36C24619R0041-000.docx

36C24619R0041

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantees is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C24619R0041 X 1/30/2019 590-19-118 Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667 Sallieann Wilson Hampton VA Medical Center Building 27, 2nd floor 100 Emancipation Dr.

Hampton VA 23667 Johnny Anderson

(757) 722-9961 REQUEST FOR BIDS: Project 590-19-118 Facilities Re-Keying Project HAMPTON VA Medical Center, Hampton VA

See Statement of Work and Master Specifications for Details Magnitude of Construction: Between $250,000 and $500,000 Period of Performance: 200 Days This is a Total SDVOSB Set-Aside NAICS: 561622 | Size Standard: $7.0 Million Contractors must be registered in the Vendor Information Page (https://www.vip.vetbiz.gov) to be eligible

Proposal Due Date: Thursday, February 7, 2019 at 4:00PM EST Email all proposals to: sallieann.wilson@va.gov

LINE ITEM 0001: Contractor shall provide all labor, materials, tools, equipment, and supervision to perform all operations necessary to complete Project 590-19-118. All work shall be completed in strict accordorance with the SOW and Master Specifications, to include final cleanup and completion of any punch list items.

52.211-10 X

4:00 PM EST

01-31-2019 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

LINE ITEM 0001: Contractor shall provide all labor, materials, tools, equipment, and supervision to perform all operations necessary to complete Project 590-19-118, in accordance with the SOW and Master Specifications.

Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667 Department of Veterans Affairs Financial Services Center

PO BOX 149971

Austin TX 78714-9971

VA Hampton Medical Center Hampton, VA

TECHNICAL STATEMENT OF WORK

Patented Small Format Interchangeable (SFIC) Core Rekey

VA Hampton Medical Center, Hampton, VA, intends to update its facilities with patent protected cores/keys for security key over-ride. This upgrade will include the installation of geographically exclusive patent-protected cores and keys to fit existing BEST locksets and hardware, and replacement cylinders and hardware if/where required. VA Hampton Medical Center will manage the system at the completion of installation.

Prospective bidders shall utilize the following parameters in preparing bids for this initiative:

1. Key systems shall be replaced in the main VA Hampton Medical Center campus (approximately 1,029,295 square feet), 4 remote sites: Virginia Beach CBOC (approximately 9,900 square feet), Chesapeake CBOC (approximately 10,000 square feet), Elizabeth City-Albemarle APOC (approximately 8,005 square feet), and Peninsula Main VA-Hampton Administrative Building (approximately 10,000 square feet).

2. Conduct on-site meetings for key planning and control hierarchy with multiple workgroups/Services encompassing nearly 2,000 unique employees. These discussions will take a minimum of two meetings per team to establish the final control hierarchy for each workgroup/Service.

3. Vendor shall provide an updated drawing (additional key layer added to VA provided drawings in AutoCAD version 2016 or newer format) detailing the core/combinations for each door in the above-referenced facilities.

4. The magnitude of replacements shall be based upon the initial site visit of the following numbers and types:

a. Approximately 3,300 (+) SFIC Cores

b. Approximately 9900 (+) Additional Core Keys

c. Approximately 20 (+) Locksets

The attached specifications shall be followed for the execution of the core, keys and replacement locksets doors mention above. However, below are some key requirements of this system:

I. General Requirements:

A. Contractor will be responsible for conducting complete onsite survey to ascertain specific quantities of cores required to conduct locking rekey of all doors.

B. Contractor will be responsible during onsite survey to ascertain any existing locking hardware which will not accept SFIC patented cores, and replace hardware, as necessary, to meet specifications below.

C. Patented Cores and Keys must be 7 Pin SFIC (Small Formal Interchangeable Core).

D. Patented cores and keys shall be patent protected by a Federal Utility Patent for a period of no less than 10 years with federal patent protection to eliminate unauthorized key duplication.

E. Patented Cores and Keys shall have geographical exclusivity controlled by the manufacturer, to ensure no keys or cores are available within the multi-state geographical territory defined.

F. Key system hardware provided by contractor for this project MUST be compatible with previously installed core and key hardware. This will ensure continuity for warranty support and maintenance inventory control, offering lowered total cost of ownership.

G. Geographically Exclusive Patented IC Cores and Keys shall be available in “family of four” allowing for multi-milled patented system expansion to four distinct keyways, with the ability to control all keyways via a multi-milled key. All four patented keyways must meet patent restrictions, and geographical exclusivity restrictions as specified.

H. Cores and Keys must be keyed into registered Factory Grand Master System where keying schematics are maintained and controlled at the manufacture level to ensure integrity of the master key system, and elimination of cross over keying when working with multiple contractors.

I. Contractor will be responsible for conducting onsite keying meeting(s) with staff to develop customized keying hierarchy and schematic to meet facility keying requirements. Contractor must have manufacture representative at all keying meetings to maintain factory Master Key system integrity.

J. Contractor shall provide core combination, key cutting, and locksmith supply as noted.

K. Contractor shall provide Key Control Database as detailed.

II. QUALFICATIONS:

A. Contractor shall have three years documented experience in the manufacture, installing and servicing state facilities and shall be approved by the owner.

B. The installer shall be certified by the manufacturer.

C. Hardware installer shall provide factory supervision during installation.

III. MAINTENANCE

A. Manufacturer/contractor must have warranty/service technician within daily commuting distance of the VA Hampton Medical Center, Hampton, VA.

IV. TECHNICAL SUPPORT AND SERVICES

A. Vendor shall have factory-trained, qualified technical services available 24 hours a day, every day of the year to meet any emergency need.

V. Warranty A. Standard Warranty

1. Three-year standard warranty on all materials unless otherwise noted within requirements specifications.

2. One-year standard warranty on all labor performed.

B. Two Copies of the warranties must be provided to the owner upon substantial completion with the dates of warranty coverage noted.

VI. Patented Keying System

A. All cores and keys shall be 7-pin, interchangeable core.

B. All cores and keys shall be keyed into factory registered Grand Master Key System.

C. All cores and keys shall have federally protected patent life to be no less than 10 years

D. Cores and keys must have geographical exclusivity controlled at the manufacture level so that no distributor, locksmith, wholesaler has access to this keyway for sale or distribution to any customer other than VA Hampton Medical Center, being unique to the medical center, for the life of the patent, within the regional geographic boundaries.

E. Key tiering scheme shall be developed by the vendor with manufactures representative (and Medical Center input) for this Factory Registered Patented Master Key System

F. Permanent keys and cores shall be stamped with the applicable key mark for identification. These visual key control marks or codes will not include the actual key cuts.

G. All patented cores and keys shall be transmitted to the Owner in person, or by U.P.S., delivery confirmation requested.

H. All orders for keys or cores must have email verification from registered key custodian before order is processed.

I. Each barrel of core must be independently capped.

J. All patented cores shall be supplied with three (3) cut patented operating keys for operation of the patented core, serialized for each core starting with the number one (1)

K. One (1) Patented cut Grand Master key, two (2) patented System Control keys, four (4) cut patented Master keys, and four (4) cut patented sub-master keys shall be provided per group.

VII. Key Control Database software A. Key Control Database and Importation of Key Codes will be included B. Key Control Software shall be equal to BEST Keystone KS600N and shall be able to function without any internet connection.

C. Importation of the VA Hampton Medical Center key codes will be conducted, as necessary/if required, by the manufacture to ensure accurate record keeping of all doors being rekeyed with patented factory registered master key system. End result will be a database fully populated with all work performed by the contractor which includes the ability to ascertain which key go to what door.

D. Training will be provided for VA Hampton Medical Center personnel to ensure proper usage of the database.

E. Training shall include onsite training which will consist of half day training at a minimum.

D. Training shall include, at a minimum, Web Ex follow up for refresher course.

VIII. Hardware (As needed/required)

A. Any locking opening which requires rekey to patented SFIC core, with existing hardware which will not currently accept patented 7 Pin SFIC core must be identified during onsite survey and noted for replacement.

a. Mortise/ Rim Cylinders (as required)

i. Must be 1E Mortise Cylinder

ii. Shall be machined from brass or bronze bar stock

iii. Mortise cylinders of lock shall have a concealed internal setscrew for securing the cylinder to the lockset. The internal setscrew will be accessible only by removing the core, with the control key, from the cylinder body

b. Cylindrical Type Locks and Latch Sets (as required)

i. Tested and approved by BHMA for ANSI A156.2, Series 4000.

ii. Grade 1 locksets must be independently certified to exceed grade one testing by 4 Million cycles.

iii. Grade 1 locksets must be tested and approved by BHMA for ANSI A156.2 Locked lever torque/vandalism strength to simulate consistently increasing torque pressure to grade 1 standard of 700 lbs-in without latch bolt retraction

iv. Grade 1 locksets must be independently certified to exceed grade one testing by 50% (1050lbs-in) and still function.

v. Must be UL10C Listed

vi. Must fit modified ANSI A115.2 door preparation

vii. Lockset shall have anti-rotational studs that are thru bolted

viii. Keyed lever shall not have exposed keeper hole

ix. Each lever to have independent spring mechanism controlling it

x. Outside lever sleeve to be seamless, of one piece construction made of a hardened steel alloy

xi. Hub, side plate, shrouded rose locking pin to be a one piece casting with a shrouded locking lug

xii. Exterior lever spindle to be made of one piece of metal. No welded joints or dovetail joints are allowed

xiii. Locksets outside locked lever must withstand minimum of 1400 inch pounds of torque. In excess of that, a replaceable part will shear. Key from outside and inside lever will still operate the lockset.

c. Contractor shall be responsible for providing proper cams and/ or throw members for hardware which can be re-used without modification to SFIC platform.

IX. Installation A. Comply with Manufacturer’s written installation and recommendations for installation of system components.

B. Installation will be completed by manufacturer approved/certified technicians.

C. Install patented cores/ key as directed during normal business hours (Monday-Friday, 8AM-5PM).

D. Contractor will provide a project manager to coordinate installation and training and serve as a single point of contact for notice to proceed, scheduling and notice of acceptance.

E. Check and adjust operation of lock units in place to ensure proper latching and locking.

F. Replace units if any are not fully functional as received.

X. Key box A. Two electronically controlled cabinets to store, audit and manage keys and any required security assets.

B. Will be wall-mountable.

C. Access to key boxes is assigned to one or more users based on configuration through Software. PIN access is standard and system also should provide various other access options as necessary.

D. Key storage should be through direct entrapment or other mean allowing for tamper proof access.

E. Standard 16-gauge powder coated steel door should be available, other options as necessary.

F. Key storage system should be expandable without requiring additional access points or controllers (add-on cabinets/key lockers).

G. Access to key box should be allowable through various options to include, proximity reader, card swipe access, master key, and/or biometric reader.

BASIS G Locking Hardware H. Key box solutions should be expandable from a minimum of 16 key positions up to 96 positions in one box, as necessary.

Table of Contents

36C24619R0041 See attached document: Hampton VA Medical Center Re-Keying FULL SPECS 02.

Page 1 of

Page 1 of

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS

(a) 40 U.S.C. chapter 31, subchapter III, Bonds (formerly known as the Miller Act), requires performance and payment bonds for any construction contract exceeding $150,000, except that this requirement may be waived--

(1) By the contracting officer for as much of the work as is to be performed in a foreign country upon finding that it is impracticable for the contractor to furnish such bond; or

(2) As otherwise authorized by the Bonds statute or other law.

(b)

(1) Pursuant to 40 U.S.C. 3132, for construction contracts greater than $35,000, but not greater than $150,000, the contracting officer shall select two or more of the following payment protections, giving consideration to inclusion of an irrevocable letter of credit as one of the selected alternatives:

(i) A payment bond.

(ii) An irrevocable letter of credit (ILC).

(iii) A tripartite escrow agreement. The prime contractor establishes an escrow account in a federally insured financial institution and enters into a tripartite escrow agreement with the financial institution, as escrow agent, and all of the suppliers of labor and material. The escrow agreement shall establish the terms of payment under the contract and of resolution of disputes among the parties. The Government makes payments to the contractor’s escrow account, and the escrow agent distributes the payments in accordance with the agreement, or triggers the disputes resolution procedures if required.

(iv) Certificates of deposit. The contractor deposits certificates of deposit from a federally insured financial institution with the contracting officer, in an acceptable form, executable by the contracting officer.

(v) A deposit of the types of security listed in 28.204-1 and 28.204-2.

(2) The contractor shall submit to the Government one of the payment protections selected by the contracting officer.

(c) The contractor shall furnish all bonds or alternative payment protection, including any necessary reinsurance agreements, before receiving a notice to proceed with the work or being allowed to start work.

All types of bid guarantees are acceptable for supply or service contracts (see annual bid bonds and annual performance bonds coverage in 28.001). Only separate bid guarantees are acceptable in connection with construction contracts. Agencies may specify that only separate bid bonds are acceptable in connection with construction contracts.

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

SUBMISSION OF BIDS/OFFER

The bidder/offeror shall submit the following in response to this Request for proposal:

(a) A completed and signed Standard Form 1442.

(b) A completed copy of the Representations and Certifications (See FAR 52.204-8 Annual Representations and Certifications (MAR 2012)).

(c) A fully executed bid bond.

(d) Documentation of their safety record.

(e) All forms and/or certifications as directed in the solicitation and basis for award, including the specifications.

SAFETY AND ENVIRONMENTAL RECORD: In order to be eligible for consideration and award, the contractor shall have no more than three serious, or one repeat, or one willful OSHA or EPA violation(s) in the past 3 years and have an Experience Modification Rate (EMR) of equal to or less than 1.0.

All Bidders/Offerors shall submit the following information pertaining to their past Safety and Environmental record with their bid.

1. A self-certification on company letterhead that the bidder has no more than three (3) serious, or one (1) repeat or one (1) willful OSHA or any EPA violation(s) in the past three years. Bidders shall submit copies of their OSHA logs (OSHA Form 300A) for the past three years with their bid. If the firm has been in business for less than three years, they shall submit copies of their OSHA logs for the period of time they have been in business.

2. Information regarding their current Experience Modification Rate (EMR) equal to or less than 1.0. This information shall be obtained from the bidder’s/offeror’s insurance company and be furnished on the insurance carrier’s letterhead.

Self-insured contractors or other contractors that cannot provide their EMR rating on insurance letterhead must obtain a rating from the National Council on Compensation Insurance, Inc. (NCCI) by completing/submitting form ERM-6 and providing the rating on letterhead from NCCI. Note: Self-insured contractors or other contractors that cannot provide EMR rating on insurance letterhead from the states or territories of CA, DE, MI, NJ, ND, OH, PA, WA, WY, and PR shall obtain their EMR rating from their state-run worker’s compensation insurance rating bureau.

DESCRIPTION OF WORK: See SCOPE OF WORK and PROPOSAL ITEM LIST.

PROJECT MAGNITUDE OF CONSTRUCTION PRICE RANGE: $250,000 - $500,000.

NAICS: The NAICS Code for this procurement is 561622, Re-Key Facility Project, with a maximum small business size standard of $7.0 million.

TIMELINE:

Solicitation issued-1/28/2019 Proposals Due – Tuesday 2/07/2019 SDVOSB SET-ASIDE: Effective June 20, 2007, Public Law 109-461, the Veterans Benefits, Health Care, and Information Technology Act of 2006 allow procurements to be set-aside for SDVOSBs and VOSBs. This procurement is 100% set-aside for Service-Disabled, Veteran-Owned Small Business (SDVOSB). Bids are solicited only from SDVOSB concerns and bids received from concerns that are not SDVOSB concerns shall be rejected. In order to be considered, the firm must be shown in the Center for Business Enterprise (VetBiz) website as verified at the time of submission of their bid. No award can be made unless the vendor is registered.

Plans/Drawings/Specifications: Drawings and specifications are attached in electronic format to this solicitation. Offerors are responsible for downloading and printing their own bid sets. The VA will not provide hard copies of the drawings and specifications to any offeror. Contractors are responsible for ensuring that any construction document package used for bidding or construction is complete and up-to-date.

RESIDENT PROJECT ENGINEER: All reference to "Resident Project Engineer" in the solicitation will be changed to "Contracting Officer’s Representative" or “COR.”

GENDER: Wherever masculine gender is used in the solicitation and contract documents, it shall be considered to include both masculine and feminine.

DEPARTMENT OF VETERANS AFFAIRS: All reference to "Veteran's Administration" or "VA" in the solicitation will be changed to Department of Veterans Affairs".

METRIC PRODUCTS: Products manufactured to metric dimensions will be considered on an equal basis with those manufactured using inch-pound units, providing they fall within the tolerances specified using conversion tables and contained in the latest revision of Federal Standard No. 376, and all other requirements of this document are met.

If a product is manufactured to metric dimensions and those dimensions exceed the tolerances specified in inch-pound units, a request should be made to the Contracting Officer, in writing, to determine if the product is acceptable. The Contracting Officer, in concert with the Contracting Officer’s Representative (COR), will accept or reject the product.

CONTRACTOR RESPONSIBILITY: Contractor shall be required to complete all contract work and schedule a final inspection within the specified contract performance period. Should the Contractor fail to complete the contract work (including scheduling of the final inspection), and it is determined by the Government to be a Contractor-caused delay, the Contractor shall be in default status. If the Government determines it to be in the best interest of the Government to allow the Contractor to continue to perform contract work, the Contractor shall provide equitable consideration to the Government for additional time granted for completion of contract work. Such agreement shall not be deemed a waiver of the Government’s right to terminate this contract in the event the Contractor fails to complete the contract work (including scheduling of the final inspection) on or before the completion date.

TRAINING: Effective July 1, 2005, all employees of the general contractor and subcontractors shall have the 10-hour OSHA certified construction safety course and/or other relevant competency training, as determined by the COTR with input from the ICRA (Infection Control Risk Assessment) team. The General Contractor’s competent person shall have completed the 30-hour OSHA certified construction safety course. Documentation of training shall be submitted to the Contracting Officer for review and approval prior to any work being performed. No ID badge will be issued to an employee who does not provide this documentation. There shall be no exceptions to this requirement.

TB TESTING: It is the responsibility of the contractor to provide TB training annually and a PPD test annually for any employee(s) providing services at VAMC, Hampton, Virginia. The Government reserves the right to review the contractor’s records.

PRE-CONSTRUCTION CONFERENCE: A pre-construction conference date and time will be scheduled after awarded at 100 Emancipation Drive, Hampton, VA. This pre-construction conference will be the only opportunity for awardee to set-up a site visit.

NOTE: QUESTIONS REGARDING THIS SOLICITATION MUST BE SUBMITTED BY E-MAIL TO (Sallieann.wilson@va.gov); NO TELEPHONE QUESTIONS WILL BE ACCEPTED. CUT OFF FOR RFI QUESTIONS IS 4:00 PM (LOCAL TIME), February 4, 2019.

KEYS: All keys provided the Contractor for use during the project shall be returned to the Contracting Officer's Representative (COR) at completion of the work or upon request.

PREPARATION OF BIDS/OFFERS/PROPOSALS: Neither the VAMC nor the VISN 6 NCO will pay for any costs incurred in preparation and submission of bids or proposals.

PRIVACY AND CONFIDENTIALITY: Contractors to the Department of Veteran Affairs may be unintentionally exposed to sensitive information. Information may be overheard, seen on documents or electronic devices, or observed that could potentially violate the privacy and confidentiality of our veterans, employees, volunteers, and their families. Regulations such as, but not limited to the Health Insurance Portability and Accountability Act of 1996 (HIPAA), Freedom of Information Act (FOIA) and Privacy Act of 1974 have been enacted to protect sensitive information from being improperly disclosed. Information should not be divulged or released to anyone unless specifically authorized by this contract or its’ attached documents in accordance with the contracted services. Failure to comply with applicable statutes and regulation can result in the termination of this contract and civil and criminal penalties, including fines and imprisonment. All suspected or actual breeches of privacy and confidentiality should be reported immediately to the Contracting Officer, Contracting Officer’s Representative (COR) or the Facility Privacy Officer.

The C&A requirements do not apply and a Security Accreditation Package is not required. If the contractor opts to use a computer or computer system for processing contract documents, the requirements of FIPS 140-2 for encryption of contract documents must be met.

VETS 100: Title 38, USC Section 4212(d) and Public Law 105-339, requires that federal contractors report, at least annually, the number and category of veterans who are within their workforce. Submission of the VETS 100 reporting information can be done electronically at: http://vets100.cudenver.edu. Award cannot be made unless the awardee has filed their VETS 100 report; therefore, all bidders/offerors are encouraged to file every year.

SYSTEM FOR AWARD MANAGEMENT (SAM): Federal Acquisition Regulations require that federal contractors register in the System for Award Management (SAM) database at http://www.sam.gov and enter all mandatory information into the system. Award cannot be made until the contractor has registered. Bidders are encouraged to ensure that they are registered in SAM prior to submitting their bid.

PROPOSAL SUBMISSION DUE DATE: All proposals shall be submitted by the prime contractor, VIA E-MAIL to (Sallieann.wilson@va.gov); NO HARD COPY PROPOSALS OR FACSIMILES WILL BE ACCEPTED. All proposals are due by 2/7/2019 4:00 PM, EST.

NOTE: To be considered and accepted as timely the proposal must be uploaded in its entirety prior to the deadline. Failure to provide a proposal in its entirety prior to the deadline will render the proposal nonresponsive.

Basis of Award Project 590-19-118: Re-Key Facility Project Hampton VAMC

A. BASIS FOR AWARD.

Award will be made to the lowest priced, technically acceptable responsible offeror, whose proposal conforms to all stated terms, conditions, representations, certifications, and any other information required by this solicitation. Technical tradeoff will not be made and no additional credit will be given for exceeding the minimum requirements. In the event an offeror’s proposal is determined to be unacceptable in any of these factors, the entire proposal will be considered unacceptable and the offeror will be ineligible for award.

To be considered technically acceptable for award each offeror must provide with their submitted offer:

1. Technical Approach - Technical approach to complete the project in accordance with the sow, drawings, specifications, and general requirements. Offerors shall submit a capability statement demonstrating a clear understanding of the statement of work, including operations and maintenance problems presented therein. The offeror should provide evidence of sufficient planning to show that work will be accomplished as required and on schedule, utilizing all available resources to meet requirements. At a MINIMUM, shall include with proposal the following:

2. Management/Quality Control Approach - Proposal shall address your Management/Quality Control Approach to complete the project in accordance with the sow, drawings, specifications, and general requirements. Please provide:

3. Relevant Experience/Past Performance – The Relevant Experience/Past Performance evaluation will assess the relative risks associated with an offeror's likelihood of success in performing the solicitation's requirements as indicated by that offeror's record of Relevant Experience/Past Performance.

• Offerors must provide a reference and a successfully completed contract that demonstrate recent and relevant record of performance in supplying services that meet the requirements described in the RFP. Provide description of projects, dollar value, and Point of Contact(s) including phone/FAX numbers.

4. Price. All CLIN items to include base and alternates in the Price Schedule must include a price, to include Offerors cost breakdown in sufficient detail, to permit a complete analysis of labor, burden, materials, equipment, transportation, supervision, and disposal. The total evaluated price will consist of the offeror’s proposed price and the government’s independent cost estimate. The Government may determine that an offer is technically acceptable; however, the prices are significantly unbalanced. Price reasonableness will be performed by the Contracting Officer If, during evaluation, it is determined that discussions are necessary, offerors’ Final Proposal Revisions (FPR) after discussions will be considered in making the source selection decision.

B. EVALUATION METHODOLOGY. The award decision will be based on the "Lowest Price, Technically Acceptable" Evaluation Standards Acceptable ALL the minimum acceptable criteria are clearly met and demonstrated by the proposal. The offeror's proposal meets the performance and technical capability requirements defined in the sow, drawings, specifications, and general requirements.

Unacceptable Not all the minimum acceptable criteria are met by the proposal. An unacceptable proposal contains one or more deficiencies. Proposal fails to meet specified minimum performance and technical capability requirements defined in the SOW, or provide the minimum required documentation with proposal.

NOTE: Once the proposals have been determined to be "technically acceptable," award will based on price only.

The following table will be used for each proposal received to score each LPTA factor as to whether it is Acceptable or Unacceptable.

Technical Approach

Management/Quality control Approach

Past Performance

SSEB INSTRUCTIONS:

The SSEB establish the requirements of acceptability, and will evaluate proposals in accordance with the factors stated in the RFP and Basis of Award. In evaluating the technical portion of the proposals, the SSEB will evaluate utilizing the above methodology to establish acceptability. The attached template is provided to assist the SSEB in evaluating these factors. Each factor will be scored as Acceptable or Unacceptable as defined above. Each proposal will be evaluated against the sow, drawings, specifications, and general requirements and the stated evaluation criteria. Each proposal is evaluated using the same standards.

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

3.1 INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS

3.2 SUPPLEMENTAL INSURANCE REQUIREMENTS

In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall apply to this contract:

(a) Workers' compensation and employer’s liability: Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers.

(b) General Liability: $500,000.00 per occurrences.

(c) Automobile liability: $200,000.00 per person; $500,000.00 per occurrence and $20,000.00 property damage.

(d) The successful bidder must present to the Contracting Officer, prior to award, evidence of general liability insurance without any exclusionary clauses for asbestos that would void the general liability coverage.

(End of Clause)

3.3 52.216-1 TYPE OF CONTRACT (APR 1984)

The Government contemplates award of a Firm-Fixed-Price contract resulting from this solicitation.

(End of Provision)

3.4 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY SITE OF THE WORK (MAY 2014) (a)(1) The offeror shall notify the Government if the offeror intends to perform work at any secondary site of the work, as defined in paragraph (a)(1)(ii) of the FAR clause at 52.222-6, Construction Wage Rate Requirements, of this solicitation.

(2) If the offeror is unsure if a planned work site satisfies the criteria for a secondary site of the work, the offeror shall request a determination from the Contracting Officer.

(b)(1) If the wage determination provided by the Government for work at the primary site of the work is not applicable to the secondary site of the work, the offeror shall request a wage determination from the Contracting Officer.

(2) The due date for receipt of offers will not be extended as a result of an offeror's request for a wage determination for a secondary site of the work.

(End of Provision)

3.5 52.222-23 NOTICE OF REQUIREMENT FOR AFFIRMATIVE ACTION TO ENSURE EQUAL EMPLOYMENT OPPORTUNITY FOR CONSTRUCTION (FEB 1999)

(a) The offeror's attention is called to the Equal Opportunity clause and the Affirmative Action Compliance Requirements for Construction clause of this solicitation.

(b) The goals for minority and female participation, expressed in percentage terms for the Contractor's aggregate workforce in each trade on all construction work in the covered area, are as follows:

These goals are applicable to all the Contractor's construction work performed in the covered area. If the Contractor performs construction work in a geographical area located outside of the covered area, the Contractor shall apply the goals established for the geographical area where the work is actually performed. Goals are published periodically in the Federal Register in notice form, and these notices may be obtained from any Office of Federal Contract Compliance Programs office.

(c) The Contractor's compliance with Executive Order 11246, as amended, and the regulations in 41 CFR 60-4 shall be based on (1) its implementation of the Equal Opportunity clause, (2) specific affirmative action obligations required by the clause entitled "Affirmative Action Compliance Requirements for Construction," and (3) its efforts to meet the goals. The hours of minority and female employment and training must be substantially uniform throughout the length of the contract, and in each trade. The Contractor shall make a good faith effort to employ minorities and women evenly on each of its projects. The transfer of minority or female employees or trainees from Contractor to Contractor, or from project to project, for the sole purpose of meeting the Contractor's goals shall be a violation of the contract, Executive Order 11246, as amended, and the regulations in 41 CFR 60-4. Compliance with the goals will be measured against the total work hours performed.

(d) The Contractor shall provide written notification to the Deputy Assistant Secretary for Federal Contract Compliance, U.S. Department of Labor, within 10 working days following award of any construction subcontract in excess of $10,000 at any tier for construction work under the contract resulting from this solicitation. The notification shall list the—

(1) Name, address, and telephone number of the subcontractor;

(2) Employer's identification number of the subcontractor;

(3) Estimated dollar amount of the subcontract;

(4) Estimated starting and completion dates of the subcontract; and

(5) Geographical area in which the subcontract is to be performed.

(e) As used in this Notice, and in any contract resulting from this solicitation, the "covered area" is Virginia Beach (CBOC) VA Chesapeake (CBOC) VA Elizabeth City-Albemarle (APOC) NC Peninsula Main VA-Hampton (End of Provision)

3.6 52.225-10 NOTICE OF BUY AMERICAN REQUIREMENT—CONSTRUCTION MATERIALS (MAY 2014)

(a) Definitions. "Commercially available off-the-shelf (COTS) item," "construction material," "domestic construction material," and "foreign construction material," as used in this provision, are defined in the clause of this solicitation entitled "Buy American—Construction Materials" (Federal Acquisition Regulation (FAR) clause 52.225-9).

(b) Requests for determinations of inapplicability. An offeror requesting a determination regarding the inapplicability of the Buy American statute should submit the request to the Contracting Officer in time to allow a determination before submission of offers. The offeror shall include the information and applicable supporting data required by paragraphs (c) and (d) of the clause at FAR 52.225-9 in the request. If an offeror has not requested a determination regarding the inapplicability of the Buy American statute before submitting its offer, or has not received a response to a previous request, the offeror shall include the information and supporting data in the offer.

(c) Evaluation of offers.

(1) The Government will evaluate an offer requesting exception to the requirements of the Buy American statute, based on claimed unreasonable cost of domestic construction material, by adding to the offered price the appropriate percentage of the cost of such foreign construction material, as specified in paragraph (b)(3)(i) of the clause at FAR 52.225-9.

(2) If evaluation results in a tie between an offeror that requested the substitution of foreign construction material based on unreasonable cost and an offeror that did not request an exception, the Contracting Officer will award to the offeror that did not request an exception based on unreasonable cost.

(d) Alternate offers.

(1) When an offer includes foreign solicitation in paragraph (b)(2) of the clause at FAR 52.225-9, the offeror also may submit an alternate offer based on use of equivalent domestic construction material.

(2) If an alternate offer is submitted, the offeror shall submit a separate Standard Form 1442 for the alternate offer, and a separate price comparison table prepared in accordance with paragraphs (c) and (d) of the clause at FAR 52.225-9 for the offer that is based on the use of any foreign construction material for which the Government has not yet determined an exception applies.

(3) If the Government determines that a particular exception requested in accordance with paragraph (c) of the clause at FAR 52.225-9 does not apply, the Government will evaluate only those offers based on use of the equivalent domestic construction material, and the offeror shall be required to furnish such domestic construction material. An offer based on use of the foreign construction material for which an exception was requested—

(i) Will be rejected as nonresponsive if this acquisition is conducted by sealed bidding; or

(ii) May be accepted if revised during negotiations.

(End of Provision)

3.7 52.228-1 BID GUARANTEE (SEP 1996)

(a) Failure to furnish a bid guarantee in the proper form and amount, by the time set for opening of bids, may be cause for rejection of the bid.

(b) The bidder shall furnish a bid guarantee in the form of a firm commitment, e.g., bid bond supported by good and sufficient surety or sureties acceptable to the Government, postal money order, certified check, cashier's check, irrevocable letter of credit, or, under Treasury Department regulations, certain bonds or notes of the United States. The Contracting Officer will return bid guarantees, other than bid bonds—

(1) To unsuccessful bidders as soon as practicable after the opening of bids; and

(2) To the successful bidder upon execution of contractual documents and bonds (including any necessary coinsurance or reinsurance agreements), as required by the bid as accepted.

(c) The amount of the bid guarantee shall be 20 percent of the bid price or $300,000, whichever is less.

(d) If the successful bidder, upon acceptance of its bid by the Government within the period specified for acceptance, fails to execute all contractual documents or furnish executed bond(s) within 10 days after receipt of the forms by the bidder, the Contracting Officer may terminate the contract for default.

(e) In the event the contract is terminated for default, the bidder is liable for any cost of acquiring the work that exceeds the amount of its bid, and the bid guarantee is available to offset the difference.

(End of Provision)

3.8 52.233-2 SERVICE OF PROTEST (SEP 2006)

Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the…