RFQ-36C24523Q0180-DC VAMC DUCT CLEANING-UPDATED 5-29-24.pdf

PDF 810 KB Posted May 31, 2024

Attached to: J045--DUCT CLEANING FACILITY WIDE
Solicitation number: 36C24523Q0180
Issued by: Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 5

About this file

Written by GovTribe AI · May 31, 2024

This document is a Request for Quotation (RFQ) for a contract to provide HVAC duct cleaning services at the Department of Veterans Affairs (VA) Medical Center in Washington, D.C. The contract will be for a base period of one year, with four one-year option periods.

The required services include cleaning HVAC ducts, kitchen exhaust hoods, and dryer vents throughout the facility. The Contractor must have specific certifications and qualifications to perform this work. The contract is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB). Quotes are due by June 24, 2024 at 9:00 AM EST. Questions are due by June 10, 2024 at 9:00 AM EST. A site visit is scheduled for June 5, 2024 at 10:00 AM EST. Pricing is requested for quarterly or annual services. The solicitation includes a detailed Statement of Work outlining the required cleaning procedures and reporting requirements.

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Other files

File	Type	Posted
DC REGISTER OF WAGE DETERMINATIONS-2024.pdf	PDF	Jun 28, 2024
36C24523Q0180 0010-AMENDMENT 6-27-24.pdf	PDF	Jun 28, 2024
VAAR 852.219-75-VA NOTICE OF LIMITATIONS ON SUBCONTRACTING.pdf	PDF	Jun 28, 2024
36C24523Q0180 0010_1.docx	DOCX document	Jun 28, 2024
Site Visit Outline DC VAMC - DUCT CLEANING.pdf	PDF	May 31, 2024
VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING CERTIFICATE OF COMPLIANCE SERVICES.pdf	PDF	May 31, 2024
WAGE DETERMINATIONS 2015-4281 rev. 4-11-2024.pdf	PDF	May 31, 2024
36C24523Q0180 0009_1.docx	DOCX document	May 31, 2024
36C24523Q0180 0008_1.docx	DOCX document	Jul 11, 2023
36C24523Q0180 0008.pdf	PDF	Jul 11, 2023
Q_A-WASHINGTON DC DUCT CLEANING FACILITY WIDE-UPDATED.pdf	PDF	Mar 6, 2023
36C24523Q0180 0006.pdf	PDF	Mar 6, 2023
36C24523Q0180 0006_1.docx	DOCX document	Mar 6, 2023
36C24523Q0180 0005_1.docx	DOCX document	Mar 2, 2023
Q_A-WASHINGTON DC DUCT CLEANING FACILITY WIDE.pdf	PDF	Mar 2, 2023
36C24523Q0180 0005.pdf	PDF	Mar 2, 2023
SITE VISIT OUTLINE.pdf	PDF	Feb 15, 2023
36C24523Q0180 0004-DC VAMC DUCT CLEANING.pdf	PDF	Feb 15, 2023
36C24523Q0180 0004_1.docx	DOCX document	Feb 15, 2023
36C24523Q0180 0003.pdf	PDF	Jan 26, 2023
P09-Sow Duct Cleaning Final-JR-1-26-23.pdf	PDF	Jan 26, 2023
36C24523Q0180 0003_1.docx	DOCX document	Jan 26, 2023
SITE VISIT ATTENDANCE SHEET.pdf	PDF	Jan 26, 2023
DUCT CLEANING QUESTIONS ANSWERS.pdf	PDF	Jan 26, 2023
Image(4).jpeg	JPEG file	Jan 20, 2023
36C24523Q0180 0002_1.docx	DOCX document	Jan 20, 2023
Image(9).jpeg	JPEG file	Jan 20, 2023
Image(7).jpeg	JPEG file	Jan 20, 2023
Image(1).jpeg	JPEG file	Jan 20, 2023
Image(11).jpeg	JPEG file	Jan 20, 2023
Image(6).jpeg	JPEG file	Jan 20, 2023
36C24523Q0180 0002.pdf	PDF	Jan 20, 2023
Image(10).jpeg	JPEG file	Jan 20, 2023
Image(3).jpeg	JPEG file	Jan 20, 2023
Image(5).jpeg	JPEG file	Jan 20, 2023
Image.jpeg	JPEG file	Jan 20, 2023
Image(8).jpeg	JPEG file	Jan 20, 2023
Image(2).jpeg	JPEG file	Jan 20, 2023
36C24523Q0180 0001_1.docx	DOCX document	Jan 4, 2023
36C24523Q0180 0001.pdf	PDF	Jan 4, 2023
Site Visit Outline - DUCT CLEANING DC VAMC.pdf	PDF	Jan 4, 2023
D.1 WASHINGTON DC WAGE DETERMINATION ATTACHED.pdf	PDF	Dec 27, 2022
RFQ-36C24523Q0180-WASHINGTON DC VAMC DUCT CLEANING-JR-BD.pdf	PDF	Dec 27, 2022
36C24523Q0180_1.docx	DOCX document	Dec 27, 2022
WASHINGTON DC Main Hospital Mechanical Set.pdf	PDF	Dec 27, 2022

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PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

688-23-1-478-0005

36C24523Q0180 05-29-2024

JOHN RITTER JOHN.RITTER2@VA.GOV 06-25-2024

9:00 AM EDT

Department of Veterans Affairs

VAMC

JOHN.RITTER2@VA.GOV

10 N Greene St Baltimore MD 21201

X 100

238220

$19 Million

N/A

WASHINGTON DC VAMC

50 IRVING ST NW

WASHINGTON DC 20422

VAMC

JOHN.RITTER2@VA.GOV

10 N Greene St Baltimore MD 21201

PAYMENT WILL BE MADE BY

FSC e-Invoice Payment Invoice must be submitted electronically http://www.fsc.va.gov/einvoice.asp Invoice Setup Information 1-877-489-6135

See CONTINUATION Page

THIS DOCUMENT SERVERS AS AMENDMENT #9 TO 36C24523Q0180

PERIOD OF PERFORMANCE:

BASE: 7/1/2024 - 6/30/2025

OPT 1: 7/1/2025 - 6/30/2026

OPT 2: 7/1/2026 - 6/30/2027

OPT 3: 7/1/2027 - 6/30/2028

OPT 4: 7/1/2028 - 1/30/2029

EMAIL QUESTIONS AND QUOTES TO:

JOHN.RITTER2@VA.GOV AND BRADLEY.DAVIS3@VA.GOV

SEE ATTACHED SITE VISIT AGENDA @ DC VAMC 6/5/2024 10AM EST.

QUESTIONS DUE 6/10/2024 9:00 AM EST.

QUOTES DUE 6/24/2024 9:00 AM EST.

See CONTINUATION Page

X X

X 1

BRADLEY S DAVIS

VA-VHA-RPOE-2019-0D99C3F8

mailto:JOHN.RITTER2@VA.GOV mailto:JOHN.RITTER2@VA.GOV http://www.fsc.va.gov/einvoice.asp mailto:BRADLEY.DAVIS3@VA.GOV

36C24523Q0180

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

B.3 STATEMENT OF WORK (SOW)

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (NOV 2023)

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) ...44

C.4 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED

SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023)

(DEVIATION)

C.5 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023)

(DEVIATION)

C.6 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

C.7 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)

C.8 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.9 VAAR 852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE (DEC 2022)

C.10 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (FEB 2024)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

D.1 WASHINGTON DC WAGE DETERMINATION ATTACHED

D.2 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023)

(DEVIATION)

D.3 SITE VISIT ATTACHED

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (SEP 2023)

E.2 FAR 52.212-1, “INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS” (OCT

2018)

E.3 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

E.4 52.204-29 FEDERAL ACQUISITION SUPPLY CHAIN SECURITY ACT

ORDERS—REPRESENTATION AND DISCLOSURES (DEC 2023)

E.5 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

E.6 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.7 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

E.8 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.9 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2021)

E.10 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (FEB 2024)

E.11 SUPPLEMENTAL INSTRUCTIONS TO QUOTERS:

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT:

Contracting Officer 36C245 BRADLEY.DAVIS3@VA.GOV Department of Veterans Affairs

VAMC

JOHN.RITTER2@VA.GOV

10 N Greene St Baltimore MD 21201

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award

Management, or [] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] UPON COMPLETION OF TASK.

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO. AND DATE

0001 1/4/2023 0005 3/2/2023 0002 1/20/2023 0006 3/6/2023 0003 1/26/2023 0007 6/26/23

0004 2/15/2023 0008 7/11/2023 EMAILED

0009 THIS AMENDMENT

mailto:BRADLEY.DAVIS3@VA.GOV

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

4.00 QTR __________________ __________________

MICU, SICU AIR HANDLER AND RELATED EXHAUST SYSTEMS

Contract Period: Base POP Begin: 07-01-2024 POP End: 06-30-2025 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air- Conditioning Contractors PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment The requirements of the inspection shall be done 30 days from the award and every quarter from that award.

OR AIR HANDLER 1&2 AND RELATED EXHAUST SYSTEMS

RESEARCH AIR HANDLERS 1&2 AND RELATED EXHAUST SYSTEMS

NURSING HOME AND GARAGE AIR HANDLERS 1&2, 6-F-1 AND 6-F-2

RETURNS- NURSING HOME AIR HANDLERS

CLOTHES DRYER VENTS

INDUCTION UNITS

LOCAL STOCK NUMBER: 450.00

CANTEEN AIR HANDLER

AIR HANDLER 9 AND RELATED RETURN AIR SYSTEMS

Contract Period: Base POP Begin: 07-01-2024

POP End: 06-30-2025 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air- Conditioning Contractors PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

1.00 YR __________________ __________________

AIR HANDLER 1&2 AND RELATED EXHAUST MER 1

FMS AND CONTRACTING AIR HANDLER

AIR HANDLER 11 AND RELATED EXHAUST SYSTEMS

AIR HANDLER 12 AND RELATED EXHAUST SYSTEMS

BUILDING SIX EXH 6-F11 BASEMENT

AIR HANDLER 16 MORGUE AND 6-F-8

AIR HANDLER 19 1E AREA AND ALL RELATED DUCT WORK

RECREATION HOOD SYSTEM

NFS KITCHEN HOOD SYSTEM

CANTEEN HOOD SYSTEM

CLC HOOD SYSTEM

AIR HANDLER 3 AND RELATED EXHAUST MER 1

Fisherhouse Duct Cleaning

Contract Period: Base POP Begin: 07-01-2024 POP End: 06-30-2025 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-

Conditioning Contractors PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

Filter Replace. Labor only

Contract Period: Base POP Begin: 07-01-2024 POP End: 06-30-2025 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air- Conditioning Contractors PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment This is an option line item. We intend to do this in house but want the ability to add if needed.

Therefore, Labor on Filter Replace is considered in scope and the VA will provide the Filter.

Contract Period: Option 1 POP Begin: 07-01-2025 POP End: 06-30-2026 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air- Conditioning Contractors PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

Contract Period: Option 1 POP Begin: 07-01-2025 POP End: 06-30-2026 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air- Conditioning Contractors

CANTEEN AIR HANDLER

Contract Period: Option 1 POP Begin: 07-01-2025 POP End: 06-30-2026

Conditioning Contractors PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

NFS KITCHEN HOOD SYSTEM

Contract Period: Option 1

POP Begin: 07-01-2025 POP End: 06-30-2026 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air- Conditioning Contractors

Contract Period: Option 2 POP Begin: 07-01-2026 POP End: 06-30-2027 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air- Conditioning Contractors PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

Contract Period: Option 2 POP Begin: 07-01-2026 POP End: 06-30-2027 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air- Conditioning Contractors of Equipment - Plumbing, Heating, and Waste Disposal Equipment

INDUCTION UNITS

Contract Period: Option 2 POP Begin: 07-01-2026 POP End: 06-30-2027

Conditioning Contractors PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

Contract Period: Option 2

POP Begin: 07-01-2026 POP End: 06-30-2027 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air- Conditioning Contractors PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

Contract Period: Option 3 POP Begin: 07-01-2027 POP End: 06-30-2028

Conditioning Contractors PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

Contract Period: Option 3 POP Begin: 07-01-2027 POP End: 06-30-2028 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air- Conditioning Contractors PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

Contract Period: Option 3

POP Begin: 07-01-2027 POP End: 06-30-2028 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air- Conditioning Contractors PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

Contract Period: Option 3 POP Begin: 07-01-2027 POP End: 06-30-2028 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air- Conditioning Contractors of Equipment - Plumbing, Heating, and Waste Disposal Equipment

CANTEEN HOOD SYSTEM

Contract Period: Option 3 POP Begin: 07-01-2027 POP End: 06-30-2028

Conditioning Contractors PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment This is an option line item. We intend to do this in house but want the ability to add if needed.

Contract Period: Option 4 POP Begin: 07-01-2028 POP End: 06-30-2029 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air- Conditioning Contractors PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

Contract Period: Option 4 POP Begin: 07-01-2028 POP End: 06-30-2029 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air- Conditioning Contractors

AIR HANDLER 9 AND RELATED RETURN AIR SYSTEMS

Contract Period: Option 4 POP Begin: 07-01-2028 POP End: 06-30-2029

Conditioning Contractors PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

Contract Period: Option 4

POP Begin: 07-01-2028 POP End: 06-30-2029 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air- Conditioning Contractors PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

GRAND TOTAL __________________

B.3 STATEMENT OF WORK (SOW)

STATEMENT OF WORK (SOW)

1. Project Location: Veterans Affairs Medical Center, Washington, D.C., Main Hospital-50 Irving St N.W., Washington, D.C., 20422.

2. Scope of Work: This Statement of Work includes all work necessary to support the required maintenance, equipment, and supplies needed (description below) to clean the systems., located at the Veterans Affairs Medical Center, 50 Irving Street NW, Washington DC, 20422.

3. Provide HVAC duct cleaning.

Scope of Service:

Services for Cleaning HVAC ducts.

Per the scope below, the vendor will provide all necessary labor, materials, and equipment to clean duct work distributions throughout the facility.

The following work is necessary to enable FMS to supply the proper air flow and control room temperatures.

DESCRIPTION OF SERVICES.

The Contractor shall provide all personnel, equipment, tools, materials, supervision, items and services necessary to perform HVAC duct cleaning, kitchen hood cleaning and dryer vent cleaning.

BASIC HVAC DUCT CLEANING SERVICES.

1. Services- The Contractor shall manage all aspects of this contract to for the cleaning and sanitizing of existing HVAC ductwork throughout the designated areas within the facility.

2. Specific Requirements Affecting Work- Prior to beginning any work the contractor shall coordinate with the building facility manager to arrange an approved schedule and sequence of work within the facility. This meeting shall be held prior to the start of work.

3. Safety and Health Requirements- The Contractor shall provide for protecting the health of his employees, building occupants, and protection from damage of property, materials, supplies, and equipment in accordance with the latest revision of the “ Safety and Health Requirements Act”.

4. Equipment/Tools- The Contractor shall furnish all tools and equipment, which are customary and reasonable for performing duct cleaning services, to include all hands tools and ladders.

5. Clean Up- The Contractor shall at all times keep the work area free from accumulation of waste materials. Before completing the work, the Contractor will remove from the facility all rubbish generated during the cleaning services, tools, scaffolding, equipment, and materials that belong to the Contractor.

6. Disposal- All existing materials, equipment, and construction debris shall be removed from the building property and disposed of in accordance with all local regulations at the Contractor’s expense, unless specified otherwise herein.

7. Minor Materials and Work- Minor materials and work not specifically mentioned herein, but necessary for the proper completion of work, will be furnished without additional cost to the Government.

8. Qualifications- Contractors must have 2 years or more of past performance equal to the level of difficulty and size of the facility.

CONTRACTOR WORK RESPONSIBILITES

All work will be performed without interruptions of the facility work activities. The Contractor will be responsible for returning all ceiling tiles and other equipment and materials, disturbed during the course of cleaning, to their original condition. The Contractor will be responsible for repairs to any equipment, or materials, damaged during the course of work within the designated facility locations.

1. Cleaning Preparation- Prior to the commencement of work in any area, all floor and desk areas immediately below the terminal or access panel areas will be covered with drop cloths to contain and control any fallen debris, dirt or other accumulations. All settings of the HVAC equipment will be recorded, and the damper settings will be marked prior to the shutdown of each system. The contractor will reset all of the controls, dampers, etc. to the original settings before placing the system back in service. All drop cloths will be removed at the completion of work in each area. Moreover, all areas will be cleaned to the original condition.

2. Mixing Boxes- The Contractor will remove the door to mixing boxes or cut openings if necessary to obtain access. The Contractor will vacuum out the interior of each box and remove all loose insulation and debris. After cleaning the Contractor will lock down and brush insulation with a heavy compound.

3. Duct Cleaning- All surfaces of the return and supply ducting will be power brushed to remove the dirt and duct deposits. Ducting will be power vacuumed using a HEPA vacuum cleaner with high efficiency filters to prevent the emission of particulates into the surroundings areas. Each duct will be cleaned until it is visibly free of all loose dirt, duct, and debris. The contractor will take all necessary precautions to prevent damage within the work area and replace flex duct if necessary.

4. Access Panels- Openings in the duct will be cut, if necessary, to insure that no area of the ductwork is greater than twenty(20) feet from the operator of the vacuum equipment when it is physically impossible to clean from the interior of the duct. Following the cleaning, all openings will be covered with panels of the same materials as the ductwork. Access covers will be cross-beveled and secured with sheet metal screws for an airtight fir using caulking and duct tape.

5. Cleaning Duct Terminals- The Contractor will remove flex ducting from the diffusers above the ceiling and vacuum the flex duct and interior of the diffuser.

The contractor will then replace the flex duct and clean the outside diffuser by washing the exterior of each with a disinfectant.

6. Duct Encapsulation- The Contractor will encapsulate each system following the cleaning with non-toxic biocide approved by EPA Regulation for PM post removal surface sealing. Encapsulation will be sprayed in through the installed ductwork inspection ports.

7. Quality Assurance- During the cleaning process the Contractor site supervisor will be responsible for Quality Control. Before each access opening is sealed, the contractor supervisor will inspect the cleaning of the ductwork and make sure all dust, debris, or mold has been eliminated. The site supervisor will coordinate with the building facility manager prior to requesting the HVAC system be restarted. At the end of each workday the site supervisor will inspect all work areas to ensure that they are left in their original condition.

Dryer vent cleaning services

A.3.1 Special Provisions/Qualifications A. Membership: The duct work system cleaning Contractor shall be a certified member of the Chimney Safety Institute of America (CSIA).

B. Certification: The duct work system cleaning Contractor shall have a minimum of one (1) Certified Dryer Exhaust Technician (C-DET) certified by CSIA on a full-time basis.

C. Experience: The dryer duct work system cleaning Contractor shall submit records of experience in the field of duct work system cleaning as requested by the VA. Quotes shall only be considered from firms which are regularly engaged in duct work system cleaning/maintenance with an emphasis on duct work system cleaning and decontamination.

D. Equipment, Materials and Labor: The dryer duct work system cleaning Contractor shall possess and furnish all necessary equipment, materials and labor to adequately perform the specified services. The Contractor shall assure that its employees have received safety equipment training, medical surveillance programs, individual health protection measures, and manufacturer’s product and material safety data sheets (MSDS) as required for the work by the U.S. Occupational Safety and Health Administration (OSHA), and as described by this specification. The Contractor shall always maintain a copy of all current MSDS documentation and safety certifications at the site, as well as comply with all other site documentation requirements of applicable OSHA programs and this specification. The Contractor shall also submit to the VA, all Material Safety Data Sheets (MSDS) for all chemical products/cleaners proposed to be used in the cleaning process.

E. Licensing: The dryer duct work system cleaning Contractor shall provide proof of maintaining the proper license(s), if any, as required to do work in this state. The Contractor shall comply with all Federal, State and local rules, regulations, and licensing requirements.

F. Standards: The dryer duct work system cleaning Contractor shall perform the services specified here in accordance with the current published standards of the Chimney Safety Institute of America (CSIA). All terms in this specification shall have their meaning defined as stated in the CSIA standards. CSIA standards must be followed with no modifications or deviations.

A.3.3 REPORTS

A. At the conclusion of each cleaning, the Contractor shall provide an electronic report to the VA indicating the following:

i. Contractor shall complete and submit an electronic report of the work performed to the COR within seven (7) calendar days of visit. The report will include a list of all areas completed as well as identified problems and/or deficiencies. Service reports must be signed by both the Contractor and COR at completion of work.

ii. Areas of the system found to be damaged and/or in need of repair.

A.3.4 Requirements This section defines the minimum requirements necessary to render duct work components clean, and to verify the cleanliness through inspection and/or testing in accordance with items specified herein and shall comply with all applicable CSIA & NFPA standards.

A. The Contractor shall be responsible for the removal of visible surface contaminants and deposits from within the duct work system.

B. The Contractor shall provide all labor, materials and equipment necessary to clean all interior surfaces of, check general condition/operation of and perform semi-annual preventive maintenance to dryer ductwork.

C. Prior to the commencement of any cleaning work, the duct work system cleaning Contractor shall perform a visual inspection of the duct work system to determine appropriate methods, tools, and equipment required to satisfactorily complete this requirement.

This is the start of the file's text. The full file is on GovTribe.

File details come from the government source that posted it. Updated May 31, 2024.