36C24524B0004 0002.docx

5. PROJECT NUMBER (if applicable)

CODE

7.

ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF

PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE

OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO:

Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERE

D CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendmen t, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED

STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF

CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF

SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 540-24-101 Department of Veterans Affairs Louis A Johnson, VAMC Contracting Office (90C) 1 Med Center DR Clarksburg WV 26301-4199 Department of Veterans Affairs Louis A Johnson, VAMC Contracting Office (90C) 1 Med Center DR Clarksburg WV 26301-4199 To all Offerors/Bidders

36C24524B0004 11-27-2023

X X X

The purpose of this amendment to the Repair Villa Water Damage Project is to provide responses to the requests for information received as well as a submittal registry and material submittals.

All other terms and conditions remain unchanged. Contractors are reminded that this procurement is set aside for Service Disabled Veteran Owned Small Businesses. All bidders must be registered in SAM.gov at the time of bid submission in order to be considered.

The bid due date remains January 4, at 3:00 p.m. A public bid opening will be conducted at the Contracting Offices at 513 Rosebud Plaza, Clarksburg, WV. Electronic bids will not be accepted.

Rebecca Besten Contracting Officer

VA-VHA-RPOE-2022-23571

CONTINUATION PAGE

Solicitation: 36C24524B0004 Project#: 540-24-101 – Repair Villa Water Damage

Responses to Questions Received and Clarifications

1. QUESTION: Are the as built drawings available?

VA RESPONSE: Yes, the asbuilt drawings were included with the record of attendance and posted on 12/6/2023 under Amendment A0001?

2. QUESTION: Please provide the submittals for the existing light fixtures, smoke strobe, amber strobe, speaker strobes?

VA RESPONSE: Please see submittals labeled “28_31_00-0002_-_Fire_Detection_Alarm_and_Mass_Notification__” and “26_51_00_0001_-_Interior_Lighting_-_CAN__”.

3. QUESTION: Please provide the submittal documentation for the existing ceiling tiles?

VA RESPONSE: Please see submittal labeled “09_51_00-0001 Acoustical Ceiling__”

4. QUESTION: Will the VA be removing the furniture from the work areas prior to the start of work?

VA RESPONSE: Furniture that is easily movable shall be removed from the site by the VA. All furniture remaining will need to be protected during construction.

5. QUESTION: Johnsonite no longer manufactures the cove base. Given that the cove base is a thermoplastic rubber, can the cove base be removed and reinstalled?

VA RESPONSE: No.

6. QUESTION: Please provide a quantity of pipe insulation to be replaced for the first floor and basement?

VA RESPONSE: As builts are provided to perform a take off.

7. QUESTION: Has any mold testing been performed? If so, can a report be provided?

VA RESPONSE: Mold testing has not been performed since the water damage occurred.

8. QUESTION: During the site visit, we noticed that the door frames are metal. With the sheetrock extended behind the doorframes, would it be feasible to cut the sheetrock 3” from the frame to be seemed against the new sheetrock? Or would you like to add having the doorways removed and reinstalled?

VA RESPONSE: This is acceptable.

9. QUESTION: Regarding Floor Protection. Is it to be assumed that floor protection will be required during the project? Or will the floors also be removed and replaced?

VA RESPONSE: Floor protection shall be required.

10. QUESTION: Regarding 1st Floor Quiet Area. There is a partition wall in the 1st floor quiet room that does not show on the drawings. Will that wall be removed or worked around?

VA RESPONSE: This wall shall be worked around.

11. QUESTION: Do window seals need removed and replaced or reused during the wall repairs?

VA RESPONSE: This is at the discretion of the contractor. If the window sills are able to be worked around and still achieve a good finish, this is acceptable. If removal and reinstallation is required to achieve finish, this is acceptable. Any damage to existing materials will be on the contractor to replace.

12. QUESTION: What is the new sheetrock thickness?

VA RESPONSE: See as builts for sheetrock thickness.

13. QUESTION: The 1st floor quiet room has a metal framed; pocket door added to accommodate the partition wall. Do we need to plan on removal/replacement/reuse of that door?

VA RESPONSE: The contractor shall remove and reinstall this door.

14. QUESTION: The basement shows all areas, including the stairwell within the remodel red line on the drawings. The stairwell does not show on any other floors and there is no visible damage to the basement stairwell area. Do we need to account for any repairs in the basement stairwell?

VA RESPONSE: There are no repairs to be made in the stairwells.

15. QUESTION: Can you define any areas with the basement that do not require repairs but are within the drawings red lines? (i.e. – data closet, etc.).

VA RESPONSE: Work shall not be performed in the data closet.

16. QUESTION: Is there current water, power, restroom sources within the structure being remodeled or accessible during the remodel? During the site visit there was some power and no water. We need to know whether to plan for having these things or if they will be available by the time the work begins.

VA RESPONSE: Water and electric shall be available during construction.

17. QUESTION: Has a parking and staging area been established on the work site? If so, can those details be sent to be accounted for in our estimate planning?

VA RESPONSE: Room for a dumpster will be available outside of the building. This will be in located in the parking spaces in between the building and the ambulance bay. Use of this area shall not hinder ambulance or police access. Material staging shall occur within the building. Contractor parking is available in our main lot or in the lots on the drive leading towards the nursing home.

18. QUESTION: I understand there are as built drawings for the facility. How do I get these?

VA RESPONSE: The asbuilt drawings were included with the record of attendance and posted on 12/6/2023 under Amendment A0001?

19. QUESTION: Is there any existing specification on the fixtures that must be replaced, i.e. light, alarm, the flooring in the bath (the floor to wall corner roll up must be demolished with the wall), the tile in the bath and the shower stall?

VA RESPONSE: See provided submittals.

20. QUESTION: The scope for the job repeating refers to replacing damaged pipe insulation. Can you provide a definition of what is considered damaged and give an estimate of the length required?

VA RESPONSE: As builts are provided to perform take offs. It should be assumed that insulation inside of the work areas is to be replaced.

21. QUESTION: Is TAB required for only the diffusers within the work limits or for the whole building? Are TAB reports available for the current building conditions?

VA RESPONSE: TAB is required for the entire building. Up to date TAB reports are not available. TAB shall match existing conditions.

22. QUESTION: Regarding General Conditions and Definitions which states 2) Coordinate all administrative and construction requirements with or through assigned COR of VAMC Facilities and Engineering Service; and, neither discuss contract work with, nor take any directives concerning contract work from any other person than COR unless specifically permitted and authorized to do so.

Under this contract, does this give direct authority for the COR to make contract or monetary changes?

VA RESPONSE: No. Contract or monetary changes shall route through the CO.

23. QUESTION: Regarding Drawings and Dimension: 3) Any indication of project limits or lines of demarcation are shown for the coordination with the contractor. Actual contract limits are to be determined by the contractor and approved by the owner and green rater before actual construction work begin. Refer to Civil Sheets for location of construction fence.

Please confirm the contractor is responsible for the limits of construction. This would include demo and rebuild items?

VA RESPONSE: Limits of construction are as shown in red on drawing labeled “Dimension Plan”.

24. QUESTION: Listed in the SOW, Rooms 22104A and 22105A, Sub-par viii. The contractor shall demolish existing wall tile. Approximately 255 SF. I cannot see where it calls for this wall tile to be reinstalled.

VA RESPONSE: This is covered under section 8.C.XIII “wall assemblies”. Further, any item demolished shall be replaced by the contractor.

25. QUESTION: Will pre- and post-testing performed by a licensed IH be required for mold testing prior to the start of work? EPA and IICRC recognizes once 48-72 hours has passed from a water event where significant water activity has been introduced to a structure there is a high possibility of mold promotion.

VA RESPONSE: A post remediation report shall be provided upon the completion of demolition.

26. QUESTION: If Microbial Remediation is required, will the VA be providing the IH for this or should the contractor provide the IH?

VA RESPONSE: The contractor shall provide the IH.

27. QUESTION: If Microbial Remediation is required will the Air handling units be required to be cleaned thoroughly since it has been running in the same environment as the duct work that is required to be cleaned?

VA RESPONSE: Yes.

28. QUESTION: Will the contractor be responsible for any content such as textile, electronics, flooring, doors, access controls or any other items that could have been affected from microbial growth?

VA RESPONSE: Any items remaining in the construction area shall be protected during construction via the contractor.

29. QUESTION: There is a PDF document I cannot open in the spec’s titled (ENG FORM 4288-R-pdf) on page 01 33 23-3 or 1.3 Submittal Register para c. The VA will provide the initial submittal register in electronic format. Thereafter, the Contractor shall track all submittals by maintaining a complete list, including completion of all data columns, including dates on which submittals are received and returned by the VA. Could the VA kindly provide this PDF to bidders?

VA RESPONSE: An initial submittal register is provided. Note that this is NOT intended to be an exhausted list. All materials shall be submitted to the COR prior to installation.

30. QUESTION: Spec Section 01 32 16.15 Project Schedules 1.7 Project Schedule Requirements sub para 3. The duration for VA approval of any required submittal, shop drawing, or other submittals will not be less than 20 workdays. Spec Section 01 33 23 Shop Drawings, Product Data and Samples 1.10 VA Review of Submittals and RFI’s -; VA review period is 15 business days for submittals. Can the VA kindly provide the amount of time the contractor should expect submittals returned to GC?

VA RESPONSE: VA review period is 15 business days for submittals and 10 business days for RFI’s.

31. QUESTION: Spec Section 01 35 26 Safety Requirements 1.8 Training: B. All designated CP’s shall have completed the OSHA 30-hour Construction Safety course within the past 5 years. Since there is no refresher course for OSHA 30 and these cards do not expire, will any CP already holding an OSHA 30 cert that received one longer than 5 years ago be required to take the OSHA 30 training course again and obtain a second OSHA 30 card?

VA RESPONSE: An OSHA 30 card is sufficient without a refresher course.

32. QUESTION: Can the Superintendent perform a dual role as the SSHO as well?

VA RESPONSE: The SSHO must be a separate qualified individual from the prime contractor’s superintendent per specifications.

33. QUESTION: Can the PM perform dual role as the QCM as well?

VA RESPONSE: Yes.

34. QUESTION: Will the building be occupied or unoccupied for the duration of the project. The SOW and specifications contradict each other.

VA RESPONSE: The building will be unoccupied.

35. QUESTION: Will an on-site lay down site be available throughout the project? Can the government provide where this area may be located for dumpster, etc.

VA RESPONSE: Room for a dumpster will be available outside of the building. This will be in located in the parking spaces in between the building and the ambulance bay. Use of this area shall not hinder ambulance or police access. Material staging shall occur within the building. Contractor parking is available in our main lot or in the lots on the drive leading towards the nursing home.

36. QUESTION: Will the contractor be able to use the building restrooms during the project?

VA RESPONSE: One or two restrooms may be designated for contractor use during construction. It will be up to the contractor to clean and maintain this area during construction. VA supplies will not be provided.

37. QUESTION: SOW 4. Detailed Requirements: 3) Identifies ICRA Level IV requirements for this project. Since the building is unoccupied, does this still pertain to this project?

VA RESPONSE: Yes. The ICRA level for this project will be class IV.

38. QUESTION: What date did the water damage occur?

VA RESPONSE: The water damage occurred in September 2023.

39. QUESTION: Has an air quality test been performed sine the damage occurred. If so, can these results be made available?

VA RESPONSE: Air quality tests have not been performed since the damage occurred.

40. QUESTION: Will an air quality test be required before or after construction, or both? Can specifications be provided stating the requirements for the test?

VA RESPONSE: A post remediation report shall be provided upon the completion of demolition.

41. QUESTION: Have any mold or moisture tests been performed since the damage occurred? If so, can these results be made available?

VA RESPONSE: Tests have not been performed since the damage occurred.

42. QUESTION: Will any mold or moisture tests need to be performed before or after construction, or both?

VA RESPONSE: A post remediation report shall be provided upon the completion of demolition.

43. QUESTION: Can the government provide a quantity of mold remediation required for bidding purposes?

VA RESPONSE: The contractor shall quantify this based off of the amount of demolition.

44. QUESTION: SOW 4 Detailed Requirements: 6) states work “shall include safe measures for mold remediation following EPA Guidelines.” EPA Guidelines provide numerous remediation measures that vary greatly in cost. Can the government provide desire measures to be used for remediation?

VA RESPONSE: Follow recommendations per EPA guidance on “Mold Remediation in Schools and Commercial Buildings Guide”. Note that this does not dismiss the intent of the SOW for demolition.

45. QUESTION: Specifications section 01 35 26-21 para. C.1 & 2; Can the Negative Air approved exhaust sites be identified for each floor for accurate pricing.

VA RESPONSE: Negative air may be exhausted out of windows in the work area.

46. QUESTION: Specifications section 01 00 00-6 para. 1-2 States contractor is responsible for maintaining operating conditions of existing fire protection and fire alarm equipment. Can the VA provide any data on the last time systems were test, latest inspection reports, or other documentation to ensure all systems and component were in working order prior to water damage.

VA RESPONSE: All systems are in working order with the exception of the items to be replaced.

47. QUESTION: Is there a proprietary vendor for the building/hospital fire protection systems and alarm equipment? If so, can a POC be provided?

VA RESPONSE: Simplex.

48. QUESTION: Specifications 01 00 00 -21 para 1.15 C states contractor is to install meters and report electricity usage monthly. Is this section a requirement of this contract?

VA RESPONSE: This is not a requirement of this contract.

49. QUESTION: Is there a proprietary vendor for the building/hospital electrical and/or data/service? If so, can a POC be provided?

VA RESPONSE: Electronic Specialties only for PACS and Security Cameras.

50. QUESTION: Can the results of the last TAB be provided?

VA RESPONSE: These are not currently available. If a TAB is performed prior to construction, that will be provided to the contractor. If not, balancing shall be meet current conditions.

51. QUESTION: Is there a proprietary vendor for the building/hospital HVAC controls? If so, can a POC be provided?

VA RESPONSE: Johnson Controls.

52. QUESTION: Will a pre-TAB be required?

VA RESPONSE: TAB will be required upon the completion of construction.

53. QUESTION: Specifications 01 00 00-24 para. 1.17C states contractor is to provide qualified, factory trained manufacturer’s representative for training. Are there currently any known equipment or systems that will require this training?

VA RESPONSE: Equipment training is not required on this contract.

54. QUESTION: Specifications 01 35 26-15 para. 1.9B relates to CSP/CSHT monthly inspections by contractor. Is this a requirement for this project?

VA RESPONSE: Safety inspections should be done routinely by the contractor. It is acceptable for this to be performed by the SSHO for this contract.

55. QUESTION: Is this project a LEED project? If so, which level of LEED is to be established?

VA RESPONSE: No.

56. QUESTION: Will the government accept slight color variation in the rooms or walls where only partial walls are to be demo’d and prime/paint?

VA RESPONSE: No.

57. QUESTION: Will the contractor be able to protect the entrance floor and use this as a material storage? If no, can an on-site laydown area be identified for a storage container?

VA RESPONSE: If necessary, this room may be available for storage/laydown. It will be on the contractor to clean the area and protect any VA items during use.

58. QUESTION: Can the government provide the specifications/approved submittal on the baseboard to be replaced.

VA RESPONSE: Submittals and specs are non-existent. Match existing baseboard.

59. QUESTION: Can the government provide the paint finish level required?

VA RESPONSE: Per the SOW, a prime coat and a minimum of 2 coats of paint are required.

60. QUESTION: For all acoustic ceiling to be demolished per SOW, is this tile only, or does it include frame, hangers, etc.?

VA RESPONSE: This includes the assembly as a whole.

61. QUESTION: During the site visit, there were numerous electrical equipment that was not operations. Can the government clarify if circuit breakers were turned off for safety or were they found to be inoperable after the water damage?

VA RESPONSE: Circuit breakers were turned off for safety purposes.

62. QUESTION: Has the building electrical system been tested after the water damage? Are there currently any known electrical hazards if energized?

VA RESPONSE: There are no known electrical hazards present.

63. QUESTION: Can the government provide the specification/approved submittal information for the sink and counter assemblies to be replaced?

VA RESPONSE: Please see submittal titled “22_40_00-0003_R4_-_Plumbing_Fixtures_Guidon_Response__”.

64. QUESTION: Can the government provide the specification/approved submittal for the wall tile to be replaced?

VA RESPONSE: Please see submittal titled “09_30_13-001_-_Ceramic-Porcelain_Tiling__”.

65. QUESTION: Can the government provide the specification/approved submittal for the shower assemblies to be replaced?

VA RESPONSE: Please see submittal titled “22_40_00-0003_R4_-_Plumbing_Fixtures_Guidon_Response__”.

66. QUESTION: Is the VA or contractor responsible for securing and re-energizing the fire suppression/sprinkler system for remove and reinstall of sprinkler heads where needed during the project?

VA RESPONSE: The contractor is responsible.

67. QUESTION: Specification section 01 35 26-13 para B – Will all CP’s be required to have 30 hour OSHA?

VA RESPONSE: Per specifications, designated competent person’s shall have completed an OSH-30 hour course.

68. QUESTION: Will the building HVAC system be operational for use by the contractor during the project?

VA RESPONSE: The HVAC system is currently operational.

69. QUESTION: Will as built CAD drawings be required for close out. If so, will the government be providing an up to date as built CAD file?

VA RESPONSE: As-builts are required if the building incurs any changes to the dimension, material, etc. This can be shown on PDF drawings. If excessive changes require CAD drawings, CAD files will be provided as a base.

70. QUESTION: If mold remediation is required, who will be the approving authority to proceed with construction? Will the contractor need a third-party vendor, or will the VA personnel approve remediation is in compliance?

VA RESPONSE: A remediation report shall be provided with sufficient evidence that remediation was performed at an appropriate level.

71. QUESTION: Spec section 01 35 26 states “the SSHO has to be a separate qualified individual from the Prime Contractor’s Superintendent and/or Quality Control Manager with duties on as the SSHO”. Please confirm, are we required to have a superintendent and SSHO on site at all times?

VA RESPONSE: The SSHO will maintain a presence on the site during construction operations in accordance with FAR clause 52.236-6: Superintendence by the Contractor.

72. QUESTION: The scope of work states “The contractor shall adhere to requirements stipulated in the Infection Control Risk Assessment form for Class IV construction work. Class IV measures include but may not be limited to completing critical barriers, completing and maintain an anteroom, maintaining negative pressure within the work area via use of negative pressure machine exhausted to outside, blocking off and sealing all HVAC air vents, worker clothing and or PPE must be removed or clean and free of visible dust before leaving the work area anteroom etc.

A. Will Negative air be required the entire project?

B. If ICRA barriers are required, will plastic zip-walls be acceptable?

VA RESPONSE: Negative air is required for the duration of the project. ICRA barriers must be rigid. Zip walls are not acceptable.

73. QUESTION: The scope of work states that the contractor is responsible for the terminal clean. Can you please clarify to what extent the terminal clean will be for this project?

VA RESPONSE: The terminal clean shall include all work areas and any other areas utilized by the contractor. Once clean, these areas shall be completely free of dust, debris, etc. as if construction did not occur.

ATTACHMENTS:

See attached document: 09_30_13-0001_-_Ceramic-Porcelain_Tiling__.

See attached document: 09_51_00-0001 Acoustical Ceiling__.

See attached document: 22_40_00-0003_R4_-_Plumbing_Fixtures_Guidon_response___.

See attached document: 26_51_00-0001_-_Interior_Lighting_-_CAN__.

See attached document: 28_31_00-0002_-_Fire_Detection_Alarm_and_Mass_Notification__.

See attached document: Submittal Log.

Solicitation: 36C24524B0004 Repair Villa Water Damage Project 540-24-101