36C24526Q0269 RFQ.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C24526Q0269 04-13-2026 stephanie henderson 05-28-2026

12PM EDT

19ACQ

Department of Veterans Affairs

Washington DC VAMC

Contract Office

50 Irving St

Washington DC 20422

X

339112

1000 Employees

N/A

X

Department of Veterans Affairs

Washington DC VAMC

INSTALL

50 Irving St NW

Washington DC 20422

19ACQ

Department of Veterans Affairs

Washington DC VAMC

Contract Office

50 Irving St NW

Washington DC 20422

PAYMENT WILL BE MADE BY

FSC e-Invoice Payment

Invoice must be submitted electronically http://www.fsc.va.gov/einvoice.asp

Invoice Setup Information 1-877-489-6135

See CONTINUATION Page

This solicitation is issued for the purchase and service of 282 ceiling lift motor, track, trolley system solution under warranty for install within 1 year of contract award.

Reference SOW for technical/implementation requirements, attachments, evaluation factors, place of performance, and period of performance, missing/incomplete RFQ responses will be considered nonresponsive/nonconforming.

COR: TBD

Site visit: 5/4/26 1000AM- confirm vendor is attending all questions submitted within 5 days of site visit will be answered.

The only POC for this solicitation is Stephanie Henderson.

See CONTINUATION Page

X X

36C24526Q0269

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 SCOPE OF WORK

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

B.4 DELIVERY SCHEDULE

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (NOV 2023)

C.2 SUPPLEMENTAL INSURANCE REQUIREMENTS

C.3 52.237-1 SITE VISIT (APR 1984)

C.4 SITE VISIT

C.5 52.240-91 SECURITY PROHIBITIONS AND EXCLUSIONS (NOV 2025)

(DEVIATION)

C.6 VAAR 852.247-73 PACKING FOR DOMESTIC SHIPMENT (OCT 2018)

C.7 52.247-34 F.O.B. DESTINATION (NOV 1991)

C.8 52.242-15 STOP-WORK ORDER (AUG 1989)

C.9 VAAR 852.219-70 VA SMALL BUSINESS SUBCONTRACTING PLAN MINIMUM

REQUIREMENTS (NOV 2022)

C.10 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS

(NOV 2018)

C.11 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) ..39

C.12 VAAR 852.237-75 KEY PERSONNEL (OCT 2019)

C.13 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.14 VAAR 852.212-71 GRAY MARKET AND COUNTERFEIT ITEMS (FEB 2023) ...40

C.15 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (OCT 2025) (DEVIATION FEB 2025)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

D.1 WAGE RATE

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (SEP 2023)

E.2 ADDENDUM to 52.212-2 EVALUATION—COMMERCIAL PRODUCTS

E.3 52.214-21 DESCRIPTIVE LITERATURE (APR 2002)

E.4 52.201-1 ACQUISITION 360: VOLUNTARY SURVEY (SEP 2023)

E.5 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

E.6 52.216-1 TYPE OF CONTRACT (NOV 2025) (DEVIATION)

E.7 52.240-90 SECURITY PROHIBITIONS AND EXCLUSIONS REPRESENTATIONS

AND CERTIFICATIONS (NOV 2025) (DEVIATION)

E.8 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

E.9 52.225-5 TRADE AGREEMENTS (NOV 2023)

E.10 52.225-6 TRADE AGREEMENTS CERTIFICATE (FEB 2021)

E.11 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (OCT 2025) (DEVIATION

FEB 2025)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C245

Department of Veterans Affairs

Washington DC VAMC

Contract Office

50 Irving St

Washington DC 20422

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Upon COR acceptance of service and proper invoice

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment

Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.2 SCOPE OF WORK

The purpose of this requirement is to provide a Fleet Replacement Acquisition solution for all Ceiling Lifts at Washington DC VAMC that does not void warranties of new lift motors or track system. This Vendor shall provide all labor, personnel, equipment 276 standard ceiling lift motors, 6 bariatric ceiling lift motors, hardware, caps, trolley, parts, rails, accessories, and track systems up to 18’x18’, tools, materials, training, to identify and move conflicting infrastructure sprinkle movement, specifications, identify structural deficiencies, comprehensive drawings, electrical, ICRA, Hepa cart, HVAC supply return, lighting, deinstallation, installation, one year of service, at least 3 year warranty, supervision and other items and implementation, services necessary for a fully installed and fully operational patient ceiling lift system within one year of contract award.

1. PERFORMANCE LOCATION-

Location: Washington DC VA Medical Center, 50 Irving Street NW, Washington, DC 20422 Multiple floors see room list.

WORK HOURS

a. Hours of Operation: Normal business hours are Monday through Friday, 8:00 a.m. to 4:00 p.m., excluding holidays. Should the Vendor require work afterhours, the Vendor shall arrange in advance with the Contracting Officer’s Representative (COR).

b. Delivery Hours: The Warehouse is open to receive deliveries Monday through Friday, 8:00 a.m. to 4:00 p.m., excluding holidays.

c. National Holidays: The holidays observed by the Federal Government are: New Year’s Day, Martin Luther King Day, President’s Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving Day, and Christmas Day and any other day specifically declared by the President of the United States to be a national holiday. Vendor may work on holidays with prior communication and coordination.

2. SITE VISIT- DATE see solicitation page 25

3. CONTRACT TYPE:

All inclusive Firm Fixed Price

4. PERIOD OF PERFORMANCE

Base Up to one year for fully installed and operational system

5. LINE ITEMS

QTY Manufacturer Model #/Name

276 TBD Equipment Replacement standard clinical Ceiling Lifts motors at least 600LB, accessories, parts, tracks and or adapting for solution to be fully compliant and for lifts and motors to be fully operational, installed all under warranty

6 Equipment Replacement bariatric clinical Ceiling Lifts motors at least 1000LB, accessories, parts, tracks and or adapting for solution to be fully compliant and for lifts and motors to be fully operational, installed all under warranty

7 TBD At least 7 new New Ceiling Lift Rail Installation at least18’X18’, electrical, ICRA, labor, Work may include sprinkler heads, HVAC supply return, lighting etc

282 TBD Up to 282 installs ICRA, hepa cart, various sized rooms, project management, electrical, labor, tools, supervision, equipment transport, meeting, travel, clean up, phased installation, Work may include sprinkler heads, HVAC supply return, lighting etc, inspection/certification of existing supports, testing results, charging results, power results, one year preventative maintenance on rail/ and ceiling lift motor, at least 3 year warranty, certification, for lifts/tracks to be fully operational and installed under warranty-room list attached

6. SPECIFICATIONS

d. Parts/Materials/Tools/Labor/Drawings- Vendor solution to include in RFQ plan and attachments to meet VA SOW requirements

i. Vendor to provide all new ceiling lift motors, tracks, rails, caps, trolley, parts, drawings, accessories, and material solutions to complete the 282 ceiling lift motor and track installation/adaptive solution that is covered and shall be included as a part of this contract to meet existing facility infrastructure and be fully operational, fully installed, and covered under warranty- room list attached

ii. Vendor shall provide their own tools, service, technicians, and installers to complete the install/ maintenance/repairs.

iii. Lifts and track solution systems must allow for patient transfer from bed to bathroom where presently available within existing infrastructure.

iv. The lift assembly must be completed by qualified OEM service technician for preventive maintenance service according to the checklist contained within Patient Safety Alert AL14-07 (Appendix B) see attachment and manufacturing OEM procedures.

v. All labor (including travel) to complete the maintenance/repairs is included in the contract at least one year.

vi. Vendor must use OEM certified parts and service to ensure warranty is not voided.

vii. Vendor Engineer/technicians must be OEM/ certified and trained on both ceiling lift motor and rail equipment.

viii. Vendor to provide proof of qualified installers, subcontractor, project manager, service, maintenance, and trainer OEM competency.

ix. Vendor to provide drawings.

x. Vendor to provide structural certification for each track/lift.

xi. Vendor to provide electrical/power certification results for equipment charging.

xii. Vendor to provide equipment user manual copies.

xiii. Vendor to provide annual maintenance requirement copies.

xiv. Vendor to provide track and motor equipment life expectancy.

xv. Vendor to provide all specification sheets, drawings, pictures, model name, number, and origin.

xvi. Vendor solution to meet VA ICRA/PCRA infection control barriers requirements.

xvii. Vendor to provide warranty documentation copies.

xviii. Vendor to provide load testing using certified weight cart.

xix. Vendor to resolve electrical malfunctions.

xx. Vendor to certify and warranty existing certified structure.

xxi. Vendor to provide at least a 3-year warranty on lift motors.

xxii. Vendor to assume remaining warranty on rail system.

xxiii. Vendor provide completed/ OEM certification attached appendix B, C checklist to COR upon install.

7. IMPLEMENTATION AND INSTALLATION- VENDOR TO INCLUDE IN RFQ

IMPLEMENTATION/INSTALL PRICED PLAN TO MEET VA SOW REQUIREMENTS

xxiv. Phased installation, electrical, ICRA/PCRA infection control, parts, replacement parts, adaptations, existing adapting/track repairs to be complaint appendix B and C, and validation shall be included in the procurement cost and install and shall include but is not limited to:

1. Project planning, engineering and management

a. Installation to be phased throughout the hospital to minimize patient impact. Vendor to coordinate with COR for room downtimes and access.

2. Travel cost and time

3. Inspection of existing rails and correction of any deficiencies.

4. Vendor to provide allowance for structural support calculations for each room/lift system with RFQ response

5. Pre award and post award Site visits, weekly meetings are included in pricing.

6. Vendor Ceiling lift installation and certification is responsible for

a. Completed installation in accordance with VA Installation or Relocation Checklist for Ceiling Mounted Patient Lifts

(Attached) and OEM manufacturer requirements.

b. The lift assembly and manufacturer accepts all liability and warranty related to the lift assembly and the rail system structure once lift assemblies are installed on the rails.

c. The lift assembly and manufacturer to complete preventive maintenance according to the checklist contained within

Patient Safety Alert AL14-07 (Appendix B) attached and their own procedures.

d. If the new rail systems are installed on existing structural supports, the installing manufacturer must complete the following, provide report, and complete Appendix C: 1) inspect and certify the existing structural supports, 2) remedy any issues identified, and 3) accept responsibility for new and existing structural supports.

e. Including existing Rail system and any attachments to include replacement building structure over 20 years old the installing manufacturer must warrant both rail system and attachment for continued use not to exceed expected life of the lift assembly installed. The installing manufacturer must utilize the installation checklist contained within Patient Safety Alert AL14-07 (Appendix C) attached and their own procedures when installing new lift assembly.

7. Vendor is responsible to follow all VHA Infection Control Risk

Assessment (ICRA) and VHA Pre-Construction Risk Assessment

(PCRA) protocols per VHA Directive 7715.

a. This priced quote includes but will not be limited to:

i. HEPA filters, HVAC isolation, seal air vents, negative air and sticky mats at construction entrance.

ii. Vendor responsible for meeting ICRA/PCRA each room requirement - see attachment.

8. Vendor is responsible for incidental repairs as part of the work including drywall patching & painting, ceiling tile replacement, etc.

9. Vendor solution is fully responsible to resolve incompatibility between lift assemblies and rail systems for up to 282:

i. Complete replacement;

ii. Power supply incompatibility;

iii. Charging system for continuous-charge systems, full or partial;

iv. Physical structure incompatibility problems that result in lift assemblies not moving smoothly or wearing down parts of the rail or wheels which would not ordinarily wear;

v. Incompatibility in switch track or gate systems connecting one room or track to another, resulting in loss of access to spaces, e.g., bathrooms;

vi. Lift assembly controller, control switches, powered traverses, caps, trolleys, gates;

vii. End caps, charging liner, or compatible hardware to address fixes;

viii. Equipment and installers must be OEM trained on both motor lifts, trolleys, and rails wall mounts or end cap securement methods;

ix. Address structural inadequacy in the original installation, for which the new contract/manufacturer does not take responsibility for all tracks, rails, lifts to be in use.

10. Vendor responsible for creating electrical runs to support new lifts as necessary. Lock Out Tag Out to be performed by VA.

11. Vendor is responsible for completing and certifying appendix A check list is provided to COR at installation.

12. Service contract act applies

13. Wage rate applies

14. Vendor is responsible for identifying and moving conflicting infrastructure as part of this project. Work may include sprinkler heads, HVAC supply return, lighting etc.

15. Vendor to coordinate with VA COR to complete SOW.

16. Vendor to complete phased install within one year of contract award.

17. Vendor to coordinate SOW installation with COR.

8. UPDATES/PATCHING-IF SOFTWARE IS REQUIRED VENDOR TO INCLUDE IN

RFQ PLAN TO MEET VA SOW REQUIREMENTS

xxv. Vendor shall complete available updates to the software at the discretion of Biomedical Engineering.

xxvi. Vendor shall complete all patching according to manufacturer’s specifications.

xxvii. Software if applicable or none-vendor to provide software name and version.

9. CHECK IN/OUT FOR INSTALL/POST AWARD SITE VISITS

xxviii. Vendor personnel arriving on-site to perform work shall report to the Biomedical Engineering Department.

xxix. Vendor personnel shall sign in using the department’s vendor sign-in sheet, filling out all required information.

xxx. Vendor personnel’s tool bags are subject to inspection by the Biomedical Engineering department upon arrival and upon departure.

xxxi. Vendor personnel shall sign-out upon completion of visit.

xxxii. Prior to departure, Vendor personnel are required to, at a minimum, verbally report any issues with the equipment to the Biomedical Engineering department, especially noting if the system is still down or not fully repaired.

xxxiii. The VA campus is non-smoking. Vendor personnel are required to comply with this policy.

xxxiv. Parking. It is the responsibility of the Vendor to park in the appropriate designated parking areas.

10. REPORTING

xxxv. Within 5 days of equipment installation, Vendor completes attached VA checklist and coordinates with VA COR for acceptance.

xxxvi. Vendor shall provide a copy of the service report, complete with test data, to the VA COR within three business days after completion of any services.

xxxvii. Service/maintenance reports shall include identifying information about the equipment, equipment serial number, all services provided during the service visit, any issues found during the visit, the technician/engineer names of the personnel performing work, and the date service was provided.

11. PATIENT HEALTH INFORMATION- VENDOR TO INCLUDE IN RFQ PLAN TO

MEET VA SOW REQUIREMENTS

xxxviii. The Vendor shall safeguard patient health information.

xxxix. The Vendor shall report to the Biomedical Engineering Department any issues with disclosed or unsecure patient health information.

xl. Vendor shall note remove any hard drives, storage devices, or anything containing patient health information from the site.

12. VENDOR REQUIREMENTS VENDOR TO INCLUDE IN RFQ PLAN TO MEET VA

SOW REQUIREMENTS

xli. All Vendor personnel performing services on the equipment shall have

OEM factory training and experience in the maintenance and repair of the equipment.

xlii. Vendor shall provide copies of training certificates for the Vendor personnel performing work on-site with this RFQ.

xliii. Waste Removal: The Vendor is responsible for removing and properly dispose of all waste related to the services provide on-site.

xliv. Metal: Vendor shall remove all metal recycling to warehouse dumpster/ VA Property manager for disposal.

xlv. Both manufacturers of existing lift and track must submit in writing to the Contracting Officer that the rail system and lift assemblies are compatible and supportable, including the power and charging mechanisms, and provide testing results.

13. EQUIPMENT TECHNICAL SPECIFICATIONS VENDOR TO INCLUDE IN RFQ PLAN

AND RESPONSE THAT ADDRESS VA SOW REQUIREMENT

Qty 6 xlvi. Powerful Motorized System

1. Bariatric Motor lifting capacity of at least 1000 lbs

2. Motor lifespan of at least 10 years

3. Rail lifespan of at least 30 years xlvii. Lifting Speed

1. Lifting speed of at least 1.5 inches/second with 400 lbs load xlviii. Safety Mechanisms

1. Emergency stop function

2. Emergency lowering without tools

3. Overload protection

4. Compliance with safety certifications xlix. Slings and Accessories

1. Compatibility with various reusable and disposable slings. If specific models are required to function, please contact and inform the site prior to award to ensure local VA supply chain can procure them.

l. Lifting Range

1. Vertical lift range at least (~8ft) bed to floor

li. Battery Operation

1. Back up to supports NiMH or Lead Acid batteries

2. Continuous charging via AC on existing track:

a. If the existing rail does not have continuous charging, provide the means to allow for continuous charging.

lii. Electrical Data

1. Electrical rating of 24 V DC, 15 A max liii. 12. Scales

1. Inclusion of scales with capacity of scale to match lift motor liv. Structural Design Loading Specs for Track and Ceiling Anchors

1. Detailed specifications and comprehensive drawings.

2. XY tracks various sizes to meet lift motor requirements.

3. Compatibility/track adaptation with existing infrastructure to be fully under warranty

lv. Serviceability and Access for Repair

1. Easy access for repair (modular parts, panel access)

2. Availability of modular and replaceable parts for the next 10 years

3. Comprehensive spare parts list, typical lead times

4. Recommended on-site spares

5. Vendor to provide estimated life expectancy lvi. Warranty Coverage & Service Contract included for at least three year

1. Comprehensive warranty coverage for at least 3 year s

2. Comprehensive options and flexibility with support for rails and lifts.

a. Preventative Maintenance estimate cost and coverage for at least one year

b. Service- repair options and service estimated annual cost and included for at least one year

Qty 276 lvii. Powered Motorized System

1. Standard Motor lifting capacity of at least 600 lbs

2. Motor lifespan of at least 10 years

3. Rail lifespan of at least 30 years lviii. Lifting Speed

1. Lifting speed of at least 1.5 inches/second with 400 lbs load lix. Safety Mechanisms

1. Emergency stop function

2. Emergency lowering without tools

3. Overload protection

4. Compliance with safety certifications

lx. Slings and Accessories

1. Compatibility with various reusable and disposable slings. If specific models are required to function, please contact and inform the site prior to award to ensure local VA supply chain can procure them.

lxi. Lifting Range

1. Vertical lift range at least (~8ft) bed to floor lxii. Battery Operation

1. Back up to supports NiMH or Lead Acid batteries

2. Continuous charging via AC on existing track:

a. If the existing rail does not have continuous charging, provide the means to allow for continuous charging.

lxiii. Electrical Data

1. Electrical rating of 24 V DC, 15 A max lxiv. 12. Scales

1. Inclusion of scales with capacity of scale to match lift motor lxv. Structural Design Loading Specs for Track and Ceiling Anchors

1. Detailed specifications and comprehensive drawings.

2. XY tracks various sizes to meet lift motor requirements.

3. Compatibility/track adaptation with existing infrastructure to be fully under warranty lxvi. Serviceability and Access for Repair

1. Easy access for repair (modular parts, panel access)

2. Availability of modular and replaceable parts for the next 10 years

3. Comprehensive spare parts list, typical lead times

4. Recommended on-site spares

5. Vendor to provide estimated life expectancy lxvii. Warranty Coverage & Service Contract included for at least three years

1. Comprehensive warranty coverage for at least 3 years on lift motor and assume the existing warranty on rail system.

2. Comprehensive options and flexibility with support for rails and lifts.

a. Preventative Maintenance estimate cost and coverage for at least three years

b. Service- repair options and service estimated annual cost and included for at least three years lxviii. Training Plan for Both Clinical and Biomed Teams

1. Detailed and comprehensive training plan for end users and bio med staff

2. OEM Certification included for provided equipment

14. SAFETY AND SECURITY

lxix. Vendor shall follow all Occupational Safety and Health Administration (OSHA) laws and regulations. The Vendor is responsible for reporting any hazards they come across to their point of contact.

lxx. Vendor shall follow all local procedures concerning infection control.

Should the Vendor be unsure of the requirements, the COR can provide the specific information and procedures.

1. Requirements include, but are not limited to, soft/hard plastic barriers, painters tape, sticky mats, ICRA, HEPA carts, particulate counters, and Negative Air.

2. Contact the COR to coordinate if these cannot be provided or prepared.

lxxi. Vendor personnel shall wear visible identification at all times while on VA property. Contract personnel are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials.

lxxii. Property Damage

1. The Vendor shall take all necessary precautions to prevent damage to any Government property.

2. The Vendor shall report any damages immediately and shall be assessed current replacement costs for property damaged by the contractor, unless corrective action is taken.

3. Any damaged material (i.e., trees, shrubs, lawn/turf, curbs, gutters, sidewalks, etc.) will be replaced in a timely manner or corrected by the Vendor with like materials, at no extra cost to the Government, upon approval of the Contracting Officer.

lxxiii. Chemical Use

1. Prior to performance of any work, the Vendor will be required to furnish the Contracting Officer with the trade names (if any) and chemical names of all chemicals to be used, along with a label showing contents, the use strength of the chemical as applied, and the antidote thereto.

2. Vendor shall furnish the same information each time a change is made to the chemicals or products used in the performance of this contract.

3. This information is required for emergency treatment in the event of ingestion or and/or contact with the material by humans.

15. QUALITY ASSURANCE

e. End-users, Biomedical Engineering, and/or the contract COR shall perform system verification tests to ensure the system is fully functional following installation.

f. Issues with the quality, schedule, equipment, implementation of the Contractor’s work will be communicated via the COR to the Contracting Officer to the Vendor point of contact for resolution.

g. Documentation with be completed in CPARS.

h. Vendor to coordinate with COR to ensure SOW and check list is completed

16. Invoicing/Payment

i. Noncontract Charges: Vendor to complete SOW. The Vendor will not provide equipment or implementation outside of the SOW without prior bilateral written agreement approval from the Contracting Officer.

j. Completed lift install check list and COR signed approved check list.

k. Payment: Payment will be made in arrears, upon acceptable service of fully operational and fully installed of each ceiling lift solution, and upon receipt of a properly prepared invoice. Any invoice that is not properly prepared may get refused and sent back for correction. An invoice must include the following criteria to be considered “properly prepared”:

i. Contract period of performance and dates of services, and when the service was completed.

ii. Equipment SN and model name serviced.

iii. Contract number

iv. Purchase order number

v. Correct payment address

a. GUARANTEE: The Vendor will guarantee workmanship and all parts furnished on existing tracks and new tracks by the Vendor for a period of at least a warranty period of at least 3 years. Failure to carry out the above procedures will be considered as a failure to document the service visit and will constitute a failure to perform.

The terms and conditions in the award document will include the solicitation without exception, deletion, or addition.

Evaluation factors:

Section L

• Vendor Shall respond to RFQ by solicitation RFQ close date and time in required document formats (Pdf/xls as applicable in section M) submitted via emails

• Vendor to include RFQ 36C24526Q0269 in the Subject line.

• The only POC for this requirement is Stephanie.henderson3@va.gov.

• The Contracting Officer is not responsible for locating or obtaining any information not identified in vendor's RFQ.

• Quotes that fail to furnish required representations or information or reject the terms and conditions of the solicitation may be excluded from consideration.

• Missing one or more technical/implementation documents, required responses to SOW, incomplete certificates, 2025 manufacturer signed LOA, to include incomplete vendor RFQ technical/past performance, implementation, pricing XLS/PDF responses will be considered non-compliant/non-conforming. Government determines acceptability.

• Statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation.

• Award will be based upon quote Comparative Evaluation for Best Value in accordance with FAR 12.201-2 Other Simplified procedures. Responses should contain your best terms, conditions, and price good for 90 days.

• Quoters shall list exception(s) and rationale for the exception(s), if any.

• Quoters may provide up to 3 quotes. 1-quote adapting to existing tracks that is under warranty, 1- quote replacing all equipment and tracks, and/or 1- quote vendor to propose back SOW for better commercial idea/way for this requirement.

Section M Evaluation factors Technical Factor (1)-

Technical Factor (1) PDF format- Vendor to provide acknowledge/certify/shows product offered VA SOW/PWS technical requirement, product specification sheets, technical plan, provide warranty literature, validated software compatible with VA IT requirements, product brochure and spec sheet, equipment life expectancy, service plan, equipment maintenance requirement, at least 1 year warranty documentation, provide manufacturer name, provide manufacturer part number, provide model number, if not manufacturer, provide dated year 2025 manufacturer authorization to distribute letter, will warranty be voided with adapting to existing tracks, Completed TAA certificate. Statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Quotes that fail to furnish required representations or information or reject the terms and conditions of the solicitation may be excluded from consideration. Missing one or more technical documents, incomplete RFQ technical responses will be considered non-compliant/non-conforming. Government determines acceptability.

Acceptable/conforming quote vendor product/service offered meets the VA SOW/PWS technical requirement as determined by government:

1. Technical Plan

2. Provide product specification sheets, drawings, user manual, product brochure, pictures.

3. Provide warranty documentation.

4. Provide manufacturer name.

5. Provide Model number.

6. Provide Manufacturer part number.

7. If applicable provide software name and version.

8. If wifi/ software required vendor to provide certification software validated and approved on VA TRM approved.

9. Provide Place of origin- Completed TAA Certificate.

10. Provide self-certify completion date delivery.

11. Provide Life expectancy of equipment.

12. Provide maintenance manual, cost, and schedule for system.

13. Provide signed/dated 2025 manufacturer authorization to distribute letter.

Unacceptable/nonconforming/nonresponsive quote:

vendor quoted product/service solution that does not meet minimum technical requirement as determined by the government. Missing one or more documents or incomplete quote technical package/responses will be considered non-compliant/nonconforming.

Insufficient RFQ technical package/ response missing one or more RFQ documents and/or does not meet SOW/PWS technical requirement.

1. Technical Plan

2. Provide product specification sheets, drawings, user manual, product brochure, pictures.

3. Provide warranty documentation.

4. Provide manufacturer name.

5. Provide Model number.

6. Provide Manufacturer part number.

7. If applicable Provide software name and version.

8. If wifi/ software required vendor to provide certification software validated and approved on VA TRM approved.

9. Provide Place of origin- Completed TAA Certificate.

10. Provide self-certify completion date delivery.

11. Provide Life expectancy of equipment.

12. Service plan

13. Provide maintenance manual, cost, and schedule for system.

14. Provide signed/dated 2025 manufacturer authorization to distribute letter.

Past performance (2) PDF:

Vendor to provide 2 relevant references within the last 2 years, contract number POC name, phone, and email for awards in the last 2 years. FAPISS/ CPAR/ Survey. Missing documents or incomplete RFQ past performance responses will be considered non-compliant/nonconforming. Government determines acceptability.

Acceptable quote: Vendor acknowledge past performance references and/or provided required minimum references, FAPISS/ CPAR/ Survey and references are determined acceptable/conforming by government determination.

Unacceptable/non-responsive quote: Vendor failed to acknowledge performance, did not provide required minimum references, termination for cause, termination for default, FAPISS/ CPAR/ Survey, and/or references are not acceptable/nonconforming. Missing one or more documents or incomplete quote package/responses will be considered non-compliant/nonconforming. Insufficient RFQ past performance response missing one or more RFQ documents and/or does not meet SOW past performance requirement.

Government determines acceptability.

IMPLEMENTATION: Vendor to provide prime key point of contact, OEM subcontractors name and SAM UEI for implementation, detailed OEM implementation plan, ICRA/PCRA, detailed OEM training plan, ability to meet POP install and equipment transport, include OEM service technical experience, subcontracting plan, ability to meet POP, and qualified certified OEM installer for equipment. Missing one or more implementation documents or incomplete quote implementation package/responses will be considered non-compliant/nonconforming. Insufficient, inadequate implementation RFQ package/ response missing one or more implementation RFQ documents and/or does not meet SOW technical requirement. Government determines acceptability.

Acceptable Quote: Vendor provided adequate implementation documentation RFQ response plan to meet VA SOW/ prime key point of contact, OEM subcontractors name and SAM UEI for implementation, detailed OEM implementation plan, detailed OEM training plan, ability to meet POP install and equipment transport, include OEM service technical experience, subcontracting plan, ability to meet POP, and qualified certified OEM installer for equipment.

Unacceptable/ noncompliant/ nonconforming quote: Vendor did not provide one or more documentation/implementation RFQ response plan to meet VA SOW/PWS requirement prime key point of contact, subcontractors name and SAM UEI for implementation, implementation plan, training plan, ability to meet POP, or a qualified OEM certified installer for equipment.

Price (4) PDF & xls: vendor to provide all inclusive pricing for all line items in XLS and

PDF.

Acceptable Quote: Vendor quote/RFQ response meets VA requirement and is best value.

Unacceptable/ non-compliant quote: Vendor quote/RFQ responses do not meet one or more of VA requirement and is not best value.

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBE

R

DESCRIPTION OF

SUPPLIES/SERVIC

ES

QUANTIT

Y

UNI

T UNIT PRICE AMOUNT

276.00 UN ________________

Up to 276 new standard ceiling lifts motors at least 600lb, accessories, tracks at least 18’x18’ and or track adaptation, and required equipment for lifts be fully operational, installed, and both track and ceiling lift motor under warranty, repairable, serviceable, include product literature, product pictures, preventative maintenance requirements, track/motor life expectancy, manufacturer signed 2025 LOA vendor solution that meets VA SOW requirement PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing PRODUCT/SERVICE CODE: 6530 - Hospital Furniture, Equipment, Utensils, and Supplies

MANUFACTURER PART NUMBER (MPN): TBD

6.00 UN ________________

7 new bariatric ceiling lifts motors, 1000 lb, accessories, tracks and or adaptation, and required equipment for lifts be fully operational, installed, and under warranty product literature, product pictures, preventative maintenance requirements, life expectancy, manufacturer signed 2025 LOA vendor solution that meets VA SOW requirement PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing PRODUCT/SERVICE CODE: 6530 - Hospital Furniture, Equipment, Utensils, and Supplies

7.00 HR ________________

at least 7 New Ceiling Lift Rail Installation, electrical, ICRA, labor, qualified OEM installers, cap, trolley, drawings, structural certification, Work may include sprinkler heads, HVAC supply return, lighting etc PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

0.00 HR ________________

up to 282 ICRA, hepa cart, various sized rooms, project management, drawings, electrical, labor, tools, supervision, equipment transport, meeting, travel, clean up, phased installation, Work may include sprinkler heads, structual certifications, HVAC supply return, lighting etc, one year service, at least 3 year warranty, certification, for lifts to be fully operational and installed under warranty, room list attached vendor solutions that meets VA SOW requirement PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

GRAND TOTAL ________________

B.4 DELIVERY SCHEDULE

ITEM

NUMBER SHIPPING INFORMATION QUANTITY

DELIVERY

DATE

0001 SHIP TO: Washington DC VAMC 50 Irving St NW See Room LIST Washington, DC 20422

USA

276.00 within 1 year of award

MARK FOR: TBD

FOB: DESTINATION

0002 SHIP TO: Washington DC VAMC

See Room LIST

6.00 within 1 year of

0003 SHIP TO: Washington DC VAMC

See Room LIST

7.00 within 1 year of

0004 SHIP TO: Washington DC VAMC

See Room LIST

0.00 within 1 year of

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The

Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims

Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the

Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the

Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the

Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by

Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt

Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-

5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting

Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the

Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the

Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The

Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future…