36C24526Q0049.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C24526Q0049 11-28-2025 stephanie henderson 12-05-2025

12PM EST

19ACQ

Department of Veterans Affairs

Washington DC VAMC

Contract Office

50 Irving St NW

Washington DC 20422

X

Y

532490

$40 Million net 30

N/A

X

Department of Veterans Affairs

Washington DC VAMC

See SOW

50 Irving St NW

Washington DC 20422

19ACQ

Department of Veterans Affairs

Washington DC VAMC

Contract office

PAYMENT WILL BE MADE BY

FSC e-Invoice Payment

Invoice must be submitted electronically http://www.fsc.va.gov/einvoice.asp

Invoice Setup Information 1-877-489-6135

See CONTINUATION Page

This solicitation is issued for monthly rental, install, deinstall of 20 linen/scrubwear automated machines for 1 year at Washington DC VAMC.

See PWS for technical, implementation, past performance evaluation factors, place of performance, and period of performance.

Reference Contract line items for description, qty, POP, and installation location.

VA COR: TBD

Incomplete or missing RFQ documents responses will be considered noncompliant/nonconforming RFQ responses.

The only POC for this solicitation is Stephanie Henderson.

See CONTINUATION Page

X X

36C24526Q0049

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 SOW

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

B.4 DELIVERY SCHEDULE

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (NOV 2023)

C.2 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

C.3 852.222-71 COMPLIANCE WITH EXECUTIVE ORDER 13899. (DEVIATION) (APR

2025)

C.4 52.242-15 STOP-WORK ORDER (AUG 1989)

C.5 52.225-2 BUY AMERICAN CERTIFICATE (OCT 2022)

C.6 52.225-6 TRADE AGREEMENTS CERTIFICATE (FEB 2021)

C.7 52.247-34 F.O.B. DESTINATION (NOV 1991)

C.8 VAAR 852.212-71 GRAY MARKET AND COUNTERFEIT ITEMS (FEB 2023)

C.9 VAAR 852.237-75 KEY PERSONNEL (OCT 2019)

C.10 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) ..33

C.11 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.12 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (OCT 2025) (DEVIATION FEB 2025)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (SEP 2023)

E.2 52.225-1 BUY AMERICAN—SUPPLIES (OCT 2022)

E.3 52.225-5 TRADE AGREEMENTS (NOV 2023)

E.4 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

E.5 52.204-29 FEDERAL ACQUISITION SUPPLY CHAIN SECURITY ACT

ORDERS—REPRESENTATION AND DISCLOSURES (DEC 2023)

E.6 52.216-1 TYPE OF CONTRACT (APR 1984)

E.7 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.8 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2021)

E.9 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (OCT 2025) (DEVIATION

FEB 2025)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C245

Department of Veterans Affairs

Washington DC VAMC

Contract Office

50 Irving St NW

Washington DC 20422

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Monthly & Upon Accepted Service & proper invoice

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment

Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.2 SOW

SCOPE: The Department of Veterans Affairs (VA) Washington DC Healthcare System, DC VA

Healthcare System is to rent 20 new automated medium and large sized scrub dispensers, receivers, combo dispensers/receivers, and linen dispensing/receiving machines, repairs, parts, preventative maintenance, installation, deinstallation, training, warranty, software, equipment software validated VA TRM software to maintain, track usage, user dispense history, EMS replenishment for VA hospital scrub wear/linen inventory for up to one year.

Contract Type:

Firm Fixed Price

Place of performance:

Washington DC VAMC 50 Irving St NW Washington DC 20422

Period of performance:

Up to one year contract.

VA COR:

TBD

MONTHLY RENTAL TECHNICAL/IMPLEMENTATION REQUIREMENT: RFQ response must detail technical plan to meet VA SOW equipment requirements.

1. Large Volume Scrub Dispenser w/Touchscreen (Qty 1)

• Mechanical Steel Vending Cabinet with web-based tracking technology

• Standard electrical plug.

• Holds up at least 128 sets of clean scrub suits.

• Restricts access to scrub suits only authorized users. Utilizes a credit system to receive clean scrubs and requires return of soiled scrubs to add back to available credits for each authorized individual.

• Each internal slot holds a set of scrubs (pants and top) or one jacket.

• Machines must not move the scrub/linen internally to prevent potential failure points or jamming

• Dispenser must be placed separately from soiled receiver unit.

• Each internal slot must hold a set of scrubs (pants and top) or one jacket or linen.

• Machines must have a mechanism to prevent movement of the scrub/linen internally to prevent potential failure points or jamming.

• Authorized OEM technical hotline number clearly labeled on all machines and provide VA COR the number.

• Software name must be validated and approved by VA TRM.

• Provide Software name – Must be approved/validated in VA TRM.

2. Large Volume Remote Receiver, Packer, w/Touchscreen (Qty 2)

• Mechanical Steel Soiled Scrub Collection Cabinet with web-based tracking technology

• Standard electrical plug.

• Capacity to accept at least 140 soiled scrubs with two (2) large doors to facilitate the removal of soiled scrubs.

• Restricts access to scrub suits up to at least 170 authorized users. Utilizes a credit system to receive clean scrubs and requires return of soiled scrubs to add back to available credits for each authorized individual.

• Must be able to identify that both pieces (top and pant) of soiled scrub suits are returned.

• Must be able to be placed in a location separate from clean dispensing cabinet.

• Provide Software name – Must be approved/validated in VA TRM.

3. Medium Volume Scrub Dispenser/receiver combo w/Touchscreen (Qty 3)

• Mechanical Steel Vending Cabinet with web-based tracking technology

• Standard electrical plug.

• Holds at least 64 sets of clean scrub suits.

• Restricts access to scrub suits up to at least 85 authorized users. Utilizes a credit system to receive clean scrubs and requires return of soiled scrubs to add back to available credits for each authorized individual.

• Each internal slot holds a set of scrubs (pants and top) or one jacket.

• Machines must not move the scrub/linen internally to prevent potential failure points or jamming

• Must be able to identify that both pieces (top and pant) of soiled scrub suits are returned.

• Provide Software name – Must be approved/validated in VA TRM.

4. Medium Volume Linen Dispenser w/Touchscreen (Qty 12)

• Mechanical Steel Vending Cabinet with web-based tracking technology

• Standard electrical plug.

• Utilizes a weight size to dispense linen and send report to facility laundry dept.

• Restricts access to authorized users.

• Each internal slot/shelves holds linin sets (blankets, sheets, etc..).

• Machines must not move the linen internally to prevent potential failure points or jamming Each

• Each internal slot must hold various sized folded linen (blankets, sheets etc..).

• Machines must have a mechanism to prevent movement of the linen internally to prevent potential failure points or jamming.

• Authorized OEM technical hotline number clearly labeled on all machines and provide VA COR the number.

5. Large Volume Linen Dispenser w/Touchscreen (Qty 2)

• Mechanical Steel Vending Cabinet with web-based tracking technology

• Standard electrical plug.

• Utilizes a weight size to dispensing linen and sends dispense report to facility laundry dept, tracks users’ removal of linen.

• Each internal slot/shelves holds linin sets (blankets, sheets, etc..).

• Restricts access to authorized users.

• Machines must not move the linen internally to prevent potential failure points or jamming

• Each internal slot must hold various sized folded linen (blankets, sheets etc..).

• Machines must have a mechanism to prevent movement of the scrub/linen internally to prevent potential failure points or jamming.

• Authorized OEM technical hotline number clearly labeled on all machines and provide VA COR the number.

• Software name must be validated and approved by VA TRM.

6. IMPLEMENT INSTALL/DEINSTALL LOCATIONS (20): RFQ response must detail implementation plan to meet VA SOW requirement.

• Vendor to Coordinate install and deinstall with VA COR.

Washington DC 50 Irving St NW, ROOM Scrub dispenser/ receiver Combo SP, Washington DC 20422 Washington DC 50 Irving St NW, ROOM Large volume scrub return OR Women’s locker, Washington DC 20422 Washington DC 50 Irving St NW, ROOM Large volume scrub dispenser OR Hallway, Washington DC 20422 Washington DC 50 Irving St NW, ROOM Large volume scrub return OR Male Locker, Washington DC 20422 Washington DC 50 Irving St NW, ROOM Large volume linen dispenser 4E114, Washington DC 20422 Washington DC 50 Irving St NW, ROOM Large volume linen dispenser 3E115, Washington DC 20422 Washington DC 50 Irving St NW, ROOM Medium linen dispenser ER 1E210, Washington DC 20422 Washington DC 50 Irving St NW, ROOM Medium linen dispenser 2D212, Washington DC 20422 Washington DC 50 Irving St NW, ROOM Medium linen dispenser 4C148, Washington DC 20422 Washington DC 50 Irving St NW, ROOM Medium linen dispenser 3D120, Washington DC 20422 Washington DC 50 Irving St NW, ROOM Medium linen dispenser 4B117, Washington DC 20422 Washington DC 50 Irving St NW, ROOM Medium linen dispenser 1L 113 Reno, Washington DC 20422 Washington DC 50 Irving St NW, ROOM Medium linen dispenser Basement Xray, Washington DC 20422 Washington DC 50 Irving St NW, ROOM Medium linen dispenser SICU, Washington DC 50 Irving St NW, ROOM Medium linen dispenser Special Procedures basement, Washington DC 20422 Washington DC 50 Irving St NW, ROOM Medium linen dispenser 2nd floor OR, Washington DC 20422 Washington DC 50 Irving St NW, ROOM Medium linen dispenser CLC 2K204 Washington DC 20422 Washington DC 50 Irving St NW, ROOM Medium linen dispenser CLC 2H205, Washington DC 20422 Washington DC 50 Irving St NW, ROOM Scrub dispenser/ receiver Combo OR, Washington DC 20422 Washington DC 50 Irving St NW, ROOM Scrub dispenser/ receiver Combo 4th floor, Washington DC 20422

6.1 IMPLEMTATION/TASK – RFQ response must detail implementation/tasks plan to meet VA

SOW requirement.

• Authorized Lessor must provide new leased equipment manufactured 2025 or later.

• The authorized OEM vendor shall be responsible for complete installation and deinstallation at the termination of the contract. Facility must drill the holes for the bracket mounting system, Installation to be completed by OEM qualified technician shall take place during normal working hours as stated in Paragraph VIII. OEM Installation and OEM deinstallation/removal work shall be scheduled with the COR who will be responsible for coordinating the work described herein.

• Authorized OEM Installation and deinstallation of all equipment to manufacturer’s specifications maintaining Federal and Local safety standards

• Authorized OEM installation must be completed within 30 days of contract award. All work shall be completed between 8:00 a.m. and 4:30 p.m. Monday

– Friday. All federal holidays, excluded.

• Authorized OEM training within 10 days of installation.

• Equipment to be fully installed and fully operational within 30 days of contract award.

• The OEM installer shall remove all related shipping debris and clean up any installation.

• Equipment to have at least one connector is used to transmit digital data, such as Ethernet to data port.

• Equipment to have port primarily used for secure web browsing to outbound access to internet for server communications.

• All machines must be compatible with other units including linen and scrub units.

• Equipment power requirement not to exceed of 120 VAC, 60Hz, & 3 Amp to meet facility existing power source.

• The machine must be able to provide real-time fill percentage levels & alerts to EMS staff.

• Equipment software included that supports at least 64-170 users (surgeons, SPS, EMS, inpatient, and nurses) with dispensing & receiving of clean scrubs and equipment management.

• Authorized OEM technical hotline number clearly labeled on all machines and provide VA COR the number.

• If not manufacturer, responsive vendor must provide a 2024 manufacturer authorized distributor/lessor/rental signed authorized letter

• Under warranty the life of the contract includes preventative maintenance trouble calls, parts, and repairs.

• OEM authorized to maintain a factory production line.

• OEM authorized maintains a stock of replacement parts for the item.

• OEM authorized to provide engineering drawings, specifications, operating manuals and maintenance manuals copies.

• OEM authorized published descriptive literature and equipment specifications on the equipment.

ACCEPTANCE:

7. TESTING AND CERTIFICATION RFQ response must detail testing and certification plan to meet VA SOW requirement.

• Upon completing installation of the system, authorized installer shall pretest the entire system. Once authorized OEM installer pretesting the system, the

Vendor shall notify the COTR that the system is ready for acceptance testing, and that it meets all requirements as specified.

• The system shall be tested, in the presence of the COR for proof-of-performance. Vendor shall schedule with COR for government acceptance testing of all equipment.

• Vendor to resolve any issues prior to government acceptance.

8. TRAINING: RFQ response must detail training plan to meet VA SOW requirement.

• Authorized OEM Vendor shall provide in person training on the use and operations of the equipment. Cost for training is included in the contract price and shall be conducted at the facility at the discretion of the COR. Training shall include on-site orientation and training of using personnel in operation and care of the equipment furnished, as well as an actual demonstration of the operation of the equipment. Vendor shall provide guidance on completing any adjustments or other actions which may be undertaken by operating personnel in the event of failure of equipment, provided that such adjustment or action will in no way jeopardize the Government's rights under contract guarantee clause. Only OEM qualified vendor personnel will give equipment training.

9. HOURS OF OPERATION:

• Normal hours of operations at the VAMC are Monday through Friday from

8:00 am to 4:30 pm, excluding holidays. All work will be performed during normal hours of coverage unless requested or approved by COR or his designee.

• Special Notes: The VA will have access to a OEM technical support hotline at during the hours of 8am – 5pm. Cost for same is included in the contract price. If, however, a problem or malfunction of the equipment cannot be resolved with technical support via telephone, then the Vendor shall be responsible to meet the response times noted in Paragraph X below.

• Federal Holidays observed by the VAMC are:

New Years' Day Labor Day Martin Luther King Day Columbus Day Presidents' Day Veterans' Day Memorial Day Thanksgiving Day Independence Day Christmas Day Juneteeth Day

10. GUARANTEE/WARRANTY: RFQ response must detail warranty plan to meet VA

SOW requirement.

• The Vendor warrants that the system will be free from defects from materials and workmanship under normal use for a period of not less than one (1) year for equipment defined herein. Vendor will replace or repair equipment if necessary, to the satisfaction of the Government. Vendor shall provide a copy of the written warranty in response to

RFQ upon delivery of the equipment.

11. SITE VISIT: Not applicable.

EVALUATION FACTORS

• Vendor Shall respond to RFQ by solicitation RFQ close date and time in required document formats (Pdf/xls as applicable in section M) submitted via email to Stephanie.Henderson3@va.gov.

• Vendor must list RFQ #36C24526Q0049 in subject line of email. The only POC for this requirement is Stephanie.henderson3@va.gov.

• The Contracting Officer is not responsible for locating or obtaining any information not identified in vendor's RFQ.

• Quotes that fail to furnish required representations or information or reject the terms and conditions of the solicitation may be excluded from consideration.

• Missing one or more technical documents, incomplete vendor RFQ technical/past performance, implementation, pricing XLS/PDF responses will be considered non-compliant/non-conforming. Government determines acceptability.

• Statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation.

• Award will be based upon best value technically/implementation/past performance acceptable quote in accordance with the Simplified Acquisition Procedures of FAR 13.

Responses should contain your best terms, conditions, and price good for 90 days.

• Quoters shall list exception(s) and rationale for the exception(s), if any.

Section M Evaluation factors Technical Factor (1)-

Technical Factor (1) PDF format- Vendor to provide acknowledge/certify/shows product offered VA SOW/PWS technical requirement, product specification sheets, technical plan, provide warranty literature, validated software compatible VA TRM with VA IT requirements, product brochure and spec sheet, equipment life expectancy, equipment maintenance requirement, at least 1 year warranty, provide manufacturer name, manufacturer part number, provide model number, if not manufacturer, provide dated year 2024 manufacturer authorization to distribute letter, included self-certification of 30 days installation Statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Quotes that fail to furnish required representations or information or reject the terms and conditions of the solicitation may be excluded from consideration. Missing one or more technical documents, incomplete RFQ technical responses will be considered non-compliant/non-conforming. Government determines acceptability.

Acceptable/conforming quote vendor product/service offered meets the VA SOW/PWS technical requirement as determined by government:

1. Technical Plan that meets VA SOW/PWS

2. Equipment specification sheets, product brochure, pictures.

3. Covered under warranty life of contract.

4. warranty literature.

5. manufacturer name.

6. Model number.

7. Rental equipment to be covered by manufacturer warranty

8. Manufacturer part number.

9. Equipment Software name & VA TRM VALIDATION.

10. Vendor certifies software validated and approved on VA OIT.

11. model number and name.

12. self-certify completion date delivery.

13. Life expectancy of equipment.

14. Maintenance requirements for system.

15. 2024 dated manufacturer authorization to distribute/rent/repair letter.

Unacceptable/nonconforming/nonresponsive quote:

vendor quoted product/service solution that does not meet minimum technical requirement as determined by the government. Missing one or more documents or incomplete quote technical package/responses will be considered non-compliant/nonconforming.

Insufficient RFQ technical package/ response missing one or more RFQ documents and/or does not meet SOW/PWS technical requirement.

1. Technical plan

2. Equipment specification sheets, product brochure, and pictures.

3. Rental equipment to be covered by manufacturer warrant

4. manufacturer name.

5. manufacturer part number.

6. manufacturer location.

7. Equipment Software name.

8. Equipment certification software validated and approved on VA OIT.

9. model number and name.

10. OEM warranty document.

11. self-certify completion date delivery.

12. Life expectancy of equipment.

13. Maintenance requirements for system.

14. 2024 dated manufacturer authorization to distribute/rent/repair letter.

Past performance (2) PDF:

Vendor provide 2 relevant references within the last 2 years, contract number POC name, phone, and email for awards in the last 2 years. FAPISS/ CPAR/ Survey. Missing documents or incomplete RFQ past performance responses will be considered non-compliant/nonconforming. Government determines acceptability.

Acceptable quote: Vendor acknowledge past performance references and/or provided required minimum references, FAPISS/ CPAR/ Survey and references are determined acceptable/conforming.

Unacceptable/non-responsive quote: Vendor failed to acknowledge performance, did not provide required minimum references, FAPISS/ CPAR/ Survey, and/or references are not acceptable/nonconforming. Missing one or more documents or incomplete quote package/responses will be considered non-compliant/nonconforming. Insufficient RFQ past performance response missing one or more RFQ documents and/or does not meet SOW past performance requirement. Government determines acceptability.

IMPLEMENTATION: Vendor to provide prime key point of contact, OEM authorized subcontractors name and SAM UEI for implementation, implementation plan, training plan, ability to meet install date, equipment pick up at contract expiration, and qualified certified installer ability to meet 30-day installation, and qualified OEM installer, trainer, repairer, trouble shooter, for rental equipment. Missing one or more implementation documents or incomplete quote implementation package/responses will be considered non-compliant/nonconforming. Insufficient, inadequate implementation RFQ package/ response missing one or more implementation RFQ documents and/or does not meet SOW technical requirement.

Government determines acceptability.

Acceptable Quote: Vendor provided adequate implementation documentation RFQ response plan to meet VA SOW/PWS prime key point of contact, subcontractors name and SAM UEI for implementation, equipment pick up at contract expiration, implementation plan, training plan, ability to meet 30-day installation, and qualified OEM installer, trainer, repairer, trouble shooter, maintained for rental equipment

Unacceptable/ noncompliant/ nonconforming quote: Vendor did not provide one or more documentation/implementation RFQ implementation response plan to meet VA SOW/PWS requirement prime key point of contact, subcontractors name and SAM UEI for implementation, implementation plan, training plan, ability to meet 30-day installation, and qualified OEM installer, trainer, repairer, trouble shooter for equipment.

Price (4) PDF & xls: vendor to provide pricing in XLS table and PDF for all line items and added value items.

Acceptable Quote: Vendor quote/RFQ response meets technical, past performance, implementation plan, and is best value.

Unacceptable/ non-compliant quote: Vendor quote/RFQ responses do not meet one or more technical, past performance, implementation plan, and is not best value.

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBE

R

DESCRIPTION OF

SUPPLIES/SERVIC

ES

QUANTIT

Y

UNI

T UNIT PRICE AMOUNT

12.00 MO ________________

Scrub Set Large Dispenser w/ Touchscreen (includes Qty 1 rental ) PRINCIPAL NAICS CODE: 532490 - Other Commercial and Industrial Machinery and Equipment Rental and Leasing PRODUCT/SERVICE CODE: S299 - Housekeeping - Other

Scrub Set Large Volume Remote Receiver w/ Touchscreen (includes qty 2 rentals) PRINCIPAL NAICS CODE: 532490 - Other Commercial and

0002AA

1.00 EA ________________

Scrub Set Large Volume Remote Receiver w/ Touchscreen PRINCIPAL NAICS CODE: 532490 - Other Commercial and

0002AB

Scrub Set Large Volume Remote Receiver w/ Touchscreen PRINCIPAL NAICS CODE: 532490 - Other Commercial and

1.00 JB ________________

Pre-Installation, Deinstallation, Installation, start-up, and training (20 units) one time fee PRINCIPAL NAICS CODE: 532490 - Other Commercial and

Large linen Cart dispenser (includes qty 2 rentals) PRINCIPAL NAICS CODE: 532490 - Other Commercial and

0004AA

Large linen Cart dispenser PRINCIPAL NAICS CODE: 532490 - Other Commercial and

0004AB

Large linen Cart dispenser PRINCIPAL NAICS CODE: 532490 - Other Commercial and

Medium Linen Cart dispenser (includes qty 12 rentals) PRINCIPAL NAICS CODE: 532490 - Other Commercial and

0006AA

Medium Linen Cart dispenser PRINCIPAL NAICS CODE: 532490 - Other Commercial and

0006AB

Medium Linen Cart dispenser PRINCIPAL NAICS CODE: 532490 - Other Commercial and

0006AC

Medium Linen Cart dispenser PRINCIPAL NAICS CODE: 532490 - Other Commercial and

0006AD

Medium Linen Cart dispenser PRINCIPAL NAICS CODE: 532490 - Other Commercial and

0006AE

Medium Linen Cart dispenser PRINCIPAL NAICS CODE: 532490 - Other Commercial and

0006AF

Medium Linen Cart dispenser PRINCIPAL NAICS CODE: 532490 - Other Commercial and

0006AG

Medium Linen Cart dispenser PRINCIPAL NAICS CODE: 532490 - Other Commercial and

0006AH

Medium Linen Cart dispenser PRINCIPAL NAICS CODE: 532490 - Other Commercial and

0006AI

1.00 EA ________________ ________________

Medium Linen Cart dispenser PRINCIPAL NAICS CODE: 532490 - Other Commercial and

0006AJ

Medium Linen Cart dispenser PRINCIPAL NAICS CODE: 532490 - Other Commercial and

0006AK

Medium Linen Cart dispenser PRINCIPAL NAICS CODE: 532490 - Other Commercial and

0006AL

Medium Linen Cart dispenser PRINCIPAL NAICS CODE: 532490 - Other Commercial and

Scrub Set medium Dispenser w/ Touchscreen (includes Qty 3 rental ) PRINCIPAL NAICS CODE: 532490 - Other Commercial and

0007AA

Scrub Set medium Dispenser w/ Touchscreen PRINCIPAL NAICS CODE: 532490 - Other Commercial and

0007AB

1.00 EA ________________ ________________

Scrub Set Medium Dispenser w/ Touchscreen PRINCIPAL NAICS CODE: 532490 - Other Commercial and

0007Ac

Scrub Set Medium Dispenser w/ Touchscreen PRINCIPAL NAICS CODE: 532490 - Other Commercial and

GRAND TOTAL ________________

B.4 DELIVERY SCHEDULE

ITEM

NUMBER SHIPPING INFORMATION QUANTITY

DELIVERY

DATE

0001 SHIP TO: Washington DC VAMC OR Hallway 50 Irving St NW Washington, DC 20422

USA

12.00 Install within 30

days of contract award

FOB: DESTINATION

0002 SHIP TO: Washington DC VAMC

12.00

0002AA SHIP TO: Washington DC VAMC OR Womens locker room 50 Irving St NW

1.00 Install within 30

0002AB SHIP TO: Washington DC VAMC OR Male Locker Room

50 Irving St NW

0003 SHIP TO: Washington DC VAMC

0004 SHIP TO: Washington DC VAMC

USa

0004AA SHIP TO: Washington DC VAMC 4.0000000000000002E-114 50 Irving St NW

0004AB SHIP TO: Washington DC VAMC 3.0000000000000002E-115 50 Irving St NW

0006 SHIP TO: Washington DC VAMC

0006AA SHIP TO: Washington DC VAMC

ER 1E-210

50 Irving St NW

0006AB SHIP TO: Washington DC VAMC 2D-212 50 Irving St NW

0006AC SHIP TO: Washington DC VAMC Near 4C-148 50 Irving St NW

0006AD SHIP TO: Washington DC VAMC 3D-120 50 Irving St NW

0006AE SHIP TO: Washington DC VAMC 4B-117 50 Irving St NW

0006AF SHIP TO: Washington DC VAMC 1L-113, Reno 50 Irving St NW

0006AG SHIP TO: Washington DC VAMC Basement XRay 50 Irving St NW

0006AH SHIP TO: Washington DC VAMC

SICU

50 Irving St NW

0006AI SHIP TO: Washington DC VAMC Special Procedures, Basement 50 Irving St NW

0006AJ SHIP TO: Washington DC VAMC 2nd Floor OR 50 Irving St NW

0006AK SHIP TO: Washington DC VAMC CLC Building 6 2nd Floor West Rm. 2K-204 50 Irving St NW

0006AL SHIP TO: Washington DC VAMC CLC Building 6. West 2nd Floor Rm. 2H-205 50 Irving St NW

0007 SHIP TO: Washington DC VAMC

0007AA SHIP TO: Washington DC VAMC

SP

50 Irving St NW

0007AB SHIP TO: Washington DC VAMC

OR

50 Irving St NW

0007Ac SHIP TO: Washington DC VAMC 4th Floor 50 Irving St NW

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The

Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims

Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the

Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the

Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the

Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by

Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt

Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-

5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting

Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the

Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the

Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The

Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the

Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain

Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with

Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments

(9) The specification.

(t) [Reserved]

(u) Unauthorized Obligations.

(1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service

(TOS), or similar legal instrument or agreement, that includes any clause requiring the

Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the Government or any Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(2) Paragraph (u)(1) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

(v) Incorporation by reference. The Contractor’s representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

(End of Clause)

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.2 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT

REQUESTS (NOV 2018)

(a) Definitions. As used in this clause—

(1) Contract financing payment has the meaning given in FAR 32.001;

(2) Designated agency office means the office designated by the purchase order, agreement, or contract to first receive and review invoices. This office can be contractually designated as the receiving entity. This office may be different from the office issuing the payment;

(3) Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods and formats identified in paragraph (c) of this clause. Facsimile, email, and scanned documents are not acceptable electronic forms for submission of payment requests;

(4) Invoice payment has the meaning given in FAR 32.001; and

(5) Payment request means any request for contract financing payment or invoice payment submitted by the contractor under this contract.

(b) Electronic payment requests. Except as provided in paragraph (e) of this clause, the contractor shall submit payment requests in electronic form. Purchases paid with a

Government-wide commercial purchase card are considered to be an electronic transaction for purposes of this rule, and therefore no additional electronic invoice submission is required.

(c) Data transmission. A contractor must ensure that the data transmission method and format are through one of the following:

(1) VA’s Electronic Invoice Presentment and Payment System at the current website address provided in the contract.

(2) Any system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) and chartered by the American National

Standards Institute (ANSI).

(d) Invoice requirements. Invoices shall comply with FAR 32.905.

(e) Exceptions. If, based on one of the circumstances in this paragraph (e), the Contracting

Officer directs that payment requests be made by mail, the Contractor shall submit payment requests by mail through the United States Postal Service to the designated agency office.

Submission of payment requests by mail may be required for—

(1) Awards made to foreign vendors for work performed outside the United States;

(2) Classified contracts or purchases when electronic submission and processing of payment requests could compromise the safeguarding of classified or privacy information;

(3) Contracts awarded by contracting officers in the conduct of emergency operations, such as responses to national emergencies;

(4) Solicitations or contracts in which the designated agency office is a VA entity other than the VA Financial Services Center in Austin, Texas; or

(5) Solicitations or contracts in which the VA designated agency office does not have electronic invoicing capability as described above.

(End of Clause)

C.3 852.222-71 COMPLIANCE WITH EXECUTIVE ORDER 13899.

(DEVIATION) (APR 2025)

a. The contractor shall comply with Executive Order 13899, Combating Anti-Semitism, pursuant to Title VI of the Civil Rights Act of 1964 (Title VI), 42 U.S.C. 2000d et seq.

b. The contractor shall timely disclose, in writing, to the Contracting Officer, whenever, in connection with the award, performance, or closeout of this contract or any subcontract thereunder, the Contractor has credible evidence that a principal, employee, agent, or subcontractor of the Contractor has committed a violation under Executive Order

13899, Combatting Anti-Semitism pursuant to the Civil Rights Act of 1964 (Title VI), 42

U.S.C. 2000d et seq.

c. The contractor shall include the terms and conditions of this clause in every subcontract or purchase order so that these terms will be binding on every subcontractor or vendor.

(End of clause)

C.4 52.242-15 STOP-WORK ORDER (AUG 1989)

(a) The Contracting Officer may, at any time, by written order to the Contractor, require the

Contractor to stop all, or any part, of the work called for by this contract for a period of 90 days after the order is delivered to the Contractor, and for any further period to which the parties may agree.