36C24226Q0191 0004.docx
DOCX document 28 KB Posted
- Attached to
- J063--Fire Alarm Service and Upgrade
- Solicitation number
- 36C24226Q0191
About this file
This is an amendment to a combined solicitation/RFQ for fire alarm service and upgrade work at the Department of Veterans Affairs New York Harbor Healthcare System. The solicitation (36C24226Q0191) is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) under NAICS code 561621 with a $25.0 million size standard. The contracting office is located in Buffalo, NY (14215), and the point of contact is Contract Specialist Christopher Weider. The response deadline has been extended to 4:30 p.m. Eastern Time on Wednesday, February 4, 2026, and the period for vendor questions is now closed.
The scope of work encompasses maintenance, inspection, upgrade, and repair services for fire alarm systems at three VA facilities: Manhattan (423 E. 23rd Street, New York, NY 10010), Brooklyn (800 Poly Place, Brooklyn, NY 11209), and St. Albans Community Living Center (Jamaica, Queens, NY 11425). Required services include one annual and one semi-annual fire alarm system maintenance and inspection at each facility, system upgrade to replace an Edwards EST-3 panel, and labor for repairs at regular, overtime, and holiday rates, plus parts for repairs. Key clarifications from vendor questions include: NICET certification is required (CFAT/CFAD recommended but not mandatory); smoke detector sensitivity testing must be performed annually per solicitation requirements; panel programs will be available for contractor technician programming; FDNY filing paperwork is required despite federal site status; elevator recalls may be performed during normal operating hours; and unforeseen repairs should be quoted with an annual labor rate, with detailed cost estimates provided after award if repairs become necessary. The most recent annual inspections were completed in December 2025.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| 36C24226Q0191 0006.docx | DOCX document | |
| 36C24226Q0191 0005.docx | DOCX document | |
| 36C24226Q0191 0003_1.docx | DOCX document | |
| Manhattan - Fire Alarm Inventory List 2026.pdf | ||
| 36C24226Q0191 0002.docx | DOCX document | |
| 36C24226Q0191 0001_2.docx | DOCX document | |
| Site Visit Info - Fire Alarm.docx | DOCX document | |
| WD 2015-4187 Rev. 34.pdf | ||
| 36C24226Q0191_2.docx | DOCX document | |
| Equip. Inventory List.pdf |
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Text version
Amendment to a Previous Combined Solicitation
Amendment to a Previous Combined Solicitation
| SUBJECT* |
| Fire Alarm Service and Upgrade |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 14215 |
| SOLICITATION NUMBER* |
| 36C24226Q0191 |
| RESPONSE DATE/TIME/ZONE |
| 02-04-2026 4:30pm EASTERN TIME, NEW YORK, USA |
| ARCHIVE |
| 99 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
| SET-ASIDE |
| SDVOSBC |
| PRODUCT SERVICE CODE* |
| J063 |
| NAICS CODE* |
| 561621 |
| CONTRACTING OFFICE ADDRESS |
| Department of Veterans Affairs |
Network Contracting Office (NCO) 2 3495 Bailey Avenue Building 3, 2nd floor Buffalo NY 14215
POINT OF CONTACT*
Contract Specialist Christopher Weider Christopher.Weider@va.gov
PLACE OF PERFORMANCE
| ADDRESS |
| Department of Veterans Affairs |
New York Harbor Healthcare System
Brooklyn, Manhattan, and St. Albans
800 Poly Place
Brooklyn NY
| POSTAL CODE |
| 11209 |
| COUNTRY |
| USA |
ADDITIONAL INFORMATION
AGENCY’S URL
URL DESCRIPTION
AGENCY CONTACT’S EMAIL ADDRESS
EMAIL DESCRIPTION
DESCRIPTION
a. The purpose of the amendment is to respond to vendor questions and extend the solicitation response deadline.
b. The solicitation response deadline is hereby extended to 4:30 pm ET Wednesday, February 4, 2026.
c. The period for questions is now closed.
d. Please see responses to vendor questions below:
1. Can you please provide the incumbent contract number for reference?
To obtain the incumbent contract number, please submit a Freedom of Information Act (FOIA) request to the Privacy Officer, Dorothy Baker, at Dorothy.Baker3@va.gov.
2. When were the most recent annual inspections completed for each of the facilities covered under this scope of work?
December 2025
3. Would the government accept either NICET or CFAT/CFAD?
NICET certification is required. CFAT/CFAD certifications are highly recommended but not mandatory.
4. Can you please confirm if we are to perform smoke detector sensitivity testing every year per the solicitation, or every other year in accordance with NFPA 72?
Smoke detector sensitivity testing must be performed annually, as specified in the solicitation, regardless of NFPA 72’s alternate schedule.
5. Will the programs for each panel/site be available for our techs to program the new monitoring central station?
Yes.
6. FDNY requires filing paperwork to notify them of a change to the monitoring central station. Since these are federal sites, will filing to notify FDNY be required?
Yes, filing paperwork with FDNY to notify them of a change to the monitoring central station is required, even though these are federal sites.
7. Are the elevator recalls done during normal operating hours or are they scheduled after hours?
Elevator recalls may be performed during normal operating hours
8. Is the expectation that the contractor is to include in our price now any unforeseen repairs between now and the end of the 5-year contract?
No. Please see the Cost Schedule and Statement of Work Section VI.I.
Quotes in response to this solicitation shall include an annual labor rate for unforeseen repairs. After award, if a repair is required, the Contractor shall provide a detailed cost estimate that includes the applicable annual labor rate and itemized pricing for all necessary parts and materials.
e. More previously asked questions will be answered in a future amendment.
| *= Required Field |
| Amendment to a Previous Combined Solicitation |
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Amendment to a Previous Combined Solicitation
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