36C24226B0013_2.docx

Renovate SPD Phase IV Renovations

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE

DOCUMENTS (

Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C24226B0013 X 12-2 -2025 526-26-1-5051-0001 526-25-100 36C242 Department of Veterans Affairs Network Contracting Office 2 James J. Peters VA Medical Center 130 West Kingsbridge Road Bronx NY 10468-3904 Department of Veterans Affairs Network Contracting Office 2 James J. Peters VA Medical Center 130 West Kingsbridge Road Bronx NY 10468-3904 Patricia Cordero 718 584-9000 The Contractor shall furnish all materials, supplies, equipment, personnel and supervision for Project 526-25-100 Renovate SPD Phase IV in accordance with the drawings and specifications at the James J. Peters VAMC Bronx, New York.

Completion Time: 270 Calendar Days from the Notice to Proceed.

This is a 100% Service-Disabled Veteran Owned Small Business (SDVOSB) set aside procurement.

In order to be eligible for award, Contractor must be registered in SAM (www.sam.gov) with a Unique Entity Identifier and are verified/visible/certified as SDVOSB in www.vetbiz.va.gov and /or in the Dynamic Small Business Search (DSBS) (SBA - Dynamic Small Business Search) at the time of this procurement. Offerors must submit their annual Vets4212 Report. The North American Industry Classification System Code (NAICS) is 236220- Business Size is $45 Million.

Magnitude of Construction: Between $1,000,000 and $5,000,000.

Contractor will be responsible to coordinate and schedule work and shall be expected to plan work typically during duty hours of 8 AM to 4:30 PM eastern time except as noted in the general conditions and as approved by the CO. Work shall comply with VA Specifications and regulations, all applicable Federal, State and Local codes, including specific regulations related to working at the VA Bronx Campus.

A pre-bid site visit is scheduled for Tuesday , 1/ /2026 at 10:00am. Prospective bidders shall meet at James J. Peters VAMC, 130 West Kingsbridge Road, Bronx, NY 10468 building 100 and room number GC-100.

NOTE: NO OTHER SITE VISITS WILL BE ALLOWED. INTERESTED BIDDERS ARE STRONGLY ENCOURAGED TO ATTEND.

To preserve the integrity of the procurement process, all questions and request for information must be submitted in writing to Patricia.Cordero@va.gov. RFI's must be received no later than 1/11/2026 at 10:00am.

The bid opening will be held IN-PERSON on 1/29/2026 at 2PM

EST.

NO EMAILED BIDS WILL BE ACCEPTED. Bids can be hand-delivered to room GC-106 or mailed directly to the CO, Patricia Cordero at 130 W. Kingsbridge Road, GC-125, Bronx, NY 10468. An ORIGINAL bid bond must be submitted with bid. No copies will be accepted.

VAAR 852.219-75 Limitations on Subcontracting Certificate is a separate requirement Attached FAR 52.225-2 Buy American Act Certificate is a separate requirement attached in the solicitation. The signed certificates must be received with the bid. Include specification 01 32 00 Autodesk Build Contract Management Platform in construction documents. Refer to pages 14-15. Spec 01 3200 Construction documentation attached.

FAR Part 36.209 Construction contracts with architect-engineer firms. No contract for the construction of a project shall be awarded to Fellenzer Engineers and Constructors, PLLC or its subsidiaries or affiliates.

NOTE: CONTRACTORS MUST ACKNOWLEDGE ALL SOLICIATION AMENDMENTS.

x x 52.211-10 X 10 days 2pm

EST

01-29-2026 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

526-3660162-5051-854200-2670 23NR3BS04

36C242 Department of Veterans Affairs James J. Peters VA Medical Center Network Contracting Office 2 130 West Kingsbridge Road Bronx NY 10468-3904 Tungsten Network http://www.tungsten-network.com/us/en /veterans-affairs

Patricia Cordero Contracting Officer

Table of Contents

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C24226B0013 X 12-29-2025 526-26-1-5051-0001 526-25-100 36C242 Department of Veterans Affairs Network Contracting Office 2 James J. Peters VA Medical Center 130 West Kingsbridge Road Bronx NY 10468-3904 Department of Veterans Affairs Network Contracting Office 2 James J. Peters VA Medical Center 130 West Kingsbridge Road Bronx NY 10468-3904 Patricia Cordero 718 584-9000 The Contractor shall furnish all materials, supplies, equipment, personnel and supervision for Project 526-25-100 Renovate SPD Phase IV in accordance with the drawings and specifications at the James J. Peters VAMC Bronx, New York.

Completion Time: 270 Calendar Days from the Notice to Proceed.

This is a 100% Service-Disabled Veteran Owned Small Business (SDVOSB) set aside procurement.

In order to be eligible for award, Contractor must be registered in SAM (www.sam.gov) with a Unique Entity Identifier and are verified/visible/certified as SDVOSB in the Small Business Search (SBS) at https://search.certification.sba.gov/ at the time of this procurement. Offerors must submit their annual Vets4212 Report with bid.

The North American Industry Classification System Code (NAICS) is 236220- Business Size is $45 Million.

Magnitude of Construction: Between $1,000,000 and $5,000,000.

Contractor will be responsible to coordinate and schedule work and shall be expected to plan work typically during duty hours of 8 AM to 4:30 PM eastern time except as noted in the general conditions and as approved by the CO. Work shall comply with VA Specifications and regulations, all applicable Federal, State and Local codes, including specific regulations related to working at the VA Bronx Campus.

A pre-bid site visit is scheduled for Monday, 1/5/2026 at 10:00am. Prospective bidders shall meet at James J. Peters VAMC, 130 West Kingsbridge Road, Bronx, NY 10468 building 100 and room number GC-100.

NOTE: NO OTHER SITE VISITS WILL BE ALLOWED. INTERESTED BIDDERS ARE STRONGLY ENCOURAGED TO ATTEND.

To preserve the integrity of the procurement process, all questions and request for information must be submitted in writing to Patricia.Cordero@va.gov. RFI's must be received no later than 1/11/ 2026 at 10:00am.

The bid opening will be held IN-PERSON on 1/29/2026 at 2PM

EST.

NO EMAILED BIDS WILL BE ACCEPTED. Bids can be hand-delivered to room GC-106 or mailed directly to the CO, Patricia Cordero at 130 W. Kingsbridge Road, GC-125, Bronx, NY 10468. An ORIGINAL bid bond must be submitted with bid. No copies will be accepted.

VAAR 852.219-75 Limitations on Subcontracting Certificate is a separate requirement See attached FAR 52.225-2 Buy American Act Certificate is a separate requirement attached in the solicitation. The signed certificates must be received with the bid.

See attached s pecification 01 32 00 Autodesk Build Contract Management Platform in construction documents and attached Spec 01 32

00 Construction documentation FAR Part 36.209 Construction contracts with architect-engineer firms. No contract for the construction of a project shall be awarded to Paradigm Engineers and Constructors, PLLC or its subsidiaries or affiliates.

NOTE: CONTRACTORS MUST ACKNOWLEDGE ALL SOLICIATION AMENDMENTS.

x x 52.211-10 X 10 days 2pm

EST

01-29-2026 X Page 1 of Page 1 of

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

526-3660162-5051-854200-2670 23NR3BS04

36C242 Department of Veterans Affairs James J. Peters VA Medical Center Network Contracting Office 2 130 West Kingsbridge Road Bronx NY 10468-3904 Tungsten Network http://www.tungsten-network.com/us/en /veterans-affairs

Patricia Cordero Contracting Officer

Page 1 of Page 1 of Table of Contents

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS

(a) Bidding materials consisting of Invitation for Bids, drawings, specifications and contract forms will be available on https://sam.gov/ in electronic format only by searching for solicitation number 36C24226B0013. All interested parties (subs & primes) should register at https://sam.gov/ as an “Interested Vendor” so that others will know of our interest in participating in this procurement. A Bidder’s mailing list WILL NOT BE prepared by the Contract Specialist. SOLICITATION AMENDMENTS: Amendments to the solicitation will be posted at https://sam.gov/ Paper copies of the amendments will NOT be individually mailed. By registering to “Receive Notification”, you will be notified by e-mail of any new amendments that have been issued and posted. No other notification of amendments will be provided. Bidders are reminded that they are responsible for obtaining and acknowledging all amendments to this solicitation prior to the time for receipt of bids.

(b) If bid exceeds $150,000 a bid bond must be submitted. A bid guarantee is required in an amount not less than 20 percent of the bid price but shall not exceed $3,000,000. Failure to furnish the required bid guarantee in the proper form and amount, by the time set for opening of bids, will require rejection of the bid in all cases except those listed in FAR 28.101-4, and may be cause for rejection even then.

(c) If the contract will exceed $150,000 (see FAR 28.102-1 for lesser amount), the bidder to whom award is made will be required to furnish two bonds, a Payment Bond, SF 25A, and a Performance Bond, SF 25, each in the penal sum as noted in the General Conditions of the Specification. Copies of SFs 25 and 25A may be obtained upon application to the issuing office.

(d) If the bid is between $30,000 - $150,000. The bidder to whom award is made will be required to furnish a Payment Bond, Standard Form 25A or alternative payment protection which conforms to the requirements set forth in FAR Clause 52.228-13, Alternative Payment Protections, as noted in the General Conditions of this Specification. Copies of the Standard Form of Payment Bond may be obtained upon application to the Issuing Office.

DESCRIPTION OF WORK: GENERAL CONSTRUCTION: : The Contractor shall furnish all necessary professional Construction services to provide complete scope of work for Project # 526-25-100 Renovate SPD Phase IV in accordance to the project Statement of Work and specifications for the James J. Peters VA Medical Center in Bronx, New York.

Magnitude of Construction: $1,000,000.00 and $5,000,000.00

1.1 BID PRICING SHEET

IFB No.: 36C24226B0003 Project No.: 526-25-100 Renovate SPD Phase IV

Bids providing less that 120 Calendar Days of Government Acceptance after the date bids are due will not be considered and will be rejected.

The bidder agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this bid is accepted by the Government in writing within 120 calendar days after the date bidders are due.

BASE BID

A. ITEM I, GENERAL CONSTRUCTION: BASE BID: Contractor shall furnish all supervision, labor, equipment, and material necessary to Renovate SPD Phase IV at the James J. Peters VA Medical Center, 130 West Kingsbridge Road, Bronx, New York 10468.

The Contract period of performance for Base Bid construction shall be 270 calendar days from Notice to Proceed (NTP).

Base Bid $ ___________________________

Offers shall provide a complete package to include the completed bid sheet along with the following to be determined responsive, responsible, and considered for award:

o Bid Bond and associated documents on correct forms;

o Acknowledgement of all amendments;

o Completed 52.225-2 Buy America Certificate o Completed 852.219-75 VA Notice of Limitations in Subcontractors Compliance Certificate o Verified/visible/certified on the Small Business Administration Certification (VetCert) of VetBiz (https://veterans.certify.sba.gov); and/or Dynamic Small Business Search (DSBS) SBA - Dynamic Small Business Search o Proof of compliance with VETS 4212 Federal Contractor Reporting.

36C24226B0013

Page 1 of Page 1 of

Scope of Work This is a construction contract for the James J. Peters Veterans Affairs Medical Center, 130 West Kingsbridge Road, Bronx, New York 10468 to furnish all supervision, labor, equipment, and material necessary to renovate our Sterile Processing Department logistic area and its surrounding spaces in building 100 of the James J. Peters VA Medical Center. All work shall be completed in accordance with all published applicable local/state/federal/national codes, ordinances, and regulations, along with all related VA directives, design guides and manuals, specifications, and standards plus all VA requirements (federal or local) that are project specific to the documented scope of work on this site. Contractors are required to visit the site and meet with the Contracting Officer’s Representative (COR) prior to bidding.

The goal is to enhance patient care by improving workflow efficiency, sterilization processes, and infection control within the SPD Department. The work will also include design and system upgrades to support mechanical and HVAC requirements in alignment with current VA standards. All work shall be executed in accordance with the architectural drawings, design narratives, and specifications prepared by the architectural firm.

All trade work must be done by a certified master plumber, master electrician, etc. and work must be completed in 8-hour increments to ensure fire safety standards. FDNY fire safety protocols must be followed. Work is not considered complete unless a sanitation ticket is provided for the construction debris.

No wiring, pipes, equipment or construction debris is to be left abandoned.

Scope of Work:

1. SPD Logistics Consolidation and Workflow Improvements

· Develop a consolidated layout of the SPD Logistics area and adjacent spaces in accordance with AE firm 100% stamped drawings.

· Create mechanical modifications to improve processing flow of sterile medical instruments as per design guide/TIL.

· Enhance environmental controls to maintain a sterile environment and high-level infection control.

2. Mechanical and Architectural Renovations

· Redesign room configurations as needed to accommodate new equipment and functions. Follow the AE drawings and specs for guidance.

· Perform wall demolition, install new doors, windows, louvers, and equipment support pads as required.

· Bulk Supply, clean supply, bulk receiving, OR Clean storage, clean equipment and Anteroom Spaces will receive new Stonhard flooring. Contractor will prep the floor, grind/sand it down, level and repair the floor as needed to receive the new flooring.

· Walls for the same spaces will receive diamond stainless steel plates to protect the walls from damage.

· Install ventilation systems, grated walkway installation, and restoration painting of all affected walls, ceilings, and floors.

· Provide electrical upgrades necessary to support new mechanical and medical equipment as per drawings.

3. HVAC System Adjustments and Upgrades

· Modify the existing HVAC system serving the SPD to support the new room layout and equipment.

· Provide new exhaust ventilation per equipment manufacturer specifications and the VA HVAC Design Manual and TIL.

· Provide two new air handling units York brand custom made. These units should be mounted in the interstitial as high in the beam pocket as possible using new steel supports and hanger rods as required per manufacture installation recommendations.

· Ensure proper room pressurization to meet VA infection control requirements.

· Install room temperature controls, humidification systems, and alarm integration in accordance with VA HVAC Design Manual standards. All control shall to be done by ITC to ensure full compatibility

4. Electrical

· All equipment shall be provided with a disconnect switch as per NEC requirements, and the disconnect shall be installed in an accessible location.

· 7 cameras in total should be installed as directed by the VA COR.

· Provide a new Network Video Recorder (NVR) in the Security Equipment Room of the existing facility. The new NVR shall be connected to the existing security system network. NVR shall have 90-day recording capacity. The SSTV shall be monitored/controlled by the centralized SCC in Building 16. Ensure the NVR is connected to the main security control center. All wiring should be in conduits as per NEC and VA design guides.

· SSTV shall be able to be fully integrated with the PACS. Cameras should be Avigilon; SSTV system should be Avigilon control center 7 software to be compatible with our system. PACS should be HID. Equipment provided as part of this project will be compatible with the VA Security Project. The VA Security Project will utilize C-Cure 9000 for the PACS software which will require iSTAR Access Controllers.

a. The Contractor shall furnish, install, configure, test, and commission a complete Avigilon video surveillance system for Building 100. The system shall be comprised of Avigilon-manufactured components and fully compliant with:

VA Master Specifications Division 28 23 00 – Video Surveillance VA IT Design Manual (latest edition) ANSI/TIA-568-D (Structured Cabling Standards) ANSI/TIA-606-B (Administration and Labeling Standards) NFPA 70 (NEC) and applicable NFPA codes

· System Requirements

The CCTV system shall include, but not be limited to, the following components and services:

· Head-End Equipment

· Avigilon HD NVR4 Premium network video recorder, configured with RAID storage and redundant power.

· Dedicated Rack.

· Storage sized to provide a minimum of 30 days continuous recording at full resolution for all installed cameras.

· Uninterruptible Power Supply (UPS) sized to support all CCTV head-end components for a minimum of 30 minutes under full load.

· Network switches, PoE media converters, patch panels, and all related accessories should be installed in the nearest telecom room.

Contractor to provide the following:

Cabling Infrastructure

1. CAT6A copper cabling for all camera drops, tested and certified per TIA-568-D.

2. Fiber optic cabling (singlemode or multimode as required) with LC terminations, tested per TIA-568.3-D.

3. Complete labeling and administration per TIA-606-B and VA standards.

Cameras & Software

1. Avigilon IP cameras as shown on contract drawings, including lenses, mounts, housings, and environmental enclosures.

2. Avigilon Control Center (ACC) software licensing, configured for VA Police user access and system administration.

Location of Head-End

1. The CCTV head-end, including NVR, UPS, switches, and all related components, shall be installed in the Police Station, Building 100, First Floor, in a dedicated secure, rack-mounted configuration.

Submittals & Approvals

The Contractor shall prepare and submit shop drawings for approval by the VA prior to procurement or installation. Shop drawings shall include:

a. Camera locations and schedules

b. Cable routing and riser diagrams

c. One-line diagrams and rack elevations

d. Storage calculations and system architecture

Written VA approval is required before work may proceed.

Testing, Commissioning & Training

a. The Contractor shall test and certify all cabling.

b. Perform full functional testing of all cameras, recording, playback, failover, and UPS backup.

c. Provide final as-built drawings and test documentation.

d. Conduct training for VA Police personnel on system operation, user administration, and maintenance.

Deliverables The Contractor shall provide a fully operational, VA-approved Avigilon CCTV system meeting all performance, reliability, and compliance requirements, and shall deliver all required documentation and training prior to project closeout.

5. Phasing and Continuity of Operations

· Develop and provide a phasing plan for construction activities, if necessary.

· The plan must minimize disruption to ongoing SPD operations and maintain continuity of service throughout the project duration.

6. Design Standards and Compliance

All design and construction activities must comply with:

· VA Design Criteria, including the VA HVAC Design Manual and the TIL

· Applicable infection control, safety, and facility engineering guidelines (ICRA)

· Federal building codes and regulations

Place of performance

The site for the work to be performed will be the Main building (Building 100) Wing GA in the James J Peters Veterans Affairs Medical Center.

Inspection

If inspection services are required for equipment or a performed task, then an inspection shall be done by the VA COR/POC upon completion. Upon completion of the maintenance service, the COR/POC will perform the inspection in the presence of the contractor personnel, prior to the contractor personnel leaving the facility. This inspection will ensure that all equipment is returned to full-functioning conditions. No invoices will be processed for payment prior to the completion of POC inspection. If the service is routine and/or performance based, then inspections may not occur for every service date but may occur periodically as part of a Quality Assurance Surveillance Plan (QASP). If this is the case, then a QASP will need to be provided as a separate document.

Drawings, and Other Attachments

See attached AE drawings.

Safety/Site Control:

· The contractor must install ICRA hard barriers and Anteroom with level 4 paint finish for dust and/or infection control prior to start of construction.

· Furnish and install temporary construction barrier walls with secure 45-minute rated construction access door and hardware. The construction barrier walls shall be 1-hour rated, extend to the underside of deck above and all penetrations are fire stopped.

· Supply, install and maintain walk-off tacky mats. Shall replace tacky mats in a timely fashion when they are soiled.

· Maintain negative pressure machine in the project site and vent to outside of the

· Contractors abide with all in-house policies such as safety, ID badges, security, etc.

· Alternate entrance is always secured and never to be left open while contractor is off site.

· The Contracting Officer or his/her designee will notify the contractor of any noncompliance with the foregoing provisions and the action to be taken. The Contractor shall, after receipt of such notice, immediately correct the conditions to which attention has been directed. Such notice, when served on the Contractor or his/her representative at the site of the work, shall be deemed sufficient for the purpose aforesaid. If the Contractor fails or refuses to comply promptly, the Contracting Officer may issue an order stopping all and any part of the work and hold the Contractor in default.

Quality Control/Assurance:

· Follow the manufacturer’s instructions for inspecting and installing new equipment and fixtures.

· Provide submittal log of all material and applicable equipment, procedures, and certifications to the COR for approval, prior to starting construction.

· Any drawings provided may not be up to date and must be field verified by contractor for accuracy.

· Provide updated MS project schedule upon request by Engineering Services withing 2 working days.

· Maintenance: Provide a critical spare parts list with pricing and warranty information for all installed fixtures.

Coordination Plan:

· If any utilities need to be shut off for demolition or installation, a coordination plan shall be provided to the COR for approval, at least 72 hours prior to work being performed.

· Cleanup and Disposal: Housekeeping

· The contractor should maintain a clean work environment, keeping the surfaces in the area free of dust and debris. Dry sweeping or compressed air for cleanup is not authorized.

· At the end of each work period (not longer than 8 hours), the contractor shall use a HEPA vacuum to ensure all dust and debris have been properly collected and contained for disposal.

· If the COR and/or designated representative finds the area unacceptable, the contractor, at his/her own cost, shall re-clean until acceptance is gained. The contractor is to perform the necessary corrective action immediately without exception.

· Disposal of Trash and Hazardous Waste:

· The contractor shall be responsible for the cleanup and removal of all trash and debris from VA property after the Government’s final acceptance of work.

· The contractor shall comply with local/state/federal/national, OSHA, EPA, and all other applicable codes, ordinances, and regulations governing the proper handling, disposal, and removal of all waste and debris.

Deliverables:

Project deliverables include the following:

· MS project scheduled within 45 days of NTP. Include procurement of materials and critical path activities.

· Testing and Acceptance

· All equipment shall be tested prior to the Government’s final acceptance. All testing reports and specification documents must be provided to the Contracting Officer Representative, if applicable.

General:

1. All work is to be coordinated with the VA COR to allow for minimum disruption to the building occupants.

2. All rigging, hoisting, lifting and moving of materials and equipment necessary to perform the work is to be provided by the Contractor.

3. Damage to any existing surfaces caused by the contractor are to be repaired to the original condition and at the contractor’s expense.

4. All materials, installation practices, debris disposal, and work performed as part of these specifications are to meet all applicable codes including but not limited to, USEPA and OSHA.

5. At the completion of the project, all rubbish, tools and surplus materials are to be removed, and the work area is left completely clean.

6. Any work, material or supplies which have not been specifically mentioned but are reasonably implied and is necessary for the safe and satisfactory completion of the entire project are to be included and installed by the Contractor.

7. All materials are to be installed and completed in a first-class workman like manner and in accordance with the best industry standards. Any materials installed which are not in an orderly and neat workman like appearance are to be removed and replaced when so directed by the VA COR at the contractor’s expense.

8. All workers and staff of the Contractor working on site shall be required to have VA issued identification badges for all of his/her personnel working on VA property. Anyone observed without VA identification will be asked to leave VA property. No VA identification, no work, no exception. 13. No work or the ordering of materials outside of the scope of work is to be done without approval of change order.

Site Conditions:

1. All work is to be coordinated with VA COR.

2. This is an occupied facility.

3. A material and equipment staging area is to be coordinated and confirmed with the VA COR. The staging area is considered unsafe.

4. The contractor is to leave no area unsafe at the end of the working day.

5. It is the contractor’s responsibility to verify all existing conditions and dimensions prior to submitting the bid.

6. It is the contractor’s responsibility to address unforeseen conditions and dimensions.

Submittals:

1. Submit, for review and approval to the VA COR, the manufacturers / supplier’s spec sheets, shop drawings (if requested), and any other requested information for all materials to be used as part of this project.

2. Submit only materials which are known to be fully compatible with the actual installation conditions.

Additional Work Should additional work be required, which is beyond the scope of this request for proposal but is related to the overall contract, the vendor will be requested to submit a written proposal and upon approval, a purchase order will be issued to authorize the work.

Warranty:

1. The contractor shall guarantee that all work performed will be free from all defects in workmanship and materials and that all installation will provide the capacities and characteristics specified. The contract further guarantees that if, during a period of one year from the date of the certificate of completion and acceptance of the work, any such defects will be repaired by the contractor at his own cost.

2. Final inspection is to be done by the Contractor, VA COR, Using Agency, and end users onsite.

Completion Time: 270 Calendar Days from NTP.

PROJECT MANAGEMENT:

Contractor shall assign a dedicated full-time site superintendent for the duration of the project in its entirety. The site superintendent and Project Manager must have a minimum of 5 years of experience directly related to project requirement. The Project Manager shall have the necessary training, knowledge, and experience required to help ensure the timely and successful completion of the project and all related duties. The Contractor will submit qualifications of their Project Manager to the Contracting Officer’s Representative within 10-days of contract award and have to be approved by the VA COR. The Project Manager shall be the on-site representative of the Contractor and shall oversee all aspects of day-to-day project operations and shall serve as the Contractor’s primary point of contact, including the ability to meet with the Contracting Officer, at the Government’s convenience, for meetings to discuss project status and/or contractual issues as necessary.

Autodesk Build Construction management platform:

Construction contractors and A/E design firms, selected by award to perform work at VISN 2 VA facilities, are required to utilize VISN 2 Autodesk Build Construction management platform, also called Autodesk Construction Cloud (ACC). Access to the platform and training portal will be provided by VISN 2 through project Contracting Officer Representative (COR) at no cost for the duration of the project. Autodesk Build is the management and collaborative environment that VISN 2 uses for all its Non-Recurring Maintenance (NRM), Minor Program projects, Feasibility Studies, Commissioning and Retro-Commissioning contracts. There is no user, license, or subscription fee to the contractor for using this cloud-based platform.

1. The contractor shall accomplish and complete the following tasks upon award of contract:

1. Request access to ACC platform and ProductivityNOW eLearning Site to project VA COR NLT 14 days from contract award.

1. Only staff that shall utilize the platform to be granted access. Examples: Project manager, sub-contractors POC, Site manager, Safety officer, etc.

1. The access request shall be in writing and include a list of staff. The list shall include the following information:

· Full Name

· Company Name

· Email Address

· Role/Position on the project (i.e., Project manager, site super)

1. Upon granting access, staff shall complete the required ACC training through ProductivityNOW platform within 12 Calendar days.

1. Upon successful completion of the training, the contractor shall submit certificates of completion to COR NLT 2 business days.

1. Access to ProductivityNOW eLearning will expire after 12 Calendar days after online access is granted. The contractor shall complete ACC training within that period.

1. Additional Staff and Subcontractors can be added at any time with a request submission to the project COR as described above.

1. The contractor shall only use the ACC platform for contract required submissions, official project correspondence to be acknowledged, reviewed, and actioned by the responsible party. No additional time shall be added to the contract, nor an increase in the contract amount provided for the contractor’s failure to utilize the ACC platform as the project’s official communication and collaboration system. Any correspondence out of platform shall not be the governing authority contradicting direction and will be at the contractor’s expense. Official project correspondence and collaboration includes but not limited to: RFIs, submittals, schedules, shutdown requests, actionable tasks, reports, testing, safety inspections, photos, and site surveys.

1. The contractor must inform the COR of any staff changes NLT 2 business days from the change. Staff changes pertain to staff who were granted access to the ACC platform. The contractor shall request termination of access, replacement of personnel and/or any other action that might impact the contractor’s ability to maintain the required utilization of the platform.

1. Contractor submission requirements cannot be accepted for work to begin without meeting all ACC Platform requirements outlined herein, including completing required ACC platform training.

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

2.1 BID OPENING INFORMATION

The bid opening for this solicitation will be held IN-PERSON on January 29, 2026 at 2PM EST. The government is NOT authorizing electronic bids on this solicitation; therefore NO emailed bids will be accepted. All bids must be either hand delivered or mailed to the contracting officer, Patricia Cordero, at the address given below, prior to the time of bid opening. The bid opening will take place at:

James J. Peters DVA Medical Center 130 W. Kingsbridge Road Bronx, NY 10468 ATTN: Patricia Cordero, Room GC-125

2.2 Special Notes regarding FAR 52.229-3: Federal, State and Local Taxes:

Offerors are hereby notified that under New York Consolidated Laws, Chapter 60 - Tax, Article 28 - Sales and Compensating Use Taxes, Part 3 – 1116 (2), the United States of America, any of its agencies and instrumentalities, is immune from taxation when it is the purchaser, user, or consumer, or when it sells services or property of a kind not ordinarily sold by private persons.

Pursuant to Chapter 60, Article 28, Part 3-1115(17), a contractor’s purchase of such building and construction materials within New York to be incorporated into the real property belonging to the U.S. Department of Veterans Affairs (VA) is subject to the exemption from the New York State sales and compensating use taxes.