S02 36C24425R0060.docx

36C24425R0060

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C24425R0060

X 06-30-2025

542-18-106 00244 Department of Veterans Affairs Network Contracting Office 4 Coatesville VA Medical Center 1400 Blackhorse Hill Road Coatesville PA 19320 Elizabeth.Wilson6@va.gov

Elizabeth Wilson 484-641-0594 REPLACE STEAM AND CONDENSATE SYSTEM OVAL 1 AND OUTLYING BUILDINGS | Project # 542-18-104

1.This project is for the replacement of the underground steam supply and condensate return mains and associated system components for all of Oval 1, and some outlying buildings.

2. The contractor shall provide all labor, materials, tools, equipment, permits, testing, and reports required to complete the work.

3. Prior to commencement of work, general contractor shall provide proof that an OSHA certified "competent person' (CP) will maintain a presence at the work site whenever the general or subcontractors are present.

4. In accordance with FAR 52.228-5 Insurance, Work on Government Installation, proof of liability insurance is required within ten (10) days after award of the contract for this project in the form of a certificate.

5. The magnitude of construction is between $20,000,000 and $50,000,000. The small business size standard is $45 million North American Industry Classification (NAICS) Code for this project is 236220.

6. All interested contractors must ensure that their firms have the ability to provide 100% Performance and Payment bonds and a 20% Bid Guarantee.

7. FAR Part 36 & 15, Best Value Trade-Off Process: Refer to Evaluation Factors and submission requirements.

8. Proposals are to be email to Elizabeth.Wilson6@va.gov by August 15, 2025 no later than 10:00 AM EST.

9. Site Visit Information: Refer to FAR 52.236-27.

10. This project is Set-Aside 100% for Small Businesses.

x x

52.211-10 X

10:00

EDT

08-15-2025

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

00244 Department of Veterans Affairs Network Contracting Office 4 Coatesville VA Medical Center 1400 Blackhorse Hill Road Coatesville PA 19320

Austin Payment Center Department of Veterans Affairs

PO Box 149971 Austin TX 78714-9971

(877) 353-9791

(512) 460-5429

Table of Contents

Wage Rate Determination……………………………………………………………………………...68

ATTACHMENTS:

Attachment 1 - Bid Form - Oval 1 Steam Rev1_10-5-22.

Attachment 2 - GEMS Contractor training.

Attachment 3 - Construction Safety Standards 8_17_22.

Attachment 4 - Final Bid Documents Reissue - Specifications.

Attachment 5 - Technical Specification Div 02 82 11 - Traditional Asbestos Abatement.

Attachment 6 - FINAL BID DOCUMENTS Reissue - Drawings.

PRICING SHEET FOR TOTAL PROJECT

AND DEDUCT ALTERNATES

While this project is planned for full funding, conditions may necessitate scope of work reductions, Deduct Alternates, to meet available funding. Areas for price reductions are identified and to be priced as listed. Contract Line Items (CLIN) 0001 shall be the full base project and CLINS 0002, 0003, 0004, 0005, 0006 shall be deduct alternates. The deduct alternates will be included in the evaluation of the price proposal. The relative order of importance of all CLINS are listed in descending order of importance. The deletion of work in deduct alternates will still yield a complete operating system.

CLIN 0001: BASE CONTRACT PRICE: The Replace Steam and Condensate System (Oval 1) project is for the partial removal and replacement of the underground medium pressure steam and condensate piping to and from the buildings located in Oval 1 (buildings 1, 2, 3, 4, 5, 6, 7, 8, and 9) and some of the outlying facility buildings (building 10, 11, 12, 15, 16, 17, and 69):

(copy from SF1442 Block 17) CLIN 0002: DEDUCT ALTERNATE 1: Delete the new steam and condensate piping from Building No. 14 to Building Nos. 15 and 12. This include the pipe bridge spanning buildings Nos. 14 and 15 and the pipe pit shown at Building No. 12. Drawings affected by Bid item II: SS105, MS105, MD103, MD104, MP104, MP105, MP601

Subtract $__________ for work described in CLIN 0002 from Total Price of base project.

CLIN 0002 Adjusted Total Project Price: $_____________________

CLIN 0003: DEDUCT ALTERNATE 2: Delete the new steam manhole Nos. 10 and 11. This includes the steam and condensate piping within and outside the steam manholes. Drawings affected by Bid item III: SS104, MS104, MP406, MP601

Subtract $__________for work described in CLIN 0003 from Total Price of base project.

CLIN 0003 Adjusted Total Project Price: $_____________________

CLIN 0004: DEDUCT ALTERNATE 3: Make all work from Manhole 1(MH 1) to Manhole 2(MH 2) and building connections to Building 69 and Building 10 a bid alternate. Drawings affected by Bid item IV: SS001, SS101, S-103, S-108, SS401, SS402, M-002, MD102, MS001, MS101, MS301, MP103, MP107, MP401

MP601

Subtract $__________for work described in CLIN 0004 from Total Price of base project.

CLIN 0004 Adjusted Total Project Price: $_____________________

CLIN 0005: DEDUCT ALTERNATE 4: Make all work through Building 10 to Building 16 a bid alternate. Drawings affected by Bid item V: SS001, SS101, S-103, S-107, M-002, MD102, MD104, MD105, MS001, MS101, MS301, MP103, MP105, MP601

Subtract $__________for work described in CLIN 0005 from Total Price of base project.

CLIN 0005 Adjusted Total Project Price: $_____________________

CLIN 0006: DEDUCT ALTERNATE 5: Make all work from Manhole 5(MH 5) to Manhole 6(MH 6) as well as building connections to Building 6 and 7 a bid alternate. Drawings affected by Bid item VI: SS001, SS102, S-102, SS405, SS406

M-002, MD102, MS001, MS102, MS304, MP102, MP403, MP601

Subtract $__________for work described in CLIN 0006 from Total Price of base project.

CLIN 0006 Adjusted Total Project Price: $_____________________

STATEMENT OF WORK

FOR

REPLACE STEAM AND CONDESATE SYSTEM OVAL 1

PROJECT NO. 542-18-104

COATESVILLE VA MEDICAL CENTER

DESCRIPTION:

This project replaces the underground steam supply and condensate return mains and associated system components for all of Oval 1, and some outlying buildings. It provides new manholes. The work includes all associated architectural, civil, structural, and mechanical work. It also includes temporary steam service and/or temporary piping connections and any associated site restoration. The buildings must remain fully operational while the work is being completed.

PLACE OF PERFORMANCE:

The Coatesville VA Medical Center (CVAMC) - 1400 Blackhorse Hill Rd, Coatesville, PA 19320.

BACKGROUND:

The purpose of this project is to replace the steam and condensate systems throughout Oval 1 due to its poor condition.

SCOPE:

This project replaces the underground steam distribution system serving Oval 1 from the steam manhole north of the chiller plant to the mechanical service rooms in all of Oval 1, the steam distribution system to Building 138, and the steam distribution system to Buildings 15 and 12. The buildings must remain fully operational while the work is being completed. The Contractor shall furnish all labor, materials, tools, equipment, transportation and supervision as necessary to accomplish the work. All work shall be performed in accordance with the Specifications and Drawings, and shall follow all applicable Federal, State and Local regulations and standards. All work shall be completed within 550 days of Notice to Proceed.

This project requires the contractor to partially remove and replace the underground medium pressure steam and condensate piping to and from the buildings located in oval 1 (buildings 1, 2, 3, 4, 5, 6, 7, 8, and 9) and some of the outlying facility buildings (buildings 10, 11, 12, 15, 16, 17 and 69). The contractor and it’s subcontractors must provide mandatory training and certifications for safety requirements including trench work, confined space and additional certifications as required. This is a technically complex project and the government will review the past performance of both the prime and sub-contractors for projects similar in scope, size, and magnitude. The contractor must supply all labor, materials, tools and supervision to perform the specified work. The steam system is a vital infrastructure. Steam must be maintained at all times during the contract to meet the facility needs, except for short-term shutdowns (usually less than 8-hour duration) scheduled in advance with the VAMC.

· Contractor shall completely prepare site for building operations, including demolition and removal of existing structures, and furnish labor and materials and perform work for The Replace Steam & Condensate System (Oval 1) project as required by drawings and specifications.

· Visits to the site by Bidders may be made only by appointment with the Contracting Officers Representative (COR).

· Offices of Miller-Remick, LLC, as Architect-Engineers, will render certain technical services during construction. Such services shall be considered as advisory to the Government and shall not be construed as expressing or implying a contractual act of the Government without affirmations by Contracting Officer or his duly authorized representative.

· Before placement and installation of work subject to tests by testing laboratory retained by Department of Veterans Affairs, the Contractor shall notify the COR in sufficient time to enable testing laboratory personnel to be present at the site in time for proper taking and testing of specimens and field inspection. Such prior notice shall be not less than three workdays unless otherwise designated by the COR.

· All employees of general contractor and subcontractors shall comply with VA security management program and obtain permission of the VA police, be identified by project and employer, and restricted from unauthorized access.

· Temporary Utilities: As described in the Specifications, limited use of electricity for 115V tools will be available with no charge to the contractor for performance of the contract. The contractor must provide its own sources for larger loads, such as welding equipment. Domestic water will be available at no charge to the contractor, but the contractor is responsible for all temporary connections. The contractor must provide reduced pressure backflow preventers for all locations of connection to the CVAMC system and must maintain the temporary connections to prevent leakage.

· Adequate space for staging of materials will be in coordination with the VAMC in accordance with the Specifications.

A. ITEM 1, The Replace Steam and Condensate System (Oval 1) project is for the partial removal and replacement of the underground medium pressure steam and condensate piping to and from the buildings located in Oval 1 (buildings 1, 2, 3, 4, 5, 6, 7, 8, and 9) and some of the outlying facility buildings (building 10, 11, 12, 15, 16, 17, and 69). This project includes but is not limited to the following:

1. Be advised that post design of this project, the VA awarded the Tree Management and Sidewalks System project (VA project 542-14-104) for construction. This project will have an impact on the accuracy of the contract documents. The area known to be most impacted is the underground pipe path between Building No. 7 and Building No. 8 where a rain garden is planned. The contractor shall include in their bid the restoration of the rain garden (coordinate with COR).

2. The facility steam system operates year-round for HVAC (i.e. building heating and AC reheat) and domestic water heating. It is the intent of this project that all work will be accomplished and completed during the warmer months (approximately April 1 through November 1). Shut down of the steam system must be minimized. The contractor shall plan and coordinate all required steam shut-downs with the VA COR. Steam shut-downs are limited to 8-hours maximum. The Contractor shall develop a phasing plan using new steam valves and providing new temporary steam and condensate piping, valves, pipe supports, and if necessary, providing temporary building and domestic water heating to achieve this objective. All temporary piping shall be insulated and jacketed and routed in a manner to avoid blockage of walkways and building access. In the event the temporary piping is routed across a sidewalk or roadway, temporary pedestrian and vehicle ramps shall be added. The contractor’s phasing plan is subject to final approval by the VA. Final approved phasing plan shall not be grounds for a change order.

3. Due to the age of the original steam and condensate system, asbestos containing materials (ACM’s) are suspected. In order to minimize disturbance, the existing piping, and trenches etc. shall be abandoned in place with the exception of the piping and trench sections interfering with the installation of the new system. The VA has removed a majority of the ACM’s over the years, however there are sections and areas of the original system that remain and have not been abated. The known areas of concern are within this project:

4.

a. Existing manhole No. 3 (EMH3), and associated piping to and from Building No. 11.

b. Sections of the original underground steam & condensate piping system and concrete pipe trenches.

c. The new pipe pit within the basement of Building No. 16. Note: The existing grade is capped with a flowable fill or concrete mixture.

d. The unexcavated basement sections located in Building 10.

e. Prior to demolition, the contractor shall have the materials, soils, etc. Tested for the presence of ACM’s and if tested positive properly removed. Contractor shall provide unit pricing for the testing and possible removal of ACM’s as follows:

i. ACM assessment at the abovementioned locations.

ii. Cubic foot of soil (EMH3 and Building No.16).

iii. Cubic yard of concrete (existing underground pipe trench and concrete soil capping (Building No.16)).

iv. Linear foot of pipe insulation for pipe sizes 3” to 8” (EMH3 & underground piping).

v. Linear foot of underground piping for pipe sizes 3” to 8”.

vi. Cubic yard of shotcrete encapsulation for the Building 10 basement to cover the existing grade and cap the soil.

5. The contractor is responsible to locate and identify any public or private underground utility. For public utilities, contractors must contact the Pennsylvania Public Utility Commission 'PA One Call' at 1-800-692-7380. The contractor is responsible to verify the location of all public utilities and all private utilities that may be exposed or could be impacted by the work and are within and adjacent to any excavations or underground work. The contractor shall enlist the assistance of the COR or appointed facility personnel to obtain their opinion as to the locations of underground utilities that may exist within the construction area and that may or may not be presented in the contract documents.

6. Prior to excavation, the contractor shall contact the Chester County Conservation District and submit plans for approval and proper guidelines erosion control during construction and re-seeding the facility.

Chester County Conservation District 688 Unionville Rd., Suite 200 Kennett Square, PA 19348

(610) 925-4920 www.chesco.org/conservation

7. Remove existing interior building steam and condensate piping, fittings, valves and appurtenances to points of disconnect that are shown in the contract documents.

8. Contractor is responsible for providing all pipe through exterior/interior wall penetrations necessary for the installation of this project. All pipe through building foundation wall penetrations shall be un-sleeved and made water-tight using Link-Seal modular seals with stainless steel hardware.

9. Provide new direct buried pre-insulated/pre-engineered medium pressure steam and pumped condensate piping starting at existing steam Manhole ‘A’ and routed to and from each of the facility building shown in the project contract documents. a.

a. Provide underground stress analysis signed and sealed by a PA state licensed professional engineer.

b. Provide shop drawings showing concrete pipe anchors, expansion loops, pipe sections, etc.

c. Provide concrete pipe anchors and expansion loops. 9.

10. Provide eleven (11) new concrete steam manholes (Manholes 1 through 11) and modifications to two (2) existing concrete steam manholes (Manholes EMH5, and EMH”A”) shown in the project contract documents. Provide manhole piping stress analyses signed and sealed by a PA state licensed professional engineer.

a. Contractor shall provide each new steam manhole with ventilation, sump and steam motive sump drainer, ladder, watertight manways, pipe penetration modular seals, etc.

b. Unless noted otherwise, new steam manhole shall be provided with an adjacent concrete steam trap access vault to house the steam trap assemblies for ease of access and maintenance.

11. Work in this contract includes modifying two (2) existing steam pipe manholes (EMH5 and EMH”A”). No documentation exists for these manholes and observation and access at the time of design was limited due to groundwater. Contractor shall dewater the manholes and document existing conditions prior to demolition.

a. Remove all piping, valves and appurtenances.

b. Provide new piping, valves, supports, modular link seals, gland seal were required and end seals.

c. Seal all unused pipe through wall penetrations left open from modified pipe locations and waterproof the manholes (see structural drawings).

12. Existing Manhole No. 3 (EMH3) and associated piping will be demolished and prepped for abandonment in place.

13. Provide new medium pressure steam and condensate piping, fitting, valves, drains, vents and appurtenances located in each of the abovementioned steam manholes.

14. Provide new pipe entry pits at building 12 and 16.

15. Provide new pipe bridge spanning between buildings 14 and 15. 15. Saw-cut and remove existing concrete walkway(s), curb(s) and asphalt drives as necessary for the installation of the new underground medium pressure steam and condensate piping systems

16. Saw-cut and remove existing concrete walkway(s), curb(s) and asphalt drives as necessary for the installation of the new underground medium pressure steam and condensate piping systems.

17. Provide new sections of concrete walkway(s), curb(s) and asphalt drives to replace those sections.

18. Replacement of existing utilities, structures, storm water basins, shrubs, plantings, etc. damaged by the Work. Landscape and seed areas disturbed during construction. Restore site grades, grass areas, site road and walkway surfaces, and signage to pre-construction conditions.

19. Contractor shall replace all existing utilities, civil or architectural either damaged or altered during demolition and construction.

20. Contractor is responsible for all cleaning, hydrotesting, and coordination of inspections of the new piping systems in accordance with the project documents and all applicable codes.

21. Removal and disposal of all construction debris including concrete, asphalt, etc. that is being replaced by the new medium pressure steam and condensate piping systems or removed to construct the work.

B. BID ITEM II:

1. Delete the new steam and condensate piping from Building No. 14 to Building Nos. 15 and 12. This include the pipe bridge spanning buildings Nos. 14 and 15 and the pipe pit shown at Building No. 12. Drawings affected by Bid item II: SS105, MS105, MD103, MD104, MP104, MP105, MP601

C. BID ITEM III:

2. Delete the new steam manhole Nos. 10 and 11. This includes the steam and condensate piping within and outside the steam manholes. Drawings affected by Bid item III: SS104, MS104, MP406, MP601

D. BID ITEM IV:

1. Make all work from Manhole 1(MH 1) to Manhole 2(MH 2) and building connections to Building 69 and Building 10 a bid alternate. Drawings affected by Bid item IV: SS001, SS101,S-103, S-108, SS401, SS402, M-002, MD102, MS001, MS101, MS301, MP103, MP107, MP401, MP601

E. BID ITEM V:

1. Make all work through Building 10 to Building 16 a bid alternate. Drawings affected by Bid item V: SS001, SS101, S-103, S-107, M 002, MD102, MD104, MD105, MS001, MS101, MS301, MP103, MP105, MP601

F. BID ITEM VI:

1. Make all work from Manhole 5(MH 5) to Manhole 6(MH 6) as well as building connections to Building 6 and 7 a bid alternate. Drawings affected by Bid item VI: SS001, SS102, S-102, SS405, SS406, M-002, MD102, MS001, MS102, MS304, MP102, MP403, MP601

PERFORMANCE REQUIREMENTS POINTS OF CONTACT:

1. Contracting Officer Representative (COR)

2. Alternate Contracting Officer Representative (ACOR)

PERFORMANCE REQUIREMENTS:

The contractor must comply with all performance requirements listed herein, and all work must be performed in accordance with the attached Drawings, the Construction Specifications, and the Safety and Health During Construction.

Contractor is required to follow all Coatesville VAMC and OSHA safety regulations. Contractor is required to provide a crane lift plan to the COR prior to the start of work.

Contractor must secure payment/performance bond.

Contractor will ensure that all employees pass through the COVID 19 screening directly upon entering the CVAMC campus and follow and COVID-19 procedures that may in place at the time the work is performed.

Contractor must provide a full breakdown of costs in the proposal to include labor codes for prime contractor employees and subcontractors.

Contractor to coordinate with the COR any equipment shutdowns that would be required to prevent fumes from entering the building.

Contractor to coordinate with COR any parking or road shutdowns needed to perform the work. Parking or road shutdowns require three weeks’ notice to the facility.

Contractor must only park one company marked vehicle at the project site. All other vehicles (company and employee POV’s) must be parked in designated parking lots on the north side of Black Horse Hill Road.

Contractor must not perform any additional work outside the scope of this contract without prior authorization from the contracting officer. Only the contracting officer has authority to modify this contract.

Construction Barrier:

The contractor must provide a safety barrier around the construction site / work area, comprised of fencing, plastic barrier, caution tape and signage.

Materials:

All materials or items to be supplied by the contractor that are not listed in an attachment must first be submitted to the Contracting Officer Representative (COR) and the Contracting Officer (CO) for approval prior to installation.

Testing and Acceptance:

At the completion of all performance requirements, the contractor must demonstrate for the COR that all newly installed items under this contract are in compliance and functioning properly prior to the Government’s final acceptance.

SPECIAL CONTRACTOR PROVISIONS:

1. Contractor Responsibilities:

1) The contractor is responsible for verifying all site conditions prior to performing any work under this contract.

2) The contractor is responsible for protecting building interior, adjacent structures, equipment, vehicles, pedestrians, and vegetation while performing under this contract.

3) The contractor must be responsible for the actions of all individuals provided to work under this contract. If in the event damages arise from work provided by contractor personnel, the contractor must be responsible for all resources necessary to remedy the incident (including damages to landscaping) at no additional cost to the Government.

4) The contractor must adhere to all Occupational Safety and Health Administration (OSHA) regulations, as well as the safety regulations of the CVAMC while performing under this contract; see Specifications & Safety and Health During Construction.

5) The contractor must be responsible for ensuring that all individuals provided to work under this contract are properly licensed to operate a motor vehicle, if operating a motor vehicle on VA property is required.

Contractor Supervision and Management:

1) Site Superintendent

The Project Site Superintendent for this project shall meet the qualifications specified in Specification Section 01 45 00. The Project Superintendent shall be on site during working hours. Approval of the on-site Project Superintendent by the Contracting Officer is required prior to start of construction. Provide resumes for the proposed on-site Project Superintendent describing their experience with references and qualifications to the Contracting Officer for approval. The Contracting Officer reserves the right to interview the proposed on-site Project Superintendent at any time in order to verify the submitted qualifications.

The Superintendent can be the Quality Control Manager

2) Site Safety and Health Officer (SSHO)

The Contractor shall provide a competent Site Safety and Health Officer (SSHO) in accordance with the requirements specified in Specification Section 01 35 26. The SSHO cannot perform the duties of the Site Superintendent. The SSHO cannot perform the duties of the QC Manager. The Contractor shall be responsible for maintaining a work site compliant with all OSHA regulations associated with the completion of the work.

3) Quality Control Manager (CQM)

The Contractor shall implement a Quality Control Program in accordance with the requirements specified in Specification Section 01 45 00. Provide a Site QC Manager in accordance with Section 01 45 00 to manage to implement and manage the QC Program. The QC Manager cannot perform the duties of the SSHO. The QC Manager may perform the duties of the Site Superintendent Security Requirements:

1) Prior to the commencement of any work under this contract, upon arrival to the CVAMC, contractor personnel must first check-in with the VA Police (Building 1) to obtain a VA visitor badge.

2) The contractor employee must be responsible for safeguarding the badge and immediately report if the badge has been lost, stolen, or destroyed to the VA Police.

3) Contractor personnel must properly display their employee identification badge and VA visitor badge at all times while on VA property so that their name, photo, and the company they work for can easily be seen.

Required Contractor Notifications:

1) Contractor personnel must inform the COR of the need to gain access to secured areas. If access is required to secured areas, prearranged scheduling will be coordinated between the contractor and the COR.

2) The contractor must coordinate all equipment shutdowns with the COR.

3) If work is required beyond the terms of this contract, the contractor must provide the Contracting Officer (CO) and the COR with a written cost estimate for any additional work or materials at no cost to the Government. The contractor must not perform any work or make any purchases beyond the terms of this contract without approval from the CO.

Warranty:

All services provided by the contractor, as well as parts replaced must come with a one (1) year warranty (minimum). All labor, tools, supplies, transportation, and equipment associated with the replacement of warranty items must be provided by the contractor at no additional cost to the Government.

Interference in Performance Requirements:

The following provisions must be adhered to by contractor personnel throughout the duration of this contract:

a. The contractor may be required to interrupt their work at any time so as not to interfere with the normal functioning of the facility; e.g. utility services, emergency responses, the passage of facility patients/personnel, etc.

b. In the event of an emergency, contractor services may be stopped and rescheduled at no additional cost to the Government.

Contractor Required Reporting:

1) Prior to the completion of all weekly work activities, the contractor must exclusively supply the COR, with his/her company’s work-documentation (daily logs).

2) The contractor must supply the COR with any product literature and maintenance requirements for all items installed under this contract.

Cleanup and Disposal:

1) Housekeeping:

a. The contractor must maintain a clean work environment, ensuring the area is free from debris after the completion of any and all services provided under this contract.

b. If the COR finds the area where services were provided to be unacceptable, the contractor at his/her own cost must re-clean the area until acceptance is gained.

2) Disposal of Trash and Hazardous Waste:

a. The contractor must be responsible for the removal of all trash and debris from VA property after the completion of any and all services provided under this contract.

b. The contractor must comply with the Occupational Safety and Health Administration (OSHA), the United States Environmental Protection Agency (EPA), the Department of Transportation (DOT), State, and all other applicable regulations governing the proper handling, disposal, and removal of waste.

PERFORMANCE SCHEDULE:

1. Performance Start:

The contractor must begin performance within 10 days of receipt of the Notice to Proceed.

Period of Performance:

The contractor must complete all performance requirements within 550 days of the Notice to Proceed.

Working Hours:

1) All work under this contract will be performed Monday through Friday (except Federal Holidays), 7:00 AM (EST) – 5:30 PM (EST).

2) Contractor may be required to work weekends due to weather or service interruptions.

NAME BRAND OR EQUAL:

Contractor shall be required to provide the following Brand Name or Equal products which must be compatible with existing systems. All potential offers must propose products that clearly meet the salient features delineated below.

Name Brand or Equal Products: There are two “Name Brand or Equal” products. The name brand further identifies the level of quality or performance. There are other competing manufacturers which can meet the performance. The two products which were used as the basis of design are described below:

1. Aerogel type Insulation. Reference Drawing MP-602, Insulation Schedule and Specifications, Type B insulation. Aerogel type insulation – Pyrogel XT-E by Aspen Aerogels, Inc. An alternative manufacturer is JIOS Aerogel USA, Inc. The technical merits described in VAAR 852.211-73, Brand Name or Equal.

Aerogel-Type Pipe Insulation – Salient Characteristics

1. Aerogel-type insulation conforming to ASTM C1728 Type III, Grade 1A Blanket

2. Density 12.5 lb/cf

3. 1200 deg. F maximum temperature rating

4. Thermal conductivity: k=0.14 at 32 deg. F; k=0.18 at 350 deg. F

5. Hydrophobic, yet breathable. Water Vapor Sorption <5% by weight per ASTM C 1104

6. Comply with NFPA 90A: Flame Spread ≤ 5; Smoke Developed Index ≤ 10 when tested in accordance with ASTM E84.

7. Compressive Strength (ASTM C 165): stress at 10% strain = 11.4 psi; stress at 25% strain = 37.0 psi

2. Pre-Insulated Pipe. Reference Drawing MP-602, Pre-Insulated Underground Pipe System Schedule and the Pre-Insulated Above- Ground Pipe System Schedule on Drawing MP-602, and in Specification Section 33 63 00. Perma- Pipe Multi-therm 750 Supreme is specified for the underground pipe, and Perma-Pipe Galva-Gard is specified for the above ground pipe. The technical merits described in VAAR 852.211-73, Brand Name or Equal.

Pre-Engineered Pipe – Underground Applications – Salient Characteristics

1. Pre-engineered pipe system. The factory submittals shall include lay-out, stress calculations, piping details and installation instructions and be stamped by a registered professional engineer. The manufacturer shall be ISO 9001 certified. A certified factory technician shall be on-site during critical periods of the installation to instruct and monitor the contractor activities.

2. Complete system with carrier pipe, carrier pipe insulation, casing jacket and banding, air space, epoxy-coated steel casing, polyurethane foam conduit insulation, diffusion barrier and outer FRP jacket. System includes prefabricated expansion loops, bends, anchors and guides.

3. Carrier pipe ASTM A53, Grade B Seamless or E.R.W., Schedule 80 carbon steel of domestic origin. Seamless pipe required for condensate applications.

4. Carrier pipe insulation shall be high-temperature blanket formed from silica aerogel and reinforced with non-woven glass fiber batting. Insulation must extend through pipe guides and supports.

5. Carrier pipe guides and supports to allow for continuous drainage and to permit thermal expansion. Supports must be thermally isolated from outer conduit. All metallic parts shall be hot-dipped galvanized or zinc-coated.

6. Casings ASTM 139, 10-gauge steel with 2 – 4 mil rust inhibiter inside coating and 8 – 12 mil epoxy outside coating, successfully Holiday-tested at the factory.

7. End seal plates hot-dipped galvanized or zinc-coated, and with vents and drains. Isolation flange kits shall be provided for casings. Gland seals are not permitted.

8. Anchor plates, where required per pre-engineered design, shall be welded to the carrier pipe and casing. Anchors shall be epoxy-coated then chop-sprayed with fiberglass-saturated resin.

9. Outer casing insulation: 1-inch spray applied polyurethane of minimum 90% closed-cell content, k=0.16, minimum density 2 lb/cf.

10. Aluminum diffusion barrier to prevent diffusion of blowing agent from foam, and thus prematurely aging the foam insulation.

11. Fiberglass-reinforced polymer (FRP) outer jacket.

Pre-Engineered Pipe – Outside Aboveground Applications – Salient Characteristics

1. Pre-engineered pipe system. The factory submittals shall include lay-out, stress calculations, piping details and installation instructions and be stamped by a registered professional engineer. The manufacturer shall be ISO 9001 certified. A certified factory technician shall be on-site during critical periods of the installation to instruct and monitor the contractor activities.

2. Complete system with carrier pipe, carrier pipe insulation, casing jacket and banding, air space and galvanized steel casing. System includes prefabricated expansion loops, bends, anchors and guides.

3. All components suitable for 150 psi steam pressure; 366 deg.F temperature.

4. Carrier pipe ASTM A53, Grade B Seamless or E.R.W., Schedule 80 carbon steel of domestic origin. Seamless pipe required for condensate applications.

5. Carrier pipe insulation shall be high-temperature blanket formed from silica aerogel and reinforced with non-woven glass fiber batting. Insulation must extend through pipe guides and supports. Insulation thicknesses per schedule on drawings.

6. Carrier pipe guides and supports to allow for continuous drainage and to permit thermal expansion. Supports must be thermally isolated from outer conduit. All metallic parts shall be hot-dipped galvanized or zinc-coated.

7. Casings ASTM 139, 10-gauge galvanized steel.

8. End seal plates hot-dipped galvanized or zinc-coated, and with vents and drains. Isolation flange kits shall be provided for casings.

9. Anchor plates, where required per pre-engineered design, shall be welded to the carrier pipe and casing.

SOLE SOURCE:

1. Modular link seals: Reference Specifications Section 23 05 11, Article 2.11 Pipe Penetrations, and Drawing MP-602, Pipe Through Concrete Wall & Link Seal Schedule. Link Seal® by GPT, an EnPro Industries company.

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

1. Proposal materials consisting of drawings, specifications and contract forms may be obtained by qualified General (Prime) Contractors interested in submitting proposals directly to the Department of Veterans Affairs.

1. A Bid Guarantee is required in an amount not less than 20 percent of the proposal price. Failure to furnish the required Bid Guarantee in the proper form and amount, by the time and date proposals are due, will require rejection of the proposal in all cases except those listed in FAR 28.101-4, and may be cause for rejection even then. (Refer to FAR 52.228-1)

1. The offeror to whom award is made will be required to furnish a Payment Bond, SF 25A, and a Performance Bond, SF 25, each in the penal sum as noted in the General Conditions.

Evaluation Criteria

Replace Steam & Condensate Mains – Oval 1 Project #: 542-18-104

PROCEDURES FOR SUBMITTAL OF OFFERS AND PROPOSAL EVALUATION CRITERIA

1. Overview

1.1 The intent of this solicitation is to select one contractor to provide professional construction services per the Statement of Work (SOW), drawings, and specifications for Replace Steam & Condensate Mains – Oval 1 and Outlying Branches, Project #: 542-18-104.

1.2 The Government intends to use the “Best Value” tradeoff process source selection procedures in accordance with FAR 15.101-1. Award will be made to the responsive responsible offeror whose offer in conformance with this solicitation, results in the best value to the Government, price plus other factors considered. The Contracting Officer will award a firm fixed price contract to the responsive responsible offeror whom the Source Selection Authority determines conforms to the solicitation, is fair and reasonable and offers the best overall value to the Government, all factors considered. The Government reserves the right to accept other than the lowest priced offer or to reject all offers.

2. Submittal of offers

2.1 Offerors submitting proposals for this project should limit submissions to data essential for evaluation of proposals, so that a minimum of time and monies will have been expended in preparing information required herein. However, in order to be effectively and equitably evaluated, the proposals must include information sufficiently detailed to clearly describe the offeror's experience, technical approach, and management capabilities to successfully complete the project. Proposals should follow in the order of sequence set forth in the Request for Proposal (RFP). Information provided out of sequence may not be evaluated and may result in the offeror's disqualification from award. Requirements stated in this RFP are minimums. Innovative, creative or cost-saving proposals that meet or exceed the requirements should be clearly noted and justified in the proposal.

2.2 Offerors must comply with the detailed instructions for the format and content of the proposal; proposals that do not comply with the detailed instructions for the format and content of the proposal may be considered non-responsive and may render the Offeror ineligible for award.

2.3 All proposal materials shall be submitted electronically and tabbed as indicated below. The sections should parallel the submission requirements identified below.

Volume I: Sections 1 & 2 Volume I: Sections 1 & 2 shall be submitted via electronic mail to elizabeth.wilson6@va.gov addressed to the Contracting Officer. This submission must be typed. Packages that are handwritten will not be evaluated. Failure to place the required submission information under the appropriate tab (factor or sub factor) and format may result in a lower rating if the evaluators cannot readily find the appropriate information.

Volume II: Section 3 Volume II: Section 3 shall be submitted via electronic mail to elizabeth.wilson6@va.gov and on a separate attachment.

2.4 All proposals shall be submitted to:

Elizabeth Wilson Contracting Officer Elizabeth.wilson6@va.gov

3. Proposal Evaluation Process

3.1 A Source Selection Evaluation Board (SSEB) comprised of representatives of the Department of Veterans Affairs will evaluate the proposals. SSEB may also include Architect and Engineering firm non-voting members. The identities of the SSEB personnel are confidential, and any attempt by the offerors to contact these individuals is prohibited. The evaluation will be based on the content of the proposal and any subsequent discussions, if necessary, as well as information obtained from other sources, e.g. past performance information. Offerors are advised that the technical evaluation and rating of proposals will be conducted in strict confidence in that technical and past performance proposals are reviewed and rated without knowledge of the price offered. During deliberation, the number and identities of offerors are not revealed to anyone who is not involved in the evaluation and award process or to other offerors. Proposals will be evaluated based on the factors described herein, and award will be made to the responsive responsible offeror whose offer in conformance with this solicitation, results in the best value to the Government, price and other factors considered.

3.2 The evaluation process essentially consists of the following: Technical and Past Performance Evaluation and Price.

3.2.1 Technical and Past Performance Evaluation: Proposals will be evaluated against the Evaluation Factors and Criteria identified in Par. 4.1 and Pars. 5.1.1, 5.1.2, 5.2.1, and 5.2.2.

3.2.3 Price Evaluation: The CO will evaluate price proposals independent of the technical/past performance evaluation. The SSEB will not have access to price information until completion of the technical/past performance evaluation.

NOTE: Price/Technical Trade-off Analysis: After all above evaluations are complete, the SSEB will compare the relative advantages and disadvantages of technical proposals and weigh against the prices. SOW identifies project scope. The SSEB will then consider all factors to select the proposal offering the best value to the Government.

4. Evaluation Factors

4.1 Proposals will be evaluated in accordance with the Evaluation Factors identified below. Technical Capability and Past Performance are equal and when combined are significantly more important than Price. Subfactors are of equal importance.

Evaluation Factor 1 – Technical Capability (Volume 1 – Reference 5.1 below) Evaluation Factor 2 – Past Performance (Volume 1 – Reference 5.2 below) Evaluation Factor 3 – Price (Volume 2 – Reference 6.1 below)

4.2 As demonstrated in their proposals, Offerors shall be evaluated in terms of the Offeror’s ability to meet or exceed the project’s requirements as identified in the SOW, and those…