36C24526Q0097 VISN5 Solid Waste and Recycling SABPA DC_MD RFQ_FINAL.pdf

PAGE 1 OF1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C24526Q0097 12-10-2025

Darren G. Morris darren.morris2@va.gov 01-20-2026

10:00 EST

19ACQ

Department of Veterans Affairs Network Contracting Office 5 (NCO-5) VISN 5 Contract Satellite Office 510 Butler Avenue, Building 306A Martinsburg WV 25405 Darren Morris, Contracting Officer darren.morris2@va.gov

X 100

X

562111

$47 Million

N/A

X

Department of Veterans Affairs VA Capitol Health Care Network (VISN 5) 849 International Drive Suite 275 Linthicum MD 21090

Department of Veterans Affairs Network Contracting Office 5 (NCO-5) VISN 5 Contract Satellite Office 510 Butler Avenue, Building 308B Martinsburg WV 25405

PAYMENT WILL BE MADE BY

FSC e-Invoice Payment Invoice must be submitted electronically http://www.fsc.va.gov/einvoice.asp

See CONTINUATION Page

Request for Quotations (RFQ) IAW RFO FAR Part 12.201-1 for VISN 5 (MD&DC) Solid Waste Disposal & Recycling Svcs Single Awd Firm Fixed Unit Price Blanket Purchase Agreement (BPA)with an ordering start date of 1APR2026.

-Tiered Evaluations ( SDVOSB->VOSB->SB ) IAW VAAR 819.7010 -Comparative Evaluations will be conducted IAW FAR 12.203 -Reference Section E.8 Supplemental Instructions to Quoters for evaluation information and response requirements.

-Reference SOW(B.1) & Price/Cost Schedule(B.2) for details.

QUESTIONS DUE no later than 01/06/2026 at 10:00am ET QUOTES DUE 01/20/2026 at 10:00am ET

RFQ POCs:

Primary-Darren Morris; darren.morris2@va.gov Alternate-Dan Feng Lu; DanFeng.Lu@va.gov

CONTRACTOR SHALL BE RESPONSIBLE FOR THE CORRECT TITLE

CLASSIFICATION OF WORKERS AND COMPLIANCE WITH ALL APPLICABLE

WAGE AND HOUR LAWS.

See CONTINUATION Page Funding details will be provided with each individual order.

X X

X 1

DARREN G. MORRIS

VA-VHA-RPOE-2024-0009

36C24526Q0097

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 STATEMENT OF WORK

B.2 COST/PRICE SCHEDULE

See attached document: SCHEDULE.xlsx

B.3 TERMS AND CONDITIONS

B.4 ADMINISTRATIVE DATA

B.5 PRICING DATA

B.6 OPTION TO EXTEND THE TERM OF THE BPA

B.7 SEGREGATION OF COSTS

B.8 GENERAL SERVICES ORDERS

B.9 LABOR HOUR ORDERS

B.10 NONPERSONAL SERVICES

B.11 AUTHORIZED LIMITS

B.12 OBLIGATION OF FUNDS

B.13 PERIOD OF PERFORMANCE

B.14 AUTHORIZED INDIVIDUALS

B.15 ORDER FORMAT

B.16 AUTHORIZED REPRESENTATIVES

B.17 FEDERAL HOLIDAYS

B.18 PROHIBIT ACTIVITIES

B.19 BPA EMPLOYEE IDENTIFICATION

B.20 TRAVEL REIMBURSEMENT

B.21 ORDERING MANAGEMENT

B.22 PERFORMANCE

B.23 MANAGEMENT CONTROL

B.24 INVOICES

B.25 PRECEDENCE

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (NOV 2023)

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) ...30

C.4 52.240-91 SECURITY PROHIBITIONS AND EXCLUSIONS (NOV 2025)

(DEVIATION)

C.5 TIER 1 – SDVOSBs - VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE

FOR CERTIFIED SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES

(JAN 2023) (DEVIATION)

C.6 TIER 2 –VOSBs VAAR 852.219-74 VA NOTICE OF TOTAL SET-ASIDE FOR

CERTIFIED VETERAN-OWNED SMALL BUSINESSES (JAN 2023) (DEVIATION)

C.7 TIER 3 – Small Businesses - 52.219-6 NOTICE OF TOTAL SMALL BUSINESS

SET-ASIDE (NOV 2020)

C.8 TIERs 1 & 2 – SDVOSB & VOSB - VAAR 852.219-75 VA NOTICE OF

LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR

SERVICES AND CONSTRUCTION (JAN 2023) (DEVIATION)

C.9 TIER 3 – Small Businesses - 52.219-14 LIMITATIONS ON SUBCONTRACTING

(OCT 2022)

C.10 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020).50

C.11 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.12 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS

(NOV 2018)

C.13 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (OCT 2025) (DEVIATION FEB 2025)

C.14 MANDATORY WRITTEN DISCLOSURES

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

D.1 See attached document: VISN 5 VAMCs_CBOCs Locations_WDs FINAL.pdf.62 D.2 See attached document: Quality Assurance Surveillance Trash_ Recycle Waste Disposal VISN 5_v1.pdf D.3 See attached document: Solicitation Attachment_MD_DC Solid Waste and Recycling Price Sheet.xlsx D.4 See attached document: Solicitation Attachment - Past Performance Questionnaire.pdf

SECTION E - SOLICITATION PROVISIONS

E.1 52.201-1 ACQUISITION 360: VOLUNTARY SURVEY (SEP 2023)

E.2 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (SEP 2023)

E.3 52.240-90 SECURITY PROHIBITIONS AND EXCLUSIONS REPRESENTATIONS

AND CERTIFICATIONS (NOV 2025) (DEVIATION)

E.4 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

(FEB 1998)

E.5 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2021)

E.6 52.217-5 EVALUATION OF OPTIONS (JUL 1990)

E.7 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (OCT 2025)

(DEVIATION FEB 2025)

E.8 SUPPLEMENTAL INSTRUCTIONS TO QUOTERS

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 STATEMENT OF WORK

Maryland and Washington DC VAMC’s Solid Waste Removal & Recycling Services

A. GENERAL SCOPE

The contractor will provide all labor, packaging, collection, removal, transportation, equipment, supplies and services for pickup, disposal and proper treatment of Solid Waste in accordance with Local, State, Federal laws and regulations for all locations listed within Appendix A (VISN 5 MD and DC VAMC Facility Locations). The contactor will also provide comprehensive management of solid waste, and recycling for the facilities specifying these services to include the following locations: VA Maryland Healthcare System Medical Centers and Washington DC VA Medical Center and their associated CBOCs (Community Based Outpatient Clinic) within VISN 5, the Capitol Healthcare Network.

The VISN 5 facilities generate approximately 10 million pounds of waste each year (FY24 data) of which, the majority is municipal solid waste.

The VISN is also looking for a contractor to take a value engineered approach to structuring the management of waste streams at our larger facilities with the focus on maximizing recycling and landfill avoidance. At a minimum, the Contractor shall provide all personnel, equipment, tools, materials, vehicles, supervision, transportation, and any other items or services necessary to perform Municipal Solid Waste (MSW) collection, recycling, and provide open top containers for both construction debris and solid waste at the facilities detailed in Appendix A.

1. For the purposes of this contract, Municipal Solid Waste will include the following: Solid waste is any material discarded by human activity, regardless of its physical state (solid, semi-solid, or contained gas). This includes a broad spectrum of items, such as:

a. Municipal Solid Waste: Everyday items from households and businesses like food scraps, paper, plastics, and packaging. Examples include but are not limited to: Garbage, Food Waste, Glass, Packaging, Paper, Cardboard, Plastic

b. Industrial waste: Waste generated by manufacturing and other industrial processes.

c. Construction and demolition waste: Debris from building and construction activities

d. Tires

2. The Contractor will also provide a comprehensive recycling program including education and outreach for all facilities in VISN 5. The Contractor shall perform to the standards in the contract as well as all local, state, and federal regulations, international agreements and appropriate Final Governing Standards (FGS). Furnish all labor, supervision, materials, and equipment necessary to accomplish complete removal of solid waste from all Department of Veterans Affairs Medical Center listed below.

a. For the purposes of this contract, Comprehensive Recycling program will include the following: Recovery and reprocessing of waste materials for use in new products. The basic phases in recycling are the collection of waste materials, their processing or manufacture into new products, and the purchase of those products, which may then themselves be recycled.

b. Typical materials that are recycled: Iron and steel scrap, Aluminum cans, Glass bottles, Paper, Wood (including pallets), Plastics, Cardboard, Blue Wrap, Tires.

3. The Government encourages the inclusion additional proposed plans for waste management and waste minimization efforts regarding solid waste and recycling at VISN 5 facilities.

4. The contractor will work with a designated Contracting Officers Representative (COR) at each VA Medical Center, designated at the order level.

5. Estimated Quantities & Frequency of Pickups for MSW are listed in the table below:

LOCATION

AVERAGE ANNUAL

POUNDS

OF SOLID WASTE

FREQUENCY OF

PICKUPS

Baltimore VAMC 2,313,867 Weekly Baltimore VAMC Annex N/A Lessor provides

Loch Raven VAMC 323,160 Weekly Fort Meade CBOC N/A Lessor provides

E. Baltimore County CBOC N/A Lessor provides Glen Burnie CBOC N/A Lessor provides Perry Point VAMC 1,502,000 Monthly

Pocomoke City CBOC 3,900 Monthly Cambridge CBOC N/A Lessor provides

Washington, DC VAMC 1,700,000 Monthly Fischer House 15,588 Weekly

Charlotte Hall CBOC N/A Lessor provides Montgomery County CBOC N/A Lessor provides

Lexington Park CBOC N/A Lessor provides Southern PG County CBOC N/A Lessor provides

Southeast CBOC N/A Lessor provides Fort Belvoir CBOC N/A Lessor provides

Actual weight and pick up frequency will be determined by each station at the order level.

6. Locations and Services Anticipated Start Date:

Baltimore VA Medical Center and CBOCs April 1, 2026 o Municipal Solid Waste o Comprehensive Recycling Program

Loch Raven VA Medical Center and CBOCs April 1, 2026 o Municipal Solid Waste o Comprehensive Recycling Program

Perry Point VA Medical Center and CBOCs April 1, 2026 o Municipal Solid Waste o Comprehensive Recycling Program

Washington DC VA Medical Center and CBOCs April 1, 2026 o Municipal Solid Waste o Comprehensive Recycling Program

Comprehensive list of all VISN 5 MD and DC VA Medical Centers and Community Based Outpatient Clinics listed in Appendix A. These services will be available to all locations listed in Appendix A.

B. SPECIFICATIONS

1. SOLID WASTE:

a. The selected contractor shall manage municipal solid waste at the facilities listed below. In addition to these services the contractor may be requested to provide additional solid waste management for special events or one-time activities. Special events / one-time activities must be definitized at the order level prior to executing additional services.

b. The projected requirements for solid waste equipment at each location are as follows (Please note that the actual needs will be finalized at the order level):

i. Baltimore VAMC

1. The contractor shall provide one (1) 34 cubic yard self-contained compactor including an ozone odor control system, removed three (3) times per week.

2. The contractor shall supply one (1) 30 cubic yard open top dumpster which will be owned by the contractor and removed eight (8) times a month or as needed, the debris will be sorted and recycled (LEED) and the diversion tracked/reported to the VA.

ii. Loch Raven VAMC

1. The contractor will provide one (1) 34 cubic yard self-contained compactor and remove it once (1) per week.

2. Contractor to provide up to eight (8) 30 cubic yard open top container deliveries during the performance period as requested by the facility.

3. The contractor shall provide one (1) 6 cubic yard dumpster that will be removed three (3) times per week.

iii. Fort Meade CBOC

1. The contractor shall provide one (1) 8 cubic yard front end loading container and remove/empty it once a week.

iv. Eastern Baltimore County CBOC

1. The contractor shall provide one (1) 6 cubic yard dumpster that will be removed three (3) times per week.

v. Perry Point VAMC

1. The contractor shall provide one (1) 20 Yard Self Contained Composting

Compactor for Nutrition and Food Services (NFS) and empty it every 2 weeks.

vi. Pocomoke City CBOC

1. The contractor shall provide one (1) 8 cubic yard front end loading container and remove/empty it once a week.

vii. Washington DC VAMC

1. Contractor to provide one (1) 34 cubic yard self-contained compactor with a fully enclosed right-hand-fed doghouse enclosure at the Warehouse.

Load height to be as low as possible. Compactors are to be serviced three

(3) times per week on Mondays, Wednesdays and Fridays. Compactor to be cleaned quarterly. Contractor to use power washing with disinfectant.

2. Contractor to provide one (1) 30 cubic yard open top container at Lot 6.

Container to be emptied one to three (3) times per week.

3. Contractor to provide three (3) 30 cubic yard open top containers at Lot 9.

Containers are emptied two (2) to four (4) times per month each.

viii. Fisher House (DC VAMC)

1. Contractor to provide one (1) 2 cubic yard rear loading container with lids in good working condition at the Fischer House. Container to be emptied two (2) times per week on either Mon/Thu or Tue/Fri.

2. Contractor to provide one (1) 4 cubic yard front loading container with lids in good working condition at the Engineering/EMS Load Dock Gate.

Container to be emptied one (1) time per week.

3. Contractor to provide four (4) 30-gallon poly drums for the disposal of wax at the Warehouse. Drums to be disposed of and exchanged two (2) times per year.

ix. Soldiers’ Home (DC VAMC)

1. Contractor to provide two (2) 30 cubic yard open top containers to be emptied two to four (2-4) times per month.

c. All other locations listed in Appendix A but not specified above may request minimal services upon issuance of an order. Service capabilities will be limited to the line items listed in the base BPA price/cost schedule unless a modification to the base BPA is negotiated and executed.

d. The VA reserves the right to relocate the containers when deemed necessary.

e. The equipment shall be maintained in operable condition, and all equipment areas should remain clean and organized, as verified by the Contracting Officer's Representative (COR).

If the COR identifies any contractor furnished equipment as inoperable, the contractor is required to repair or replace it, at no cost to the Government, within 2 days of the COR's request.

2. RECYCLING

a. To minimize waste, the contractor shall provide a waste audit report annually, at a minimum. Offerors should provide a sample of a waste audit as part of the submission package.

b. The selected contractor shall provide single stream recycling at a minimum to the facilities listed below. The selected contractor is also encouraged to provide proposals on increasing single stream recycling and composting initiatives throughout the region.

c. For all facilities, the contractor will be responsible for providing internal recycling containers and the mapping of the locations of the containers. The VA will provide floor plans for the contractor to mark the recycling equipment locations. This is to be maintained at all times and to be available to the COR upon request. Survey all areas weekly and inspect the waste and recycling equipment & containers. Ensure preventative maintenance is scheduled and executed for compactors and containers.

d. The projected requirements for recycling equipment at each location are as follows (Please note that the actual needs will be finalized at the order level):

i. Baltimore VAMC

1. The contractor shall provide one (1) 48”x72” baler, that will be managed and maintained by the contractor and bales will be serviced twice weekly since space is limited.

2. Contractor Provided Internal Collection Containers:

a. 1 cu yd black tilt trucks 15

b. 1 cu yd blue tilt trucks 10

c. Blue Slim Jims (Baltimore) 130

d. Blue Slim Jims (Loch Raven) 40

e. Blue Deskside Bins (loch Raven) 30

f. Blue Brute Containers w/Dolly 5

ii. Baltimore Annex

1. The contractor shall provide one (1) 4 cu yd front end loading on wheels recycling container for single stream recycling which shall be removed once weekly.

iii. Loch Raven VAMC

1. The contractor shall provide two (2) 8 cubic yard front-end loading containers for single-stream recycling which shall be removed three (3) times per week.

2. Contractor to coordinate the pick-up and recycling of pallets at bldg. #1 loading dock, bldg. #4 loading dock, and bldg. #14 twice a month.

iv. Eastern Baltimore County CBOC

1. The contractor will provide seven (7) slim Jim style containers w/lid for single stream and area to label recycling. Custom VA approved labels provided by vendor and applied to containers by vendor. It must be laminated plastic and not paper labels.

2. The contractor shall provide one (1) 2 cu yd rear load recycling container for single stream recycling which shall be removed once bi-weekly.

v. Perry Point VAMC

1. The contractor shall provide one (1) composting container for nutrition and food service and fourteen (14) 96-gallon totes to be used at multiple buildings throughout the facility.

vi. Washington DC VAMC

1. Contractor to provide one (1) 72” x 48” baler that is expected to be emptied (1-2) times per week.

2. The contractor will provide a carboard compactor to include a custom guide island for mounting concrete and asphalt since concrete will not be available for the entire area under the compactor. The guide island to be mounted extra on the concrete side and with long pins on the asphalt side.

3. Contractor Provided Internal Collection Containers. Six (6) blue tilt truck style recycling carts; ten (10) blue brute containers with dolly; one hundred and ten (110) blue slim Jim style containers keyhole lid for single stream and area to label recycling. Slot with circle style lid only. Custom VA approved labels provided by vendor and applied to containers by vendor.

Must be laminated plastic and not paper labels.

4. Contractor to provide two (2) 4 cu yd front end loading containers on wheels for recycling single stream recyclable materials at Lot 9. Containers are to be emptied one (1) time per week, must be the same day each week.

5. Contractor to bring pallets from floors to Warehouse to the central collection area. Contractor to coordinate the pick-up and recycling of pallets.

vii. Montgomery County / Gaithersburg CBOC

1. Contractor to provide two (2) 96-gallon tote style containers on wheels which shall be emptied every two (2) weeks.

e. All other locations listed in Appendix A but not specified above may request minimal services upon issuance of an order. Service capabilities will be limited to the line items listed in the base BPA price/cost schedule unless a modification to the base BPA is negotiated and executed.

f. The VA reserves the right to relocate the containers when deemed necessary.

g. The equipment shall be maintained in operable condition, and all equipment areas should remain clean and organized, as verified by the Contracting Officer's Representative (COR).

If the COR identifies any contractor furnished equipment as inoperable, the contractor is required to repair or replace it, at no cost to the Government, within 2 days of the COR's request.

3. ONSITE WASTE COLLECTION/LABOR

a. The contactor shall supply onsite collection at the following facilities as detailed below:

i. Baltimore VAMC:

1. The contractor shall provide onsite labor including two shifts and weekends.

2. The contractor shall collect solid waste and recycling from the following soiled utility rooms: 6B-100; 5B-225; 4B-224; 3B-224; 2B-100; 1B-100.

3. It will be the sole responsibility of the contractor to provide the appropriate staffing and supervision to manage properly remove waste in a timely manner when it is generated and prevent waste from accumulated in loading docks and storage areas.

4. Contractor will also be responsible for the cleaning of these transport carts and the soiled utility rooms every weekend to avoid disruption.

5. Contractor will be responsible for cleaning the loading dock area twice monthly. The detailing is to include scrubbing the loading dock with the VA provided buffer with deck brush attachment, power washing the dock area with the VA provided power washer and clearing all troughs and debris.

6. Contractor provided staff will manage the waste areas of the dock for solid waste, recyclables, and construction debris. Any other waste streams will be reported to the Environmental Management Service for proper disposal.

ii. Washington DC VAMC:

1. Contractor will be responsible for the internal collection of various recyclables, at the Washington DC VA Medical Center. The contractor will provide the labor and management to collect the recyclables from the central collection points and recycling containers.

2. Contractor to provide three (3) employees to assist in the VA in the overall performance of this contract.

a. The employees will be on-site M-T-W-Th-F. The hours would be staggered 9:00 AM to 6:30 PM for the shift.

b. Saturday and Sunday 4 hours each day, 1 employee.

3. Employee Duties: The duties of the first shift employee will be to coordinate the recycling program, assist with education of the staff at the DC VA, collect recycling from various points within the facility, and assist with the processing of cardboard from the warehouse. Remove pallets from the floors and deliver to the staging area at the loading dock for receiving. The employee will also work closely to assist in tracking shipments to confirm cardboard rebates and weights for the VA DC. Move waste from interior collection points to loading dock disposal area 2 to 3 times daily M-F and twice S-Su. Meet the recycling truck for the shipments.

Coordinate the pick-ups of the recyclables. Compact cardboard for recycling. Collect and remove trash from all waste receptacles located on the exterior grounds of the property.

4. CONTRACTOR PERSONNEL

a. The contractor shall provide the COR with a list of contractor/subcontractor employees expected to enter the buildings to perform services as per the contract. While on VA premises, all contractor personnel shall comply with the rules, regulations, and procedures governing the conduct of personnel and the operation of the facility.

b. An access badge will be given to the contractor’s employee upon entrance into VA buildings. The contractor employee must safeguard the access badge and immediately report any lost, stolen, or destroyed badges to the COR. All contract personnel must properly display their access badges. Access badges must be worn at or above the waist (facing forward.). The contractor’s employees must return the access badge(s) to the COR or designee identified by the COR at the end of each pick-up process.

c. The contractor shall be required to comply with all security policies/requirements of each VISN 5 facility. All security policies/requirements must be met, and employees cleared prior to the contractor performing work under this contract. Employees that cannot meet the security and clearance requirements shall not be allowed to perform work under this contract.

d. It is the responsibility of the contractor’s personnel to park in the appropriately designated parking areas. Parking information shall be coordinated with each facility COR.

Department of Veterans Affairs Medical Center at 50 Irving Street, NW. Washington, and D.C does not validate or make reimbursement for parking violations of the contractor’s personnel under any circumstance.

5. PERFORMANCE STANDARDS

a. Overall Service: Timeliness and Professionalism

i. Contractor shall provide timely service to all medical center and CBOC locations at the task order location.

ii. Contractor staff shall conduct themselves in a professional manner, at all times.

b. Invoice Accuracy

i. The contractor shall submit invoices according to the price/cost schedule and services provided at the task order level.

ii. Additional documentation to facilitate invoice acceptance shall be provided upon request by the COR.

c. Recordkeeping/Documentation/Reporting

i. Contractor shall provide all manifests and monthly reports timely to the

COR at the task order level.

ii. All reports and documentation should be accurate and comprehensive, reflecting the services provided.

d. Equipment Condition & Overall Tidiness

i. Equipment must be maintained in operable condition, and all equipment areas must remain clean and organized, as verified by the Contracting Officer's Representative (COR).

ii. The contractor shall conduct inspections of containers and compactors at least annually to ensure functionality. Evidence of these inspections must be provided to the COR before the end of each task order period of performance.

iii. If the COR identifies any contractor-furnished equipment as inoperable, the contractor is required to repair or replace it at no cost to the Government within 2 days of the COR's request.

e. Management Planning

i. The management plan must include all items required within the

Statement of Work (SOW) and be reviewed/updated at least annually or when significant operational changes occur, including changes of key personnel.

ii. The final version of this plan must be provided to the COR before the start of the first task order period of performance and updated at least annually, thereafter.

6. MANAGEMENT PLAN

a. The ability to successfully provide the number and types of services required on a daily basis over an extended period of time requires a comprehensive Management Plan. The required services shall be delivered within the normal working hours (6A-6P), while meeting the quality standards required. The Contractor shall focus on delivering the primary services of collections, consolidation, transportation, shipping and disposal in a manner the meets the requirements and needs of VISN 5. The Contractor shall identify the key staff members who will carry out the requirements.

b. The contractor shall provide a communication plan for employees and subcontractors.

Highly functional and efficient data and voice communications are critical for successfully performing the contract requirements. The Contractor must be capable of sending and receiving e-mails and faxes, communicate with the Project Manager, communicate with service vehicles regularly to determine locations and relay service-related messages, and send/receive electronic data files. Communication shall be critical in ensuring no interruption of services. Communication shall include how waste will be collected, manifested, and treated. Communication shall be very important to ensure compliance.

c. Contractor shall provide a highly qualified project manager with strong support from corporate management as this shall be essential to successfully performing these requirements day to day over an extended period of time. This plan shall identify the organizational structure proposed to direct these operations. The management team members shall be identified along with a description of qualifications and relative experience. The methods and procedures used to carry out this plan shall be specified, including the problem resolution procedures to be used in the event of service related or personnel problems. The Contractor shall identify the types of employee incentives used to encourage quality performance by Contractor staff. The plan shall specify the manager that shall be designated to meet with the Contracting Officer, at the Government’s convenience, for scheduled and impromptu meetings to discuss contractual issues.

Resumes shall be provided for all members of the project management team and other key personnel requiring special skills. Contractors should not view this as simply a trash disposal service. This requirement is broad and diverse and requires an integrated, involved management approach to deliver these services successfully.

Appendix A - VISN 5 MD and DC VAMC Facility Locations

1. Baltimore VAMC, 10 North Greene Street Baltimore, MD 21201

2. Baltimore VAMC Annex, 209 W. Fayette St. Baltimore, MD 21201

3. Loch Raven VAMC, 3901 The Alameda, Baltimore, MD 21218

4. Fort Meade CBOC, 2479 5th Street, Fort Meade, MD 20755

5. E. Balt. County CBOC, 5235 King Ave, Franklin Sq Prof. Ctr, Ste 200, Rosedale, MD 21237

6. Glen Burnie CBOC, 808 Landmark Dr., Suite 128, Glen Burnie, MD 21061

7. Perry Point VAMC 361 Boiler House Road Perry Point MD 21902

8. Pocomoke City CBOC, 1701 Market Place, Suite 211, Pocomoke City, MD 21851

9. Cambridge CBOC, 830 Chesapeake Drive, Cambridge, MD 21613

10. Washington, DC VAMC, 50 Irving St. NW, Washington DC 20422

11. Fischer House, 50 Irving St. NW, Washington DC 20422

12. Charlotte Hall CBOC, 29640 Three Notch RD, Charlotte Hall, MD 20622

13. Montgomery County CBOC, 51810 Gaither Drive, Shady Grove Development Park, Suite 130, Gaithersburg, MD 20877

14. Lexington Park CBOC, 45870 East Run Blvd., Suite 300, Lexington Park, MD 20653

15. Southern PG County CBOC, 5801 Allentown Rd., Stes 104/106, Camp Springs, MD 20746

16. Southeast CBOC, 820 Chesapeake St. SE, Washington, DC 20032

17. Fort Belvoir CBOC, 9300 DeWitt Loop, Ft. Belvoir, VA 22060

END SOW

B.2 COST/PRICE SCHEDULE

See attached document: SCHEDULE.xlsx

B.3 TERMS AND CONDITIONS

The Contractor agrees to the following terms of a Blanket Purchase Agreement (BPA) EXCLUSIVELY WITH the Department of Veterans Affairs:

B.4 ADMINISTRATIVE DATA

A Blanket Purchase Agreement (BPA) is hereby established between and the Department of Veterans Affairs under the following terms and conditions incorporated in this BPA:

Primary Point of Contact:

Alternate Point of Contact:

DUNS NUMBER:

Cognizant Office (Include complete address):

Department of Veterans Affairs

Network Contracting Office 5 (NCO-5)

VISN 5 Contract Satellite Office

510 Butler Avenue, Building 306A

Martinsburg WV 25405

B.5 PRICING DATA

1. The prices included on the BPA list (or applicable "discounted" rates submitted in a proposal response to an RFQ resulting in award) that are in effect on the effective date of an order shall govern that order's basic performance period. With regard to any option years, which are later exercised, the proposed option year rates as incorporated into the order award are in effect until such time, if applicable, that the contractor has been authorized a rate increase culminating from a negotiation with the Contracting Officer.

2. The BPA holder can voluntarily reduce offered prices at any time by giving 24-hour advance notice (by facsimile or electronic-mail) to the Department of Veterans Affairs/Contracting Officer.

This BPA also allows for additional discounts if a "large order" is placed at one time. An advanced notice is not required for discounts offered for only an individual order. Whether an order is large enough to warrant such a discount is subject to the discretion of the BPA holder.

3. The BPA holder may also increase BPA prices at any time. Any BPA price increase shall not take effect until the Department of Veterans Affairs Contracting Officer receives written notification (U.S. mail, facsimile, or electronic-mail). Any order already issued shall not be affected by any change to BPA pricing. The prices offered under this BPA will undergo annual review by the Department of Veterans Affairs Contracting Officer.

B.6 OPTION TO EXTEND THE TERM OF THE BPA

a. The Government may extend the term of this BPA by written notice to the Contractor at any time prior to the expiration of the BPA, provided that the Government shall give the Contractor a preliminary written notice of its intent to extend at least 15 days before the BPA expires. The preliminary notice does not commit the Government to an extension.

b. If the Government exercises this option, the extended BPA shall be considered to include this option provision.

B.7 SEGREGATION OF COSTS

a. The "Payments under Time-and-Materials and Labor-Hour Contracts" clause provides for reimbursement to the contractor of costs incurred for certain items and services purchased directly for the contract, subject to certain limitations set forth in the clause. Such items may include the lease/purchase of equipment, travel expenses for Government- directed travel, consumable materials, tuition and registration fees for specialized training, and other services or items acquired for the Government's account under the Government Property clause. The items and services which the BPA holder is authorized to purchase on a cost- reimbursement basis shall be limited to only those specific items and services described in the order(s) issued to the BPA holder as authorized for purchase.

b. The BPA holder shall segregate costs associated with materials and other items authorized to be purchased on a cost-reimbursement basis (to be specified in each order) from other costs associated with the performance of this contract in such a manner that at any time the costs subject to reimbursement under each order shall be readily ascertainable.

c. The "Ceiling Price" referred to in the "Payments under Time and Materials and Labor-Hour Contracts" clause shall be the ceiling price as stated in each order.

B.8 GENERAL SERVICES ORDERS

a. The BPA holder shall furnish all the necessary qualified personnel, materials, facilities and management resources to furnish the services set forth in the Statement of Objectives (SOO) or the Performance Work Statement (PWS) within the terms specified and at the price(s) stated.

b. It is understood and agreed that the BPA holder shall provide Fixed-Price proposals when requested by the Contracting Officer (CO). The contractor's proposal shall be priced using labor rates and labor categories here in provided. The CO will issue Fixed Priced Orders upon completion of negotiations of contractor proposals.

B.9 LABOR HOUR ORDERS

a. It is intended that the majority of orders issued for performance under this BPA will be Fixed- Priced Orders. However, on occasion Labor Hour Orders may be issued. This section applies to such orders only.

b. The BPA holder shall furnish all the necessary qualified personnel, materials, facilities and management resources to furnish the services set forth in the Statement of Objectives (SOO) or the Performance Work Statement (PWS) within the terms specified and at the price(s) stated.

All orders will be issued and modified at the labor rates in effect at the time the work is performed.

c. It is understood and agreed that the BPA holder shall use in the performance of the contract the labor categories and hours specified in each order.

d. The labor categories and hours specified in each order represent the current best estimate of the services to be performed. To enhance flexibility and to allow the BPA holder to determine the optimum labor mix for the order the BPA holder may without notice to the Government, increase or decrease the number of hours for each category specified in the individual order by no more than 10%. These adjustments are allowable only to the extent that the ceiling price and the total number of hours of the labor CLIN(s) are not exceeded. The BPA holder will not be paid more than the ceiling price of any individual order.

e. Government Reimbursement of BPA Holder-Incurred Training Costs in Support of Mission- Unique Department of Veterans Affairs Requirements. BPA holder\personnel are required to possess all the skills necessary to support at least the minimum requirements of the Performance Work Statement (PWS) tasking for the labor category under which they are performing. Training to meet such minimum requirements must be provided by the BPA holder and is included in the fixed price labor rates. In situations where the "Government User" being supported by an order under the basic contract requires some "unique" level of support beyond the minimum requirements of the PWS because of program/mission-unique needs, then the BPA holder may directly charge the order (in the same manner as one might charge work-related TDY expenses) in order to obtain the unique training required for successful support if authorized in the order. Such education/training might be provided by Government entities or by "third party" private entities such as companies who specialize in providing professional or specialized training/education seminars/classes. Direct labor expenses, and travel related expenses allowable under the Joint Travel Regulations (JTR), may be allowed to be billed on a cost reimbursement basis. Tuition/Registration/Book fees (costs) that may be applicable to an individual course/seminar may be recoverable as a direct cost if specifically authorized in a particular order. Documentation (in the form of a Department of Veterans Affairs Program Office signed memorandum that such contemplated labor, travel, and costs to be reimbursed by the Government are mission essential and in direct support of "unique" or special Program Office requirements) will be required to support the billing of such costs against the order, which authorized payment, therefore.

f. In the event the BPA holder expends fewer hours than set forth in the individual order, the total order shall be adjusted to reflect the actual number of hours expended and the final order price. In no case will the final price exceed the ceiling price of the order.

g. Notwithstanding any other provision, the BPA holder shall maintain sufficient accounting records for verification of the hours and categories of labor incurred in the performance of each order. It is further understood and agreed that the accounting records shall be available for Government review during the performance of the contract and until three years after final payment under the contract. In the event subcontract labor is included in the labor effort contained in paragraph (c) above, the foregoing records provisions shall be included in all applicable subcontracts.

h. Payment under individual orders for CLINs (to be specified in order) will be in accordance with FAR 52.232-7 entitled "Payments under Time-and-Materials and Labor-Hour Contracts."

Withholding of amounts due as contemplated by the clause will apply to the total contract and not to individual orders. Withholding will not exceed $50,000.00 for the entire contract, regardless of the number of orders issued against the contract, and will apply to the first order and continue until the maximum withholding amount is reached. To facilitate closeout of early orders, the amount withheld may be transferred to any subsequent active order. Ceiling price, as used in the clause, applies to each individual order, not to the total contract.

B.10 NONPERSONAL SERVICES

a. In performance of this contract, the BPA holder will provide services as required by program offices to support management of their overall mission. This will be based upon the order's performance work statement for the specific effort. Orders will be formally issued to the BPA holder as opposed to individual BPA holder employees.

b. The services required under the Agreement constitute professional and management services within the definition provided by FAR 37.201. Under this Agreement the Government will obtain professional services, which are essential to the Department of Veterans Affairs mission but not otherwise available within Department of Veterans Affairs.

c. The Government will neither supervise BPA holder employees nor control the method by which the BPA holder performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual BPA holder employees.

It shall be the responsibility of the BPA holder to manage their employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the BPA holder feels that any actions constitute, or are perceived to constitute personal services, it shall be the BPA holder's further responsibility to notify the Contracting Officer immediately.

d. These services shall not be used to perform work of a policy/ decision making or management nature. All decisions relative to programs supported by BPA holders will be the sole responsibility of the Government. Support services will not be ordered to circumvent personnel ceilings, pay limitations, or competitive employment procedures.

B.11 AUTHORIZED LIMITS

The Government estimates, but does not guarantee, that individual BPA Orders placed against this Agreement may reach $1,000,000.00/per Order. This Order Limit may be increased by mutual agreement of the parties as necessary, in whole or part. The authorized Ceiling Limit of the Agreement is set at N/A per RFO FAR Companion (FC) 12.201-1(e)(3) the period covered by the Agreement; this ceiling is also not a guarantee. The Ceiling Limit may also be raised in association with Order Limit increases or other conditions which, by mutual agreement of the parties, maybe considered necessary. Authorization for individual orders above the stated order and/or Ceiling Limits must be coordinated through the Contracting Officer before larger valued orders can be issued and prior to commencement of work. All unauthorized work, regardless of amount, will be processed through the ratification process.

B.12 OBLIGATION OF FUNDS

This BPA does not obligate any funds. The Government is obligated only to the extent of authorized orders actually issued under the BPA by the Contracting Officer.

B.13 PERIOD OF PERFORMANCE

This BPA expires on 03-31-2027 or such later ending date as determined by the exercise of any option.

B.14 AUTHORIZED INDIVIDUALS

Individuals Authorized to Place Orders:

DVA authorizes the following entities to place orders:

Dept. of VA Warranted Contracting Officers

B.15 ORDER FORMAT

Orders will be placed against this BPA via e-mail, Electronic Data Interchange (EDI), FAX, or in hardcopy format. Each individual BPA Order will describe the tasks, services and deliverables required.

B.16 AUTHORIZED REPRESENTATIVES

The primary Contracting Officer (CO) for this Agreement is:

DARREN G. MORRIS

Department of Veterans Affairs Network Contracting Office 5 (NCO-5) VISN 5 Contract Satellite Office 510 Butler Avenue, Building 308B Martinsburg, WV 25405 darren.morris2@va.gov

The Primary Contracting Officer's Representative (COR) for projects under this Agreement is:

Eric Winans

(304) 627-8116 Eric.Winans@va.gov

The Secondary Contracting Officer's Representative (COR) for projects under this Agreement is:

Valerie Jenkins

304-476-5463 Valerie.Jenkins@va.gov

The Primary and/or Secondary COR will be responsible for technical monitoring of the contractor's performance and deliveries. The COR and the Contractor's Representative shall work together to ensure that all contractual requirements are being met. The COR will interpret specifications or technical portions of the work. The COR is not authorized to perform, formally or informally, any of the following actions:

(1) Promise, award, agree to award, or execute any contract, contract modification, or notice of intent that changes or may change this contract;

(2) Waive or agree to modification of the delivery schedule;

(3) Make any final decision on any contract matter subject to the Disputes Clause;

(4) Terminate, for any reason, the contractor's right to proceed;

(5) Obligate in any way, the payment of money by the Government. Only a warranted Contracting Officer is authorized to obligate funds on this or any other contract action.

The contractor shall immediately notify the Contracting Officer in writing if the COR has taken an action (or fails to take action) or issues directions (written or oral) that the contractor considers to exceed the above limitations.

The contractor shall provide the Contracting Officer information copies of all correspondence to the COR.

B.17 FEDERAL HOLIDAYS

Unless specifically authorized in writing by the Contracting Officer, no services will be provided and no charges will be incurred and/or billed to any order on this contract on any of the Federal Holidays listed below.

New Year’s Day Labor Day Birthday of Martin Luther King, Jr. Columbus Day Washington’s Birthday Veterans' Day Memorial Day Thanksgiving Day Juneteenth Christmas Day Independence Day

B.18 PROHIBIT ACTIVITIES

The BPA holder shall not perform tasks under any resultant order which involve the following:

(a) preparation of any statement of requirements, objectives, or needs to be procured by the Government for Waste Managment services, whether to be acquired by future orders under the VISN 5 GEMS program, or by any other contract action at Department of Veterans Affairs;

(b) evaluation of the qualifications of a potential source or any proposal for a contract or order by the Government for Waste Managment services or any other supplies or services;

(c) formulation of "best value" criteria, acquisition plans, solicitations or strategies for the purchase of Waste Managment-like services;

(d) preparation of documentation for future orders for Waste Managment services.

B.19 BPA EMPLOYEE IDENTIFICATION

All support BPA holder personnel will be required to wear company identification badges in order to distinguish themselves from Government (organic) employees. When conversing with Government personnel during business meetings and over the telephone, support BPA holder personnel shall identify themselves as such to avoid situations arising where sensitive topics might be better discussed solely between Government employees. Where practicable, support BPA holders occupying collocated space with their Government program customer should identify their workspace area with their name and company affiliation.

B.20 TRAVEL REIMBURSEMENT

The Government will reimburse the cost of travel required in conjunction with performance of orders issued under this contract. Reimbursement for travel is limited to that which is required in the performance of the order. Specific Government direction to attend meetings or gather information shall be reimbursed on a cost reimbursable basis only. Local travel or the relocation of BPA holder personnel from other geographic areas for the purpose of staffing an order, are not subject to reimbursement. The Government will not pay travel charges for travel to and from the BPA holder employee's home and the DVA Office or to and from one company building to another (either within a company or to and from a prime to a sub company). Travel costs subject to reimbursement are limited to travel occurring at the direction of the Government, performed in conjunction with a specific requirement for a trip authorized in the order. Any administrative/clerical support travel costs shall be considered and approved by the Contracting Officer on a case-by-case basis.

B.21 ORDERING MANAGEMENT

a. Order Management Requirements: Delivery of services shall be implemented only if directed by an order. The BPA holder shall respond in no more than 3 working days from the issuance of the order to identify the Contractor's Task Leader. The Contractor's Task Leader shall arrange for a meeting between the BPA holder Task Leader and the COR to obtain the necessary detailed information to proceed with the task.

b. Order Procedures: Each Request for Proposal for an order will contain a Statement of Objectives (SOO), or other performance based work statement, describing the program to be supported, a description of the task, evaluation criteria, the deliverables, an order start and completion date, and the COR. The BPA holder(s) solicited will respond to the SOO with a Performance Work Statement (PWS), a proposed technical solution including labor mix and hours, and a proposed ceiling or fixed price for the order. Note: The Government will accept order proposals only from BPA holders that it has solicited. The PWS and labor mix will be incorporated into any resulting order. The proposed technical solution may also be incorporated in the order. The BPA holder on a per site basis will assign the Task Leader.

c. Order Accounting: The BPA holder's order…