36C24526Q0269 0001.pdf

5. PROJECT NUMBER (if applicable)

CODE7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODECODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 11

0001 06-09-2026 none

19ACQ

Department of Veterans Affairs

VAMC

10 N Greene St Baltimore MD 21201

19ACQ

Department of Veterans Affairs

VAMC

10 N Greene St Baltimore MD 21201

To all Offerors/Bidders

36C24526Q0269

X

X X

** HOUR & DATE for Receipt of Offers is EXTENDED to: 06-19-2026 12:00pm EDT x 1

Note: Stephanie Henderson is still the point of contact and Contracting Officer.

Contact information: stephanie.henderson3@va.gov

See below and attachments.

Alison Klein Contracting Specialist

The purpose of this amendment is to respond to the additional requests for information and to attach drawings..

Consolidated Ceiling Lift Questions – Completed By Jamil Marzouka and Ashir Mushtaq

1) Please provide Reflected Ceiling Plan, Structural details, Exterior elevation Details, HVAC / MEP, ED, 2E, 2D, 3E, GI, 3A, 4E, 4B, 4C, PT, Morgue. Nuclear med, All of CLC except J Wing.

a) Refer to the drawing set.

2) Is PT, the Morgue or Nuclear Medicine receiving lifts?

a) Yes total estimate = 4

i) PT – 2

ii) Morgue – NO

iii) Nuc Med 1 – PET CT – 1

3) At the site visit, it was mentioned that a room list of where lifts were to be installed would be provided, is that still the case?

a) There is a master lift inventory attached with the project. A separate Word Doc will be sent with the specific locations notated to best of our present knowledge

(HTM).

4) Is union labor required?

a) No, Service Contract Act

5) Is wage determination with certified payroll required?

a) No, Service Contract Act

6) Is a loading dock available to receive product?

a) During normal business hours or with proper planning/request off hours.

7) If so, is the loading dock ground level or truck-high?

a) Truck High with gate lift but a space with ground low if needed.

8) Can the facility accept and store product until installation begins?

a) Dependent on space requirements. Partial deliveries may be required.

9) If facility cannot accept and store product, will vendor need to have installers on site to receive product?

a) Yes

10) Is there space for a mobile storage unit if facility cannot store product?

a) Upon request if needed.

11) What are ceiling heights in the rooms/areas where the lifts will be installed?

a) Refer to the drawing set. The installer shall field-verify all ceiling heights and site conditions prior to installation.

12) What is the deck-to-deck height (floor to floor above?)

a) Refer to the drawing set. Generally, deck to deck height is 12 feet. The contractor shall field-verify the actual dimensions prior to installation.

13) What is the deck composition – concrete, steel? If concrete, we need 4” thickness with 4000 PSI. For steel, need O.C. dims, beam/joist height, flange width?

a) Deck composition is concrete. Refer to the structural drawings for additional deck details and dimensions.

14) Are Payment or performance bonds required?

a) No

15) Is a pre-installation orientation required and can this be completed first day?

a) Planning and preparation is practiced here regularly. This can be completed before work is conducted.

16) Is parking available for installers. Contractor lot? Paid lot? Street parking?

a) There is parking available. Free.

17) What level of seismic install/bracing is required if any?

a) Washington DC is generally classified as a low seismic region. The contractor shall verify all seismic requirements and provide engineered seismic bracing if required.

18) When approximately will you need the lifts installed?

a) Will need to work with facility for rooms to become available.

19) Will any of the rooms require ceiling lift track to provide bathroom coverage and are there existing tracks?

a) No.

20) Will trash bins and dumpsters be provided by the VA for disposal of existing ceiling lift track and above ceiling attachment to structure?

a) Large waste containers outside the building will be provided. Smaller bins are limited but can be offered upon request

21) It is understood that bidders are to replace existing systems with like-kind systems does this include below and above ceiling product and supports for construction project, is this a construction project?

a) Only as it pertains to the lift equipment, but this would exceed expectations if included. If further construction is needed this will be discussed upon discovery.

22) Please provide clarification on whether alternative battery options that meet or exceed performance and safety requirements would be considered acceptable.

a) Meet or exceed performance is acceptable for NiMH or Lead Acid batteries.

23) For the bariatric 1000lb SWL lifts, is a single housed motor required/preferred over an application that uses multiple motors? Single housed 1000lb lifts would match the functionality of the existing 1000lb systems that staff is already accustomed to.

a) Please provide proposed solution in your quote.

24) Is there a requirement for emergency raising?

a) NA

25) Is it a requirement for ladder-less reset of the emergency down function?

a) Reference SOW

i) Section lix: Safety Mechanisms

(1) Emergency stop function

(2) Emergency lowering without tools

26) Is it a requirement that the lift that complies with the latest ISO 10535:2021 standards?

a) NA

27) Please provide room numbers and architectural drawings for the 7 new rooms

a) See Below.

28) What are the track layouts for those PT, Nuclear and the Morgue locations?

a) Contractor to provide solution.

29) Does VA want Preventative Maintenance (PM) cost estimate for 3 years like the lift motor warranty and warranty on existing rail system?

a) There is interest in this as it can add value to the package, put it in as an option.

30) Does VA want service repair annual estimated cost for 3 years?

a) Typically the VA plans with Base+4 year agreements for service contracts. This would be planned post award and separate from included service and warranty outside of award.

31) For the on site spares, how many does VA want and does VA want a charging rack with each spare?

a) No – as stated in SOW,

i) Section lv: Serviceability and Access for Repair

(1) Comprehensive spare parts list, typical lead times

(2) Recommended on-site spares

32) During the site visit, Jamil instructed us to include (2) new rail systems in GI. Are those the referred to new installations and in addition to the qty (7)on line item 0003?

a) No – this is 2 among the new 7.

33) Are the lifts in Charlotte Hall included in this project?

a) Possibly 3

34) Does this project require union labor or prevailing wages?

a) Service Contract Act for DC

35) Is this a low-bid selection or best value evaluation?

a) Best Value Evaluation

36) What is the existing structure above the ceiling for the lifts in the new track installation?

(concrete, Steel, Hollow-Core concrete, ETC.)

a) Deck composition is concrete.

37) In the 7 rooms that are adding new track systems, can you please provide a Reflected Ceiling Plan of the space to confirm track design and installation specifications?

a) Refer to the drawing set.

38) What is the height from finished ceiling to upper structure height?

a) Refer to the drawing set. Generally, deck to deck height is 12 feet. The contractor shall field-verify the actual dimensions prior to installation.

39) On the last floor of the building, is the sub-structure the same as the remaining part of the hospital?

a) Refer to the structural drawings for additional deck details and dimensions.

40) Please provide scaled drawings and structure and qty of lifts for the last floor.

a) Refer to the drawing set

41) How many phases of construction will be required? How many should the lift vendor include in the proposal?

a) NA – based on overflow and workflow.

42) How many rooms will the vendor have access to each day?

a) Unknown – based on overflow and workflow.

43) Is the above ceiling access permitted? To adjust or correct past installation anchors

a) Yes – HEPA Carts / ICRA barriers required for extended work above.

44) In the rooms in which rails must be discarded, can the vendor utilize the pre-existing anchors originally installed to attach the new rails? I.e. Track Retrofit?

a) Yes – As long as the anchors are still acceptable and safe only after validating with local facilities teams.

45) What the charging style is for each existing rail manufacturer Handicare, Waverley Glen & Amico?

a) Unknown

46) For the Adaptable Rooms: Please provide a list of rooms that the tracks are in good standing and are adaptable/able for a new motor.

a) Unknown

47) If the rails are not adaptable, would the vendor would need replace each track with an 18x18' XY Track system? If so, Will this size track system will fit in all the specified rooms?

a) Yes. The installer shall field-verify prior to installation.

48) Since slings/harnesses are not required to be included in the proposal? Does VA want to be provided part number for future ordering?

a) Yes – However the existing slings and harnesses as stated in SOW need to be compatible to avoid delays in care.

49) Is the VA seeking an extended warranty on Motors lifts, and exiting rails beyond the 3 years? How much should be included in the base bid?

a) 3-year warranty is the minimum. Exceeding is acceptable if available to exceed government expectation.

50) VA to provide room matrix with a delineation of system type. I.E- Private vs Semi-Private rooms, XY vs Straight track and weight capacities?

a) See drawings

51) Is ICRA/PCRA Level 4 is acceptable in all locations?

a) This is determined by Infection Control. Typically, only in sterile environments and instructions will be provided, but we do not anticipate needing level 4.

52) Provide the room locations of the new systems with backgrounds and structural details for lift attachments.

a) 2A-104 - 2 bays in GI 2B-130 2J-153 2K-108 2K-213A & B

53) VA to provide backgrounds, RCP and Structural plan for all areas of replacement.

a) Refer to the drawing set

54) What is spec for Ceiling tiles for replacements?

a) Most of the existing ceiling consist of 2’ X 2’ acoustical ceiling tiles or hard ceilings. The contractor shall verify in the field ceiling types and provide matching replacement materials.

55) What is max size and qty to store materials or does vendor need to provide onsite storage building?

a) There is no fixed sqft space onsite. We measure by pallets and it fluctuates between 4-8. If pallets exceed this there will need to be delivery coordination.

56) Does vendor have access to VA dumpster for trash?

a) Yes.

57) Does vendor have excess to dispose of deinstalled metal rails and hoists at VA facility?

a) Yes – we have processes and places to dispose of materials to a certain limit a day. If it is required to create excess disposables, there may be a need for additional containers. To be discussed

58) What is VA POP to install?

a) Typically 1 year from awarded contract – no specific dates.

59) What is room availability per week?

a) NA – based on overflow and workflow.

60) Will the VA provide electric for the 7 new systems?

a) To run power to these areas? It can be if required. FMS

61) Is vendor responsible Ground Penetrating Radar scanning in areas with embedded conduit in slab?

a) Yes. The contractor shall be responsible for GPR scanning and locating embedded conduits and utilities prior to any slab penetration activities.

62) 4C- Has 2 systems in each room with and XY and a straight. Would the VA prefer a door header cut out to have a system continue into the bathroom from the patient room? This is not a construction project no door header or infrastructure modifications

a) That is not part of the scope of this project – no.

63) What is the quantity of bariatric lifts?

a) As listed in the SOW – 6.

Room Numbers – Best captured List:

GD-116

4E-241 3E-240 2E-226 4E-225 2E-222 4E-222 3E-221 3E-219 2E-218 2E-217 2E-216 3E-211 2E-205 2E-203 3E-124 809398 1C-120 1C-120 1E-204

ED BED

1E-236F 1H206-6 1H-207 1L-132

2A-120B 2A-120E

2D 2D-102 2D-103 2D-105 2D-107 2D-110 2D-111 2D-118 2D-119 2D-120 2D-121 2D-124 2D-125 2D-126 2D-128 2D-129 2D-204 2D-207 2D-210 2D-211 2D-213 2D-213 2D-219 2D-220

2D-221 2D-222 2D-225 2D-226 2D-227 2D-229 2D-230 2D-230 2E-204

BED 2

2E-204

BED 3

2E-207 2E-211 2E-212 2E-218 2E-219 2E-220 2E-224 2H-101 2H-102 2H-108 2H-110 2H-112 2H-114 2H-114

2H-116 2H-120 2H-122 2H-122 2H-124 2H-126 2H-128 2H-130 2H-132 2H-134 2H-136 2H-140 2H-142 2H-142 2H-144 2H-144

2H-144B 2H-146 2H-148 2H-150 2H-152

2H-154A 2H-154A 2H-154B 2H-154B 2H-156 2H-156 2H-156 2H-158 2H-211 2K-102 2K-104 2K-106

2K-106B 2K-110 2K-112 2K-114 2K-116 2K-118 2K-120 2K-120 2K-122 2K-124 2K-126 2K-128

2K-130 2K-132 2K-134 2K-134 2K-136 2K-136 2K-138 2K-140 2K-142

2K-142B 2K-144 2K-146 2K-146 2K-148 2K-150 2K-152 2K-154 2K-154 2K-156 2K-158 2K-200

2K-214-1 3A-113B 3A-141A 3B-113C 3B-121

3E 3E-107 3E-112 3E-114 3E-121 3E-123

3E-130A 3E-130B 3E-138 3E-139 3E-143 3E-146 3E-212 3E-222

3E-227A 3E-227B 3E-228A 3E-228B 3E-228C

3E-229A 3E-229B 3E-231L 3E-231R 3E-241 3E-244 4B-121 4B-123 4B-124

4B-129A-

4B-129B 4B-129C 4B-129D 4B-130B 4B-133 4B-134 4B-134 4B-135 4B-136 4B-137 4B-138 4B-139 4B-140 4B-141 4B-142 4B-143 4B-144 4B-145

4C - 181B 4C - 193B 4C - 196B 4C - 199B

4C-118 4C-120 4C-122 4C-126 4C-130 4C-134 4C-137 4C-139 4C-144

4C-144 4C-146 4C-148 4C-151 4C-154 4C-158 4C-162 4C-166 4C-170 4C-173 4C-178 4C-181 4C-190

4C-193A 4C-196 4C-199 4C-204

4C-204B 4C-207

4C-207B 4C-210

4C-210B 4C-212

4C-212B 4E-103L 4E-103R 4E-113 4E-120 4E-120 4E-121 4E-122 4E-124 4E-129 4E-133 4E-135 4E-145 4E-212 4E-222 4E-225

4E-226A 4E-226B 4E-226C 4E-227 4E-240 4E-241 4E-B

BH-217

CLC 2H

A

CLC 2H

B

DIALYS

IS

ED BED

ED-A

GB-147

GB-149

GC-205B

GC-217

GD-141

GD-145

GD-201

GD-204

GD-228

UROLO

GY

SERVIC

E 2J-121

See attached document: Drawings.