36C24426R0007 646-20-109 UD Chiller Capacity and Controls Upgrade.pdf

1. SOLICITATION NUMBER 2. TYPE OF SOLICITATION 3. DATE ISSUED PAGE OF PAGES

4. CONTRACT NUMBER 5. REQUISITION/PURCHASE REQUEST NUMBER 6. PROJECT NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO

a. NAME b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014) STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within ____________ calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES NO

a. Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b. An offer guarantee is, is not required.

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

1 46

36C24426R0007

X

11/13/2025

646-20-109

00244

Department of Veterans Affairs Network Contracting Office 4 Attn: Amy Demarest, CS 1010 Delafield Rd. Bldg 32 Pittsburgh PA 15215

See attached delivery schedule

Amy Demarest 412-654-4627

Pittsburgh-Butler-Erie MATOC Task Order Solicitation for Project 646-20-109 UD Chiller Capacity and Controls Upgrade.

Contractor shall provide all labor, material, equipment, permits (including permit costs) and supervision to provide all labor, materials, tools, equipment, permits, testing, and reports required to make the upgrades to the UD Chiller Capacity and Controls at the UD-Pittsburgh VAMC.

All work is required to be performed in accordance with the Specifications and Drawing attached to this Solicitation.

This project is being solicited only to MATOC contractors that have a Multiple Award Task Order Contracts (MATOC) for the Pittsburgh-Butler-Erie VA Medical Centers. This request for proposal (RFP) will result in a stand alone task order that will incorporate all terms and conditions from your base contract and requires your signature.

The North American Industry Classification System (NAICS) Code is 236220, Size Standard is $45 Million.

Period of Performance is 540 days from NTP.

Magnitude of Construction is more than $10,000,000.

Site Visit: A site visit will be held at the Pittsburgh VAMC, Building One atrium, on 11/21/2025 at 09:45AM EST.

RFIs: All RFIs must be submitted, in writing, to amy.demarest@va.gov, elijah.mcintosh@va.gov, and Jeffrey.pruett@va.gov by 12/05/2025, 3:00PM EST. No further RFIs will be considered after this date/time.

VAAR Clause 852.219-75 must be signed and returned with the proposal.

Proposals must be provided electronically to: Amy.Demarest@va.gov, elijah.mcintosh@va.gov, and Jeffrey.Pruett@va.gov no later than 12/30/2025, 3:00PM EST.

Liquidated damages in the amount of $606.00/day apply to this project.

15 540

X X 52.211-10

X 10

1 electronically 3:00PM EST

X

14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO 10 U.S.C. 2304(c)( ) 41 U.S.C. 3304(a) ( )

26. ADMINISTERED BY 27. PAYMENT WILL BE MADE BY

PHONE: FAX:

28. NEGOTIATED AGREEMENT 29. AWARD Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code)

(Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

(Type or print)

(4 copies unless otherwise specified)

(Type or print) (Type or print)

(Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror)

(To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

00244

Department of Veterans Affairs Network Contracting Office 4 1010 Delafield Road Building 32 Pittsburgh PA 15215

Austin Payment Center Department of Veterans Affairs

PO Box 149971 Austin TX 78714-9971

(877) 353-9791 (512) 460-5429

Elijah McIntosh Contracting Officer

Table of Contents

PART I - THE SCHEDULE

SECTION A - SOLICITATION/CONTRACT FORM

A.1 SF 1442 SOLICITATION, OFFER, AND AWARD (Construction, Alteration, or Repair)

A.2 SF 1442 SOLICITATION, OFFER, AND AWARD (CONSTRUCTION,

ALTERATION, OR REPAIR)– BACK

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

A.4 DELIVERY SCHEDULE

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

INSTRUCTIONS TO OFFERORS

2.1 52.216-1 TYPE OF CONTRACT (APR 1984)

2.2 52.225-12 NOTICE OF BUY AMERICAN REQUIREMENT—CONSTRUCTION

MATERIALS UNDER TRADE AGREEMENTS (MAY 2014) ALTERNATE II (JUN 2009)

2.3 52.228-1 BID GUARANTEE (SEP 1996)

REPRESENTATIONS AND CERTIFICATIONS

3.1 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (JAN 2022)

(JUL 2020) (DEVIATION)

GENERAL CONDITIONS

4.1 52.203-14 DISPLAY OF HOTLINE POSTER(S) (NOV 2021)

4.2 52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK

(APR 1984)

4.3 52.225-11 BUY AMERICAN—CONSTRUCTION MATERIALS UNDER TRADE

AGREEMENTS (NOV 2021) (JUL 2020) (DEVIATION) ALTERNATE I (JAN 2021)

4.3 52.211-12 LIQUIDATED DAMAGES—CONSTRUCTION (SEPT 2000)

4.4 SUPPLEMENTAL INSURANCE REQUIREMENTS

4.5 52.236-1 PERFORMANCE OF WORK BY THE CONTRACTOR (APR 1984)

4.6 52.244-2 SUBCONTRACTS (JUN 2020)

4.7 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR VERIFIED SERVICE-

DISABLED VETERAN-OWNED SMALL BUSINESSES (NOV 2022)

4.8 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING--

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (NOV 2022)

4.9 VAAR 852.236-71 SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION

(APR 2019)

4.10 VAAR 852.236-72 PERFORMANCE OF WORK BY THE CONTRACTOR (APR

2019)

4.11 VAAR 852.236-79 CONTRACTOR PRODUCTION REPORT (APR 2019)

4.12 VAAR 852.236-80 SUBCONTRACTS AND WORK COORDINATION (APR 2019)

4.13 VAAR 852.236-90 RESTRICTION ON SUBMISSION AND USE OF EQUAL

PRODUCTS (APR 2019)

4.14 VAAR 852.242-70 GOVERNMENT CONSTRUCTION CONTRACT

ADMINISTRATION (OCT 2020)

4.15 VAAR 852.270-1 REPRESENTATIVES OF CONTRACTING OFFICERS (JAN

2008)

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBE

R

DESCRIPTION OF

SUPPLIES/SERVI

CES

QUANTI

TY

UNI

T UNIT PRICE AMOUNT

1.00 JB _______________

Project 646-20-109 UD Chiller Capacity and Controls Upgrade Construction Base Price: The contractor shall furnish all Management, Supervision, Labor, Transportation, Equipment and Materials and perform work to include demolition, general construction, alterations, mechanical and electrical work, and certain other items as required to execute the UD Chiller Capacity and Controls Upgrade Construction in accordance with the project drawings and specifications.

GRAND TOTAL _______________

ACCOUNTING AND APPROPRIATION DATA

ACRN APPROPRIATION REQUISITION

NUMBER

AMOUNT

001 TBD TBD $

A.4 DELIVERY SCHEDULE

ITEM

NUMBER INFORMATION QUANTITY

DELIVERY

DATE

646-20-109 UD Chiller Capacity and Controls Upgrade Construction

1.00 540 Days after

NTP

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE

AND BONDS

(a) Bidding materials consisting of drawings, specifications and contract forms will ONLY be provided only to (prime) MATOC contractors that have a Multiple Award Task Order

Contracts (MATOC) for the Pittsburgh-Butler-Erie VA Medical Centers. Request for Proposal number 36C24426R0007 will contain plans, specifications, and amendments.

(b) An offer guarantee is required in an amount not less than 20 percent of the offer price but shall not exceed $3,000,000.00 Bid Bond/Offer Guarantee is to be executed on an SF

24. Failure to furnish the required offer guarantee on the proper form and amount, by the time set on the proposal due date, will require rejection of the offer in all cases except those listed in FAR 28.101-4, and may be cause for rejection even then.

(c) The offeror to whom award is made will be required to furnish two (2) bonds, a Payment Bond to be executed on the SF 25A and a Performance Bond to be executed on the proper SF 25, each in the penal sum as noted in the General Conditions of the Specification. Copies of the SF 25 and SF 25A can be obtained upon application to the issuing office.

(d) Disclosure of the magnitude of construction: More than $10,000,000.

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO

BIDDERS/OFFERORS

PROPOSAL INFORMATION

1. At the time of submission, all offerors must be a SDVOSB concern, verified and active in VETCERT database for eligibility.

2. The VA intends to use the “Best Value” tradeoff process source selection approach in accordance with FAR 15.101-1. Award will be made to the responsive responsible offeror whose offer in conformance with this solicitation, results in the best value to the Government, price plus other factors considered.

3. Wage Determination PA20250001 07/18/2025 is attached. Contractor is responsible to ensure the Wage determination current at the time of award is used and will apply for the duration of the contract.

4. Proposal Due Date: Proposal Volumes are due by 12/30/2025 at 03:00PM EST as stated on the SF 1442.

Note: The due date for receipt of Past Performance Questionnaires from your references is the same as the date and time set for the receipt of proposals, 12/30/2025 at 03:00PM EST.

5. Proposals are to be provided electronically via email to: Amy. Demarest@va.gov, Elijah.McIntosh@va.gov, and Jeffrey.Pruett@va.gov. Ensure Past Performance and Price are sent as 2 separate PDF files, failure to do so could result in your disqualification from the bidding process. Contractors are responsible to ensure the Contracting Officer receives their proposal via email only.

6. All Request for Information (RFIs) are due December 05, 2025 by 3:00 PM EST. RFIs will not be accepted after that date.

7. The pre-proposal site visit will be conducted on 21 November 2025 at 09:45AM EST.

Contractors will meet at the Pittsburgh VAMC, Building One atrium. It is strongly encouraged to bring ALL RELEVANT SUBCONTRACTORS.

8. Plans and Specifications are attached to this solicitation.

INSTRUCTIONS TO OFFERORS

PROCEDURES FOR SUBMITTAL OF OFFERS AND PROPOSAL EVALUATION

CRITERIA

1. Overview.

1.1 The intent of this solicitation is to select one contractor to provide professional construction services in accordance with the Drawings, Specifications, etc. for the “646-20-109 UD Chiller Capacity and Controls Upgrade Construction” project at Pittsburgh VAMC.

1.2 The Government intends to use the “Best Value” tradeoff process source selection approach in accordance with FAR 15.101-1. Award will be made to the responsible offeror whose proposal conforms to the solicitation’s requirements and represents best value to the Government. The Government reserves the right to award a contract to other than the lowest-priced offeror or other than the most-highly rated offeror.

2. Submittal of Proposals.

2.1 Offerors submitting proposals for this project must limit submissions to data essential for evaluation of proposals so that a minimum of time and monies will have been expended in preparing information required herein. However, in order to be effectively and equitably evaluated, the proposals must include information sufficiently detailed to clearly describe the offeror's Technical Ability (Experience, Capability, and Project Controls), Past Performance, and Price, to successfully complete the project. Innovative, creative, or cost-saving proposals that meet or exceed the requirements should be clearly noted and justified in the proposal.

2.2 Offerors must comply with the detailed instructions for the format and content of the proposal. Proposals that do not comply with the detailed instructions may be rejected.

The Offeror must complete and submit Offer on Standard Form 1442. The Offeror must submit a price based on the line items. Note: If discussions or negotiations occur, the Government may require additional cost information.

1. Discounts: Prompt payment discounts will not be considered in the evaluation of offers.

2. In the event a minor clerical error has occurred, the Offeror may be given an opportunity to correct the minor error within the constraints of the “clarifications” process or the Contracting Officer determines discussions are required.

2.3 All proposal materials must be submitted in the format and sequence described below:

Volume I Technical Proposal (PDF)

▪ Cover Page

▪ Table of Contents

▪ Section 1: General Company/Team Narrative

▪ Section 2: Technical Ability

2.1 Experience Narrative

2.2 Capability Narrative

2.3 Project Controls Narrative

▪ Section 3: Past Performance

3.1 Narrative

▪ Section 4: Exhibits, including:

4.1 Exhibit A – Statement of Prior Experience

4.2 Exhibit B – Subcontractor Information and Consent Form

4.3 Exhibit C – Past Performance Questionnaire

4.4 Exhibit D – Sample Transmittal Letter for Contractors to complete and send to Contracting Officer

4.5 Schedule

▪ Section 5: Attachments, including the following required items:

5.1 Offeror Organizational Chart

5.2 Project Organizational Chart

5.3 Resumes / Statements of Qualifications for Prime and Sub Contractor

Personnel in Key Roles

5.4 Tentative Project Schedule

5.5 Contractor Pre-Award OSHA Evaluation Form

5.6 OSHA/EPA Certification Letter

5.7 Experience Modification Rate (EMR) Rating

Volume II Price Proposal (Separate PDF file)

▪ Cover Page

▪ Table of Contents

▪ Standard Form 1442, Proposal Pricing Page, and any additional submissions such as

Certs and Reps and Bonding

2.4 Proposal materials must meet the following submission requirements:

Volume I, Sections 1 – 5:

1. Volume I must be submitted as a single PDF file containing the Cover Page and all numbered pages of the Volume I combined and shall have electronic bookmarks for each section. Filename shall include “Volume I” and an indication of your company name.

2. Contents of the proposal and responses on forms must be typed using 12-point Times

New Roman font. Packages that are handwritten or are scanned/produced with low resolution such that text is illegible or non-searchable will not be evaluated. Past

Performance Questionnaires and other references from third parties are permitted to include handwritten content. In all cases, clear and legible content is greatly preferred and is more effectively evaluated.

3. All pages of Proposal shall be 8.5”x11” Portrait orientation, except as permitted herein.

4. Failure to place the required submission information under the appropriate tab or in the correct location or format may result in a lower rating if the evaluators cannot readily find the appropriate information.

5. Company advertising literature must not be included.

6. All pages in Volume I after the Cover Sheet shall be sequentially numbered in the lower right corner beginning with “1”, including all Attachments and Exhibits.

7. Each Section of the Volume I shall be separated and labeled with a unique identifier keyed to the Table of Contents.

8. The combination of Table of Contents, Section 1, Section 2, and Section 3 in Volume

I shall have a strict page limit of 25 pages. Front and back side use of a single page will count as 2 pages. Any pages between the Cover Sheet and the Table of Contents in Volume I will not be reviewed nor evaluated. Any pages prior to Section 4 in Volume I beyond the specified 25-page limit will not be reviewed nor evaluated.

9. Cover Pages shall include signatures of (an) Authorized Representative(s) of your firm.

10. Tables of Contents shall be comprehensive, listing all Sections, Subsections, Figures, Attachments, and Exhibits in that Volume, with starting page numbers or page ranges indicated.

11. Section 1 – General Company/Team Narrative

a. One (1) page maximum

12. Section 2 – Technical Ability Narrative:

a. An Experience subsection shall be provided.

i. A narrative shall be included summarizing the experience held by the team assigned to the project being solicited.

ii. Reference Exhibit A and any other Exhibits or Attachments associated with the Experience summary narrative that you wish to direct the SSEB members for reference.

b. A Capability subsection shall be provided.

i. A narrative shall be included summarizing the capability of the team assigned to the project being solicited.

ii. For individuals being assigned key roles on the project being solicited, with either the Prime or named Sub Contractor, other prior and projected professional commitments that will overlap in time with the Project Performance Period shall be identified.

iii. Reference Exhibits and Attachments as appropriate.

c. A Project Controls subsection shall be provided.

i. A narrative describing your company’s Quality Control Program shall be included. The quality control plan shall identify the proposed project superintendent, the proposed subcontractor’s, the subcontractor management plan, the proposed testing and inspection plan, and the proposed material quality control plan to include both supplier and equipment acquisition plans.

ii. A narrative describing your company’s Construction Safety Program shall be included, this shall include at a minimum an overview of the company’s safety plan, the companies EMR for the past five years, and a project specific hazard plan which includes who the proposed designed SSHO and site superintendent will be and what potential hazards will be faced on this project. This plan shall also address all major safety aspects which may exist on the project i.e. confined space, lifting, hot work. Etc.

iii. A narrative describing your company’s Infection Control Program shall be included. This shall be tailored to the work area and conditions shown in the scope of work and attached drawings. The plan shall include a through understanding of the project/VA requirements.

13. Section 3 – Past Performance Narrative:

a. Provide a clear and concise narrative to summarize Past Performance including elements indicated immediately below, in a sequence you choose.

b. Highlight the currency and relevance of the prior project information submitted under Exhibit A, Part 1 – Relevant Prior Project Experience for Prime and Sub Contractors. Reference Exhibit A.

c. Briefly summarize the cited project references that were submitted in the PPQs and in the Exhibit B written reference attachments. Reference Exhibits E and B.

d. Reference attachment of Contractor Pre-Award OSHA Evaluation Form and associated attached forms.

e. Reference attachment of OSHA/EPA Certification Letter.

f. Reference attachment of Offeror’s current Experience Modification Rate

(EMR) Rating.

g. For the prior projects submitted 1.) under Exhibit A, with associated PPQs submitted in Exhibit E, or 2.) under Exhibit B with associated written references attached in Exhibit B, describe the prior project participation by individuals being assigned to key roles for the project being solicited.

h. Provide information regarding the assessment of liquidated damages on any contracts within the last five years upon Prime Contractor or a named Sub Contractor (include frequency, circumstances, severity of problem, project name and type, etc.). If none, indicate none have occurred.

i. Offerors may provide information on problems encountered on the identified contracts and the corrective action taken, if desired.

j. Offeror may include additional Past Performance considerations to the degree that they meet the limitations and requirements of this RFP.

i. Information provided shall be limited to the period starting 5 years prior to the solicitation release date.

ii. You may note Professional/Industry awards (Identify award type, date of award, and optionally attach copy of certificate if applicable), including Letters of appreciation, recognition or commendations.

14. Section 4 – Exhibits:

a. All Exhibits shall be submitted in Section 4, in sequence by designated letter.

b. Reference Exhibits in narrative text and where otherwise deemed appropriate.

Each reference to an Exhibit in narratives shall indicate the Exhibit’s resultant page number in Volume 1, e.g., Refer to Exhibit B, page 35.

c. Exhibit A – Statement of Prior Experience

i. Submit up to three (3) Exhibit A, Part 1 forms

ii. Submit one (1) Exhibit A, Part 2 form

d. Exhibit B – Subcontractor Consent and Reference Form

i. Submit one (1) Exhibit B form from each Subcontractor / Teaming

Partner named in Exhibit A, Part 2.

ii. Associated written references may be attached directly to each instance of Exhibit B.

e. Exhibit C – Past Performance Questionnaires (PPQs)

f. Exhibit D – Sample Transmittal Letter and Past Performance Evaluation

Questionnaire

i. PPQs submitted must be directly associated with Prior Experience Projects for Prime / Sub Contractors submitted on Exhibit A, Part 1 forms.

ii. Confidence information from References in the form of PPQs must be submitted for this procurement using Exhibit E, Past Performance Questionnaire, transmitted via Exhibit D, Sample Transmittal Letter and Past Performance Evaluation Questionnaire.

15. Section 5 – Attachments

a. All Attachments shall be submitted in Section 5, in sequence as determined by

Offeror.

b. All Attachments shall be labeled with a numerical indicator, e.g., Attachment 1.

c. Reference Attachments in narrative text or where otherwise deemed appropriate. Each reference to an Attachment in narratives shall indicate the Attachment’s resultant page number in Volume 1, e.g., Refer to Attachment 2, page 57.

d. Required Attachments are indicated under Part 2 of Instructions to Offerors above, Submittal of Proposals.

e. The Offeror Organizational Chart, one (1) page maximum, shall indicate the Offeror’s key organizational roles and the individuals in those roles.

f. The Project Organizational Chart, one (1) page maximum, shall identify key roles from the Prime and Sub Contractors for the project being solicited and the individuals being assigned to those roles.

g. Resumes / Statements of Qualifications for Prime and Sub Contractor

Personnel in Key Roles shall present data only for individuals in key roles as designated in the Project Organizational Chart.

h. Tentative Project Schedule in Volume I shall be in 11”x17” Landscape orientation for legibility.

i. Contractor Pre-Award OSHA Evaluation Form from this RFP shall be completed and submitted, including attachment of OSHA 300/300a Forms.

j. OSHA/EPA Certification Letter may be certified by an authorized representative. Certify that the offeror has no more than three (3) serious, or one (1) repeat or one (1) willful OSHA or any EPA violation(s) in the past three years. Provide a detailed explanation if the number exceeds the criteria listed.

k. Optional Attachments are as follows:

i. Subcontractor Organizational Chart - one (1) page maximum for each named Subcontractor.

16. Information not indicated above to be included in the Proposal as an Exhibit or an Attachment shall be noted in the most appropriate narrative section.

Volume II:

1. Volume II must be submitted as a separate PDF email directly to the contracting officer listed below.

2.5 All proposals will be submitted as two separate PDF files one for Volume I and one for Volume II. Email both to all Contracting POCs listed below:

Elijah.McIntosh@va.gov, Amy.Demarest@va.gov, Jeffrey.Pruett@va.gov

No hard copies will be accepted. Per federal regulation, a digital submission will not be considered late if it is submitted by close of business day prior to the submission due date. Any submission that arrives after the due date and time will be considered late regardless of the circumstance if it is not submitted by close of business the day prior.

Close of business is defined by the FAR as 4:30 pm based off the time zone of the contracting office is located.

3. Proposal Evaluation Process.

3.1 A Source Selection Evaluation Board (SSEB) comprised of representatives of the

Department of Veterans Affairs will evaluate the proposals. SSEB may also include Architect and Engineering firm non-voting members. The identities of the SSEB personnel are confidential, and any attempt by the offerors to contact these individuals is prohibited. The evaluation will be based on the content of the submitted proposal and any subsequent discussions initiated by the Government, as well as information obtained from other sources, e.g., past performance information. Offerors are advised that the technical evaluation and rating of proposals will be conducted in strict confidence in that technical ability and past performance information submitted will be reviewed and rated without knowledge of the price offered. During deliberation, the number and identities of offerors will not be revealed to anyone who is not involved in the evaluation and award process or to other offerors.

mailto:Elijah.McIntosh@va.gov mailto:Amy.Demarest@va.gov mailto:Jeffrey.Pruett@va.gov

3.2 Proposals will be evaluated in accordance with the Evaluation Factors identified below.

Technical Ability and Past Performance are of equal importance, and when combined, are significantly more important than Price.

Evaluation Factor 1 – Technical Ability

Subfactor 1A – Experience Subfactor 1B – Capability Subfactor 1C – Quality Control

Evaluation Factor 2 – Past Performance Subfactor 2A – Recency and Relevancy Subfactor 2B – Confidence

Evaluation Factor 3 – Price

3.3 Offerors will be evaluated in terms of the Offeror’s ability to meet or exceed the project’s requirements as identified in the Drawings and Specs. Proposals demonstrating an ability to exceed specified requirements may be rated higher in those areas than proposals demonstrating only the ability to meet requirements. Offerors are reminded to include their best technical and price terms in their initial offer and not automatically assume that they will have an opportunity to participate in negotiation discussions or be asked to submit a revised offer. In accordance with FAR 15.306(a)(2), if award will be made without conducting discussions, offerors may be given the opportunity to clarify certain aspects of their proposals, e.g., the relevance of an offeror's Past Performance information and adverse Past Performance information to which the offeror has not previously had an opportunity to respond, or to resolve minor clerical errors. The Government intends to make award to a responsible Offeror submitting a conforming proposal without discussions, if deemed to be in the best interest of the Government.

4. Evaluation Factors

4.1 Evaluation Factor 1 – Technical Ability

The sub-factors, listed under Evaluation Factor 1 are of equal importance. An overall rating will be assigned at the Evaluation Factor Level based on all reviewers’ ratings. Proposals will be evaluated considering completeness, thoroughness, appropriateness, and functionality for evaluation as indicated in the sub-factors. Evaluation Criteria are indicated below for each sub-factor.

a) Sub-Factor 1 - Experience:

The Government will evaluate the proposal, including but not limited to the Experience narrative and information submitted under Exhibit A, to assess the Offeror’s team’s prior construction project experience and knowledge gained performing work on construction projects of similar size, dollar value, complexity, conditions, and scope as the requirements for the project described in this solicitation. Aspects to be evaluated include:

• Industrial construction experience directly related to process plant equipment and controls.

• Construction experience in industrial plumbing installation and modification to existing plumbing installations.

• Construction experience and knowledge gained coordinating and implementing detailed project phasing requirements while facilitating related ICRA requirements, ICRA barrier transitions, circulation-path impacts, and life-safety considerations for projects involving phased partial or full unit/program area closures.

• Construction experience and knowledge gained mobilizing and managing prime and subcontractor crews across multiple shifts per day when required to meet a compact schedule of delivery or limit disturbance to critical areas / utilities.

• Experience working in a mission critical facility and managing the phasing associated with a project in such a facility.

• Experience managing long lead time acquisitions with minimal project delays.

Construction experience and knowledge gained in the past five years in the aspects outlined above will be evaluated for strength and for value to the project being solicited for the Prime Contractor, for the Subcontractors/Teaming Partners, and for individuals in key roles - separately and as a team.

Submitted joint experience between the Prime Contractor and the Subcontractors / Teaming Partners over the past five years will be evaluated for strength of working relationship, shared knowledge gained, and the degree to which the common experience includes scopes of work similar to that on the project being solicited.

The overall industry experience shown for individuals indicated to be in key roles from the Prime Contractor and Subcontractors / Teaming Partners will be evaluated for duration, effectiveness, and breadth, as well as for depth with projects in the past five years similar to the one being solicited.

Offeror’s team’s insights noted in the proposal drawn from experience and knowledge gained will be evaluated for strength and applicability of perceived benefits to the project being solicited, and for compatibility specifically with VA Pittsburgh HCS operations.

b) Sub-Factor 2 - Capability:

• The Government will evaluate the Offeror’s submitted information concerning the overall organization and team, including organizational chart(s) with brief relevant details of individual experience/qualifications. Please ensure these are labeled accurately and the submission should include appropriate resumes for all projects.

The Offeror should provide information on the company’s employee types and specify the number of full-time and part-time employees. Submittal will be evaluated for ability to service the VA on the project being solicited. The Offeror should ensure that their subcontractors demonstrate relevant experience and clearly indicate which subcontractors they intend to use.

• Number of personnel with Prime Contractor and named Subcontractors as well as the other prior and projected professional commitments by individuals in key roles will be evaluated to determine Offeror’s ability and depth of staffing to manage and staff this multi-discipline project, including off-tour or sequential working shifts, if necessary, without significant difficulty.

• Offeror’s stated capability will be evaluated for managing projects of similar size, dollar value, complexity, conditions, and scope as well as the managing specialty disciplines needed to accomplish the work of this project. These projects do not have to be VA or US Government projects, while those are preferred they are not required.

• Resumes / Statements of Qualifications for Prime and Sub Contractor Personnel in Key Roles attached will be evaluated to assess the individual skill capabilities and backgrounds as part of the team’s combined capability. The Offeror should clearly identify key personnel proposed for the project, including their trade experience and educational background. All resumes should be complete, including names and job titles for each team member.

• Offeror’s plan for being able to respond to potentially short notice site visits/proposal meetings (normally within two calendar days but potentially as short as two hours) will be evaluated as an indicator of flexibility and responsiveness. The Offeror should provide a detailed explanation of how they would respond to short notice meetings, including their approach and capabilities for handling such situations.

• The named Subcontractors and their history with the Offeror will be evaluated for capability demonstrated: in written references (Exhibit B); by their skill background; by their ability to work congenially with other Subcontractors; and by the ability for the Prime and Sub Contractor to suitable coordinate their work. The professional working relationship between the Prime and Sub Contractors will be considered.

• Information concerning Offeror’s scheduling methodology, including steps to produce and meet recovery schedules, when necessary, will be evaluated to determine whether the scheduling capabilities possessed will ensure control of the project schedule throughout the period of performance. The person identified as being responsible for ensuring the schedule is monitored and maintained (ex. Project Manager) will be evaluated for ability and capability. Offeror’s statements regarding their ability to manage, maintain, and meet project schedules in a challenging supply chain environment will be considered in the capability evaluation.

• Offeror’s narrative contents detailing project closeout procedures will be evaluated to assess commitment to completing all project requirements in a timely manner, including but not limited to punch lists, training and documentation, Operation and Maintenance Manuals, and as-built drawings.

• Any improvements exceeding the RFP requirements or betterments provided will be evaluated for considerations of increased capability.

The degree to which the Offer’s RFP response adheres to the requirements of the solicitation, including instructions for content and format, will be evaluated as part of the Capability Sub-Factor.

c) Sub-Factor 3 - Quality Control:

The Government will evaluate the Offeror’s programs for quality control, safety, and infection control as described below.

Your Quality Control Program description will be evaluated for completeness and suitability, including compatibility with existing Veteran Affairs operations and procedures at VA Pittsburgh HCS and how quality-related concerns and issues are proposed to be managed on the specific project being solicited. At a minimum, the following aspects of Project Control will be evaluated:

• Compliance with project control-related proposal submission requirements indicated in Instructions to Offerors, Part 2, Submittal of Proposals, above. By providing a quality control plan synopsis, safety plan synopsis, and infection control plan synopsis (Identify the team member who will be responsible for assuring the programs are followed).

• How quality of the work by Prime and Sub Contractors/Teaming Partners will be maintained in accordance with this project’s contract requirements and industry standards: 1.) across multiple shifts daily; 2.) considering potential turnover of employees and trades personnel; and 3.) through the duration of the project.

• How quality will be demonstrated to the VA before, during, and after physical work occurs.

• Providing the elements of the Quality Control Program incorporated into your Product Submittal/Shop Drawing process.

• The considerations in the Quality Control Program associated with potentially disrupted supply chains.

• Coordination processes that will be used to facilitate work between trades.

• Your procedures for testing, inspection, and associated reporting as well as the names of testing and inspection agencies to be utilized.

• Your approach for ensuring all project, contract, and facility requirements is met.

• Your procedures for punch list work and contract closeout.

• Unique or proactive elements of your Quality Control Program you choose to indicate.

• Development toward a preliminary Quality Control Plan specifically for the project being solicited.

Your Safety Program description will be evaluated for completeness and suitability, including compatibility with existing VA Pittsburgh operations and procedures and how construction safety-related concerns and issues are proposed to be managed on the specific project being solicited. At a minimum, the following aspects of construction safety will be evaluated:

• Compliance with safety-related proposal submission requirements indicated in

Instructions to Offerors, Part 2, Submittal of Proposals, above.

• Your methods to ensure adherence to OSHA and all applicable safety standards.

• Details on safety-related training, documentation, and on-site reinforcement/maintenance, as well as demonstration to and communication with the

VA.

• Elements of the safety program that relate to corrective action when it is needed.

• Steps your firm took to promote safety in construction activities during the past five

(5) years.

• Unique or proactive elements of your Safety Program you choose to indicate.

• Development toward a preliminary Safety Plan specifically for the project being solicited.

Your Infection Control Program description will be evaluated for completeness and suitability, including compatibility with existing VA Pittsburgh operations and procedures and how infection control-related concerns and issues are proposed to be managed on the specific project being solicited. At a minimum, the following aspects of infection control will be evaluated:

• Compliance with infection control-related proposal submission requirements indicated in Instructions to Offerors, Part 2, Submittal of Proposals, above.

• Your ability to comply with the requirements of The Infection Control Manual of the

Medical Center.

• Details on infection control-related training, documentation, and on-site reinforcement/maintenance, as well as demonstration to and communication with the

VA.

• Elements of the infection control program and plan that relate to corrective action being taken when it is needed, including during unoccupied hours and periods without active construction work.

• Unique or proactive elements of your Infection Control Program you choose to indicate.

• Development toward a preliminary Infection Control Plan specifically for the project being solicited.

All three Program plans should include and consider the project at hand and what unique aspects they will need to concur and incorporate into their typical plans.

4.2 Evaluation Factor 2 – Past Performance

Past Performance is one indicator of an Offeror’s ability to perform the contract successfully. The currency and relevance of the information, sources of the information, context of the data, and general trends in the Prime Contractor’s performance will be considered in the evaluation. The evaluation will also take into account past performance information regarding individuals in key roles and named Subcontractors that will perform major or critical aspects of the project being solicited. The Past Performance information will be reviewed to determine the quality and usefulness as it applies to a performance confidence assessment. Evaluation Criteria are indicated below for Past Performance. Past Performance will be evaluated in accordance with FAR 15.305(a)(2). Recency and Relevancy and Confidence will be equally weighted.

a) Recency and Relevancy:

The SSEB will determine the relevance of similar Past Performance information submitted. The SSEB will evaluate the prior project information identified in Exhibit A and Exhibit B for relevance to the project being solicited The VA requests three (3) construction projects that best illustrate the contractor’s prime and subcontractor team’s qualifications, as exhibited by projects completed within the past five (5) years. This documentation shall be submitted in accordance with Exhibit A, Past Performance Relevancy Questionnaire. The document should be written to show the team’s construction performance and qualifications within projects of a similar construction complexity and cost.

The past performance section shall not exceed four (4) pages and shall be rated based on recent and relevant project submittals. Please provide:

• Project description, at a minimum the description should include scope, size and dollar value of the project and can include photographs, to determine recent and relevant past performance.

• Show the participation of key personnel by name (identified previously with resume) in the listed projects. The offeror can also include the subcontractors by company name and staff member(s) who worked on the project. Including subcontractors may be beneficial to show the experience of the company in addition to the key personnel.

• Include provided project point of contact (name, title, and phone number).

• Please note the percentage of work that will be self-performed. Self-performed work is to be calculated at each stage of the project at no time should the prime contractor pay out more than 85% of any invoice received. Self-performed work is not the total for the project but throughout the project stages.

b) Confidence:

The SSEB will evaluate the degree of successful completion of the recent and relevant Past Performance identified in the proposal in response to submission requirements expressed in Volume I, Section 3, Past Performance, in Part 2 of the Instructions to Offerors, for the Prime Contractor and for the named Subcontractors/Teaming Partners.

The SSEB will determine confidence based on how well the Past Performance work was performed. Information from the cited project references in the PPQs and Exhibit B written references will be utilized in the evaluation.

If PPQ’s are not returned, contractors may submit adequate proof that they at least made the attempt to obtain these documents as evidence of compliance of directions.

Documentation of satisfactory performance of projects similar in size, dollar value, complexity, conditions, and scope will be considered to have met the minimum requirements of the RFP. Projects that are not determined to be similar in size, dollar value, complexity, conditions, and scope may not be considered.

The Government reserves the right to check any or all cited references to verify supplied information and to assess owner satisfaction as to quality, schedule, cost, and management. The Government may also use other tools including but not limited to CPARS, Vet Biz, Dunn & Bradstreet, Federal Awardee Performance and Integrity Information System (FAPIIS), and Source Selection Evaluator personal knowledge of the contractor to gather documentation on past performance.

Offerors without a record of relevant past performance or for whom information on past performance is not available may not be evaluated favorably or unfavorably on past performance and shall receive a neutral rating for Past Performance.

Information provided on problems encountered on the projects identified in Exhibits A and B and the corrective action taken shall be rated based on the confidence portrayed by references for each of the projects identified.

Data presented in the OSHA/EPA information and in the EMR certification, as well as liquidated damages assessments and other Past Performance considerations submitted will be considered in the confidence evaluation.

4.3 Evaluation Factor 3 - Price

The price will be evaluated by the Government for being fair and reasonable, in accordance with FAR 15.404-1(a).

2.1 52.216-1 TYPE OF CONTRACT (APR 1984)

The Government contemplates award of a Firm-Fixed-Price MATOC Task Order, Requirements contract resulting from this solicitation.

(End of Provision)

2.2 52.225-12 NOTICE OF BUY AMERICAN REQUIREMENT—

CONSTRUCTION MATERIALS UNDER TRADE AGREEMENTS (MAY 2014)

ALTERNATE II (JUN 2009)

(a) Definitions. "Bahrainian, Mexican, or Omani construction material," "commercially available off-the-shelf (COTS) item," "construction material," "designated country construction material," "domestic construction material," and "foreign construction material," as used in this provision, are defined in the clause of this solicitation entitled "Buy American—Construction Materials Under Trade Agreements" (Federal Acquisition Regulation (FAR) clause 52.225-11).

(b) Requests for determination of inapplicability. An offeror requesting a determination regarding the inapplicability of the Buy American statute should submit the request to the Contracting Officer in time to allow a determination before submission of offers. The offeror shall include the information and applicable supporting data required by paragraphs (c) and (d) of FAR clause 52.225-11 in the request. If an offeror has not requested a determination regarding the inapplicability of the Buy American statute before submitting its offer, or has not received a response to a previous request, the offeror shall include the information and supporting data in the offer.

(c) Evaluation of offers.

(1) The Government will evaluate an offer requesting exception to the requirements of the Buy American statute, based on claimed unreasonable cost of domestic construction materials, by adding to the offered price the appropriate percentage of the cost of such foreign construction material, as specified in paragraph (b)(4)(i) of FAR clause 52.225-11.

(2) If evaluation results in a tie between an offeror that requested the substitution of foreign construction material based on unreasonable cost and an offeror that did not request an exception, the Contracting Officer will award to the offeror that did not request an exception based on unreasonable cost.

(d) Alternate offers.

(1) When an offer includes foreign construction material, except foreign construction material from a designated country other than Bahrain, Mexico, or Oman that is not listed by the Government in this solicitation in paragraph (b)(3) of FAR clause 52.225-11, the offeror also may submit an alternate offer based on use of equivalent domestic or designated country construction material other than Bahrainian, Mexican, or Omani construction material.

(2) If an alternate offer is submitted, the offeror shall submit a separate Standard Form 1442 for the alternate offer, and a separate price comparison table prepared in accordance with paragraphs (c) and (d) of FAR clause 52.225-11 for the offer that is based on the use of any foreign construction material for which the Government has not yet determined an exception applies.

(3) If the Government determines that a particular exception requested in accordance with paragraph (c) of FAR clause 52.225-11 does not apply, the Government will evaluate only those offers based on use of the equivalent domestic or designated country construction material other than Bahrainian, Mexican, or Omani construction material. An offer based on use of the foreign construction material for which an exception was requested—

(i) Will be rejected as nonresponsive if this acquisition is conducted by sealed bidding; or

(ii) May be accepted if revised during negotiations.

(End of Provision)

2.3 52.228-1 BID GUARANTEE (SEP 1996)

(a) Failure to furnish a bid guarantee in the proper form and amount, by the time set for opening of bids, may be cause for rejection of the bid.

(b) The bidder shall furnish a bid guarantee in the form of a firm commitment, e.g., bid bond supported by good and sufficient surety or sureties acceptable to the Government, postal money order, certified check, cashier's check, irrevocable letter of credit, or, under Treasury Department regulations, certain bonds or notes of the United States. The Contracting Officer will return bid guarantees, other than bid bonds—

(1) To unsuccessful bidders as soon as practicable after the opening of bids; and

(2) To the successful bidder upon execution of contractual documents and bonds (including any necessary coinsurance or reinsurance agreements), as required by the bid as accepted.

(c) The amount of the bid guarantee shall be 20 percent of the bid price or 3,000,000.00, whichever is less.

(d) If the successful bidder, upon acceptance of its bid by the Government within the period specified for acceptance, fails to…