA E-MAIL (bryant.guerrant@va.gov); NO TELEPHONE QUESTIONS WILL BE ACCEPTED. CUT OFF FOR QUESTIONS/RFI’s IS 2:00 PM (LOCAL TIME), February 7, 2019.

P. KEYS: All keys provided the Contractor for use during the project shall be returned to the Contracting Officer's Representative (COR) at completion of the work or upon request. No keys shall be reproduced by the Contractor. There shall be a charge of $10.00 for each key that is lost or not returned to the COR. Payment shall be made to the VA Medical Center, Salem, VA upon receipt of a Bill of Collection.

Q. PREPARATION OF BIDS/OFFERS/PROPOSALS: Neither the VAMC nor the VISN 6 NCO will pay for any costs incurred in preparation and submission of bids or proposals.

R. PRIVACY AND CONFIDENTIALITY: Contractors to the Department of Veteran Affairs may be unintentionally exposed to sensitive information. Information may be overheard, seen on documents or electronic devices, or observed that could potentially violate the privacy and confidentiality of our veterans, employees, volunteers, and their families. Regulations such as, but not limited to the Health Insurance Portability and Accountability Act of 1996 (HIPAA), Freedom of Information Act (FOIA) and Privacy Act of 1974 have been enacted to protect sensitive information from being improperly disclosed. Information should not be divulged or released to anyone unless specifically authorized by this contract or its’ attached documents in accordance with the contracted services. Failure to comply with applicable statutes and regulation can result in the termination of this contract and civil and criminal penalties, including fines and imprisonment. All suspected or actual breeches of privacy and confidentiality should be reported immediately to the Contracting Officer, Contracting Officer’s Representative (COR) or the Facility Privacy Officer.

The C&A requirements do not apply and a Security Accreditation Package is not required. If the contractor opts to use a computer or computer system for processing contract documents, the requirements of FIPS 140-2 for encryption of contract documents must be met.

S. VETS 100: Title 38, USC Section 4212(d) and Public Law 105-339, requires that federal contractors report, at least annually, the number and category of veterans who are within their workforce. Submission of the VETS 100 reporting information can be done electronically at: VETS 4212. Award cannot be made unless the awardee has filed their VETS 100 report; therefore, all bidders/offerors are encouraged to file every year.

T. SYSTEM FOR AWARD MANAGEMENT (SAM): Federal Acquisition Regulations require that federal contractors register in the System for Award Management (SAM) database at http://www.sam.gov and enter all mandatory information into the system. Award cannot be made until the contractor has registered. Bidders are encouraged to ensure that they are registered in SAM prior to submitting their bid.

INSTRUCTIONS TO OFFERORS FOR PROPOSAL PREPARATION

THIS SECTION IS FOR SOLICITATION PURPOSES ONLY. THIS SECTION WILL BE PHYSICALLY REMOVED FROM ANY RESULTANT AWARD, BUT WILL BE DEEMED INCORPORATED BY REFERENCE.

(a) GENERAL INSTRUCTIONS:

1. All proposal preparation cost will be the sole responsibility of the Offeror. The Government will not reimburse any firm for their proposal preparation cost.

2. Cost proposals and Technical proposals of each offeror will be evaluated independently. Offerors shall separately bind each. All copies shall therefore be labeled with the offerors name, business address, and VA Solicitation Number.

3. To assure timely and equitable evaluation of proposals, Offerors must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. Failure to meet a requirement may result in an offer being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

The offer shall consist of three (3) separate parts:

· Part I - TECHNICAL CAPABILITY

· Part II – PAST PERFORMANCE

· Part III – PRICE

(b) SPECIFIC INSTRUCTIONS

1. PART I - TECHNICAL PROPOSAL - Submit original and two (2) copies and 1 CD.

Professional Qualifications, Construction Schedule & Experience shall be limited to no more than 15 pages total. The Quality Control plan shall be limited to no more than 10 pages total.

Format as follows:

TAB A: General Information

a. Cover page with Solicitation Number and Project Title

b. Table of Contents

c. Company information to include: DUNS Number, Cage Code, Tax ID Number, Principle points of contact with addresses, phone numbers and email addresses.

TAB B: TECHNICAL CAPABILITY (Evaluation Factor 1)

a. Professional Qualifications – Sub factor 1

b. Construction Schedule – Sub factor 2

c. Quality Control Plan – Sub factor 3

d. Experience – Sub factor 4

2. PART II – PAST PERFORMANCE - Submit questionnaires to references. (Exhibit A)

a. Past Performance Questionnaires: The contractor shall send out the enclosed past performance questionnaires to each of their references listed under the Experience technical factor or any other references that the offeror deems necessary. The Government will evaluate the quality and extent of offeror’s performance deemed relevant and recent to the requirements of this solicitation.

b. The references must return the survey directly to the Government Contract Specialist listed on the survey via email.

3. PART III - PRICE PROPOSAL - Submit 1 original and 1 CD. Format as follows:

TAB A: General Information

1. Cover page with Solicitation Number and Project Title

1. Table of Contents

1. Company information to include: DUNS Number, Cage Code, Tax ID Number, Principle points of contact with addresses, phone numbers and email addresses.

TAB B: Offer, Guarantee, and Certifications

a. Complete the SF 1442, Blocks 14, 15, 17, 19, 20A, 20B, 20C and 30. An official having the authority to bind your company contractually must sign and date the SF 1442 Block 30b. One copy of the SF 1442 must bear an original, authorized signature. In doing so, the Offeror accedes to the contract terms and conditions as written in the RFP. All sections of the RFP, excluding Instructions to Offerors and Evaluation Procedures Sections, constitute the model contract.

b. Complete the PROPOSAL ITEM LIST on page 4. As part of their proposal, each Offeror shall be required to complete the attached Base Offer Price Breakdown Form for Proposal Item I only.

c. Complete 52.204-8 Annual Representations and Certifications (Page 32), paragraph (d) (page 32) applies to this contract. 52.209-5 (page 36) – complete sections (b) (1) and (2), and 52.209-7 (page 36) paragraph (b). Print out these provisions in their entirety and submit it with the proposal. Offerors shall submit only those pages that require fill-in.

d. Bid Bond/Offer/Guarantee

e. Acknowledgement of Amendments

f. Copy of VetBiz Registry printout showing your firm as a verified SDVOSB.

(c) GENERAL INFORMATION

1. Pages exceeding the page limitations set forth will not be read or evaluated, and will be removed from the proposal.

Format for proposal Part I & II shall be as follows:

· A page is defined as one face of an 8 ½” x 11” sheet of paper containing information.

· Typing shall not be less than 12 pitch.

2. The Offeror, separately (but included in the same sealed envelope) shall submit an original, TWO IDENTICAL COPIES (including any colored images, tabs, etc.) of a detailed technical proposal in a format that clearly addresses the technical evaluation factors below. You shall also submit your technical proposal on a CD.

3. Each response shall address each factor in the sequence listed and clearly identify which factor is being addressed.

4. There shall be no mention of costs in the Technical Proposal.

5. Proposals shall be submitted in a sealed envelope and delivered to the address below by or on the set forth due date:

Salem VA Medical Center Attn: Bryant Guerrant, Contracting Specialist 1970 Roanoke Boulevard Building 74, Room 211 Salem, VA 24153

6. FEDERAL HOLIDAYS: The following Federal Legal Holidays are observed by this Medical Facility:

· New Year’s Day – 1 January

· Martin Luther King’s Birthday – Third Monday in January

· Presidents Day – Third Monday in February

· Memorial Day – Last Monday in May

· Independence Day – 4 July

· Labor Day – First Monday in September

· Columbus Day – Second Monday in October

· Veterans Day – 11 November

· Thanksgiving Day – Fourth Thursday in November

· Christmas Day – 25 December

· Any other Federal Holiday granted by the President of the United States

EVALUATION FACTORS FOR AWARD

THIS SECTION IS FOR SOLICITATION PURPOSES ONLY. THIS SECTION WILL BE PHYSICALLY REMOVED FROM ANY RESULTANT AWARD, BUT WILL BE DEEMED INCORPORATED BY REFERENCE.

(a) The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

· Part I - TECHNICAL CAPABILITY

· Part II – PAST PERFORMANCE

· Part III –PRICE

(b) All evaluation factors other than cost or price, when combined, are approximately equal to cost or price.

(c) BASIS FOR CONTRACT AWARD: This is a competitive Lowest Price Technically Acceptable (LPTA) source selection in which technically acceptable competing Offerors will be moved on to Cost or Price; cost/price will contribute substantially to the selection decision. By submission of its offer, the Offeror accedes to all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. Failure to meet a requirement may result in an offer being determined unacceptable. The evaluation process shall proceed as follows:

PART I – TECHNICAL CAPABILITY

First, the technical capability of all offers will be evaluated on an ACCEPTABLE / UNACCEPTABLE basis. Professional Qualifications, Construction Schedule, Quality Control Plan, and Experience sub-factors will be weighted equally and all areas must have an ACCEPTABLE rating. Because risk of unsuccessful performance is expected to be minimal, risk is not separately evaluated, but instead is included as part of the technical capability and will be evaluated for acceptability only.

NOTE: Those offers not meeting the minimum standard for acceptability will not be considered for award. Professional Qualifications, Construction Schedule, Quality Control Plan and Experience sub- factors will be weighted equally and all areas must have an ACCEPTABLE rating. The Technical capability sub-factors ratings of ACCEPTABLE will be required in order to be considered for award.

Evaluators shall assign a rating of ACCEPTABLE / UNACCEPTABLE based on the minimum requirements stated below.

A. Sub-Factor 1 – Professional Qualifications Professional Qualifications Acceptable/Unacceptable Rating Method

1. CRITERIA: Offeror must provide an organizational block identifying key on-site personnel with a description of their work experience relating to projects similar in scope (commercial building remodel/renovation; minimum threshold value of $500,000) to those expected under this proposal. Additionally, the Offeror must provide a narrative describing the organization’s program management policies, procedures, and processes, along with the performance history of similar scope and sized projects (commercial building remodel/renovation; minimum threshold value of $500,000), the Offeror’s Site Superintendent, Quality Assurance Manager and Safety Manager have accomplished.

2. MINIMUM STANDARD OF ACCEPTABILITY: The minimum standard of acceptability is met when the Offeror provides:

a. An organizational block identifying on-site key personnel associated with this requirement to include:

i. Key personnel: Each individual’s name, title, duty, years of experience and experience level relating to similar contracts in size and scope (commercial building remodel/renovation; minimum threshold value of $500,000). At a minimum, the Offeror shall provide information for the following disciplines:

1. Site Superintendent

2. Quality Control Manager

3. Safety Manager

ii. The narratives for the Site Superintendent, Quality Control Manager and Safety Manager must show a minimum of two (2) years’ experience for each respective discipline on a project of similar size and scope (commercial building remodel/renovation; minimum threshold value of $500,000), showing project history with these key personnel in relations to the project’s description. The Quality Control Manager and the Safety Manager may be the same individual, but must show the minimum of two (2) years’ experience for each respective discipline.

iii. A description of the organization’s program management policies and procedures to include project planning approach, the process for information flow, reporting, and the policies and procedures for maintaining and recruiting qualified staffing throughout the contract period for prime and subcontractor employees in accordance with the Statement of Work.

B. Sub-Factor 2 – Construction Schedule Construction Schedule Acceptable/Unacceptable Rating Method

1. CRITERIA: Offeror must provide a proposed construction schedule not to exceed 365 calendar days. Prepare and submit a practicable construction schedule laying out all necessary performance elements needed to complete this project identified in the solicitation in the proposed period of performance. The schedule must be in the form of a progress chart of suitable scale to indicate appropriately the percentage of work scheduled for completion by any given date during the performance period. In addition, the schedule must be submitted in the Microsoft Project format. Offerors should only include the work elements necessary to complete the required work. It is the Offeror’s responsibility to identify all necessary project/work elements and the proposal adequately identifies acceptable critical path elements. Please take note of the following key details:

a. Review Drawing No. A101 for the proposed construction work schedule and specifically Work Schedule Note No. 3.

b. Refer also to the HVAC Scope of Work and HVAC Phasing Plan identified in Drawing No. M001.

c. Demolition activities noted in the drawings and new work activities will need to be carefully coordinated with the Facility Management Service and Laboratory to ensure continuous operation and minimal impacts. Outages will need to be coordinated with sufficient advance notice per the Specifications that the facility can mitigate impacts to the greatest extent possible. Temporary utilities may be required to mitigate impacts as called out in the Specifications.

2. MINIMUM STANDARD OF ACCEPTABILITY: The schedule must be submitted in the Microsoft Project format. Offerors should only include the work elements necessary to complete the required work. It is the Offeror’s responsibility to identify all necessary project/work elements, to include the phased construction approach detailed in the drawings, and the proposal adequately identifies acceptable critical elements. The proposal shall effectively demonstrate a detailed time line that fully addresses elements of work outlined in the Specifications and Design. The approach shall address the start and completion of each event, including but not limited to, the purchasing and installation of long lead time items, hiring of contract personnel, and work start dates, linking all associated critical path elements.

C. Sub-Factor 3 – Quality Control Plan Construction Schedule Acceptable/Unacceptable Rating Method

1. CRITERIA: Offeror must provide a plan to implement the requirements of Contract Clause entitled “Inspection of Construction” FAR 52.246-12. The plan shall identify personnel, procedures, control, instructions, test, records, and forms to be used. A finalized, more detailed Quality Control Plan (QCP) will be required to be submitted and approved after contract award.

2. MINIMUM STANDARD OF ACCEPTABILITY: The minimum standards of acceptability are met when the Offeror provides:

a. A description of the quality control system, including a chart showing lines of authority and acknowledgement that the Quality Control (QC) Manager shall implement the three-phase control system for all aspects of work specified. The QC System Manager shall report to the project manager or someone higher in the Contractor’s organization. Project Manager in this context shall mean the individual with responsibility for the overall management of the project including quality and production. The proposal provides a Quality Control approach that effectively addresses the internal processes to identify and prevent deficiencies in the quality of construction. This approach shall also show the plans for implementation ensuring the compliance of regulatory and Specification statutes are strictly adhered to. The approach shall also clearly address the QC organizational lines of authority and the Offeror’s approach to monitor corrective actions ensuring successful and timely problem resolution. The detailed QC approach shall identify how quality inspections will meet the minimum requirements of the Specifications. The QCP shall effectively address how the Offeror will correct identified discrepancies found during QC checks and the process to provide resolution to the CO/COR for any discrepancies identified in the Specifications or design.

b. The names, qualifications (in resume format), duties, responsibilities, and authorities of each person assigned as Quality Control (QC) manager. Any replacements must have similar qualifications in dealing with projects of similar size and scope.

c. A description of how the Contractor will ensure that both the new and existing system ductwork is adequately sealed against leakage and indicate against what standard the leakage will be measured.

D. Sub-Factor 4 – Experience Experience - Acceptable/Unacceptable Rating Method

1. CRITERIA: Offerors must provide a minimum of three (3) and a maximum of five (5) examples of their choice of completed projects or in progress of similar contracts in size and scope (commercial building remodel/renovation; minimum threshold value of $500,000).

2. MINIMUM STANDARD OF ACCEPTABILITY: The minimum standard of acceptability is met when the Offeror provides a minimum of three (3) and a maximum of five (5) examples of their choice of completed projects or in progress of similar contracts in size and scope (commercial building remodel/renovation; minimum threshold value of $500,000). In describing the construction experience, provide the following information:

a. Project title, location and brief description including the building use (Medical Facility, etc) and contracting method (design build, design bid construct, CM at risk, Turnkey, etc).

b. Project owner and name and telephone number of owner’s contact person.

c. Indicate your firm’s role as a prime contractor or subcontractor, etc.

d. Project Prime Contractor and Major Subcontractors and name and telephone number of contact person(s).

e. Project Statistics including start and completion dates (original vs. actual) for design and construction; cost (with brief explanation of what is included in the cost); square footage; and any awards (prizes) received.

f. Please use the Corporate Experience Form (Exhibit B) included with the solicitation to provide the requested information for Experience.

PART II – PAST PERFORMANCE

Next, the Government will evaluate the offeror’s demonstrated past performance of projects in order to determine the offeror’s ability to perform the contract successfully and help determine responsibility.

Past Performance Acceptable/Unacceptable Rating Method

NOTE: Offerors with no relevant past performance history will not be evaluated favorably or unfavorably on past performance and will be given a neutral rating.

1. CRITERIA: Offerors must provide a minimum of three (3) and a maximum of five (5) references of their choice of projects of similar contracts in size and scope (commercial building remodel/renovation; minimum threshold value of $500,000). The Offeror must provide for each reference the reference's company name, POCs, address, contact information to include phone number and e-mail address, project description, dollar value and period of performance. The Government will consider and evaluate Offeror's past performance information, to include the references, which are deemed recent and relevant for the requirements of this RFP in evaluation of Offeror’s adherence to period of performance/time of construction and construction according to contract specifications and design without deficiencies. The Government will also use information submitted by the Offeror and other sources such as other Federal Government offices to include PPIRS, and commercial sources, to assess performance. Recent and Relevant is defined in the subparagraph below:

a. Recency Assessment: An assessment of the past performance information will be made to determine if it is recent. To be recent, the effort must be ongoing or must have been performed during the past 6 years from the date of issuance of this solicitation. Past performance information that fails this condition will not be evaluated.

b. Relevancy Assessment: An evaluation of all recent performance information obtained to determine whether the provided construction performed under those contracts relate to a similar size and scope as those required by this solicitation. In determining the relevancy of effort performed under individual past performance contracts, the Government will consider the specific effort or portion consistent with that proposed by the prime contractor and/or subcontractors. The past performance information obtained from sources will be used to establish the relevancy of past performance.

2. MINIMUM STANDARD OF ACCEPTABILITY: The minimum standard of acceptability is met when the Offeror provides minimum of three (3) and a maximum of five (5) references of their choice of projects of similar contracts in size and scope (commercial building remodel/renovation; minimum threshold value of $500,000) in which the Offeror adhered to period of performance/time of construction and construction according to contract specifications and design without deficiencies. The Offeror must provide for each reference the reference's company name, POCs, address, contact information to include phone number and e-mail address, project description, dollar value and period of performance. The Government will consider and evaluate Offeror's past performance information, to include the references, which are deemed recent and relevant for the requirements of this RFP in evaluation of Offeror’s adherence to period of performance/time of construction and construction according to contract specifications and design.