36C24619R0041-0001000.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION

OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO:

Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADM

INISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and d ate specified.

C. THIS SUPPLEMENTAL AGREEMENT IS

ENTERED INTO

PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 3

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO

MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 02-06-2019 590-19-118 Sallieann Wilson Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667 Sallieann Wilson Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667 To all Offerors/Bidders

36C24619R0041 01-30-2019

X X X March 15, 2019 at 8:00 pm EST This solicitation has been extended to addres the following:

RFI due date change from 2/7/2019 to 2/20/2019

Proposal (RFP) deadline change from 2/7/2019 to 3/15/2019.

See RFI responses as of 2/6/2019.

All other terms and conditions remain unchanged.

VAMC Hampton – Questions about solicitation for re-key 1: On page 3, item 2 it states: Conduct on-site meetings for key planning and control hierarchy with multiple workgroups/Services encompassing nearly 2,000 unique employees. These discussions will take a minimum of two meetings per team to establish the final control hierarchy for each workgroup/Service.

From prior experience with the VA, we know there could be upwards of 50 different work groups. If there are that many different work groups, that would be approximately 100 meetings to discuss keying. We need to verify with the VA exactly how many work groups there are. Reply: The minimum required meetings include an initial meeting and a final meeting for the key planners and supervisors that consist of multiple work groups in a combined coordinated meeting at each facility. There are 5 facilities therefore at a minimum there will be 10 Meetings.

2: On page 3, item 3 it states: Vendor shall provide an updated drawing (additional key layer added to VA provided drawings in AutoCAD version 2016 or newer format) detailing the core/combinations for each door in the above-referenced facilities. We do not have the capabilities for this requirement, we do not use AutoCAD. Is this something that must be provided? Reply: The AutoCAD requirement may be waived pending the Keystone Software requirement need.

3: On page 4 under General Requirements in section A it states: Contractor will be responsible for conducting complete onsite survey to ascertain specific quantities of cores required to conduct locking rekey of all doors. This is not possible before next Thursday when the bid is due. Will they allow us to quote the quantities of cores, keys and locks they estimated on the solicitation along with labor? Then, when we are able to conduct the site survey, we would need to be able to make changes to quantities for the cores and locks and to the labor amount. If they do not want us to submit a quote before we conduct the site survey, we need them to extend the due date for the bid to give us additional time to get a survey scheduled and conducted. Reply: The proposal is based on the estimated quantities provided in the solicitation. The Contractor is responsible for ascertaining the specific quantities of cores required to conduct re-keying of all doors once contract is awarded.

4: On page 4 under General Requirements in section B it states: Contractor will be responsible during onsite survey to ascertain any existing locking hardware which will not accept SFIC patented cores, and replace hardware, as necessary, to meet specifications below. This is not possible before next Thursday when the bid is due. See note above for question #3. Same issues with this request. Reply: The proposal is based on the estimated quantities provided in the solicitation. The onsite survey is to ascertain any existing locking hardware which will not accept SFIC patented cores, or the need to replace the hardware to meet the specifications once contract is awarded.

5: On page 4 under General Requirements in section D it states: Patented cores and keys shall be patent protected by a Federal Utility Patent for a period of no less than 10 years with federal patent protection to eliminate unauthorized key duplication. Our CorMax patent expires in May 2027. Will the VAMC accept this 8-year patent life instead of the 10 years specified. Reply: The minimum requirement for the Patented cores and keys shall be patent protected by a Federal Utility Patent for a period of no less than 10 years with federal patent protection to eliminate unauthorized key duplication.

6: On page 5 under Maintenance it states: Manufacturer/contractor must have warranty/service technician within daily commuting distance of the VA Hampton Medical Center, Hampton, VA. We do not have a technician available within commuting distance of the VAMC in Hampton, VA every day. This depends upon our techs work schedule and where they are traveling each week. Reply: The minimum requirement for Manufacturer/Contractor warranty/service technician must be within daily commuting distance of the VA Hampton Medical Center during period of performance and warranty service.

7: On Page 6 under Technical Support and Services it states: Vendor shall have factory-trained, qualified technical services available 24 hours a day, every day of the year to meet any emergency need. We would not be able to provide this, and we are not sure why they would request this on a mechanical system. If there is an issue, we can have tech response in 48 hours Reply: The minimum requirement for the Vendor is to have factory trained, and qualified technical services available 24 hours a day, 365 days a year for “emergency only” during period of performance to meet the requirements of the 24 hours, 365 days a year VA Hampton Medical Center.

8: On page 7 under Key Control Database Software in section B it states: Key Control Software shall be equal to BEST Keystone KS600N and shall be able to function without any internet connection. Can they change this to KSWEB (Keystone Web), our most current version of Keystone software? Reply: The minimum approved software is the Best Keystone KS600N. All other software to include your version (KSWEB) Keystone Web software must be approved by our IT personnel for use.

9: On page 7 under Key Control Database Software in section C it states: Importation of the VA Hampton Medical Center key codes will be conducted, as necessary/if required, by the manufacture to ensure accurate record keeping of all doors being rekeyed with patented factory registered master key system. End result will be a database fully populated with all work performed by the contractor which includes the ability to ascertain which key go to what door. This could be a pretty big issue, the VAMC in Salem also made us import all names and issue keys within the software. This took weeks. Can we get clarification from them on what exactly they are requiring us to input into Key Stone and also will they be issuing keys themselves within the software or are they requiring our technicians to do that? Reply: The minimum requirement is for the Manufacturer to ensure accurate record keeping of all doors being rekeyed and patented factory registered master key system with a complete data based fully populated of the VA Hampton Medical Center facilities. This provides an initial baseline for all concerned to use.

10: On page 9 under Installation it states: Install patented cores/ key as directed during normal business hours (Monday-Friday, 8AM-5PM). We would like to request longer hours because of how long it will take to complete this install Reply: The hours of installation are the standard business hours. The hours can be adjusted as necessary to complete the installation.