36C24526B0001 0003.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 04-29-2026 540-18-102 Department of Veterans Affairs Louis A Johnson, VAMC Contracting Office (90C) 1 Med Center DR Clarksburg WV 26301-4199

19ACQ

Department of Veterans Affairs Louis A Johnson, VAMC Contracting Office (19ACQ) 1 Med Center DR Clarksburg WV 26301-4199 To all Offerors/Bidders

36C24526B0001 03-25-2026

X X X The purpose of this amendment to the Renovate Pharmacy for USP 800 Compliance project is to provide for the issuance of responses to the requests for information received during the RFI period along with additional design drawings and specifications.

Interested parties are reminded that a second site visit will be conducted on Wednesday, May 13,2026 at 1:00 p.m.

to allow bidders full access to the area of renovation. Interested bidders are to report to the Medical Center Engineering Building 7 Conference Room. No further RFI's will be accepted.

The bid due date remains Wednesday, May 20, 2026 at 3:00 p.m. at which time a public bid opening will take place.

All other terms and conditions remain unchanged.

Rebecca Besten Contracting Officer

VA_VHA-RPOE-2022-23571

CONTINUATION PAGE

Solicitation: 36C24526B0001 Project#: 540-18-020 – Upgrade Pharmacy USP 800 Project

Responses to Questions Received and Clarifications

1. QUESTION: RFI about the pass through cabinet. There are two different cabinet with that same model number one has a HEPA filtration system and the other is just mechanical. Which are you wanting quoted for this project, Found on Page AE401

PT2424-24/SS/EI/RHC Recirculating HEPA filtered material pass-through -ID: 24” wide x 24” high x 24” deep -OD: 31-1/2” wide x 43” high x 26” deep -constructed of type 304 stainless steel with a #4 finish -Double wall construction -Doors provided with stainless pin hinges, stainless latching handle, ¼” clear tempered glass glazing and EPDM gasket -One piece welded finishing trim provided for both sides of pass-thru unit -Pass-Thru provided with fail safe electrical interlock system -Fan powered HEPA ceiling system with downstream gel seal HEPA filter 99.99% effective on particles of 0.3 microns in size.

-Fan provided with speed control -Unit to be recirculating with a purge timer (adjustable from within chamber). HEPA Purge begins when either door is opened and times out after both doors are closed.

-Minihelic gauge -Red/green indicator lights

PT2424-24/SS/MI

Clean room Pass-Thru with mechanical interlock (static unit, no filtration) -Interior dimensions: 24” wide x 24” high x 24” deep -Exterior dimensions: 30” wide x 26” high x 27” deep -Constructed of type 304 stainless steel with a #4 finish -Unit to be double wall construction with inward turned folded flanges which are bolted together and caulked to produce a smooth Interior and exterior finish -Doors provided with stainless pin hinges, stainless compression latch, ¼” tempered glass glazing and EPDM gasket seal -Unit provided with mechanical door interlock system -Unit provided with (2) 1 ½ x 1 ½ x 16ga stainless steel one piece welded finishing trims from pass-thru to wall interface

VA RESPONSE: Please refer to Addendum # 1 for specification and drawing corrections.

2. QUESTION: At the walk through it was noticed that there were excessive materials stored in the proposed work area (B243 on drawing AD 101; pictures attached).

Can it be confirmed that this area would be cleaned out by the government (pr personnel other than the winning contractor) prior to construction starting?

VA RESPONSE: The entire space encompassed within B243 will not be free, clear, or cleaned out of government property prior to or during the project. The contractor’s operations in constructing new rooms B215H and B248 will not be hindered, slowed, or obstructed by any government material that happens to remain in B243 after the Notice to Proceed (NTP). Contractors will not be tasked with moving government property within B243, except in the unfortunate case of possible emergency response related to work within the scope of this contract. Contractors shall take all measures and provide all material necessary for protecting existing equipment and property in affected areas of construction against dust and debris, so that equipment and affected areas to be used in the Medical Centers operations will not be hindered.

3. QUESTION: At the walk through it was noticed that there were ICRA barriers throughout the majority of the basement floor as a portion of a current project. It was discussed that project would be completed before the start of this project. It was also discussed that pictures of areas that were enclosed by the barriers could be provided.

Can it be confirmed that these barriers will be removed before the start of this project and will not interfere with the progress of the Pharmacy project?

VA RESPONSE: The barriers referenced above are scheduled to be removed May 6, 2026. A delay in the removal of the above referenced ICRA barriers will delay the NTP. A second site visit has been scheduled for May 13, 2026, at 1:00 p.m. to provide interested bidders with a second view of the space.

4. QUESTION: Can pictures be provided of the area where the existing AHU and pad that gets demolished out are located (Mechanical Room # B215C)?

VA RESPONSE: Pictures of the requested area are included in the Appendix located at the end of RFI’s and responses for Mech Room B215C. This area will be completely accessible/observable during the 2nd Pre-proposal site visit scheduled for Wednesday, May 13th at 1:00 pm.

5. QUESTION: At the walk through it was discussed that the intent is to utilize Starc panels for the Level IV ICRA barriers. Drawing GI003 General Note E also states to provide Starc panels and provides a point of contact for the project.

Do the Level IV barriers need to go to the deck when utilizing the Starc panels?

VA RESPONSE: Level IV barriers need to go from the floor to the deck. The intent is to utilize Starc panels or equal when possible and at the contractor’s discretion.

6. QUESTION: For bidding purposes, what is the anticipated work schedule for this project?

VA RESPONSE: Work hours shall be (7:00am-7:00pm) Monday Through Friday. Outages shall be scheduled on Weekends (times to be coordinated with COR and Medical Center staff).

7. QUESTION: Are there any off hours (i.e. nights, weekends, etc.) needed for this project?

VA RESPONSE: Work hours shall be (7:00am-7:00pm) Monday Through Friday. Outages shall be scheduled on Weekends (times to be coordinated with COR and Medical Center staff).

8. QUESTION: For bidding purposes, where would the contractor lay down area be for this project?

VA RESPONSE: The VA cannot assign lay-down space prior to knowing the requested size of said lay-down area. The VA will make every effort to dedicate a space for contractor lay-down area, which may include blocking off parking spaces, space within B243, B242, B241, B309, and/or B308.

9. QUESTION: For bidding purposes, where would the contractor dumpster be for this project?

VA RESPONSE: Dumpster location shall be coordinated after the NTP.

10. QUESTION: For bidding purposes, are there any restrictions for crane lifts (i.e. weekends only, time frames, specific crane paths, etc.)?

VA RESPONSE: A detailed lift plan for all lifts shall be submitted to the COR 14 days prior to the scheduled lift complete with route for truck carrying load, crane load analysis, siting of crane and path of swing and all other elements of a critical lift plan where the lift meets the definition of a critical lift. Critical lifts require a more comprehensive lift plan to minimize the potential of crane failure and/or catastrophic loss. The plan must be reviewed and accepted by the General Contractor before being submitted to the VA for review. The lift will not be allowed to proceed without prior acceptance of this document by the Project Manager and Facility Safety Manager Officer.

Crane operators shall not carry loads

1. over the general public or VAMC personnel

2. over any occupied building unless

a. The top two or more floors are vacated under the lift affected area AND a Contractor provided engineering analysis, performed by a Professional Engineer, demonstrates that overhead protection provided by the roof and vacated floors is sufficient to protect against the potential loss of a load being lifted or a minimum of 300 psf of protection is provided, whichever is greater

b. OR Overhead protection is designed by a Professional Engineer and installed over the roof by the Contractor to protect the occupants below. The installed system shall be sufficient to protect against the potential loss of a load being lifted or a minimum of 300 psf of protection is provided, whichever is greater.

c. OR A formal request may be submitted to the Contracting Officer for documentation, if available, indicating the roof of the building has been previously designed and constructed using a reinforced concrete roof slab or other means to provide overhead protection from construction activities specifically associated with the vertical or horizontal expansion of the same building AND a Contractor provided engineering analysis, performed by a Professional Engineer, demonstrates that overhead protection provided by the roof is sufficient to protect against the potential loss of a load being lifted or a minimum of 300 psf of protection is provided, whichever is greater.

Given that the VA does not currently know where the contractor is intending to place and swing a crane, an optimum day and/or time cannot be determined. Cranes placed at the rear of the facility (near the loading dock) must be scheduled for the weekends given weekday incoming and outgoing shipments. Cranes placed for lifts over the 4th floor (depicted on AD121) shall be scheduled for the weekends given impact to ADA parking, ambulatory routing, general patient traffic congestion. Cranes placed for lifts over the 6th floor roof (depicted on AE102) shall be scheduled for the weekends given anticipated impact to front main entrance, traffic circle, and ADA parking.

11. QUESTION: Can it be confirmed who is responsible for removing all the equipment from the existing space before construction begins?

VA RESPONSE: It is unclear which existing space is being referenced. The government will coordinate removal of office equipment (desk, chair, computer etc.) from Office 645. Otherwise reference the response to RFI # 2.

12. QUESTION: Specification section 01-00-00-1.2A states Contractor shall completely prepare site for building operations, including demolition and removal of existing structures, and furnish labor and materials and perform work to bring the basement Inpatient Pharmacy into compliance with USP 800 standards at the Louis A. Johnson VAMC (LAJVAMC) located in Clarksburg, WV. The capabilities of compounding, handling and transferring hazardous materials in the inpatient Pharmacy at the Medical Center, while limiting exposure during these processes, are the major focuses of design. The project will entail renovations to part of the existing Inpatient Pharmacy space (approximately 1,400 SF) as well as conversion of adjacent shell space (approximately 1,200 SF) to Inpatient Pharmacy space as required by drawings and specifications. Additionally, the project will include converting an office on the 6th floor into a temporary Containment Segregated Compounding Area (C-SCA) plus the exhaust system on 6th floor roof. C-SCA shall meet all requirements outlined in the USP 797 & 800 chapters.

Where the scope references bringing the VAMC into compliance with 800 standards, is the contractor to comply with 797 standards as well?

VA RESPONSE: Yes, the contractor is required to comply with USP 797 and USP 800 standards.

13. QUESTION: Will constructing the project according to the provided specifications and drawings achieve compliance with 797 and 800 standards?

VA RESPONSE: Yes, constructing the project according to provided specification and drawings will achieve compliance with USP 800 standards.

14. QUESTION: Is the TAB Contractor required to work with a Controlled Environmental Testing Association (CETA) certifier to achieve room pressure differential relationships as shown on drawings and achieve CETA certification to comply with the 797 and 800 standards as this is not reference in the specifications or drawings?

VA RESPONSE: TAB and CETA do not need to be on site at the same time to establish room pressure relationships, unless either contractor prefers the other to be present. However, the CETA and Commissioning Agent must verify the TAB contractor’s results. If the required pressure relationships are not achieved, this may require multiple site visits. The pressure relationships shown on the drawings are sufficient for the contractor to meet the requirements (refer to Space Airflow Summary on drawing sheet M100).

15. QUESTION: Specification section 01-00-00-1.5B-1 states: General Contractor’s employees shall not enter the project stie without appropriate badge.

Are there any costs associated with the badging?

VA RESPONSE: The federal agency sponsoring the contracted individual(s) covers the cost of the physical I.D. Badge. Further information regarding badging and credential information can be found through the U.S. General Services Administration (GSA) at https://www.gsa.gov/technology/it-contract-vehicles-and-purchasing-programs/federal-credentialing-services or calling 1-800-488-3111.

16. QUESTION: What is the process and timeline to obtain badging?

VA RESPONSE: There are various degrees of issuances for federal badges (Personal Identity Verification [PIV] Credential), each with their own requirements and associated timelines (PIV-I versus Full PIV). A PIV-I badge possesses a 6- month badge life with no access granted to any VA systems or structures. Obtaining a PIV-I badge requires the applicant and sponsoring individual (COR) to fill out VA Form 0711 and schedule a Criminal Record Check (appointment to document the requesting individual’s fingerprints). This process typically takes about 1-2 weeks and may be done at the VAMC. A Full-PIV possesses a 5-year badge life with possible access to VA systems and/or structures. Obtaining a Full-PIV requires the applicant and sponsoring individual (COR) to fill out VA Form 0711 and scheduling a Criminal Record Check (fingerprinting) AND a background investigation. This process typically takes about 2-4 weeks and may be initiated at the VAMC. Contractors may obtain a temporary badge by checking in (daily and upon arrival) with the local station’s Police Department. Further information regarding badging and credential information can be found through the U.S. General Services Administration (GSA) at https://www.gsa.gov/technology/it-contract-vehicles-and-purchasing- programs/federal-credentialing-services or calling 1- 800-488-3111.

17. QUESTION: Specification section 01-00-00-1.5D.7 and 7.1 states: All electronic information shall be stored in specified location following VA standards and procedures using Engineering Document Management Software (EDMS). Security, access and maintenance of all project drawings, both scanned and electronic, shall be performed and tracked through the EDMS system.

Would a platform such as ProCore suffice for this requirement?

VA RESPONSE: A platform such as ProCore would suffice as the project EDMS.

18. QUESTION: Specification 01-00-00-1.6K states: Construction Fence: Before construction operations begin, Contractor shall provide a chain link construction fence, 2.1m (seven feet) maximum height, around the construction area if permitted with prior approval of COR. Provide gates as required for access with necessary hardware, including hasps and padlocks. Fasten fence fabric to terminal posts with tension bands and to line posts and top and bottom rails with tie wires spaces at maximum 375 mm (15 inches). Bottom of fences shall extend to 25mm (one inch) above grade. Remove fence when directed by COR.

a) For bidding purposes, where will construction fence be required?

b) For bidding purposes, if the location is near high traffic areas or vehicle parking, can the requirement for fence fabric be eliminated as this can cause the fence to become unstable in windy conditions?

VA RESPONSE:

a. Construction fence is required to surround exterior lay-down area. Please reference the response to RFI# 59.

b. The requirement for fence fabric may be eliminated if the construction fence is placed around high traffic areas or directly beside (within 8 feet) of vehicle parking.

19. QUESTION: Specification 01-00-00-1 1.6.I.2 discusses phasing for the 6th floor and the basement. Are there any different working time schedules for each phase?

VA RESPONSE: Please reference the response to RFI# 6 in that work hours shall be (7:00am-7:00pm) Monday Through Friday. Outages shall be scheduled on Weekends (times to be coordinated with COR and Medical Center staff).

20. QUESTION: After the phase is complete in the basement, does the 6th floor stay intact as constructed, or is the intent to revert back to an office?

VA RESPONSE: The 6th Floor will remain as constructed. The intent is not to revert the space back to an office.

21. QUESTION: Specification 01-00-00 1.9.D states A National Pollutant Discharge Elimination System (NPDES) permit is required for this project. The contractor is considered an “operator” under the permit and extensive responsibility for compliance with permit requirements. VA will make the permit application available at the (appropriate medical center office. The apparent low bidder, contractor and affected subcontractors shall furnish all information and certifications that are required to comply with the permit process and permit requirements. Many of the permit requirements will be satisfied by completing construction as shown and specified. Some requirements involved the Contractor’s method of operations and operations planning and the Contractor is responsible for employing best management practices.

Is the NPDES permit required for this project as it appears all the work is interior / roof top and there is no land disturbance of more than 1 acre.

VA RESPONSE: The NPDES permit requirement may be waived for this project.

22. QUESTION: If an NPDES permit is required, for bidding purposes, what is the anticipated cost of NPDES permit if it is required.

VA RESPONSE: Please reference the response to RFI 21 in that the requirement for an NPDES permit is waived.

23. QUESTION: Will any documents be provided by the VAMC to obtain an NPDES if this is required on this project?

VA RESPONSE: Please reference the response to RFI 21 in that the requirement for an NPDES permit is waived.

24. QUESTION: Specification 01-00-00-1.15.A.1 states Contractor makes all arrangements with the COR for use of elevators. The COR will ascertain that elevators are in proper condition. Contractor may use service elevator Nos. S-1 in Building number 2 for exclusive use for daily use between the hours of 6 p.m. to 7 a.m. and for special nonrecurring time intervals when permission is granted.

If there is no work restriction on time, can the service elevator be utilized during the daytime throughout the week?

VA RESPONSE: The service elevators may be utilized full-time in conjunction with facility staff. Contractor and contracted personnel are to give right-of-way to facility staff with no exceptions. Contractor is only permitted to utilize Building 2 (Building 1 Clinical Addition) service elevator for access to the 4th floor mechanical room for passage to the clinical addition roof. Contractors may utilize Building 1 service elevator for access to 6th floor, and stairwell C for access to building 1 roof.

25. QUESTION: Specification 01-00-00-1.15-A-1 states *Contractor may have for use of Contractor’s workers such toilet accommodations as may be assigned to Contractor by Medical Center.

Can it be confirmed whether the winning contractor will have access to toilet accommodation within hospital for this project?

VA RESPONSE: The winning contractor will have access to toilet accommodation within the hospital for this project.

26. QUESTION: Specification 01-00-00-18 states the contractor shall coordinate with the work of installation of telephone equipment by others. This work shall be completed before the building is turned over to the VA.

What telephone equipment is being installed?

VA RESPONSE: This paragraph is part of the VA master specification and can be omitted. There is no telephone equipment included in this project.

27. QUESTION: Specification 01-00-00-1.22.E states contractor shall employ services of an installation engineer, who is an authorized representative of the manufacturer of this equipment to supervise assembly and installation of existing remote dictating machine, X-ray, dental and laundry equipment, required to be relocated.

It appears the reference to existing remote dictating machine, X-ray, dental and laundry equipment would be from another project. The only equipment provided by the government to be installed by the contractor is the R6060 medical grade lab refrigerator. This piece of equipment appears to roll in place and needs power ran to it to operate.

Can it be confirmed that an installation engineer does not need to be hired for this piece of equipment?

VA RESPONSE: Though it is not true that “the only equipment provided by the government to be installed by the contractor is the R6060 medical grade lab refrigerator” (reference the Equipment Schedule and Accessory Schedule on contract drawing AE401), it is confirmed that an installation engineer does not need to be hired for this piece of equipment.

28. QUESTION: Specification section 01-00-00-1.23 references a Construction Sign where directed by the COR. This appears to be a specification for an exterior sign.

Is a construction sign needed for this project. If so, where would it be placed?

VA RESPONSE: An exterior construction sign is not necessary for this project. Interior construction sign(s) are to be posted at the entrance to the construction site(s) (ICRA barrier ANTE room). A laminated 8.5” x 11” sheet as detailed on page 43 of the specifications is acceptable.

29. QUESTION: Specification section 01-00-00-1.24 references a Safety Sign where directed by the COR. This appears to be a specification for an exterior sign.

Is a safety sign needed for this project? If so, where would it be placed?

VA RESPONSE: An exterior safety sign is not necessary for this project. Interior safety sign(s) are to be posted at the entrance to the construction site(s) (ICRA barrier ANTE room). A laminated 8.5” x 11” sheet as detailed on page 45 of the specifications is acceptable.

30. QUESTION: Specification 01-33-23-1.6 E states: Provide electronic documents over 5MB through an electronic FTP file sharing system.

Would a platform such as ProCore suffice for this requirement?

VA RESPONSE: A platform such as ProCore will suffice for electronic document transmission. Documents larger than the selected EDMS allows shall be transmitted via CD/DVD.

31. QUESTION: Specification section 01-35-26 Safety Requirements 1.9 requires a full time SSHO with no other duties.

Can the superintendent serve as the SSHO?

VA RESPONSE: No, the site superintendent cannot serve or act as the Site Safety and Health Officer (SSHO). Specification 01 35 26 – 18 Safety Requirements 1.9 “Site Safety and Health Officer” SSHO and “Competent Person” CP, point A: “The Prime Contractor shall provide a minimum of one “Full-Time” SSHO at each project site, for each shift (with no other duties) that holds as current, a professional safety certification with at least 3 years of dedicated construction safety related experience.” Point C: “…The SSHO has (to) be a separate qualified individual from the Prime Contractor’s Superintendent and/or Quality Control Manager with duties only as the SSHO.”

32. QUESTION: Specification section 01-45-00-304B requires a full-time CQC Manager Can the superintendent serve as the CQC Manager if qualified.

VA RESPONSE: The site superintendent may not serve as the Contractor Quality Control (CQC) System Manager. Specification 01 45 00 – 2 Quality Control 3.2 CQC Plan point B.1 “Include a CQC System Manager that reports to the project superintendent.”

33. QUESTION: Specification 05-12-00.1.5 quality assurance, references AISC Quality Certification participant (fabricator) and AISC Quality Certification Program participant designated as AISC-Certified Erector.

As there are not many AISC vendor options in the area, can this requirement be waived?

VA RESPONSE: The requirement for an AISC Quality Certified participant shall not be waived.

34. QUESTION: Is there a current roof warranty that needs to be maintained on the 6th floor and 4th floor?

If so, who is the manufacturer for each roof?

VA RESPONSE: There is an existing roof warranty on both the 6th floor and the 4th floor. The manufacturer for both roofs is Tremco Construction Products Group. The contractor’s roofing installer shall be a Tremco certified roofing installer. Contractor shall submit manufacturer’s certification for verification prior to commencement of any roofing demolition.

35. QUESTION: Drawings AE121 Detail # 2 states metal panel enclosure to match existing panels and finishes.

For bidding purposes, is there any information available on the existing metal panels (i.e. color, manufacturer, style)?

VA RESPONSE: Original basis of design: Make: Centria Architectural Systems: Profile Horizontal Panel with Concealed Fasteners, Model: IW-10A, Finish: Duragard, Thickness: 1.5”, Color: Colonial Red. Possible installed material (manufacturer referenced in 2010 project submittal): Manufacturer: Flexospan | Make: Aluminum FE-12 Flush Siding Wall Panel w/ Concealed Fastener, Color: Colonial Red. As-builts for project number 540-05-401 were provided during design and are available for reference.

36. QUESTION: Drawing AE601 calls out Stonhard / Stonglaze / Stonecoat for resinous coating.

Can another vendor be utilized for this project such as Duraflex?

VA RESPONSE: All products in the design are considered basis of design or equal and shall comply with the performance requirements of the contract documents.

37. QUESTION: Drawing P001 Plumbing General Note 3 states obtain and pay for permits, fees and inspections required for this work.

What permits, fees and inspections are being referenced for this project and what are their associated costs?

VA RESPONSE: The products and execution of work specified in Division 22 will conform to the referenced codes and standards as required by the specifications. Local codes and amendments enforced by the local code official will be enforced, if required by local authorities such as the natural gas supplier. If the local codes are more stringent, then the local code will apply. Any conflicts will be brought to the attention of the Contracting Officers Representative (COR). Prior to the final inspection, all required tests will be performed as specified in Section 01 00 00, GENERAL REQUIREMENTS, Article, TESTS and submit the test reports and records to the COR. Provide commissioning documentation in accordance with the requirements of Section 22 08 00, COMMISSIONING OF PLUMBING SYSTEMS. Refer to Section 01 91 00 GENERAL COMMISSIONING REQUIREMENTS for more specifics regarding processes and procedures as well as roles and responsibilities for all Commissioning Team members. The Plumbing systems commissioning will include the systems listed in Section 01 91 00 General Commissioning Requirements. Commissioning of the Building Plumbing Systems will require inspection of individual elements of the Plumbing construction throughout the construction period. The Contractor shall coordinate with the Commissioning Agent in accordance with Section 01 91 00 and the Commissioning Plan to schedule inspections as required to support the commissioning process. The Commissioning Agent will prepare Pre-Functional Checklists to be used to document equipment installation. The Contractor shall complete the checklists. Completed checklists shall be submitted to the VA and to the Commissioning Agent for review. The Commissioning Agent will prepare detailed Systems Functional Performance Test procedures for review and approval by the Resident Engineer. The Contractor shall review and comment on the tests prior to approval. The Contractor shall provide the required labor, materials, and test equipment identified in the test procedure to perform the tests. Contractor tests as required by sections of Division 22 shall be scheduled and documented in accordance with Section 01 00 00 GENERAL REQUIREMENTS. The associated costs of these tests are for the contractor to determine. The A/E does not anticipate any permits or fees related to this project.

38. QUESTION: Drawing MD-102 Notes 12 & 13 state concrete pad should be clear and bare?

Does this concrete pad remain in place as it does not show being demolished?

VA RESPONSE: Bidders are advised to include the demolition and removal for the above referenced concrete pad and subsequent fill dirt, mulching, and seeding of the area as an alternate/bid deduction. Please see the fill and seed specifications in the included Addendum No. 1 (Pages 23-47). Please submit two proposed costs at bid. A revised bid schedule is included with this amendment.

· one cost wholly inclusive of the demolition and removal of the concrete pad shown on drawing MD 102 notes 12 and 13 (including supplementary top-soil, organic mulch materials, and permanent seeding).

· one cost sans the associated demolition and removal of the concrete pad, whereby the pad shall remain clean of all debris from surrounding demolition work (as the contract is currently written).

39. QUESTION: The AHU schedule shows Carrier as the Basis of Design.

Has the government confirmed that the Basis of Design will operate with the UI (Metasys) according to the provided Sequence of Operation? We have experienced this problem with Carrier as the Basis of Design on another project and it could not be resolved as designed.

VA RESPONSE: The VA is not concerned about Metasys integration. All equipment in the design are considered basis of design or equal. Carrier or equal and shall comply with the performance requirements of the contract documents.

40. QUESTION: For bidding purposes on the duct smoke detectors, can the current fire alarm provider at the Clarksburg VAMC facility be provided?

VA RESPONSE: The fire alarm equipment at the Clarksburg VAMC is manufactured by Simplex and serviced by Johnson Controls.

41. QUESTION: Drawing E001 Field Verify Locations note # 2 states: The contractor shall contact the architect, engineer, or owner prior to bidding for interpretations and clarifications of the design and include in his bid all costs to meet the design intent. Clarifications made by the architect, engineer or owner after bidding will be final and shall be implemented at contractors cost.

At the site visit an ongoing project was noted and limited / restricted access to the full project area. With that said and in reference to the note listed above, field verification was not possible and limited at best in some areas. Please confirm that this note does not required the contractor to include costs for conditions not reasonable observable during the bidding period, and that any post-bid clarifications or changes to the work will be handled in accordance with the contract’s changes provision and/or unforeseen conditions?

VA RESPONSE: The space mentioned above is Mech B215C (the only space not physically observable during the walk-through). The space as existing is as designed, and any deviations in existing conditions not accounted for in design, as depicted (see appendix), or as observable during the 2nd Pre-proposal site visit to be held on May 13, 2026, will be handled in accordance with the contract’s change provisions.

42. QUESTION: Electrical General Note # 9 states: Existing electrical work (not shown) shall remain, unless indicated otherwise. Should any existing electrical power, lighting or auxiliary circuit, feeder or equipment be severed, disconnected or deleted in the process of construction or remodeling which is done as a result of contract plans and specifications, and unless specifically designated by the drawings to be deleted, then said circuit or feeder shall be restored to working condition. The restoration shall include re-routing, relocation, reconnection or replacement as may be required by the new work. Any such work required shall be included in the contract and no extra compensation will be granted.

Please confirm that this requirement applies only to existing systems that are reasonably identifiable based on the contract documents and site conditions at the time of bidding, and that concealed or undocumented existing systems encountered during construction will be addressed in accordance with the contract’s differing site conditions and changes provisions.

VA RESPONSE: Please reference response to RFI 41 in that any deviations in existing conditions not accounted for in design will be handled in accordance with the contract’s change provisions.

43. QUESTION: Electrical General Note # 45 states: The contractor shall contact the architect, engineer or owner prior to bidding for interpretations and clarifications of the design and include in his bid all costs to meet the design intent. Clarifications made by the architect, engineer or owner after bidding will be final and shall be implemented at contractors cost.

Please confirm that this note does not obligate the contractor to include costs for conditions not reasonably identifiable at the time of bidding, and that any clarifications or revisions issued after bid that impact scope will be addressed in accordance with the contract’s changes provisions.

VA RESPONSE: Please reference response to RFI 41 in that any deviations in existing conditions not accounted for in design will be handled in accordance with the contract’s change provisions.

44. QUESTION: The equipment schedule on drawing AE-401 shows JSN #M001 to be a pass thru window part # PT2424-24. The specification section 08-56-59-2.4 A Basis of Design shows it to be a PT1818-18 both Atmos Tech Industries brand.

a. Which is the correct part number?

b. There are several options available on this product and none seem to appear in the specifications (i.e. fire rated doors, HEPA filtrations, standard & UV lighting, electrical needs, automatic and vertical sliding doors, etc.) Can it be confirmed what options are to be provided for this unit?

VA RESPONSE: Please refer to the response to RFI # 1 and to Addendum # 1 for specification and drawing updates and correction.

45. QUESTION: Drawing E001 Note # 31 states: Provide a complete grounding system in accordance with applicable sections of the NEC and specifications. Bond service entrance electrical equipment to building steel, ground rods, metal water mains, lightning protection system grounding electrodes (where present), and telecommunications system grounding electrodes (as required). Equipment grounding shall be of the wire type.

Is this applicable to this project?

VA RESPONSE: Note #31 on Drawing E001 is applicable to this project. The existing Grounding system exists to remain. All new equipment shall be grounded in accordance with NEC and specifications.

46. QUESTION: The AHU schedule indicated it is a glycol system.

a. Is the contractor responsible for supplying the glycol?

b. If the contractor is responsible for supplying the glycol, would any attic stock be required?

VA RESPONSE:

a. The contractor is responsible for supplying all necessary glycol to the AHU system.

b. No attic stock is required.

47. QUESTION: Drawing P001 Plumbing Fixture Schedule shows a P-516 sink, but does not give model number.

Can a model number for this sink be provided?

VA RESPONSE: Refer to Addendum No. 1 for Plumbing drawing corrections and added specification section 22 40 00 Plumbing Fixtures.

48. QUESTION: Electronic Submission - Please confirm if electronic submission is allowed.

VA RESPONSE: No, electronic submission of bids is not permitted.

49. QUESTION: Physical Delivery - If we must do physical delivery, please confirm delivery address / point of contact to receive the package.

VA RESPONSE: Please address package delivery to Rebecca Besten 90(c) Address for physical delivery or by courier:

Louis A. Johnson VA Medical Center 513 Rosebud Plaza Clarksburg, WV 26301

Address for USPS delivery Louis A. Johnson VA Medical Center 1 Medical Center Drive Clarksburg, WV 26301

50. QUESTION: HAND Delivery – May we hand deliver the bid? Do we need to register in advance?

VA RESPONSE: Yes, you may hand deliver the bid. No advanced registration is required.

51. QUESTION: Bid Bond - Do you need a physical copy of the original bid bond, or is a scanned copy sufficient.

VA RESPONSE: A scanned copy is acceptable providing the notarization and seals are identifiable.

52. QUESTION: Digital Signature - Please confirm if digital signatures are sufficient for original documents or if they must have new signatures?

VA RESPONSE: Digital signatures are permissible.

53. QUESTION: Joint Venture Agreement If we are submitting as a JV, please confirm if we are to submit a copy of our JV agreement under the teaming agreement section?

VA RESPONSE: No, it you are submitting as a joint venture firm, no additional paperwork is necessary.

54. QUESTION: Proposal Validity Statement - Offers are to be valid for 120 calendar days for acceptance. Do we need to include this verbiage or are we compliant by submitting?

VA RESPONSE: In preparing the response to the solicitation, completion of VA Form 1442, (solicitation) blocks 17 through 20c will indicate acceptance time frame, pricing, acknowledgment of amendments and signature is required.

55. QUESTION: Price Breakdown – Is a price breakdown required to submit?

VA RESPONSE: This project is being solicited as a lump sum price. An additional bid alternate is included in this amendment and will request pricing for an additional line item, which is also lump sum pricing.

56. QUESTION: Contractor Certification – Is the Offeror required to complete, sign and submit the Contractor Certification on page 14 of the Sol for the prime contractor as part of the bid at time of submission?

VA RESPONSE: Yes, completion and submission of the Contractor Certification on page 14 is required in order for the bid to be accepted by the government.

57. QUESTION: Contractor Certification – Subs – The previously mentioned certification states “The Contractor agrees to obtain similar certification from its subcontractors”

a. Please confirm we must submit this for subcontractors.

b. Please confirm if this means only major subcontractors or all.

VA RESPONSE:

a. At the time of bid submission, the only requirement is for the completion by the prime contractor.

b. The requirement is that the prime contractor obtain certification from all subcontractors.

58. QUESTION: Contractor Certification – Are we required to pull page 14 from the solicitation for all contractor and subs to sign or can we format our own certification with the same required lines?

VA RESPONSE: At the time of bid submission, the only requirement is for the completion by the prime contractor.

59. QUESTION: Specifications 01 00 00 General Conditions – Section 1.6 Operation and Storage. Please advise a laydown area will be provided on site?

VA RESPONSE: VA cannot assign lay-down space prior to knowing the requested size of said lay-down area. The VA will make every effort to dedicate a space for contractor lay-down area, which may include blocking off parking spaces, space within B243, B242, B241, B309, and/or B308.

60. QUESTION: Barrier G1003 Note # 1 – Please confirm if the barrier is noted on G1003 is referring to “ICRA Barriers, Level 4 Infection Control Barrier”.

VA RESPONSE: The ICRA barriers depicted on G1003 are Level IV Infection Control Barriers/Procedures.

61. QUESTION: S102 – 4th Floor – Roof and Framing Plan – Detail 1- Roof, structural post, I Beans, Lintel bracing for EF-01 A&B between Col line C/E-12/15, Framing Detail 2-Col Line J/L-20/21 EF-01 A&B.

Column lines don’t match and is for different EF. Please confirm.

VA RESPONSE: Question is unclear. The plans are in two different areas and for two different exhaust fans with different dimensions. Please refer to other disciplines drawings for further clarification.

62. QUESTION: 01-00-00 General Conditions – Page 6 Phasing states the contractor shall provide a detail phasing plan.

Please confirm that Phase I and II listed are the clients’ intended schedule for renovation / construction.

VA RESPONSE: Phase I: Prior to performing any work in the basement Inpatient Pharmacy area, the demolition/construction of the C-SCA on the 6th floor shall be completed to avoid significant interruptions to existing compounding services.

Phase II: Once the C-SCA on the 6th floor is fully functioning, the main work of renovating the basement Inpatient Pharmacy area for USP800 compliance can commence.

Contractor is permitted to establish ICRA barriers in the basement prior to completion of Phase I. No further work shall be permitted prior to completion of Phase I.

63. QUESTION: 01-00-00 General Conditions – Phase I and Phase II due to occupied building on these floors – is it your intent for this work and the basement to be conducted after hours?

VA RESPONSE: Use of equipment and tools that transmit vibrations and noises through the building structure, are not permitted in buildings that are occupied, during construction, jointly by patients or medical personnel, and Contractor's personnel, except as permitted by COR where required by limited working space. Work hours shall be (7:00am-7:00pm) Monday Through Friday. Outages shall be scheduled on Weekends (times to be coordinated with COR and Medical Center staff).

64. QUESTION: Can the superintendent act as the SSHO and QCM on the project.

VA RESPONSE: The site superintendent may not act as the Site Safety and Health Officer (SSHO). Specification 01 35 26 – 18 Safety Requirements 1.9 “Site Safety and Health Officer” SSHO and “Competent Person” CP, point A: “The Prime Contractor shall provide a minimum of one “Full-Time” SSHO at each project site, for each shift (with no other duties) that holds as current, a professional safety certification with at least 3 years of dedicated construction safety related experience.” Point C: “…The SSHO has (to) be a separate qualified individual from the Prime Contractor’s Superintendent and/or Quality Control Manager with duties only as the SSHO.”

The site superintendent may not act as the Contractor Quality Control (CQC) System Manager. Specification 01 45 00 – 2 Quality Control 3.2 CQC Plan point B.1 “Include a CQC System Manager that reports to the project superintendent.”

65. QUESTION: Can the project manager act as the QCM on the project?

VA RESPONSE: The project manager may act as the CQC System Manager if the project manager is on-site full-time. Specification 01 45 00 – 6 Quality Control 3.4 Quality Control Organization point B: “CQC System Manager: Identify as CQC System Manager an individual within the onsite work organization that is responsible for overall management of CQC and has the authority to act in all CQC matters for the Contractor. The CQC system Manager is required to be a graduate engineer, graduate architect, or a graduate of construction management, with a minimum of 5 years construction experience on construction similar to the scope of this Contract. This CQC System manager is on the site at all times during construction and is employed by the General Contractor. Identify in the plan an alternate to serve in the event of the CDQC System Manager’s absence. The requirements for the alternate are the same as the CQC System Manager”.

66. QUESTION: Are there any known Asbestos materials for this project?

VA RESPONSE: There was no asbestos containing materials in the work areas which will be impacted by the planned renovations. There were no components painted with lead-based paint or coated components with lead identified in the renovation work areas. Please see the included Asbestos and HAZMAT Testing Report as sampled on September 21, 2024.

67. QUESTION: Has the mastic for the walls being cut been checked for ACM?

VA RESPONSE: Please reference the response to RFI question # 66.

68. QUESTION: Are there any recent ACM reports available for the work areas and materials being removed?

VA RESPONSE: Please reference the response to RFI question # 66.

ADDITIONAL INFORMATION

APPENDIX

1. In reference to RFI #4 – B215C Requested Photographs (Photos 1-9 taken within mechanical space)

ATTACHMENTS:

See attached document: 540-18-020 Addendum No. 1 .

See attached document: 540-18-020 Asbestos and Hazmat Testing Report.

See attached document: 540 05 401 As-Builts.

See attached document: REVISED BID SCHEDULE.

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