540-18-020 Addendum No. 2 .pdf

512 Means St NW, Suite 400 Atlanta, GA 30318

(404) 214-9774

May 29, 2026

Addendum No. 2

CLARKSBURG VA MEDICAL CENTER RENOVATE PHARMACY FOR USP 800 COMPLIANCE

CLARKSBURG, WV

VA Project No.: 540-18-020

This addendum is issued for the purpose of clarifying the intent of the Contract Documents for making necessary corrections, deletions, and/or deletions to the contract documents on all items of discrepancy identified up to the time of the issuance of this addendum.

Each bidder is hereby instructed and authorized to incorporate into their proposal the instructions contained in this addendum.

TO ALL BIDDERS

A. SPECIFICATIONS

Section 28 13 00 PHYSICAL ACCESS CONTROL SYSTEM

1. Add section.

B. DRAWINGS

Drawing E002 – ELECTRICAL LEGEND

1. Refer to clouded work indicated on attached Drawing dated 05-29-2026.

Drawing EE101 – ELECTRICAL PARTIAL BASEMENT PLANS

1. Refer to clouded work indicated on attached Drawing dated 05-29-2026.

Drawing EE103 – LOW VOLTAGE PLANS

1. Refer to clouded work indicated on attached Drawing dated 05-29-2026.

This addendum is issued in accordance with VA requirements and shall be incorporated into the Contractor’s bid documents.

END OF DOCUMENT

Toland-Mizell-Molnar, LLC

Scott Jeffries, Project Manager

540-18-2021 - Renovate Pharmacy for USP 800 Compliance 10-11

Louis A. Johnson VAMC, Clarksburg, WV

28 13 00 - 1

SECTION 28 13 00

PHYSICAL ACCESS CONTROL SYSTEM

PART 1 – GENERAL

1.1 DESCRIPTION

A. This section specifies the finishing, installation, connection, testing and certification of a complete and fully operating Physical Access

Control System, hereinafter referred to as the PACS.

The PACS shall have the following:

1. Physical Access Control:

a. Regulating access through doors

b. Credential cards and readers

D. PACS shall provide secure and reliable identification of Federal employees and contractors by utilizing credential authentication per

FIPS-201.

E. Physical Access Control System (PACS) shall consist of:

1. Card readers compatible with the existing system.

1.2 RELATED WORK

A. Section 01 00 00 - GENERAL REQUIREMENTS. For General Requirements.

F. Section 08 71 00 - DOOR HARDWARE. Requirements for door installation.

J. Section 26 05 11 - REQUIREMENTS FOR ELECTRICAL INSTALLATIONS.

Requirements for connection of high voltage.

L. Section 26 05 33 – RACEWAYS AND BOXES FOR ELECTRICAL SYSTEMS.

Requirements for infrastructure.

O. Section 28 05 00 - COMMON WORK RESULTS FOR ELECTRONIC SAFETY AND

SECURITY. For general requirements that are common to more than one section in Division 28.

P. Section 28 05 13 - CONDUCTORS AND CABLES FOR ELECTRONIC SAFETY AND

SECURITY. Requirements for conductors and cables.

Q. Section 28 05 26 - GROUNDING AND BONDING FOR ELECTRONIC SAFETY AND

SECURITY. Requirements for grounding of equipment.

R. Section 28 05 28.33 - CONDUITS AND BOXES FOR ELECTRONIC SAFETY AND

SECURITY. Requirements for infrastructure.

S. Section 28 08 00 - COMMISIONING OF ELECTRONIC SAFETY AND SECURITY. For requirements for commissioning, systems readiness checklists, and training.

V. Section 28 16 00 - INTRUSION DETECTION SYSTEM (IDS). Requirements for alarm systems.

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W. Section 28 23 00 - VIDEO SURVEILLANCE. Requirements for security camera systems.

Y. Section 28 31 00 - FIRE DETECTION AND ALARM. Requirements for integration with fire detection and alarm system.

1.3 QUALITY ASSURANCE

A. The Contractor shall be responsible for providing, installing, and the operation of the PACS as shown. The Contractor shall also provide certification as required.

B. The security system will be installed and tested to ensure all components are fully compatible as a system and can be integrated with all associated security subsystems, whether the security system is stand-alone or a part of a complete Information Technology (IT) computer network.

C. Manufacturers Qualifications: The manufacturer shall regularly and presently produce, as one of the manufacturer's principal products, the equipment and material specified for this project, and shall have manufactured the item for at least three years.

D. Product Qualifications:

1. Manufacturer's product shall have been in satisfactory operation, on three installations of similar size and type as this project, for approximately three years.

2. The Government reserves the right to require the Contractor to submit a list of installations where the products have been in operation before approval.

E. Contractor Qualifications:

1. The Contractor or security sub-contractor shall be a licensed security Contractor with a minimum of five (5) years experience installing and servicing systems of similar scope and complexity.

The Contractor shall be an authorized regional representative of the

Security Management System’s (PACS) manufacturer. The Contractor shall provide four (4) current references from clients with systems of similar scope and complexity which became operational in the past three (3) years. At least three (3) of the references shall be utilizing the same system components, in a similar configuration as the proposed system. The references must include a current point of contact, company or agency name, address, telephone number, complete system description, date of completion, and approximate cost of the project. The owner reserves the option to visit the reference

28 13 00 - 3 sites, with the site owner’s permission and representative, to verify the quality of installation and the references’ level of satisfaction with the system. The Contractor shall provide copies of system manufacturer certification for all technicians. The

Contractor shall only utilize factory-trained technicians to install, program, and service the PACS. The Contractor shall only utilize factory-trained technicians to install, terminate and service controller/field panels and reader modules. The technicians shall have a minimum of five (5) continuous years of technical experience in electronic security systems. The Contractor shall have a local service facility. The facility shall be located within

60 miles of the project site. The local facility shall include sufficient spare parts inventory to support the service requirements associated with this contract. The facility shall also include appropriate diagnostic equipment to perform diagnostic procedures.

The Resident Engineer reserves the option of surveying the company’s facility to verify the service inventory and presence of a local service organization.

a. The Contractor shall provide proof project superintendent with

BICSI Certified Commercial Installer Level 1, Level 2, or

Technician to provide oversight of the project.

b. Cable installer must have on staff a Registered Communication

Distribution Designer (RCDD) certified by Building Industry

Consulting Service International. The staff member shall provide consistent oversight of the project cabling throughout design, layout, installation, termination and testing.

F. Service Qualifications: There shall be a permanent service organization maintained or trained by the manufacturer which will render satisfactory service to this installation within four hours of receipt of notification that service is needed. Submit name and address of service organizations.

1.4 SUBMITTALS

A. Submit below items in conjunction with Master Specification Sections 01

33 23, SHOP DRAWINGS, PRODUCT DATA, AND SAMPLES, Section 02 41 00, DEMOLITION, and Section 28 05 00 COMMON WORK RESULTS FOR ELECTRONIC

SAFETY AND SECURITY.

B. Provide certificates of compliance with Section 1.3, Quality Assurance.

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C. Provide a complete and thorough pre-installation and as-built design package in both electronic format and on paper, minimum size 48 x 48 inches (1220 x 1220 millimeters); drawing submittals shall be per the established project schedule.

D. Shop drawing and as-built packages shall include, but not be limited to:

1. Index Sheet that shall:

a. Define each page of the design package to include facility name, building name, floor, and sheet number.

b. Provide a complete list of all security abbreviations and symbols.

c. Reference all general notes that are utilized within the design package.

d. Specification and scope of work pages for all individual security systems that are applicable to the design package that will:

1) Outline all general and job specific work required within the design package.

2) Provide a detailed device identification table outlining device Identification (ID) and use for all security systems equipment utilized in the design package.

2. Drawing sheets that will be plotted on the individual floor plans or site plans shall:

a. Include a title block as defined above.

b. Clearly define the drawings scale in both standard and metric measurements.

c. Provide device identification and location.

d. Address all signal and power conduit runs and sizes that are associated with the design of the electronic security system and other security elements (e.g., barriers, etc.).

e. Identify all pull box and conduit locations, sizes, and fill capacities.

f. Address all general and drawing specific notes for a particular drawing sheet.

3. A detailed riser drawing for each applicable security subsystem shall:

a. Indicate the sequence of operation.

b. Relationship of integrated components on one diagram.

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c. Include the number, size, identification, and maximum lengths of interconnecting wires.

d. Wire/cable types shall be defined by a wire and cable schedule.

The schedule shall utilize a lettering system that will correspond to the wire/cable it represents (example: A = 18 AWG/1

Pair Twisted, Unshielded). This schedule shall also provide the manufacturer’s name and part number for the wire/cable being installed.

4. A detailed system drawing for each applicable security system shall:

a. Clearly identify how all equipment within the system, from main panel to device, shall be laid out and connected.

b. Provide full detail of all system components wiring from point-to-point.

c. Identify wire types utilized for connection, interconnection with associate security subsystems.

d. Show device locations that correspond to the floor plans.

e. All general and drawing specific notes shall be included with the system drawings.

5. A detailed schedule for all of the applicable security subsystems shall be included. All schedules shall provide the following information:

a. Device ID.

b. Device Location (e.g. site, building, floor, room number, location, and description).

c. Mounting type (e.g. flush, wall, surface, etc.).

d. Power supply or circuit breaker and power panel number.

e. In addition, for the PACS, provide the door ID, door type (e.g.

wood or metal), locking mechanism (e.g. strike or electromagnetic lock) and control device (e.g. card reader or biometrics).

6. Detail and elevation drawings for all devices that define how they were installed and mounted.

F. Provide manufacturer security system product cut-sheets. Submit for approval at least 30 days prior to commencement of formal testing, a

Security System Operational Test Plan. Include procedures for operational testing of each component and security subsystem, to include performance of an integrated system test.

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G. Submit manufacture’s certification of Underwriters Laboratories, Inc.

(UL) listing as specified. Provide all maintenance and operating manuals per Section 01 00 00, GENERAL REQUIREMENTS, and Section 28 05

00 COMMON WORK RESULTS FOR ELECTRONIC SAFETY AND SECURITY.

H. Completed System Readiness Checklists provided by the Commissioning

Agent and completed by the contractor, signed by a qualified technician and dated on the date of completion, in accordance with the requirements of Section 28 08 00 COMMISSIONING OF ELECTRONIC SAFETY AND

SECURITY SYSTEMS.

I. General: Submittals shall be in full compliance of the Contract

Documents. All submittals shall be provided in accordance with this section. Submittals lacking the breath or depth these requirements will be considered incomplete and rejected. Submissions are considered multidisciplinary and shall require coordination with applicable divisions to provide a complete and comprehensive submission package.

Additional general provisions are as follows:

1. The Contractor shall schedule submittals in order to maintain the project schedule. For coordination drawings refer to Specification

Section 01 33 10 - DESIGN SUBMITTAL PROCEDURES, which outline basic submittal requirements and coordination. Section 01 33 10 shall be used in conjunction with this section.

2. The Contractor shall identify variations from requirements of

Contract Documents and state product and system limitations, which may be detrimental to successful performance of the completed work or system.

3. Each package shall be submitted at one (1) time for each review and include components from applicable disciplines (e.g., electrical work, architectural finishes, door hardware, etc.) which are required to produce an accurate and detailed depiction of the project.

4. Manufacturer’s information used for submittal shall have pages with items for approval tagged, items on pages shall be identified, and capacities and performance parameters for review shall be clearly marked through use of an arrow or highlighting. Provide space for

Resident Engineer and Contractor review stamps.

5. Technical Data Drawings shall be in the latest version of AutoCAD®, drawn accurately, and in accordance with VA CAD Standards. FREEHAND

SKETCHES OR COPIED VERSIONS OF THE CONSTRUCTION DOCUMENTS WILL NOT

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BE ACCEPTED. The Contractor shall not reproduce Contract Documents or copy standard information as the basis of the Technical Data

Drawings. If departures from the technical data drawings are subsequently deemed necessary by the Contractor, details of such departures and the reasons thereof shall be submitted in writing to the Resident Engineer for approval before the initiation of work.

6. Packaging: The Contractor shall organize the submissions according to the following packaging requirements.

a. Binders: For each manual, provide heavy duty, commercial quality, durable three (3) ring vinyl covered loose leaf binders, sized to receive 8.5 x 11 in paper, and appropriate capacity to accommodate the contents. Provide a clear plastic sleeve on the spine to hold labels describing the contents. Provide pockets in the covers to receive folded sheets.

1) Where two (2) or more binders are necessary to accommodate data, correlate data in each binder into related groupings according to the Project Manual table of contents. Cross-referencing other binders where necessary to provide essential information for communication of proper operation and or maintenance of the component or system.

2) Identify each binder on the front and spine with printed binder title, Project title or name, and subject matter covered. Indicate the volume number if applicable.

b. Dividers: Provide heavy paper dividers with celluloid tabs for each Section. Mark each tab to indicate contents.

c. Protective Plastic Jackets: Provide protective transparent plastic jackets designed to enclose diagnostic software for computerized electronic equipment.

d. Text Material: Where written material is required as part of the manual use the manufacturer's standard printed material, or if not available, specially prepared data, neatly typewritten on 8.5 inches by 11 inches 20 pound white bond paper.

e. Drawings: Where drawings and/or diagrams are required as part of the manual, provide reinforced punched binder tabs on the drawings and bind them with the text.

1) Where oversized drawings are necessary, fold the drawings to the same size as the text pages and use as a foldout.

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2) If drawings are too large to be used practically as a foldout, place the drawing, neatly folded, in the front or rear pocket of the binder. Insert a type written page indicating the drawing title, description of contents and drawing location at the appropriate location of the manual.

3) Drawings shall be sized to ensure details and text is of legible size. Text shall be no less than 1/16” tall.

f. Manual Content: In each manual include information specified in the individual Specification section, and the following information for each major component of building equipment and controls:

1) General system or equipment description.

2) Design factors and assumptions.

3) Copies of applicable Shop Drawings and Product Data.

4) System or equipment identification including: manufacturer, model and serial numbers of each component, operating instructions, emergency instructions, wiring diagrams, inspection and test procedures, maintenance procedures and schedules, precautions against improper use and maintenance, repair instructions, sources of required maintenance materials and related services, and a manual index.

g. Binder Organization: Organize each manual into separate sections for each piece of related equipment. At a minimum, each manual shall contain a title page, table of contents, copies of Product

Data supplemented by drawings and written text, and copies of each warranty, bond, certifications, and service Contract issued.

Refer to Group I through V Technical Data Package Submittal requirements for required section content.

h. Title Page: Provide a title page as the first sheet of each manual to include the following information; project name and address, subject matter covered by the manual, name and address of the Project, date of the submittal, name, address, and telephone number of the Contractor, and cross references to related systems in other operating and/or maintenance manuals.

i. Table of Contents: After the title page, include a type written table of contents for each volume, arranged systematically according to the Project Manual format. Provide a list of each product included, identified by product name or other appropriate

28 13 00 - 9 identifying symbols and indexed to the content of the volume.

Where more than one (1) volume is required to hold data for a particular system, provide a comprehensive table of contents for all volumes in each volume of the set.

j. General Information Section: Provide a general information section immediately following the table of contents, listing each product included in the manual, identified by product name.

Under each product, list the name, address, and telephone number of the installer and maintenance Contractor. In addition, list a local source for replacement parts and equipment.

k. Drawings: Provide specially prepared drawings where necessary to supplement the manufacturers printed data to illustrate the relationship between components of equipment or systems, or provide control or flow diagrams. Coordinate these drawings with information contained in Project Record Drawings to assure correct illustration of the completed installation.

l. Manufacturer’s Data: Where manufacturer's standard printed data is included in the manuals, include only those sheets that are pertinent to the part or product installed. Mark each sheet to identify each part or product included in the installation.

Where more than one (1) item in tabular format is included, identify each item, using appropriate references from the

Contract Documents. Identify data that is applicable to the installation and delete references to information which is not applicable.

m. Where manufacturer's standard printed data is not available and the information is necessary for proper operation and maintenance of equipment or systems, or it is necessary to provide additional information to supplement the data included in the manual, prepare written text to provide the necessary information.

Organize the text in a consistent format under a separate heading for different procedures. Where necessary, provide a logical sequence of instruction for each operating or maintenance procedure. Where similar or more than one product is listed on the submittal the Contractor shall differentiate by highlighting the specific product to be utilized.

n. Calculations: Provide a section for circuit and panel calculations.

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o. Loading Sheets: Provide a section for DGP Loading Sheets.

p. Certifications: Provide section for Contractor’s manufacturer certifications.

7. Contractor Review: Review submittals prior to transmittal.

Determine and verify field measurements and field construction criteria. Verify manufacturer’s catalog numbers and conformance of submittal with requirements of contract documents. Return non-conforming or incomplete submittals with requirements of the work and contract documents. Apply Contractor’s stamp with signature certifying the review and verification of products occurred, and the field dimensions, adjacent construction, and coordination of information is in accordance with the requirements of the contract documents.

8. Resubmission: Revise and resubmit submittals as required within 15 calendar days of return of submittal. Make resubmissions under procedures specified for initial submittals. Identify all changes made since previous submittal.

9. Product Data: Within 15 calendar days after execution of the contract, the Contractor shall submit for approval a complete list of all of major products proposed for use. The data shall include name of manufacturer, trade name, model number, the associated contract document section number, paragraph number, and the referenced standards for each listed product.

J. Group 1 Technical Data Package: Group I Technical Data Package shall be one submittal consisting of the following content and organization.

Refer to VA Special Conditions Document for drawing format and content requirements. The data package shall include the following:

1. Section I - Drawings:

a. General – Drawings shall conform to VA Special Conditions and CAD

Standards Documents. All text associated with security details shall be 1/8” tall and meet VA text standard for AutoCAD™ drawings.

b. Cover Sheet – Cover sheet shall consist of Project Title and

Address, Project Number, Area and Vicinity Maps.

c. General Information Sheets – General Information Sheets shall consist of General Notes, Abbreviations, Symbols, Wire and Cable

Schedule, Project Phasing, and Sheet Index.

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d. Floor Plans – Floor plans shall be produced from the

Architectural backgrounds issued in the Construction Documents.

The contractor shall receive floor plans from the prime A/E to develop these drawing sets. Security devices shall be placed on drawings in scale. All text associated with security details shall be 1/8” tall and meet VA text standard for AutoCAD™ drawings. Floor plans shall identify the following:

1) security devices by symbol,

2) the associated device point number (derived from the loading sheets),

3) wire & cable types and counts

4) conduit sizing and routing

5) conduit riser systems

6) device and area detail call outs

e. Architectural details – Architectural details shall be produced for each device mounting type (door details for doors with physical access control, reader pedestals and mounts, security panel and power supply details).

f. Riser Diagrams – Contractor shall provide a riser diagram indicating riser architecture and distribution of the physical access control system throughout the facility (or area in scope).

g. Block Diagrams – Contractor shall provide a block diagram for the entire system architecture and interconnections with SMS subsystems. Block diagram shall identify SMS subsystem (e.g., physical access control, intrusion detection, closed circuit television, intercom, and other associated subsystems) integration; and data transmission and media conversion methodologies.

h. Interconnection Diagrams – Contractor shall provide interconnection diagram for each sensor, and device component.

Interconnection diagram shall identify termination locations, standard wire detail to include termination schedule. Diagram shall also identify interfaces to other systems such as elevator control, fire alarm systems, and security management systems.

i. Security Details:

3) Device Mounting Details – Provide mounting detailed drawing for each security device (physical access control system, intrusion detection, video surveillance and assessment, and

28 13 00 - 12 intercom systems) for each type of wall and ceiling configuration in project. Device details shall include device, mounting detail, wiring and conduit routing.

4) Details of connections to power supplies and grounding

6) Sensor detection patterns – Each system sensor shall have associated detection patterns.

k. Door Schedule – A door schedule shall be developed for each door equipped with electronic security components. At a minimum, the door schedule shall be coordinated with Division 08 work and include the following information:

1) Item Number

2) Door Number (Derived from A/E Drawings)

3) Floor Plan Sheet Number

4) Standard Detail Number

5) Door Description (Derived from Loading Sheets)

6) Data Gathering Panel Input Number

7) Door Position or Monitoring Device Type & Model Number

8) Lock Type, Model Number & Power Input/Draw (standby/active)

9) Card Reader Type & Model Number

10) Shunting Device Type & Model Number

11) Sounder Type & Model Number

12) Manufacturer

13) Misc. devices as required

a) Delayed Egress Type & Model Number

b) Intercom

c) Camera

d) Electric Transfer Hinge

e) Electric Pass-through device

14) Remarks column indicating special notes or door configurations

2. Camera Schedule - A camera schedule shall be developed for each camera. Contractors shall coordinate with the Resident Engineer to determine camera starting numbers and naming conventions. All drawings shall identify wire and cable standardization methodology.

Color coding of all wiring conductors and jackets is required and shall be communicated consistently throughout the drawings package submittal. At a minimum, the camera schedule shall include the following information:

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a. Item Number

b. Camera Number

c. Naming Conventions

d. Description of Camera Coverage

e. Camera Location

f. Floor Plan Sheet Number

g. Camera Type

h. Mounting Type

i. Standard Detail Reference

j. Power Input & Draw

k. Power Panel Location

l. Remarks Column for Camera

3. Section II – Data Gathering Panel Documentation Package

a. Contractor shall provide Data Gathering Panel (DGP) input and output documentation packages for review at the Shop Drawing submittal stage and also with the as-built documentation package.

The documentation packages shall be provided in both printed and magnetic form at both review stages.

b. The Contractor shall provide loading sheet documentation package for the associated DGP, including input and output boards for all field panels associated with the project. Documentation shall be provided in current version Microsoft Excel spreadsheets following the format currently utilized by VA. A separate spreadsheet file shall be generated for each DGP and associated field panels.

c. The spreadsheet names shall follow a sequence that shall display the spreadsheets in numerical order according to the DGP system number. The spreadsheet shall include the prefix in the file name that uniquely identifies the project site. The spreadsheet shall detail all connected items such as card readers, alarm inputs, and relay output connections. The spreadsheet shall include an individual section (row) for each panel input, output and card reader. The spreadsheet shall automatically calculate the system numbers for card readers, inputs, and outputs based upon data entered in initialization fields.

d. All entries must be verified against the field devices. Copies of the floor plans shall be forwarded under separate cover.

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4. Section III - Construction Mock-up: In areas with exposed

EMT/Conduit Raceways, contractor shall conceal raceway as much as practical and unobtrusively. In addition, historic significance must be considered to determine installation means and methods for approval by the owner.

5. Section IV - Manufacturers’ Data: The data package shall include manufacturers’ data for all materials and equipment, including sensors, local processors and console equipment provided under this specification.

6. Section V - System Description and Analysis: The data package shall include system descriptions, analysis, and calculations used in sizing equipment required by these specifications. Descriptions and calculations shall show how the equipment will operate as a system to meet the performance requirements of this specification. The data package shall include the following:

a. Central processor memory size; communication speed and protocol description; rigid disk system size and configuration; flexible disk system size and configuration; back-up media size and configuration; alarm response time calculations; command response time calculations; start-up operations; expansion capability and method of implementation; sample copy of each report specified;

and color photographs representative of typical graphics.

b. Software Data: The data package shall consist of descriptions of the operation and capability of the system, and application software as specified.

c. Overall System Reliability Calculations: The data package shall include all manufacturers’ reliability data and calculations required to show compliance with the specified reliability.

7. Section VI – Certifications & References: All specified manufacturer’s certifications shall be included with the data package. Contractor shall provide Project references as outlined in

Paragraph 1.4 “Quality Assurance”.

K. Group II Technical Data Package

1. The Contractor shall prepare a report of “Current Site Conditions” and submit a report to the Resident Engineer documenting changes to the site, particularly those conditions that affect performance of the system to be installed. The Contractor shall provide specification sheets, or written functional requirements to support

28 13 00 - 15 the findings, and a cost estimate to correct those site changes or conditions which affect the installation of the system or its performance. The Contractor shall not correct any deficiency without written permission from the COTR.

2. System Configuration and Functionality: The contractor shall provide the results of the meeting with VA to develop system requirements and functionality including but not limited to:

a. Baseline configuration

b. Access levels

c. Schedules (intrusion detection, physical access control, holidays, etc.)

d. Badge database

e. System monitoring and reporting (unit level and central control)

f. Naming conventions and descriptors

L. Group III Technical Data Package

1. Development of Test Procedures: The Contractor will prepare performance test procedures for the system testing. The test procedures shall follow the format of the VA Testing procedures and be customized to the contract requirements. The Contractor will deliver the test procedures to the Resident Engineer for approval at least 60 calendar days prior to the requested test date.

M. Group IV Technical Data Package

1. Performance Verification Test

a. Based on the successful completion of the pre-delivery test, the

Contractor shall finalize the test procedures and report forms for the performance verification test (PVT) and the endurance test. The PVT shall follow the format, layout and content of the pre-delivery test. The Contractor shall deliver the PVT and endurance test procedures to the Resident Engineer for approval.

The Contractor may schedule the PVT after receiving written approval of the test procedures. The Contractor shall deliver the final PVT and endurance test reports within 14 calendar days from completion of the tests. Refer to Part 3 of this section for System Testing and Acceptance requirements.

2. Training Documentation

a. New Facilities and Major Renovations: Familiarization training shall be provided for new equipment or systems. Training can include site familiarization training for VA technicians and

28 13 00 - 16 administrative personnel. Training shall include general information on new system layout including closet locations, turnover of the completed system including all documentation, including manuals, software, key systems, and full system administration rights. Lesson plans and training manuals training shall be oriented to type of training to be provided.

b. New Unit Control Room:

1) Provide the security personnel with training in the use, operation, and maintenance of the entire control room system

(Unit Control and Equipment Rooms). The training documentation must include the operation and maintenance. The first of the training sessions shall take place prior to system turnover and the second immediately after turnover.

Coordinate the training sessions with the Owner. Completed classroom sessions will be witnessed and documented by the

Architect/Engineer, and approved by the Resident Engineer.

Instruction is not to begin until the system is operational as designed.

2) The training documents will cover the operation and the maintenance manuals and the control console operators’ manuals and service manuals in detail, stressing all important operational and service diagnostic information necessary for the maintenance and operations personnel to efficiently use and maintain all systems.

3) Provide an illustrated control console operator's manual and service manual. The operator's manual shall be written in laymen's language and printed so as to become a permanent reference document for the operators, describing all control panel switch operations, graphic symbol definitions and all indicating functions and a complete explanation of all software.

4) The service manual shall be written in laymen's language and printed so as to become a permanent reference document for maintenance personnel, describing how to run internal self diagnostic software programs, troubleshoot head end hardware and field devices with a complete scenario simulation of all possible system malfunctions and the appropriate corrective measures.

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5) Provide a professional color DVD instructional recording of all the operational procedures described in the operator's manual. All charts used in the training session shall be clearly presented on the video. Any DVD found to be inferior in recording or material content shall be reproduced at no cost until an acceptable DVD is submitted. Provide four copies of the training DVD, one to the architect/engineer and three to the owner.

3. System Configuration and Data Entry:

a. The contractor is responsible for providing all system configuration and data entry for the SMS and subsystems (e.g., video matrix switch, intercom, digital video recorders, network video recorders). All data entry shall be performed per VA standards & guidelines. The Contractor is responsible for participating in all meetings with the client to compile the information needed for data entry. These meetings shall be established at the beginning of the project and incorporated in to the project schedule as a milestone task. The contractor shall be responsible for all data collection, data entry, and system configuration. The contractor shall collect, enter, & program and/or configure the following components:

1) Physical Access control system components,

2) All intrusion detection system components,

3) Video surveillance, control and recording systems,

4) Intercom systems components,

5) All other security subsystems shown in the contract documents.

N. Group V Technical Data Package: Final copies of the manuals shall be delivered to the Resident Engineer as part of the acceptance test. The draft copy used during site testing shall be updated with any changes required prior to final delivery of the manuals. Each manual’s contents shall be identified on the cover. The manual shall include names, addresses, and telephone numbers of each sub-contractor installing equipment or systems, as well as the nearest service representatives for each item of equipment for each system. The manuals shall include a table of contents and tab sheets. Tab sheets shall be placed at the beginning of each chapter or section and at the beginning of each appendix. The final copies delivered after

28 13 00 - 18 completion of the endurance test shall include all modifications made during installation, checkout, and acceptance.

1. Functional Design Manual: The functional design manual shall identify the operational requirements for the entire system and explain the theory of operation, design philosophy, and specific functions. A description of hardware and software functions, interfaces, and requirements shall be included for all system operating modes. Manufacturer developed literature may be used;

however, shall be produced to match the project requirements.

2. Equipment Manual: A manual describing all equipment furnished including:

a. General description and specifications; installation and checkout procedures; equipment electrical schematics and layout drawings;

system schematics and layout drawings; alignment and calibration procedures; manufacturer’s repair list indicating sources of supply; and interface definition.

3. Software Manual: The software manual shall describe the functions of all software and include all other information necessary to enable proper loading, testing, and operation. The manual shall include:

a. Definition of terms and functions; use of system and applications software; procedures for system initialization, start-up, and shutdown; alarm reports; reports generation, database format and data entry requirements; directory of all disk files; and description of all communications protocols including data formats, command characters, and a sample of each type of data transfer.

4. Operator’s Manual: The operator’s manual shall fully explain all procedures and instructions for the operation of the system, including:

a. Computers and peripherals; system start-up and shutdown procedures; use of system, command, and applications software;

recovery and restart procedures; graphic alarm presentation; use of report generator and generation of reports; data entry;

operator commands’ alarm messages, and printing formats; and system access requirements.

5. Maintenance Manual: The maintenance manual shall include descriptions of maintenance for all equipment including inspection, 28 13 00 - 19 recommend schedules, periodic preventive maintenance, fault diagnosis, and repair or replacement of defective components.

6. Spare Parts & Components Data: At the conclusion of the

Contractor's work, the Contractor shall submit to the Resident

Engineer a complete list of the manufacturer's recommended spare parts and components required to satisfactorily maintain and service the systems, as well as unit pricing for those parts and components.

7. Operation, Maintenance & Service Manuals: The Contractor shall provide two (2) complete sets of operating and maintenance manuals in the form of an instructional manual for use by the VA Security

Guard Force personnel. The manuals shall be organized into suitable sets of manageable size. Where possible, assemble instructions for similar equipment into a single binder. If multiple volumes are required, each volume shall be fully indexed and coordinated.

8. Equipment and Systems Maintenance Manual: The Contractor shall provide the following descriptive information for each piece of equipment, operating system, and electronic system:

a. Equipment and/or system function.

b. Operating characteristics.

c. Limiting conditions.

d. Performance curves.

e. Engineering data and test.

f. Complete nomenclature and number of replacement parts.

g. Provide operating and maintenance instructions including assembly drawings and diagrams required for maintenance and a list of items recommended to stock as spare parts.

h. Provide information detailing essential maintenance procedures including the following: routine operations, trouble shooting guide, disassembly, repair and re-assembly, alignment, adjusting, and checking.

i. Provide information on equipment and system operating procedures, including the following; start-up procedures, routine and normal operating instructions, regulation and control procedures, instructions on stopping, shut-down and emergency instructions, required sequences for electric and electronic systems, and special operating instructions.

j. Manufacturer equipment and systems maintenance manuals are permissible.

28 13 00 - 20

9. Project Redlines: During construction, the Contractor shall maintain an up-to-date set of construction redlines detailing current location and configuration of the project components. The redline documents shall be marked with the words ‘Master Redlines’ on the cover sheet and be maintained by the Contractor in the project office. The Contractor will provide access to redline documents anytime during the project for review and inspection by the Resident Engineer or authorized Office of Protection Services representative. Master redlines shall be neatly maintained throughout the project and secured under lock and key in the contractor’s onsite project office. Any project component or assembly that is not installed in strict accordance with the drawings shall be so noted on the drawings. Prior to producing

Record Construction Documents, the contractor will submit the Master

Redline document to the Resident Engineer for review and approval of all changes or modifications to the documents. Each sheet shall have Resident Engineer initials indicating authorization to produce

“As Built” documents. Field drawings shall be used for data gathering & field changes. These changes shall be made to the master redline documents daily. Field drawings shall not be considered “master redlines”.

10. Record Specifications: The Contractor shall maintain one (1) copy of the Project Specifications, including addenda and modifications issued, for Project Record Documents. The Contractor shall mark the

Specifications to indicate the actual installation where the installation varies substantially from that indicated in the

Contract Specifications and modifications issued. (Note related

Project Record Drawing information where applicable). The

Contractor shall pay particular attention to substitutions, selection of product options, and information on concealed installations that would be difficult to identify or measure and record later. Upon completion of the mark ups, the Contractor shall submit record Specifications to the COTR. As with master relines, Contractor shall maintain record specifications for Resident

Engineer review and inspection at anytime.

11. Record Product Data: The Contractor shall maintain one (1) copy of each Product Data submittal for Project Record Document purposes.

The Data shall be marked to indicate the actual product installed

28 13 00 - 21 where the installation varies substantially from that indicated in the Product Data submitted. Significant changes in the product delivered to the site and changes in manufacturer's instructions and recommendations for installation shall be included. Particular attention will be given to information on concealed products and installations that cannot be readily identified or recorded later.

Note related Change Orders and mark up of Record Construction

Documents, where applicable. Upon completion of mark up, submit a complete set of Record Product Data to the COTR.

12. Miscellaneous Records: The Contractor shall maintain one (1) copy of miscellaneous records for Project Record Document purposes.

Refer to other Specifications for miscellaneous record-keeping requirements and submittals concerning various construction activities. Before substantial completion, complete miscellaneous records and place in good order, properly identified and bound or filed, ready for use and reference. Categories of requirements resulting in miscellaneous records include, a minimum of the following:

a. Certificates received instead of labels on bulk products.

b. Testing and qualification of tradesmen. (“Contractor’s

Qualifications”)

c. Documented qualification of installation firms.

d. Load and performance testing.

e. Inspections and certifications.

f. Final inspection and correction procedures.

g. Project schedule

13. Record Construction Documents (Record As-Built)

a. Upon project completion, the contractor shall submit the project master redlines to the Resident Engineer prior to development of

Record construction documents. The Resident Engineer shall be given a minimum of a thirty (30) day review period to determine the adequacy of the master redlines. If the master redlines are found suitable by the Resident Engineer, the Resident Engineer will initial and date each sheet and turn redlines over to the contractor for as built development.

b. The Contractor shall provide the Resident Engineer a complete set of "as-built" drawings and original master redlined marked "as-built" blue-line in the latest version of AutoCAD drawings

28 13 00 - 22 unlocked on CD or DVD. The as-built drawing shall include security device number, security closet connection location, data gathering panel number, and input or output number as applicable.

All corrective notations made by the Contractor shall be legible when submitted to the COTR. If, in the opinion of the COTR, any redlined notation is not legible, it shall be returned to the

Contractor for re-submission at no extra cost to the Owner. The

Contractor shall organize the Record Drawing sheets into manageable sets bound with durable paper cover sheets with suitable titles, dates, and other identifications printed on the cover. The submitted as built shall be in editable formats and the ownership of the drawings shall be fully relinquished to the owner.

c. Where feasible, the individual or entity that obtained record data, whether the individual or entity is the installer, sub-contractor, or similar entity, is required to prepare the mark up on Record Drawings. Accurately record the information in a comprehensive drawing technique. Record the data when possible after it has been obtained. For concealed installations, record and check the mark up before concealment. At the time of substantial completion, submit the Record Construction Documents to the COTR. The Contractor shall organize into bound and labeled sets for the COTR's continued usage. Provide device, conduit, and cable lengths on the conduit drawings. Exact in-field conduit placement/routings shall be shown. All conduits shall be illustrated in their entire length from termination in security closets; no arrowed conduit runs shall be shown. Pull box and junction box sizes are to be shown if larger than 100mm

(4 inch).

1.5 APPLICABLE PUBLICATIONS

A. Refer to 25 05 00 COMMON WORK RESULTS FOR ELECTRONIC SAFETY AND

SECURITY, Part 1

1.6 DEFINITIONS

A. ABA Track: Magnetic stripe that is encoded on track 2, at 75-bpi density in binary-coded decimal format; for example, 5-bit, 16-character set.

B. Access Control List: A list of (identifier, permissions) pairs associated with a resource or an asset. As an expression of security

28 13 00 - 23 policy, a person may perform an operation on a resource or asset if and only if the person’s identifier is present in the access control list

(explicitly or implicitly), and the permissions in the (identifier, permissions) pair include the permission to perform the requested operation.

C. Access Control: A function or a system that restricts access to authorized persons only.

D. API Application Programming Interface

E. Assurance Level (or E-Authentication Assurance Level): A measure of trust or confidence in an authentication mechanism defined in OMB

Memorandum M-04-04 and NIST Special Publication (SP) 800-63, in terms of four levels: M-04-04

1. Level 1: LITTLE OR NO confidence

2. Level 2: SOME confidence

3. Level 3: HIGH confidence

4. Level 4: VERY HIGH confidence

F. Authentication: A process that establishes the origin of information, or determines an entity’s identity. In this publication, authentication often means the performance of a PIV authentication mechanism.

G. Authenticator: A memory, possession, or quality of a person that can serve as proof of identity, when presented to a verifier of the appropriate kind. For example, passwords, cryptographic keys, and fingerprints are authenticators.

H. Authorization: A process that associates permission to access a resource or asset with a person and the person’s identifier(s).

I. BIO or BIO-A: A FIPS 201 authentication mechanism that is implemented by using a Fingerprint data object sent from the PIV Card to the PACS.

Note that the short-hand “BIO (-A)” is used throughout the document to represent both BIO and BIO-A authentication mechanisms.

J. Biometric: An authenticator produced from measurable qualities of a living person.

K. CAC EP – CAC End Point with end point PIV applet

L. CAC NG – CAC Next Generation with transitional PIV applet

M. Card Authentication Key (CAK): A PIV authentication mechanism (or the

PIV Card key of the same name) that is implemented by an asymmetric or symmetric key challenge/response protocol. The CAK is an optional mechanism defined in NIST SP 800-73. SP800-73 NIST strongly recommends that every PIV Card contain an asymmetric CAK and corresponding

28 13 00 - 24 certificate, and that agencies use the asymmetric CAK protocol, rather than a symmetric CAK protocol, whenever the CAK authentication mechanism is used with PACS.

N. CCTV: Closed-circuit television.

O. Central Station: A PC with software designated as the main controlling

PC of the PACS. Where this term is presented with initial capital letters, this definition applies.

P. Controller: An intelligent peripheral control unit that uses a computer for controlling its operation. Where this term is presented with an initial capital letter, this definition applies.

Q. CPU: Central processing unit.

R. Credential: Data assigned to an entity and used to identify that entity.

S. File Server: A PC in a network that stores the programs and data files shared by users.

T. FIPS Federal Information Processing Standards

U. FRAC – First Responder Authentication Credential

V. HSPD Homeland Security Presidential Directive

W. I/O: Input/Output.

X. Identifier: A credential card, keypad personal identification…