36C24526Q0097_MD_DC MSW SOW v2.pdf

B.1 STATEMENT OF WORK (v2)

Maryland and Washington DC VAMC’s Solid Waste Removal & Recycling Services

A. GENERAL SCOPE

The contractor will provide all labor, packaging, collection, removal, transportation, equipment, supplies and services for pickup, disposal and proper treatment of Solid Waste in accordance with Local, State, Federal laws and regulations for all locations listed within Appendix A (VISN 5 MD and DC VAMC Facility Locations). The contactor will also provide comprehensive management of solid waste, and recycling for the facilities specifying these services to include the following locations: VA Maryland Healthcare System Medical Centers and Washington DC VA Medical Center and their associated CBOCs (Community Based Outpatient Clinic) within VISN 5, the Capitol Healthcare Network.

The VISN 5 facilities generate approximately 10 million pounds of waste each year (FY24 data) of which, the majority is municipal solid waste.

The VISN is also looking for a contractor to take a value engineered approach to structuring the management of waste streams at our larger facilities with the focus on maximizing recycling and landfill avoidance. At a minimum, the Contractor shall provide all personnel, equipment, tools, materials, vehicles, supervision, transportation, and any other items or services necessary to perform Municipal Solid Waste (MSW) collection, recycling, and provide open top containers for both construction debris and solid waste at the facilities detailed in Appendix A.

1. For the purposes of this contract, Municipal Solid Waste will include the following: Solid waste is any material discarded by human activity, regardless of its physical state (solid, semi-solid, or contained gas). This includes a broad spectrum of items, such as:

a. Municipal Solid Waste: Everyday items from households and businesses like food scraps, paper, plastics, and packaging. Examples include but are not limited to:

Garbage, Food Waste, Glass, Packaging, Paper, Cardboard, Plastic

b. Industrial waste: Waste generated by manufacturing and other industrial processes.

c. Construction and demolition waste: Debris from building and construction activities

d. Tires

2. The Contractor will also provide a comprehensive recycling program including education and outreach for all facilities in VISN 5. The Contractor shall perform to the standards in the contract as well as all local, state, and federal regulations, international agreements and appropriate Final Governing Standards (FGS). Furnish all labor, supervision, materials, and equipment necessary to accomplish complete removal of solid waste from all Department of Veterans Affairs Medical Center listed below.

a. For the purposes of this contract, Comprehensive Recycling program will include the following: Recovery and reprocessing of waste materials for use in new products. The basic phases in recycling are the collection of waste materials, their processing or manufacture into new products, and the purchase of those products, which may then themselves be recycled.

b. Typical materials that are recycled: Iron and steel scrap, Aluminum cans, Glass bottles, Paper, Wood (including pallets), Plastics, Cardboard, Blue Wrap, Tires.

3. The Government encourages the inclusion additional proposed plans for waste management and waste minimization efforts regarding solid waste and recycling at VISN 5 facilities.

4. The contractor will work with a designated Contracting Officers Representative (COR) at each VA Medical Center, designated at the order level.

5. Estimated Quantities & Frequency of Pickups for MSW are listed in the table below:

LOCATION

AVERAGE ANNUAL

POUNDS

OF SOLID WASTE

FREQUENCY OF

PICKUPS

Baltimore VAMC 2,313,867 Weekly Baltimore VAMC Annex N/A Lessor provides

Loch Raven VAMC 323,160 Weekly Fort Meade CBOC N/A Lessor provides

E. Baltimore County CBOC N/A Lessor provides Glen Burnie CBOC N/A Lessor provides Perry Point VAMC 1,502,000 Monthly

Pocomoke City CBOC 3,900 Monthly Cambridge CBOC N/A Lessor provides

Washington, DC VAMC 1,700,000 Monthly Fischer House 15,588 Weekly

Charlotte Hall CBOC N/A Lessor provides Montgomery County CBOC N/A Lessor provides

Lexington Park CBOC N/A Lessor provides Southern PG County CBOC N/A Lessor provides

Southeast CBOC N/A Lessor provides Fort Belvoir CBOC N/A Lessor provides

Actual weight and pick up frequency will be determined by each station at the order level.

6. Locations and Services Anticipated Start Date:

• Baltimore VA Medical Center and CBOCs April 1, 2026 o Municipal Solid Waste o Comprehensive Recycling Program

• Loch Raven VA Medical Center and CBOCs April 1, 2026 o Municipal Solid Waste o Comprehensive Recycling Program https://www.britannica.com/technology/materials-processing

• Perry Point VA Medical Center and CBOCs April 1, 2026 o Municipal Solid Waste o Comprehensive Recycling Program

• Washington DC VA Medical Center and CBOCs April 1, 2026 o Municipal Solid Waste o Comprehensive Recycling Program

Comprehensive list of all VISN 5 MD and DC VA Medical Centers and Community Based Outpatient Clinics listed in Appendix A. These services will be available to all locations listed in Appendix A.

B. SPECIFICATIONS

1. SOLID WASTE:

a. The selected contractor shall manage municipal solid waste at the facilities listed below. In addition to these services the contractor may be requested to provide additional solid waste management for special events or one-time activities. Special events / one-time activities must be definitized at the order level prior to executing additional services.

b. The projected requirements for solid waste equipment at each location are as follows

(Please note that the actual needs will be finalized at the order level):

i. Baltimore VAMC

1. The contractor shall provide one (1) 34 cubic yard self-contained compactor including an ozone odor control system, removed three (3) times per week.

2. The contractor shall supply one (1) 30 cubic yard open top dumpster which will be owned by the contractor and removed eight (8) times a month or as needed, the debris will be sorted and recycled (LEED) and the diversion tracked/reported to the VA.

ii. Loch Raven VAMC

1. The contractor will provide one (1) 34 cubic yard self-contained compactor including an ozone-odor control system and remove it once

(1) per week.

2. Contractor to provide up to eight (8) 30 cubic yard open top container deliveries during the performance period as requested by the facility.

3. The contractor shall provide one (1) 6 cubic yard dumpster that will be removed three (3) times per week.

iii. Fort Meade CBOC

1. The contractor shall provide one (1) 8 cubic yard front end loading container and remove/empty it once a week.

iv. Eastern Baltimore County CBOC

1. The contractor shall provide one (1) 6 cubic yard dumpster that will be removed three (3) times per week.

v. Perry Point VAMC

1. The contractor shall provide one (1) 20 Yard Self Contained

Composting Compactor including an ozone-odor control system for Nutrition and Food Services (NFS) and empty it every 2 weeks.

vi. Pocomoke City CBOC

1. The contractor shall provide one (1) 8 cubic yard front end loading container and remove/empty it once a week.

vii. Washington DC VAMC

1. Contractor to provide one (1) 34 cubic yard self-contained compactor with a fully enclosed right-hand-fed doghouse enclosure including an ozone-odor control system at the Warehouse. Load height to be as low as possible. Compactors are to be serviced three (3) times per week on Mondays, Wednesdays and Fridays. Compactor to be cleaned quarterly. Contractor to use power washing with disinfectant.

2. Contractor to provide one (1) 30 cubic yard open top container at Lot

6. Container to be emptied one to three (3) times per week.

3. Contractor to provide three (3) 30 cubic yard open top containers at Lot 9. Containers are emptied two (2) to four (4) times per month each.

viii. Fisher House (DC VAMC)

1. Contractor to provide one (1) 2 cubic yard rear loading container with lids in good working condition at the Fischer House. Container to be emptied two (2) times per week on either Mon/Thu or Tue/Fri.

2. Contractor to provide one (1) 4 cubic yard front loading container with lids in good working condition at the Engineering/EMS Load Dock Gate.

Container to be emptied one (1) time per week.

3. Contractor to provide four (4) 30-gallon poly drums for the disposal of wax at the Warehouse. Drums to be disposed of and exchanged two

(2) times per year.

ix. Soldiers’ Home (DC VAMC)

1. Contractor to provide two (2) 30 cubic yard open top containers to be emptied two to four (2-4) times per month.

c. All other locations listed in Appendix A but not specified above may request minimal services upon issuance of an order. Service capabilities will be limited to the line items listed in the base BPA price/cost schedule unless a modification to the base BPA is negotiated and executed.

d. The VA reserves the right to relocate the containers when deemed necessary.

e. The equipment shall be maintained in operable condition, and all equipment areas should remain clean and organized, as verified by the Contracting Officer's Representative (COR). If the COR identifies any contractor furnished equipment as inoperable, the contractor is required to repair or replace it, at no cost to the Government, within 2 days of the COR's request.

2. RECYCLING

a. To minimize waste, the contractor shall provide a waste audit report annually, at a minimum. Offerors should provide a sample of a waste audit as part of the submission package.

b. The selected contractor shall provide single stream recycling at a minimum to the facilities listed below. The selected contractor is also encouraged to provide proposals on increasing single stream recycling and composting initiatives throughout the region.

c. For all facilities, the contractor will be responsible for providing internal recycling containers and the mapping of the locations of the containers. The VA will provide floor plans for the contractor to mark the recycling equipment locations. This is to be maintained at all times and to be available to the COR upon request. Survey all areas weekly and inspect the waste and recycling equipment & containers. Ensure preventative maintenance is scheduled and executed for compactors and containers.

d. The projected requirements for recycling equipment at each location are as follows

(Please note that the actual needs will be finalized at the order level):

i. Baltimore VAMC

1. The contractor shall provide one (1) 48”x72” baler, that will be managed and maintained by the contractor and bales will be serviced twice weekly since space is limited.

2. Contractor Provided Internal Collection Containers:

a. 1 cu yd black tilt trucks 15

b. 1 cu yd blue tilt trucks 10

c. Blue Slim Jims (Baltimore) 130

d. Blue Slim Jims (Loch Raven) 40

e. Blue Deskside Bins (loch Raven) 30

f. Blue Brute Containers w/Dolly 5

ii. Baltimore Annex

1. The contractor shall provide one (1) 4 cu yd front end loading on wheels recycling container for single stream recycling which shall be removed once weekly.

iii. Loch Raven VAMC

1. The contractor shall provide two (2) 8 cubic yard front-end loading containers for single-stream recycling which shall be removed three (3) times per week.

2. Contractor to coordinate the pick-up and recycling of pallets at bldg. #1 loading dock, bldg. #4 loading dock, and bldg. #14 twice a month.

iv. Eastern Baltimore County CBOC

1. The contractor will provide seven (7) slim Jim style containers w/lid for single stream and area to label recycling. Custom VA approved labels provided by vendor and applied to containers by vendor. It must be laminated plastic and not paper labels.

2. The contractor shall provide one (1) 2 cu yd rear load recycling container for single stream recycling which shall be removed once bi-weekly.

v. Perry Point VAMC

1. The contractor shall provide one (1) composting compactor for nutrition and food service and fourteen (14) 96-gallon totes to be used at multiple buildings throughout the facility.

vi. Washington DC VAMC

1. Contractor to provide one (1) 72” x 48” baler that is expected to be emptied (1-2) times per week.

1. The contractor will provide a carboard compactor to include a custom guide island for mounting concrete and asphalt since concrete will not be available for the entire area under the compactor. The guide island to be mounted extra on the concrete side and with long pins on the asphalt side.

2. Contractor Provided Internal Collection Containers. Six (6) blue tilt truck style recycling carts; ten (10) blue brute containers with dolly;

one hundred and ten (110) blue slim Jim style containers keyhole lid for single stream and area to label recycling. Slot with circle style lid only. Custom VA approved labels provided by vendor and applied to containers by vendor. Must be laminated plastic and not paper labels.

3. Contractor to provide two (2) 4 cu yd front end loading containers on wheels for recycling single stream recyclable materials at Lot 9.

Containers are to be emptied one (1) time per week, must be the same day each week.

4. Contractor to bring pallets from floors to Warehouse to the central collection area. Contractor to coordinate the pick-up and recycling of pallets.

vii. Montgomery County / Gaithersburg CBOC

1. Contractor to provide two (2) 96-gallon tote style containers on wheels which shall be emptied every two (2) weeks.

e. All other locations listed in Appendix A but not specified above may request minimal services upon issuance of an order. Service capabilities will be limited to the line items listed in the base BPA price/cost schedule unless a modification to the base BPA is negotiated and executed.

f. The VA reserves the right to relocate the containers when deemed necessary.

g. The equipment shall be maintained in operable condition, and all equipment areas should remain clean and organized, as verified by the Contracting Officer's Representative (COR). If the COR identifies any contractor furnished equipment as inoperable, the contractor is required to repair or replace it, at no cost to the Government, within 2 days of the COR's request.

3. ONSITE WASTE COLLECTION/LABOR

a. The contactor shall supply onsite collection at the following facilities as detailed below:

i. Baltimore VAMC:

1. The contractor shall provide onsite labor including two shifts and weekends.

2. The contractor shall collect solid waste and recycling from the following soiled utility rooms: 6B-100; 5B-225; 4B-224; 3B-224; 2B-100;

1B-100.

3. It will be the sole responsibility of the contractor to provide the appropriate staffing and supervision to manage properly remove waste in a timely manner when it is generated and prevent waste from accumulated in loading docks and storage areas.

4. Contractor will also be responsible for the cleaning of these transport carts and the soiled utility rooms every weekend to avoid disruption.

5. Contractor will be responsible for cleaning the loading dock area twice monthly. The detailing is to include scrubbing the loading dock with the VA provided buffer with deck brush attachment, power washing the dock area with the VA provided power washer and clearing all troughs and debris.

6. Contractor provided staff will manage the waste areas of the dock for solid waste, recyclables, and construction debris. Any other waste streams will be reported to the Environmental Management Service for proper disposal.

ii. Washington DC VAMC:

1. Contractor will be responsible for the internal collection of various recyclables, at the Washington DC VA Medical Center. The contractor will provide the labor and management to collect the recyclables from the central collection points and recycling containers.

2. Contractor to provide sufficient number of staff to assist in the VA in the overall performance of this contract.

a. The employees will be on-site M-T-W-Th-F. The hours would be staggered 9:00 AM to 6:30 PM for the shift.

b. Saturday and Sunday 4 hours each day, number of staff needed to be determined by contractor.

3. Employee Duties: The duties of the first shift employee will be to coordinate the recycling program, assist with education of the staff at the DC VA, collect recycling from various points within the facility, and assist with the processing of cardboard from the warehouse. Remove pallets from the floors and deliver to the staging area at the loading dock for receiving. The employee will also work closely to assist in tracking shipments to confirm cardboard rebates and weights for the VA DC. Move waste from interior collection points to loading dock disposal area 2 to 3 times daily M-F and twice S-Su. Meet the recycling truck for the shipments. Coordinate the pick-ups of the recyclables.

Compact cardboard for recycling. Collect and remove trash from all waste receptacles located on the exterior grounds of the property.

4. CONTRACTOR PERSONNEL

a. The contractor shall provide the COR with a list of contractor/subcontractor employees expected to enter the buildings to perform services as per the contract.

While on VA premises, all contractor personnel shall comply with the rules, regulations, and procedures governing the conduct of personnel and the operation of the facility.

b. An access badge will be given to the contractor’s employee upon entrance into VA buildings. The contractor employee must safeguard the access badge and immediately report any lost, stolen, or destroyed badges to the COR. All contract personnel must properly display their access badges. Access badges must be worn at or above the waist (facing forward.). The contractor’s employees must return the access badge(s) to the COR or designee identified by the COR at the end of each pick-up process.

c. The contractor shall be required to comply with all security policies/requirements of each VISN 5 facility. All security policies/requirements must be met, and employees cleared prior to the contractor performing work under this contract. Employees that cannot meet the security and clearance requirements shall not be allowed to perform work under this contract.

d. It is the responsibility of the contractor’s personnel to park in the appropriately designated parking areas. Parking information shall be coordinated with each facility COR. Department of Veterans Affairs Medical Center at 50 Irving Street, NW.

Washington, and D.C does not validate or make reimbursement for parking violations of the contractor’s personnel under any circumstance.

5. PERFORMANCE STANDARDS

a. Overall Service: Timeliness and Professionalism

i. Contractor shall provide timely service to all medical center and CBOC locations at the task order location.

ii. Contractor staff shall conduct themselves in a professional manner, at all times.

b. Invoice Accuracy

i. The contractor shall submit invoices according to the price/cost schedule and services provided at the task order level.

ii. Additional documentation to facilitate invoice acceptance shall be provided upon request by the COR.

c. Recordkeeping/Documentation/Reporting

i. Contractor shall provide all manifests and monthly reports timely to the COR at the task order level.

ii. All reports and documentation should be accurate and comprehensive, reflecting the services provided.

d. Equipment Condition & Overall Tidiness

i. Equipment must be maintained in operable condition, and all equipment areas must remain clean and organized, as verified by the Contracting Officer's Representative (COR).

ii. The contractor shall conduct inspections of containers and compactors at least annually to ensure functionality. Evidence of these inspections must be provided to the COR before the end of each task order period of performance.

iii. If the COR identifies any contractor-furnished equipment as inoperable, the contractor is required to repair or replace it at no cost to the Government within 2 days of the COR's request.

e. Management Planning

i. The management plan must include all items required within the

Statement of Work (SOW) and be reviewed/updated at least annually or when significant operational changes occur, including changes of key personnel.

ii. The final version of this plan must be provided to the COR before the start of the first task order period of performance and updated at least annually, thereafter.

6. MANAGEMENT PLAN

a. The ability to successfully provide the number and types of services required on a daily basis over an extended period of time requires a comprehensive Management Plan. The required services shall be delivered within the normal working hours (6A- 6P), while meeting the quality standards required. The Contractor shall focus on delivering the primary services of collections, consolidation, transportation, shipping and disposal in a manner the meets the requirements and needs of VISN 5. The Contractor shall identify the key staff members who will carry out the requirements.

b. The contractor shall provide a communication plan for employees and subcontractors. Highly functional and efficient data and voice communications are critical for successfully performing the contract requirements. The Contractor must be capable of sending and receiving e-mails and faxes, communicate with the Project Manager, communicate with service vehicles regularly to determine locations and relay service-related messages, and send/receive electronic data files.

Communication shall be critical in ensuring no interruption of services.

Communication shall include how waste will be collected, manifested, and treated.

Communication shall be very important to ensure compliance.

c. Contractor shall provide a highly qualified project manager with strong support from corporate management as this shall be essential to successfully performing these requirements day to day over an extended period of time. This plan shall identify the organizational structure proposed to direct these operations. The management team members shall be identified along with a description of qualifications and relative experience. The methods and procedures used to carry out this plan shall be specified, including the problem resolution procedures to be used in the event of service related or personnel problems. The Contractor shall identify the types of employee incentives used to encourage quality performance by Contractor staff. The plan shall specify the manager that shall be designated to meet with the Contracting Officer, at the Government’s convenience, for scheduled and impromptu meetings to discuss contractual issues. Resumes shall be provided for all members of the project management team and other key personnel requiring special skills. Contractors should not view this as simply a trash disposal service. This requirement is broad and diverse and requires an integrated, involved management approach to deliver these services successfully.

Appendix A - VISN 5 MD and DC VAMC Facility Locations

1. Baltimore VAMC, 10 North Greene Street Baltimore, MD 21201

2. Baltimore VAMC Annex, 209 W. Fayette St. Baltimore, MD 21201

3. Loch Raven VAMC, 3901 The Alameda, Baltimore, MD 21218

4. Fort Meade CBOC, 2479 5th Street, Fort Meade, MD 20755

5. E. Balt. County CBOC, 5235 King Ave, Franklin Sq Prof. Ctr, Ste 200, Rosedale, MD 21237

6. Glen Burnie CBOC, 808 Landmark Dr., Suite 128, Glen Burnie, MD 21061

7. Perry Point VAMC 361 Boiler House Road Perry Point MD 21902

8. Pocomoke City CBOC, 1701 Market Place, Suite 211, Pocomoke City, MD 21851

9. Cambridge CBOC, 830 Chesapeake Drive, Cambridge, MD 21613

10. Washington, DC VAMC, 50 Irving St. NW, Washington DC 20422

11. Fischer House, 50 Irving St. NW, Washington DC 20422

12. Charlotte Hall CBOC, 29640 Three Notch RD, Charlotte Hall, MD 20622

13. Montgomery County CBOC, 51810 Gaither Drive, Shady Grove Development Park, Suite

130, Gaithersburg, MD 20877

14. Lexington Park CBOC, 45870 East Run Blvd., Suite 300, Lexington Park, MD 20653

15. Southern PG County CBOC, 5801 Allentown Rd., Stes 104/106, Camp Springs, MD 20746

16. Southeast CBOC, 820 Chesapeake St. SE, Washington, DC 20032

17. Fort Belvoir CBOC, 9300 DeWitt Loop, Ft. Belvoir, VA 22060

END SOW

B.1 STATEMENT OF WORK (v2)