S04 - Site Visit Conference Agenda - 36C24226B0016 Connect PIV to Fire Alarm System.pdf

AGENDA FOR SITE VISIT/PRE-BID CONFERENCE

December 3rd , 2025

Connect PIV’s to Fire Alarm System, Bath, NY VAMC – Project 528A6-24-612/Solicitation: 36C24226B0016

I. Introduction:

II. Names of Key Individuals for this Acquisition:

1. Contracting Officer: Devan Bertch: Devan.Bertch@va.gov (716)-698-6459

2. COR: Scott Hunt: Scott.Hunt@va.gov

III. General Comments/Instructions to Offeror:

A. The Invitation for Bid (IFB) package consists of:

1. Description of Work, Specifications, and Drawings

2. Instructions to Offerors

3. Solicitation Provisions and Contract Clauses

4. Certifications/Representations

B. When submitting the proposal:

1. Offeror must complete and submit one (1) set of the SF1442 at time of Bid submission.

2. Be sure to accurately acknowledge all amendments posted on page 2 with correct dates.

3. Offeror shall submit a Bid Bond along with the bid.

4. Offeror must submit Limitations on Subcontracting and Buy American Certificate form signed.

5. Offeror shall submit EMR (Experience Modification Rate) rating with bid.

6. Offeror must be registered in: www.beta.sam.gov; Certifications/ Representations must be completed.

7. SDVOSB/VOSB offerors must be verified in www.vetbiz.gov at time of offer and award.

8. Offerors must be registered as a small business under the applicable NAICS code noted in the solicitation.

9. Be prepared to provide government with additional financial information if selected for award. Letter of financial capability from your bank or acceptable Dun and Bradstreet report with risk rating.

10. Virtual bid opening is scheduled for Monday, December 22nd , 2025 @ 1:00 PM EST.

i. CALL: +1 347-566-4838 and enter conference ID: 786 612 314#

ii. Bids are due Monday, December 22nd , 2025 @ 12:30 PM EST

11. Cutoff date for RFI’s is Tuesday, December 9th, 2025 at 4:00pm.

C. Procedure for requesting information/clarifications:

1. Offeror is responsible for bringing any blatant ambiguities in the documents to the Contracting

Officers’ attention. All questions must be in writing and emailed/sent to the Contract Specialist Devan.bertch@va.gov

2. All technical questions will be answered by the Contracting Officer, in writing, via amendment to the solicitation. Amendments will be posted at: beta.SAM.gov

3. An amendment may also be used to communicate other information (i.e., updated wage decisions, revised clauses, extended bid closing date, etc.).

4. Offeror must acknowledge receipt of all amendments issued. Offeror and Offeror’s subcontractors are not permitted to contact Engineering Service for information regarding this project. To do so will be to your detriment as any answers you receive will not be applicable in a dispute with the Contracting Officer.

D. Additional Site Visits/Questions:

1. This is the only scheduled site visit. There will be no other site visits.

2. I do not anticipate to extend this bid date. Be prepared to bid on 12/22/25!

3. Other requests?

mailto:Devan.Bertch@va.gov http://www.beta.sam.gov/ http://www.vetbiz.gov/ file://///R04.med.va.gov/v02/VISN/V02-MS/MS-AMM-NCA/2%20Bath/Mark/Building%2076%20Exterior%20Renovation%20Repairs/Devan.bertch@va.gov http://www.fbo.gov/